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Home My WebLink AboutProcession - St Joseph Catholic Church Saint Nick 6K1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS November 22, 2016 Matthew Blazejewski St. Joseph Catholic Church 711 East Colfax South Bend, IN 46617 RE: Event: Saint Nick 6K Date: December 10, 2016 Dear Mr. Blazejewski: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on November 22, 2016, approved your request to conduct the above referenced event on December 10, 2016, from 8:00 a.m. to 11:45 a.m., on the designated route as submitted. Enclosed please find copy of your approved permit. The Police Department asks that runners may use the road, and all walkers must use the sidewalks. Further, the Police Department recommends that the walk start fifteen minutes after the run so the two can be differentiated for security purposes. All participants should obey all traffic laws. Police and volunteers will furnish an escort and traffic control. If I can be of any further assistance to you in this matter, please call me at (574) 235-9251. Sincerely, m a M. Martin, Clerk Enclosure c: Gene Eyster, Police Department Ed Gleckler, Traffic & Lighting Federico Rodriguez, Fire Department Marcia Qualls, Engineering GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU INTER -OFFICE MEMORANDUM BOARD OF PUBLIC WORKS DATE SENT: 11114/2016 TO: Ed Gleckler, Traffic & Lighting \/Federico Rodriguez, Fire Department Matt Longfellow, Engineering JPaula Garis, Park Department Lt. Gene Eyster, Police Department Adam Burck, Downtown South Bend (aburck@downtownsouthbend.com) fMarcia Qualls, Engineering Legal Department FROM: Linda M. Martin, Clerkti SUBJECT: PROCESSION RECOMMENDATION SPONSOR: St. Joseph Catholic Church DATE OF EVENT: December 10, 2016 DATE DUE: November 15, 2016 FAX OR E-MAIL TO: 235-9171 / Imartin(&southbendin.gov RECOMMENDATIONS AND COMMENTS: By Date APPLICATION FOR USE OF PUBLIC RIGHT-OF-WAY FOR PROCESSIONS The Board of Public Works must have FOUR (4) weeks prior notice of the event 1&6§ 111.1-21 Sponsor: St. Joseph Catholic Church Submitted By: Matthew Blazejewski Address: 711 East Colfax City: South Bend State: IN Zip: 46617 Phone: 574-234-3134 Sponsor may use the public right-of-way described as (describe route and attach map) See attached map, A 6k run, 3k run, primarily along the East Race and East Bank Trail PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO CHANGE YOUR ROUTE FOR SAFETY PURPOSES Event name: Saint Nick 6k X The Board of Public Works must have FOUR (4) weeks prior notice before event occurs X All certificates of insurance, pre -paid costs, maps, and any other applicable information requested or required by the Board of Public Works have been provided with this application X The event shall be held on December 10 2016 and no other date X Registration time for the event starts at 8:0 a.i p.m. X Starting time of the procession is 10:00 tq i r.m. X Estimated completion time is 11:45 (0)p.m. This event involves the use of the following roadways X This event involves City streets ❑ This event involves County roads ❑ This event involves State highways ❑ This event involves use of a park (Must obtain permission from Park Board) X I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939 to organize meeting) X This event involves the use of the sidewalk X Participants must stay on the sidewalk and obey all traffic laws. X This event is oc. /regional/national event (Please circle the appropriate event type) X This event will be coordinated with the property owner/business where staging will take place Updated 4/06/16 PERMIT/AGREEMENT FOR A PROCESSION 1. Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event. 3. Sponsor shall provide to the Board all additional licenses, permits and documentation required for the event. 4. Sponsor agrees to abide by all terms and conditions of the Board's policy governing walks, runs, parades or other similar event adopted by the Board on March 3, 1985. 5. In order to ensure public safety during the event, the Board agrees to furnish traffic planning, materials, equipment and personnel as deemed necessary by the Police Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable, the Board of Park Commissioners. 6. Sponsor acknowledges that the Police Department reserves the right to change this route for safety purposes. In consideration for approval by the Board and the use of the sidewalks for the purposes set out above, the undersigned agrees and undertakes to hold the Civil City of South Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or expenses, including attorney fees, which the Civil City of South Bend may suffer or incur, as a result of any claims or actions which may be made by any person, including a participant in said activity, arising out of the approval of the request to use the sidewalks indicated in the City of South Bend. The undersigned certifies that he/she is authorized to bind the above mentioned sponsor to the terms hereof. 8. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works I understand the above rules and regulations and that this application may be denied based on any false or incomplete information. Sponsor Signature �� d6n� Printed Name''* tt"' I' lg Title B ARD OF PUBLIC WORKS APPROVAL President Member Member Memb Member Date RETURN FORM TO: 2 Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Phone: (574) 235-9251 • Fax: (574) 235-9171 9 E-Mail: publicwks@southbendin.gov Certificate of Coverage Date: 10/27/2016 Certificate bolder cate is issued as a matter of information only and The Diocese of Fort Wayne -South Bf:MI0843 ights upon the holder of this certificate. This certificate Chancery Office end, extend or alter the coverage afforded below. P O Box 390 Fort Wayne, IN 46801 rding Coverage CATHOLIC MUTUAL RELIEF IETY OF AMERICA Covered Location 43 OLD MILL RD St. Joseph Parish OMAHA, NE 68154 211 North St. Louis Blvd South Bend, IN 46617 Coverages This is to certify that the coverages listed below have been issued to the certificate holder named above for the certificate indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the coverage afforded described herein is subject to all the terms, exclusions and conditions of such coverage. Limits shown may have been reduced by paid claims. Type of Coverage Certificate Number Coverage Effective Date Coverage Expiration Date Limits Property rsonal Propeofire) D. General Liability rrence ggregate oFireDamage Occurrence omp/OP Ag 8679 ]0/1/2016 10/]/2017 ® Claims Made Adv Injury (Anyone Med Exp (Any one person) Excess Liability 8679 10/1/2016 10/1/2017 Each Occurrence 500 000 Annual Aggregrate Other EAggregrate Description of Operations/LocationsNehicles/Special Items (the following language supersedes any other language in this endorsement or the Certificate in conflict with this language) Coverage is verified for claims arising out of St. Joseph Parish's St. Nick Six Race in the City of South Bend on December 10, 2016. Holder of Certificate Cancellation Should any of the above described coverages be cancelled before the expiration date thereof, the issuing company will endeavor to mail 30 days written notice to the holder of City of South Bend, Park & Rec Dept & Board of Park certificate named to the left, but failure to mail such notice shall Commissioners, 321 E Walter St, South Bend, IN 46614-2642 impose no obligation or liability of any kind upon the company, City of South Bend, Holy Cross College, Holy Cross Village at its agents or representatives. 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