HomeMy WebLinkAboutProcession - SB Animal Care & Control Reindog Prance1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
November 22, 2016
Kylie Carter
South Bend Animal Care and Control
521 Eclipse Place
South Bend, IN 46628
RE: Event: Reindog Prance
Date: December 3, 2016
Dear Ms. Carter:
PHONE 574/235-9251
FAX 574/235-9171
The Board of Public Works, at its meeting held on November 22, 2016, approved your request
to conduct the above referenced event on December 3, 2016, from 9:00 a.m. to 10:30 a.m. on
the designated route as submitted subject to staying on the sidewalks and obeying traffic laws.
Enclosed please find copy of your approved permit.
If I can be of any further assistance to you in this matter, please call me at (574) 235-9251.
Sincerely,
nda�71Martm, Clerk
Enclosure
c: Gene Eyster, Police Department
Ed Gleckler, Traffic & Lighting
Stephen Cox, Fire Department
Federico Rodriguez, Fire Department
Marcia Qualls, Engineering
VARY A. 01LOT 5UZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU
TO:
FROM:
SUBJECT:
SPONSOR
DATE OF EVENT:
DATE DUE
FAX OR E-MAIL TO
INTER -OFFICE MEMORANDUM
BOARD OF PUBLIC WORKS
DATE SENT: 11/8/2016
/Ed Gleckler, Traffic & Lighting
11 ederico Rodriguez, Fire Department
att Longfellow, Engineering
aula Garis, Park Department
V/P
Lt. Gene Eyster, Police Department
Adam Burck, Downtown South Bend
(aburck@downtownsouthbend.com)
Marcia Qualls, Engineering
Legal Department
Linda M. Martin, Clerk
PROCESSION RECOMMENDATION
SB Animal Care & Control — Reindoa Prance
December 3, 201M
November 15, 2016
235-9171 / Imartin(&southbend in.aov
RECOMMENDATIONS AND COMMENTS:
By Date
SOUTrI'%
01 �O
4
APPLICATION FOR USE OF u o
PUBLIC RIGHT-OF-WAY FOR PROCESSIONS
The Board of Public Works must have FOUR (4) weeks prior notice of the event.' raes
Sponsor: South Bend Animal Care & Control Submitted By: Kylic Carter
Address: 521 Eclipse Pl.
City:
State:
South Bend
IN
Zip: 46628 Phone: (574)235-9303
Sponsor may use the public right-of-way described as (describe route and attach map)
Starting at Cubs Store cul-de-sac on William St., heading north to Western, then east on Western
to Lafayette, south on Lafayette to to South St., west on South St., and ending at ticket office.
PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO
(Q� CHANGE YOUR ROUTE FOR SAFETY PURPOSES
Event name: Cc\ �(� (-2,
® The Board of Public Work must have FOUR (4) weeks prior notice before event occurs
❑ All certificates of insurance, pre -paid costs, maps, and any other applicable information requested
or required by the Board of Public Works have been provided with this application
® The event shall be held on DECEMBER 3 , 2016 and no other date
® Registration time for the event starts at a i ./p.m.
® Starting time of the procession is 10�/p.m.
® Estimated completion time is 10:3 a.m .m.
This event involves the use of the following roadways
® This event involves City streets
❑ This event involves County roads
❑ This event involves State highways
® I understand that I must arrange a meeting with all affected governmental agencies to
organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939 to
organize meeting)
❑ This event involves the use of the sidewalk
❑ Participants must stay on the sidewalk and obey all traffic laws.
/1
This event is a local/regional/national event (Please circle the appropriate event type)
This event will be coordinated with the property ownerlbusiness where staging will take place
Updated 6/25/12
PERMIT/AGREEMENT
FOR A PROCESSION
1. Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed
necessary.
2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in
full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00
aggregate and the City of South Bend listed as an additional named insured for this event.
3. Sponsor shall provide to the Board all additional licenses, permits and documentation
required for the event.
4. Sponsor agrees to abide by all terms and conditions of the Board's policy governing walks,
runs, parades or other similar event adopted by the Board on March 3, 1985.
5. In order to ensure public safety during the event, the Board agrees to furnish traffic
planning, materials, equipment and personnel as deemed necessary by the Police
Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable, the
Board of Park Commissioners.
6. Sponsor acknowledges that the Police Department reserves the right to change this route
for safety purposes.
7. In consideration for approval by the Board and the use of the sidewalks for the purposes
set out above, the undersigned agrees and undertakes to hold the Civil City of South Bend,
Indiana, free and harmless from any liability loss, costs, costs, damages or expenses,
including attorney fees, which the Civil City of South Bend may suffer or incur, as a result
of any claims or actions which may be made by any person, including a participant in said
activity, arising out of the approval of the request to use the sidewalks indicated in the City
of South Bend. The undersigned certifies that he/she is authorized to bind the above
mentioned sponsor to the terms hereof.
8. Notification of approval/denial of this request will be issued by return of this form, upon signed
authorization by the Board of Public Works
I understand the above rules and regulations and that this application may be denied based on
any false or incomplete information.
Sponsor Signature L c
Printed Name Cfl r- e
Title � ��� (to�c9,JY`6N ,
BOARD OF PUBLIC WORKS APPROVAL
'resident Member Member
2� // ��) "L /`) C>/(
emb Member Dater
RETURN FORM TO: 2
Board of Public Works
1316 County-Oty Building
227 West Jefferson Boulevard
South Bend, IN 46601
Phone: (574) 235-9251 • Fax: (574) 235-9171 6 E-Mail: publicwks@southbendin.gov
2016 Reindog Prance Route
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