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Home My WebLink AboutProcession - Erskine Boulevard Candlelight Walk1316 COUNTY -CITY BUILDING 227 W. JEFFERSoN BOULEVARD SOUTH BEND. INDIANA 46601-1830 1565 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS November 22, 2016 Mike Jeffers Erskine Boulevard Neighborhood 2312 Erskine Boulevard South Bend, IN 46614 RE: Event: Erskine Boulevard Candlelight Walk Date: December 10, 2016 Dear Mr. Jeffers: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on November 22, 2016, approved your request to conduct the above referenced event on December 10, 2016, from 6:00 p.m. to 9:00 p.m. on the designated route as submitted. The Police Department states they will not be available to assist. Enclosed please find copy of your approved permit. Please note that participants must stay on the sidewalks and obey all traffic laws. If I can be of any further assistance to you in this matter, please call me at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Gene Eyster, Police Department Ed Gleckler, Traffic & Lighting Stephen Cox, Fire Department Federico Rodriguez, Fire Department Marcia Qualls, Engineering GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU INTER -OFFICE MEMORANDUM BOARD OF PUBLIC WORKS DATE SENT: 11/9/2016 TO: Ed Gleckler, Traffic & Lighting Jederico Rodriguez, Fire Department att Longfellow, Engineering aula Garis, Park Department Lt. Gene Eyster, Police Department Adam Burck, Downtown South Bend ( (aburck@downtownsouthbend.com) J Marcia Qualls, Engineering Legal Department u FROM: Linda M. Martin, Clerkv'" SUBJECT: PROCESSION RECOMMENDATION SPONSOR: Erskine Boulevard Candlelight Walk DATE OF EVENT: December 10, 2016 DATE DUE: November 15, 2016 FAX OR E-MAIL TO: 235-9171 / Imartin(&southbendin.gov RECOMMENDATIONS AND COMMENTS: By Date S(Jtl Jy Yd APPLICATION FOR USE OF .T PUBLIC RIGHT-OF-WAY FOR PROCESSIONS % PF' II The Board of Public Works must have FOUR (4) weeks prior notice of the event.' ims Sponsor: Address: City: 1 _77( .a�?Uf) Submitted By: �/« fir« 5 State: 7�1 Zip: Phone: S74(—Z7,6" —2Zi`a Sponsor may use the public right-of-way described as (describe route and attach map) PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO CHANGE YOUR ROUTE FOR SAFETY PURPOSES Event name: z r.5,c4alE— 41,.fLlC ❑ The Board of Public Works must have FOUR (4) weeks prior notice before event occurs ❑ All certificates of insurance, pre -paid costs, maps, and any other applicable information requested or required by the Board of Public Works have been provided with this application ❑ The event shall be held on S P7 PeZ IG 20 /(c and no other date R,4a7U bs?T ❑ Registration time for the event starts at a.m./p.m. ❑ Starting time of the procession is a.m<0 ❑ Estimated completion time is _�_ amkiC.M. This event involves the use of the following roadways ❑ This event involves City streets ❑ This event involves County roads ❑ This event involves State highways ❑ This event involves use of a park (Must obtain permission from Park Board) ❑ I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939 to organize meeting) This event involves the use of the sidewalk ❑ Participants must stay on the sidewalk and obey all traffic laws. ❑ This event is event (Please circle the appropriate event type) ❑ This event will be coordinated with the property owner/business where staging will take place Updated 4/06/16 PERMIT/AGREEMENT FOR A PROCESSION l . Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event. 3. Sponsor shall provide to the Board all additional licenses, permits and documentation required for the event. 4. Sponsor agrees to abide by all terms and conditions of the Board's policy governing walks, runs, parades or other similar event adopted by the Board on March 3, 1985. 5. In order to ensure public safety during the event, the Board agrees to furnish traffic planning, materials, equipment and personnel as deemed necessary by the Police Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable, the Board of Park Commissioners. 6. Sponsor acknowledges that the Police Department reserves the right to change this route for safety purposes. In consideration for approval by the Board and the use of the sidewalks for the purposes set out above, the undersigned agrees and undertakes to hold the Civil City of South Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or expenses, including attorney fees, which the Civil City of South Bend may suffer or incur, as a result of any claims or actions which may be made by any person, including a participant in said activity, arising out of the approval of the request to use the sidewalks indicated in the City of South Bend. The undersigned certifies that he/she is authorized to bind the above mentioned sponsor to the terms hereof. 8. Notification of approval4denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works I understand the above rules and regulations and that this application may be denied based on any false or incomplete information. Sponsor Signature Printed NameZ?ff S Title z,_6 ir�ayL /�� BOARD OF PUBLIC WORKS APPROVAL Pre 'dent /�� b,�U! Pre Member lllo,3C, Memb Member Dates RETURN FORM TO: Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Phone: (574) 235-9251 • Fax: (574) 235-9171 • E-Mail: publicwks@southbendin.gov Mike Jeffirs 2312 Erskine Boulevard South Bend, Indiana 46614 7 November 2016 Board of Public Works 227 West Jefferson 1316 County City Building South Bend, Indiana 46601 Dear Board Members, I am submitting our street's application to have the Erskine Boulevard Candlelight Walk on Saturday, December 10, 2016 from 6pm to 9pm. This will be the 30th year for our walk. Residents place luminary bags along the sidewalks of Erskine Boulevard from Ewing Street south to Donmoyer Ave. No activities are scheduled to take place in the street, but we do ask to have no parking enforcement the night of the walk. We also ask to have additional markers placed to slow the traffic on the street that night. We have a rain date scheduled for Sunday, December 11, 2016. Our Certificate of Insurance will be provided by Gordon Insurance Associates of Mishawaka Indiana. Once our policy is paid for they will fax it to your office. There is a possibility we may offer horse drawn wagon rides this year, but that decision has not been made yet. If we do, I will notify your office. I am aware any company we hire to do rides has to present insurance to the city. If further information is needed, please contact me at 574-276-2240. Thankyoul Mike Jeffi rs