HomeMy WebLinkAboutProcession - Downtown South Bend - Santa's Procession1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
November 22, 2016
Kylie Carter
Downtown South Bend, Inc.
217 S Michigan
South Bend, IN 46601
RE: Event: Santa's Procession
Date: December 2, 2016
Dear Ms. Carter:
PHONE 574/235-9251
FAX 574/235-9171
The Board of Public Works, at its meeting held on November 22, 2016, approved your request
to conduct the above referenced event on December 2, 2016, from 6:00 p.m. to 6:15 p.m. on the
designated route as submitted. Enclosed please find copy of your approved permit.
Please note that participants must stay on the sidewalks and obey all traffic laws.
If I can be of any further assistance to you in this matter, please call me at (574) 235-9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
c: Gene Eyster, Police Department
Ed Gleckler, Traffic & Lighting
Stephen Cox, Fire Department
Federico Rodriguez, Fire Department
Marcia Qualls, Engineering
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU
INTER -OFFICE MEMORANDUM
BOARD OF PUBLIC WORKS
DATE SENT: 11/8/2016
TO:
Ed Gleckler, Traffic & Lighting
ederico Rodriguez, Fire Department
Matt Longfellow, Engineering
JPaula Garis, Park Department
Lt. Gene Eyster, Police Department
Adam Burck, Downtown South Bend
(aburck@downtownsouthbend.com)
J Marcia Qualls, Engineering
Legal Department
FROM:
Linda M. Martin, Clerk
SUBJECT:
PROCESSION RECOMMENDATION
SPONSOR:
DTSB — Santa's Procession
DATE OF EVENT: December 2, 201®
DATE DUE: November 15, 2016
FAX OR E-MAIL TO: 235-9171 / Imartin(&southbendin.gov
RECOMMENDATIONS AND COMMENTS:
By Date
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APPLICATION FOR USE OF u o
PLACK - y
PUBLIC RIGHT-OF-WAY FOR PROCESSIONS
The Board of Public Works must have FOUR (4) weeks prior notice of the event.' ,a6s "
Sponsor: Downtown South Bend, Inc. Submitted By: Kylie Carter
Address: 217 S. Michigan St.
City:
State:
South Bend
IN Zip: 46601 Phone: (574) 282-1110
Sponsor may use the public right-of-way described as (describe route and attach map)
Morris Circle south on Michigan to Chocolate Cafe
PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO
CHANGE YOUR ROUTE FOR SAFETY PURPOSES
Event name: SA��.� '\XOw's,, DC-\
® The Board of Public Works must have FOUR (4) weeks prior notice before event occurs
❑ All certificates of insurance, pre -paid costs, maps, and any other applicable information requested
or required by the Board of Public Works have been provided with this application
® The event shall be held on DECEMBER 2 , 2016 and no other date
❑ Registration time for the event starts at a.m./p.m.
® Starting time of the procession is 6 a.m.
❑ Estimated completion time is 6:15 a.m./
This event involves the use of the following roadways
® This event involves City streets
❑ This event involves County roads
❑ This event involves State highways
® I understand that I must arrange a meeting with all affected governmental agencies to
organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939 to
organize meeting)
❑ This event involves the use of the sidewalk
❑ Participants must stay on the sidewalk and obey all traffic laws.
® This event is a local/regional/national event (Please circle the appropriate event type)
❑ This event will be coordinated with the property owner/business where staging will take place
Updated 6/25/12
PERMIT/AGREEMENT
FOR A PROCESSION
1. Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed
necessary.
2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in
full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00
aggregate and the City of South Bend listed as an additional named insured for this event.
3. Sponsor shall provide to the Board all additional licenses, permits and documentation
required for the event.
4. Sponsor agrees to abide by all terms and conditions of the Board's policy governing walks,
nuns, parades or other similar event adopted by the Board on March 3, 1985.
5. In order to ensure public safety during the event, the Board agrees to furnish traffic
planning, materials, equipment and personnel as deemed necessary by the Police
Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable, the
Board of Park Commissioners.
6. Sponsor acknowledges that the Police Department reserves the right to change this route
for safety purposes.
In consideration for approval by the Board and the use of the sidewalks for the purposes
set out above, the undersigned agrees and undertakes to hold the Civil City of South Bend,
Indiana, free and harmless from any liability loss, costs, costs, damages or expenses,
including attorney fees, which the Civil City of South Bend may suffer or incur, as a result
of any claims or actions which may be made by any person, including a participant in said
activity, arising out of the approval of the request to use the sidewalks indicated in the City
of South Bend. The undersigned certifies that he/she is authorized to bind the above
mentioned sponsor to the terms hereof.
8. Notification of approval/denial of this request will be issued by return of this form, upon signed
authorization by the Board of Public Works
I understand the above rules and regulations and that this application may be denied based on
any false or incomplete informatign. ^
Sponsor Signature
Member
IIL9-a-/,-,o (C,
Date '
RETURN FORM TO: 2
Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, IN 46601
Phone: (574) 235-9251 0 Fax: (574) 235-9171 9 E-Mait: publicwks@southbendin.gov
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