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Home My WebLink AboutOpening of Proposals - HVAC Preventative Maintenance Plan for VPA - D.A. DoddD_A_DODD CORPORATE OFFICE r 14 E. Michigan Street 1251 Paw paw Avenue 729 Navco Drive 4120 N. Home Street P.O. Box 430 Benton Harbor. M? 49022 Lafayette; IN 47905 Mishawaka, IN 46545 Rotting Prairie; IN 46371 Phone (269) 926-7873 Phone (765) 448-3405 Phone (574) 968-0589 Phone (219) 778-4302 FAX (269; 926-7871 FAX (765) 448.7955 FAX (574) 968-0590 FAX (219) 778-2981 November 22, 2016 City of South Bend, Indiana Attention: Nick Gaul 227 W Jefferson Blvd, Ste. 1316 South Bend, Indiana 46601 RE: HVAC Preventative Maintenance Plan Quote Number: NIS16-426 Addenda received; #1 Dear Mr. Gaul: Please review the enclosed contract documents for a Preventive Maintenance Agreement to service the equipment as per the RFP provided Equipment Lists. The inspections will follow the scope of work as outlined in the attached buildings specific scope of work. Any repairs found that are needed to the equipment will be brought to your attention. Approved repairs will be billed on separate invoices as extras at a reduced rate per the HVAC Proposal Cost Attachment. This preventive maintenance contract entitles you to a 10% discount off primary labor rates. Thank you for the opportunity to service your Preventive Maintenance needs. If our proposal is acceptable, please sign and date one copy of the Preventive Maintenance Services Agreement and return to D.A. DODD Mechanical Services. If you have any questions, please contact me at 574-968-0589. Sincerely, D.A. DODD Mechanical Services Tom M. Heintzberger Preventative Maintenance Services Agreement Between D.A. DODD Mechanical City of South Bend 4120 N. Home Street and 227 W Jefferson Blvd, Ste. 1316 Mishawaka, Indiana 46545 South Bend, Indiana 46601 WHERE AS: A. D.A. DODD Mechanical Inc. is a licensed mechanical contractor providing HVAC and Plumbing services in the states of Indiana and Michigan. B. D.A. DODD agrees to provide such services to the following customer locations: • Stanly Coveleski Stadium — 501 W South St. South Bend, Indiana 46601 • Martin Luther King Jr— 1522 W Linden St. South Bend, Indiana 46628 • Century Center - 120 South St. Joseph South Bend, Indiana 46601 C. This agreement commences upon signed confirmation from the customer and shall continue for 24 months unless cancelled by either party with a 30 day notice. D. This agreement, including the attached Services Summary List, Equipment List, and Special Conditions constitutes the entire agreement between the parties listed above. E. This agreement replaces all previous presentations / agreements both verbal and written not included herein. Presented By Name: Tom Heintzberger Signature: Date: November 22, 2016 Accepted By Page 1 of 2 D_A.$0DD LOK2�LEQ L, -E 14 E Michigan Street P.O. Box 430 Polling Prairie, IN 46371 Phone (214) 778-4302 FAX (21) 778-29812961 City of South Bend, Indiana Attn: Nick Gaul 227 W Jefferson Blvd, Ste. 1316 South Bend, Indiana 46601 1251 Paw Paw Avenue 729 Navco Dove 4120 N. Home Street Benton Harbor. MI 49022 Lafayette, IN 47905 Mishawaka, IN 46545 Phone (269) 926-7873 Phone (765) 448-3405 Phone (574) 968-0589 FAX (269) 926-7871 FAX (765) 448-7955 FAX (574) 968-0590 November 22, 2016 Subject: Stanley Coveleski Stadium Preventative Maintenance Scope of Work Dear Mr. Gaul Thank you for the opportunity to an HVAC preventative maintenance plan per your Request for Proposal emailed on November 41h 206 and the pre -bid meeting on November 91h 2016. Scope of Work • Provide semi-annual maintenance on 1 existing Bryan boiler. Service includes; o Combustion test o Inspection • Provide semi-annual maintenance on 4 existing Carrier 40 Air Handling Units. Service includes; o Replace filters and belts at each inspection o Inspection • Provide semi-annual maintenance on 3 existing Carrier Roof Top Units. Service includes; o Replace filters and belts (as needed) at each inspection o Clean condenser coils o Inspection • Provide semi-annual maintenance on 4 existing Carrier Condensing Units. Service includes; o Clean coils and test refrigerant pressures • Provide semi-annual maintenance on 2 existing Hastings Make-up Air Units. Service includes; o Insect Burner and provide combustion test o Clean intake filters and replace Media filters (as Required) • Provide semi-annual maintenance on 1 Reznor Overhead heater. Service includes; o Insect Burners • Provide semi-annual maintenance on 4 Carrier Split System Air Handler Units. Service includes; o Replace filters and belts (as required) at each inspection • Provide semi-annual maintenance on 6 Mitsubishi Split Systems. Service includes; o Clean coils, indoor air filter, and inspect condensate drain Page 2 of 2 • Provide semi-annual maintenance on 1 Daikin Split system. Service includes; o Clean coils, indoor air filter, and inspect condensate drain • Provide semi-annual maintenance on 10 circulation pumps. Service includes; o Inspect and lubricate • Provide semi-annual maintenance on 1 Sterling Duct Heater. Service includes; o Insect Burners Sincerely, D.A. DODD Mechanical Services Tom M. Heintzberger Page 1 of 1 D.A.11ODD CORPORATEOFFlCE 14 E. Michigan Street P.O. Box 430 Rotting Prairie, IN 46371 1 Phone (219) 778.4302 FAX (219) 778-2981 City of South Bend, Indiana Attn: Nick Gaul 227 W Jefferson Blvd, Ste. 1316 South Bend, Indiana 46601 1251 Paw Paw Avenue 729 Navco Drive 4120 N. Home Street Benton Harbor. MI 49022 Lafayette, IN 47905 Mishawaka, 1N 46545 Phone (269) 926-7873 Phone (765) 448-3405 Phone (574) 968.0589 FAX (269) 926-7871 FAX (765) 448-7955 FAX (574) 968-0590 November 22, 2016 Subject: Martin Luther King Gym Preventative Maintenance Scope of Work Dear Mr. Gaul Thank you for the opportunity to an HVAC preventative maintenance plan per your Request for Proposal emailed on November 41h 206 and the pre -bid meeting on November 9th 2016. Scope of Work Provide semi-annual maintenance on 1 existing Trane Horizon Unit. Service includes; o Replace belts o Replace filters o Clean condensing unit o Clean ERV media o Combustion test on direct fired burner o Clean igniter o Inspection of unit Sincerely, D.A. DODD Mechanical Services Tom M. Heintzberger Page 1 of 1 p A_Qono CORPORATE, OFFICE i4 E iLfichigan S&eet ",am FO. Box 430 s+ling Prairie, 46 1N 371 Phone (219) 4302 FAX (219) 778-2981 City of South Bend, Indiana Attn: Nick Gaul 227 W Jefferson Blvd, Ste. 1316 South Bend, Indiana 46601 1251 Paw Paw Avenue Benton Harbor, MI 49022 Phone (269) 926-7873 FAX (269) 926-7871 November 22, 2016 729 Navco Drive Lafayette, IN 47905 Phone (765) 448-3405 FAX (765) 448-7955 Subject: Century Center Preventative Maintenance Scope of work Dear Mr. Gaul 4120 N. Home Street Mishawaka, IN 46545 Phone 1574.)968-0589 FAX (574) 968-0590 Thank you for the opportunity to an HVAC preventative maintenance plan per your Request for Proposal emailed on November 41h 206 and the pre -bid meeting on November 9`h 2016. Scope of Work • Provide annual maintenance on 6 existing Aerco BMK2.0 boilers. Service includes; o Remove, clean & inspect burner, Replace ignitor and flame sensor o Combustion test • Provide semi-annual maintenance on 2 existing Lochinvare AWN 399 water heaters Service includes; o Clean & inspect burner, Replace ignitor and flame sensor o Combustion test • Provide annual maintenance on 2 existing Carrier chillers. Service includes; o Inspect refrigerant, & oil levels, o Test safety controls o Check motor amp draws. o Includes preforming manufactures check list Sincerely, D.A. DODD Mechanical Services Tom M. Heintzberger J $ \ \ m § # ® ® ® ƒ° n ` w LU ® ) \ \ � \ e / /� \ \ D { 2 2 = / VA U] / \ E rH 0 CD ) \ 7 _j d &Ln .! ^ % e / _ ®{ on ` )\c f � � �° = ? !& _ / 6 o 5 y » f } } { f ~ ± _ co �pz CL / El v 0 0 ao --� N 0 0 l n � IV' Ln Q pLn N (n ON V �� v Ln c-I _1a/ .�. ✓ L a1 L y m Ln E ^ L +' M i C a) O i Z O Q Q E O ai ai J OA ` N 2 •3 U C y" aJ h K v a) ca i- p a) 'Occ n° Co J L J :I o � w Y� + � �i >- 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 SQL rlr Q... u dy Ia M?ACs ,y t. X 1865 PHONE 5741235-9251 FAX 574/235-9171 TDD 574/ 235-5567 CITY OF SOUTH BEND PETE BUTTmiEG, MAYOR BOARD OF PUBLIC WORKS Date: November 21, 2016 To: All Planholders From Linda M. Martin, Clerk, Board of Public Works Subject Addendum Number: 1 Project Name: Project Number: HVAC PREVENTATIVE MAINTENANCE PLAN REQUEST FOR PROPOSALS ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by faxing this sheet to the Board of Public Works at (574) 235-9171 within 48 hours of receipt. A copy MUST also be included with your bid package upon submittal. THIS ADDENDUM MAY AFFECT YOUR BID. The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: Authorized Sip Date: Version 4/2/2015 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Afdavil. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF INDIANA ) ST. JOSEPH ) SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: I. Contractor has not, nor has any other member, representative, or agent of the film, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to - time. b. As provided by Ind. Code § 5-22-16.5-8. as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000.000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify, Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract fora period of one (I ) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (l.C. 5-16-8-1). 1 hereby certify that 1 and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide ajustification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. kkk I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 22nd day of November ZD 16 Subscribed and sworn to before me this 22nd My Commission Expires June 19, 2021 County of Residence D.A. Dodd, LLC Contractor/Bidd ) Signature o Contractor/Bidder or Its Agent J. Mark McKnight, President Printed Name and Tide da Of November 210L 16 4� Go�/ otary Public LaPorte RAELENE K, JURKOWEKI Noiary PubliC SEAL Stage of Indiana My Commission Expires June 19, 2021 About Us Founded in 1995, D.A. Dodd, LLC was formed as a fully bonded, insured, union mechanical contractor with licensing in both Indiana and Michigan. We began operations in Northern Indiana and in 1998 expanded into Southwest Michigan with the opening of a Benton Harbor Branch. In 2001, with increased growth and demand for our services, we expanded into Central Indiana with the opening of our Lafayette Branch. In 2007 we opened our Mishawaka Branch to serve as a home base for service technicians operating in the Michiana area. Over the years, we have handled plumbing, heating, cooling and industrial process piping jobs of all sizes. Our customer base has grown to include customers in commercial, industrial and institutional sectors. With a diverse set of clients including hospitals, private and public schools, colleges and universities, manufacturing facilities, financial institutions and major corporations, D.A. Dodd is poised for continued growth and success throughout the Midwest. Below are just some of our reputable customers: UNIVERSITY OF NOTRE DAME Whirlpool to A�COA SIEMENS% PURDUE BEACON U N I V E R❑pA[ Ii SYV IN P zu 16 REGIONAL HOSPITAL Valparaiso University (y O CRITERION CATALM§TEMOLO aS INDIANA GUA11100%oftRD 0.A.DaODD J. Mark McKnight ht g PHONE (219) 778-4302 • FAX (219) 778-2981 E-MAIL MARKMCKNIGHT@DADODD.COM PROFESSIONAL EXPERIENCE 2008-Present D.A. Dodd, LLC. Rolling Prairie, Indiana President Major Projects Include: • Alcoa Howmet, Plant II • St. Joseph High School Renovations • I.U. Cancer Center, University of Notre Dame • IUSB Chiller Replacement • JOC Contract Purdue University 2001-2007 D.A. Dodd, LLC. Lafayette, Indiana Lafayette Operations Manager Major Projects Include: • Bio-Med, Purdue University • Chemical Engineering, Purdue University • Heine Pharmacy, Purdue University • Visual Arts, Purdue University • Subaru Izuzu Plant Warehouse • Wade Utility Power House, Purdue University Board and Committee Experience 1998-Present • Wabash Valley Mechanical Contractors Association, Board of Directors • WVMCA Joint Apprenticeship Committee 2009-Present • PHCC St. Joe Valley JATC Committee 2010-Present • PPCANI Board of Directors • SWMMCA H&W and Pension Trustee • WVMCA Negotiations Committee I MA.DODD Mark Druzbicki PHONE (574)968-0589 • FAX (574) 968-0590 E-MAIL MARKDRUZBICKIQDADODD.COM PROFESSIONAL EXPERIENCE 2014-Present Division Manager 2004-2014 Operations Manger D.A. Dodd, LLC. Dynamic Mechanical Rolling Prairie, Indiana Past Experience South Bend, Indiana 2004-2014 • Dynamic Mechanical - Managed the HVAC division of the company - Introduce the service plumbing division - Quoted projects from $2K to $50K 1999-2014 • C&S Services - Working foreman, managing an 8 person tech group - Engaged in industrial pipe, underground, and general plumbing 1995-1999 Apex Plumbing - Managed 6-8 man work force - Engaged in general plumbing 1988-1995 • Druzbicki Services - Mechanical Contracting - Plumbing and Heating Services Certifications & Committee's • 5-year Plumbing Contractor Apprenticeship 2 D.A. DODD Management Support D.A.Dodd Mechanical Contractors, LLC has grown into one of the largest mechanical contractors in Northern Indiana in our twenty years of business. As we strive and complete each job with quality, efficiency, and pride we recognize the importance to support our Customer. In order to do so we have implemented a strong and knowledgeable management team to achieve these company requirements. There is no service call that D.A. Dodd cannot handle. A successful service call starts and ends with management. It is because of this reason, D.A.Dodd implements the highest of standards for management procedures that are followed through. With our team of highly trained and skilled leaders, we have the confidence to manage each and every service call with quality and timeliness. D.A. Dodd is ready to take your emergency call. We have an on call system that allows the customer to call any one of our phone numbers 24 hours a day, seven days a week, 365 days a year and talk to a live person. We have a rotating on call programs so a qualified D.A. Dodd technician can respond at any time to resolve your emergencies. D.A. Dodd employs approximately 280 people company wide. 75 of our employees are HVAC service technicians for a combined 750 years of experience. All our HVAC techs hold an active refrigeration certification along with a combined 40 different industry specialized certifications. 3 STATE OF INDIANA DEPARTMENT OF ADMINISTRATION Division of Supplier Diversity Michael R. Pence, Governor Indiana Government Center South 402 West Washington Street, Room W478 Indianapolis, IN 46204 3/23/2016 (317) 232 - 3061 MNO-BMADSON Tribe D. A. Dodd, LLC. P.O. Box 430 Rolling Prairie, IN 46371 Subject: Application for MBE Certification Dear MNO-BMADSON Tribe, Congratulations! The Indiana Department of Administration, Division of Supplier Diversity is pleased to inform you that D. A. Dodd, LLC. is hereby certified as a Minority Business Enterprise (MBE). Your company provides a commercially useful function in the areas listed below. Only work performed in these areas will be counted towards Minority Business Enterprise (MBE) participation: IWSPCC r (InPOZI CodeDescri tion 21512d cooling and air conditioning ruction and maintenance services 21511bing 77215120=6HVAC construction services 21510nd fumace construction and in services in s stem construction service This certification is valid through 3/31/2019, Although your certification is valid for a three-year period, you are required to submit an annual Affidavit of Continued Eligibility (ACE) form, located at bttp://www.iu.gov/idoa/files/ACE_Form.pdf. Please remember you must notify us immediately if any changes occur. Failure to notify us of changes or to provide the ACE form annually will result in revocation of your certification. Changes include, but are not limited to, changes in location, contact information, ownership or control. We encourage you to visit IDOA's procurement website, http://www.in.gov/idoa/2463.htm, and update your Business Registration Profile. It is important that you review and update your profile regularly, because state purchasing agents and prime contractors may use this information to contact you for business opportunities. For questions regarding your registration profile, you may contact our office at 317-232-3061. While this letter serves as notification of certification, it does not serve to prove continued eligibility. Please visit http://www.in.gov/idoa/minority/Cerffications.xis to verify certification status. Please contact our office at (317) 23 2-3 061 if you have any other questions. Reference: D. A. Dodd, LLC. We ask that you please contact our office at (317) 232-3061 if you have any questions or concerns about your letter. Sincere Terrie F. Daniel, Deputy Commissioner Indiana Department of Administration Division of Supplier Diversity TFD/JW