HomeMy WebLinkAboutChange Order No. 3 - Marriott Hotel Site Development at Hall of Fame Phase I Proj No 116-021 - Majority Builders1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
November 22, 2016
Matt Flick
Majority Builders, Inc.
62900 US 31 South
South Bend, IN 46614
PHONE 574/235-9251
FAX 574/235-9171
RE: Change Order No. 3 — Marriott Hotel Site Development at Hall of Fame, Phase I
Project No. 116-021
Dear Mr. Flick:
The Board of Public Works, at its meeting held on November 22, 2016, approved the above
referenced Change Order for an increase of $1,267.49, bringing the current contract amount
to $820,196.87.
Enclosed is a copy of the Change Order for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
c: Rich Estes, Engineering
Corbitt Kerr, Engineering
Jitin Kain, Engineering
GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU
CITY OF SOUTH BEND
DEPARTMENT OF PUBLIC WORKS
PROJECT CHANGE ORDER
DATE:
PROJECT NO:
PROJECT NAME:
CONTRACT DATE:
CHANGE ORDER NO.
SUBJECT OF CHANGE ORDER:
All items completed substantially as
See attached Comparison of Fstim,
etyou rhB��
b
U O
Y
1865
11-22-2016
116-021
Marriott Hotel Site Development at the Hall of Fame Phase I
6-28-2016
:5
Cost of additional work See attached explanation of work
The original contract sum
Net change by previously authorized change orders
The contract sum prior to this change order
By this Change Order, the project amount is
The new contract sum including this change order
This Change Order represents a total change of
Total change for entire project
and
® Increased
❑ Decreased
$ 731,348.93
$ 87,580.45
$ 818,929.38
$ 1,267.49
$ 820,196.87
0.17 %
12.15 %
Original contracted completion date/time 10-1-2016
Extension of date/time by previous change orders 27 days
Date/time extension by this change order 0 days
New completion date/time 10-28-2016
RECOMMENDED FOR APPROVAL
CONTRACTOR
Contractor Signature
Printed Name and Title
Majority Builders, Inc.
Company name
62900 US 31 South 46614
Address
South Bend Indiana
City, State, Zip
Project Manager
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
Approved Date:
Gary A. Gilo , President
Elizabeth A. Maradik, Member
Therese J. Dorau,Vembet
James A. Mueller, Member
Suzanna IfFritzberg, M(Onber
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Richard Estes, Engineer I
SUBJECT: Marriott Hotel Site Development at Hall of Fame, Phase 1
Final Change Order
Project No. 116-021
DATE: November 22, 2016
Here is an explanation for the Change Order being submitted.
The reason(s) for the Change Order request is as follows:
1. Additional costs were incurred during the project including changes to the foundation and
slab design, changes to the elevator pit design, permit fee reimbursements per the
redevelopment agreement, placement of protective fencing around the pool excavation,
adding bends and thrust blocks to accommodate the shifted alignment of the water main
extension, and removal of a manhole structure that had already been purchased by the
contractor.
2. Credit back to the City from the over -run and under -run quantities.
The cost for the work will be $9,957.82. The balance from the over -run under -run quantities is
$8,690.33. The resulting contract increase is $1,267.49.This represents an increase of 0.17% for the
overall project cost.
Please call me with your questions (5896).
Change Order No. 3
Marriott Hotel Site Development Phase 1
Project No. 116-021
OWNER: City of South Bend
ENGINEER: JPR
CONTRACTOR: Majority Builders Inc.
PROJECT: Marriott Hotel Site Development Phase 1
SUBJECT: Change Order Number 3, Explanation of Costs
ISSUE DATE: November 22, 2016
This Change Order to the Contract document shall supplement, amend, and shall become a part of,
and be incorporated as an Addendum to the Contract.
The following is a summary and description of the revisions to the Contract by this Change Order:
Per a directive from the project architect, a slab of concrete was left out in the area of the kitchen due
to unclear direction from the site owner. This will be addressed in Phase II construction. The resulting
deduct from this change was $1,143.00
Per a directive from the project architect, the elevator pit depth was increase by 1 foot. This change
required thickening of adjoining pier footings, additional excavation, an increased thickness of the
foundation wall, waterproofing, rebar, forming, and concrete material. The resulting increase from this
change was $1,851.00
To satisfy the redevelopment agreement, all permit fees were to be paid for as a part of this contract.
These fees included two water tap fees ($5,137.00), building department plan review fee ($348.00),
foundation permit ($40.00), and sewer permit ($102.00). The total reimbursement for these fees came
to $5,627.00
To protect the pit that was left open in the area of the pool, the contractor was instructed to place snow
fence around the border of the pool. The resulting increase from this work was $228.00
Due to a design change during construction, a manhole structure that had already been purchased by
the contractor could no longer be used. The city paid for the purchase of this structure at a discounted
rate due to the labor not being required to install the structure. The resulting cost of this was $1,938.00
During the tapping process for the water main on Jefferson, the proposed location of the tap needed to
be adjusted to both accommodate the future placement of the AEP vaults that would service this
building, as well as avoid an existing bell that was in the location of the proposed tap. This adjustment
required additional material (bends, couplings, and thrust blocks) to bring the lateral alignment back to
the proposed location. Also, existing utilities were encountered while laying the pipe that required
flowable fill to be used to backfill underneath the utilities. The total cost for this work was $1,456.82.
The final balance of the contract, including all over -run and under -run quantities and the costs noted
SHEET 1 OF 2
Change Order No. 3
Marriott Hotel Site Development Phase 1
Project No. 116-021
above, resulted in a contract increase of $1,267.49.
A copy of the contractor's justification of additional costs is attached to this document.
The following sections of the Contract Documents are revised as a result of the above changes:
BID/PROPOSAL:
Add Line Item No. 63: Est. Qty. 1 LS, "Permit Fees',
Unit Price of $5,627.00 LS, Total Cost: $5,627.00
Add Line Item No. 64: Est. Qty. 1 LS, "Fencing Around Pool Excavation",
Unit Price of $228.00 LS, Total Cost: $228.00
Add Line Item No. 65: Est. Qty. 1 LS, "Delete MH 101, Furnish Temporary Drainage Structure",
Unit Price of $1,938.00 per LS, Total Cost: $1,938.00
Add Line Item No. 66: Est. Qty. 1 LS, "Additional Water Main Material to Work Around Existing Bell",
Unit Price of $1,098.90 per LS, Total Cost: $1,098.90
Add to Line Item No. 54: Est. Qty. 1 LS, "Building Foundation and Slab", Unit Price of $708.00 LS,
Total Cost: $708.00
Add to Line Item No. 22: Est. Qty. 16 CYS, "Structural Backfill Type 2", Unit Price of $22.37 CYS,
Total Cost: $357.92
Total additional costs: $9,957.82
Under -run Over -run Balance Prior to Change Order 3: $8,690.33
Total Change Order Request: Increase $1,267.49
END CHANGE ORDER 3
SHEET 2 OF 2
October 18, 2016 (REVISED Nov. 11)
Marriott Hotel Site Development Phase 1
121 S. St. Joseph St
South Bend, IN
Change Order Proposal No. 3
PROJECT# 2016-190
1. Block out 27' x 48' area of concrete slab in kitchen area per architect directive at October 26 progress
meeting.
Deduct: $1,143.00
2. As directed by architect, change elevator pit depth from 4'to 5'. Also required thickening the adjoining pier
footings P-1/F-9 by 12" in depth. This cost includes additional excavation, depth of 8" thick concrete
foundation wall, waterproofing, rebar, forming and concrete material.
Add: $1,851
3. Reimbursement for water tap fees (two each 6" taps) obtained by Majority Builders, Inc.
Add: $5,137.00
4. Install barricade fencing around pool.
Add: $228
5. Reimbursement for Building Department plan review fee ($348) and foundation permit ($40) obtained by
Majority Builders, Inc.
Add: $388.00
6. Delete manhole 101 (turn over to City of SB) and furnish temporary structure for storm drainage.
Add: $1,938.00
7. Reimbursement for Building Department sewer permit obtained by Boettcher Excavating.
Add: $102.00
Total of above... $8,501.00
✓oha 4819ef *tv
BEWM b EXCAdAnM
CONTRACTOR
3305 NORTH HOME STREET
.MISHAWAKA, INDIANA46545
PHONE: (574) 259-1418
FAX: (574) 259-1417
November 16, 2016
Majority Builders, Inc.
Matt Flick
62900 U.S. 31
South Bend, IN 46614
Matt,
We are respectively submitting for your consideration for reimbursement of the additional cost we
incurred, over and above contract line items, for the installation of the fire and domestic water supply
for the Marriott due to the fact that an electric underground vault was buried as part of the City of
South Bends streetscapes project occurring around the Marriott project. All saw cut was done at the
time of the mobilization for clearing and grubbing and had to be re -sawed at a later date due the
changes that had to be made to install the water utilities. Based upon the original plans we marked the
pavement for saw cut between the time the pavement was sawed and the time of installation of the
utilities, the vault was installed in the path of the new water. Once we excavated to the main we found
that a bell existed in the water line we needed to tap. By the City of South Bend's spec we had to move
the proposed taps locations away
from the existing bell which also caused additional removals. With a time frame we needed to keep
because of the streetscapes project and a scheduled reopening of Jefferson required by the streetscape
project, our crew put in a 12 hour day on that Wednesday. We mobed in a saw subcontractor that had
to travel from a job in Fort Wayne, removed the pavement and was ready for taps as scheduled for
Thursday morning. As we were able, we proceeded in to the property and ran into many unmarked
utilities, as many as 17 in a 15' long span of our trench (please see photos attached). This is nowhere
near what is common in Downtown South Bend. At that time on Thursday the utilities were so tight
together we needed a vac truck to speed the job along to be ready the next day for pavement by the
next morning as scheduled. Once the new water was laid thru out of the r/w we began backfill. Since
pavement replacement was to be 8:00 am, a decision was made to flow fill under all of the utilities as a
time savings advantage. Even with all of the efforts, our crew still work another 12 hour day. Friday
morning pavement replacement was set back until 2 pm that afternoon to give us the needed time for
backfill completion and gravel placement.
As you can see our crew put forth a high level of effort as to not damage any of the unmarked utilities
causing delays and to make the necessary scheduled opening of Jefferson Street, as required by the
streetscapes project. Should you have any questions or comments, please call or email. We believe that
without a doubt our additional cost is justified, both fair and reasonable.
R' gar s,
John .Boettcher
✓oha R19effchea
SEWER b EXrAdMN3
CONTRACTOR
3305 NORTH HOME STREET
MISHAWAKA, INDIANA 46545
PHONE: (574) 259-1418
FAX: (574) 259-1417
November 16, 2016
Majority Builders, Inc.
Matt Flick
62900 U.S. 31
South Bend, IN 46614
Re: Marriott Project -Water Taps on Jefferson Blvd.
Thank you, for the opportunity to quote the above referenced project. All work per plans. Our scope of work and
projected associated costs are as follows:
Unit
TOTAL
Qty
Unit
Cost
Total
COST
* 6" 45 DEG FITTINGS
2
EA
166.00
$332.00
* 6" FIELD LOCK GASKETS
4
EA
115.00
$460.00
* 6" X 24" ANCH. COUPLING
1
EA
133.00
$133.00
$925.00
X 10%
92.5
$1,017.50
* ADDITIONAL SAWCUT
1
EA
385.00
$385.D0
* ADDITIONAL ASPHALT REMOVAL 224.39 SFT
25
SYD
$0.00
* ADDITIONAL #53 REC CONCRETE 6" THICK
8
TNS
8.50
$69.96
* ADDITIONA THRUST BLOCKS
2
EA
40.70
$81.40
* INSERV VAC FOR UTILITIES
1
EA
1,171.50
$1,171.50
* ADDITIONAL CURB REMOVAL
6
EA
$0.00
* FLOWABLE FILL FOR UNDER EXISTING UTILITIES
16
CYD
78.93
$1,262.88
* EQUIPMENT, LABOR, O/T PREMIUM
1
LS
9,082.50
$9,082.50
$12,053.24
TOTAL
$13,070.74
Exclusions: Materials and labor bonds, weather conditions, construction staking, materials testing, permit fees, utility assessments, tap fees
for water or sewer, removal of unforeseen buried debris or obstructions, dewatering, environmental remediation or issues, removal or
handling of any hazardous materials or site conditions; no asbestos abatement or remediation included.
*NOTE: Any discrepancy or clarification resolution as to the intent of this proposal and as to its meaning will be determined by Boettcher.
If you have any questions, please call.
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(574)272-2673
Bill To
John Boettcher Sewer & Excavating
3305 North Rome Street
Mishawaka IN 46545
Invoice
E
e Invoice #
016 2154
Terms P.O. No.
Due on receipt
Oh,
Description
Rate
Amount
1
Saw cut 70' of 13". Minimum Charge.
350.00
350.00
Street Sawing Jefferson South Bend, IN (Brian)
Total $350.00
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INVOICE
3 Concrete Inc
3 2 Lincolnway West
S nth Bend, IN 46628-1455
574-232-9911
Bffi To:
JOHN BOETTCHER SEWERS & EXCAVATING
3305 N HOME ST
MISHAWAKA IN 46545
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Page
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Ship Toe
JEFFERSON & ST JOE ST / SOUTH BEND
*** Total Cubic Yards: 16 ***
_.. .-.. _
Customer_ i11._- 5967
PONumber
Terms Description Net Due Date
Disc Due Date DiscountAmount
MARRIOTT
$1.50/YD 20TH 1 11/30/2016
11/20/2016 24.00
Order Date Pick Ticket No
Primary Salesrep Name
Taker
10/7/2016
Andrew Moser
Quantities
Pricing
Item ID
UOM
Unit
Extended
Ordered Sht ed Remaining UOM
PP R
5
Item Description
Ursit Size
Price
Price
Unit S:
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8.00 8.00 0.00 CY
FF-R / TICKET NO 102470
CY
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1.0
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8.00 8.00 0.00 CY
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CY
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BOETTCHER EXCAVATING
3305 N HOME ST
MISHAWAKA, IN 46545
Service Date iP.0. No. S.O. No.
10/62016 Custohler # 6127 BOL 4169
Quantity Description
HYDRO EXCAVATION ER - ER RATES APPLY
3 HYDRO VAC & OPERATOR / HR - ER RATES
3 ADDITIONAL TECHNICIAN / HR - ER RATES
We Appreciate Your Business!
Avoice
Date Invoice #
10/1 D/2016 12948
Ship To
BOETTCHER EXCAVATING
MICHIGAN ST: /JEFFERSON ST.
SOUTH BEND, IN 46601
Terms Due Date
Net 30 11/9/2016
Rate
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795.00
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270.00
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Date
Name
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
11/17/2016
Public Works
Engineering
BPW Date 11/22/2016 Phone Extension 5896
Richard Estes
Department
Division/Bureau
Legal Attorney Name: Michael Schmidt
Controller ❑ Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing ® George King
Check the Appro
riate Item Type — Required for Ali Submissions
❑
Agreement
Contract EJ Proposal Addendum
❑
Professional Services ❑
Resolution
❑
Bid Opening ❑
Bid Award ❑ Req. to Advertise ❑ Title Sheet
❑
Quote Opening ❑
Quote Award
®
Change Order No. 3 ❑
C/O & PCA No. ❑ PCA
❑
Ease/Encroach. ❑
Traffic Control:
F1
Other:
Company or Vendor Name
New Vendor
MBE/WBE Contractor
MBE/WBE Contractor Requested
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Builders
No LJ If Yes, Approved by
116-021
RW DA TIF
324-1050-460-3102
$1,267.49
Reflects additional slab and water main work, reimbursement of
permit fees, payment for an unused manhole structure due to
design change, and remaining balance on over/under runs
LJ Required Contractor's Certification Forms Attached (Non -
Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.)
Amount of ZI Increase _
❑ Decrease
Previous Amount $ 81
Current Percent of Change: 0.17
New Amount
Total Percent of
py
Original
�1
■
//
■
ired For I
1.267.49
Patrick C. Kerr, Jitin Kain
Matt Flick, Majority Builders