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HomeMy WebLinkAboutChange Order No 1 - Wastewater Treatment Plant Grit Screenings & Improvements Proj No. 114-075 - Thieneman Construction Inc1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS November 22, 2016 Matt McCoy Thieneman Construction, Inc. 521 W 84`h Drive, Suite A Merrillville, IN 46410 PHONE 574/235-9251 FAx 574/235-9171 RE: Change Order No. 1 — Wastewater Treatment Plant Grit Screenings and Improvements Project No. 114-075 Dear Mr. McCoy: The Board of Public Works, at its meeting held on November 22, 2016, approved the above referenced Change Order for an increase of $2,597.84, bringing the current contract amount to $1,148,597.84. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Al Greek, Environmental Services Jacob Klosinski, Environmental Services Carol Kurzhal, Environmental Services GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE: PROJECT NO: PROJECT NAME: CONTRACT DATE: CHANGE ORDER NO. SUBJECT OF CHANGE ORDER: All items completed substantially as See attached Comparison of Estimate for overruns and underruns The original contract sum $ 1,146,000.00 Net change by previously authorized change orders $ 0,00 The contract sum prior to this change order $ 1,146,000.00 By this Change Order, the project amount is ® Increased The new contract sum including this change order This Change Order represents a total change of Total change for entire project ❑ Decreased $ 2,597.84 $ 1,148,597.84 +0.23 % +0.23 % Original contracted completion date/time 10/10/2016 (Substantial Completion) 11/9/2016 (Final Completion) Extension of date/time by previous change orders 0 days for Substantial Completion 0 days for Final Completion Date/time extension by this change order None New completion date/time 10/10/2016 (Substantial Completion) 11/09/2016 (Final Completion) RECOMMENDED FOR APPROVAL CONTRACTOR Contractor Signature Matt McCoy, Project Manager Printed Name and Title Thieneman Construction, Inc. Company name 521 W 84th Drive, Suite A Address Merrillville, Indiana 46410 UP i onstructlOn Manager CITY OF SOUTH BEND BOARD OF PUBLIC WORKS Approvgd Date: Gary A. Gilot, President James A. Mueller, Member Suzanna itzberg, ember �;F City, State, Zip Elizabeth A. Maradik, Member Therese J. Dorau, mb SOUTH BEND GRIT AND SCREENINGS IMPROVEMENTS To: Thieneman Construction, Inc. Work Directive Change No.: _ 01 521 W 84"' Dr., Suite A Includes PCO 1 2, 3, 4, 55 Merrillville, IN 46410---- =�- Date: September20,2016 114-075 South Bend WWTP Attn: Mr. Matt McCoy Project Name: Grit & Screenings Specification Section: N/A o imp vements Project Drawing Reference: NIA ITEM 1 Replacement of expanded metal viewing windows with gas tight hatches for the two (2) grit washers, Work shall be completed for the amount of $3,268.30 as indicated in the attached PCO #001 revised and provided by the Contractor on September 19, 2016, 2 Installation of three (3) new valves, piping, and insulation in the basement pump room to isolate sections of the spray loop, Work shall be completed at no additional cost in exchange for deletion of the crane testing and inspection requirement in the specifications as indicated in the attached PCO #002 provided by the Contractor on August 8, 2016. 3 Building SCADA screens in house as opposed to on site. Work will result in a contract savings of $3.926.22 as indicated in the attached PCO 4003 revised and provided by the Contractor on September 19, 2016. 4 Sand blasting and coating of black iron pipe loops submerged in the East and West tanks, Work shall be completed for the amount of $2,344.65 as indicated in the attached PCO #004 revised and provided by the Contractor on September 19, 2016. 5 Reconfiguration of spray loops fabricated for the East and West tanks. Work shall be completed for the amount of $911.11 as indicated in the attached PCO #005 revised and provided by the Contractor on September 19, 2016. REASON FOR THIS WORK DIRECTIVE CHANGE: Revisions described above will serve the intended purpose of the project better by ensuring most efficient use of resources. AUTHORIZATION: This Work Directive Change authorizes the work to be completed as outlined above. PROJECT COMPLETION DATES: Add Zero 0 Days. Recommended By: r✓ ;` - - 9 2 i j 6 PPr ject i 4wfger (Greeley and Hansen) Date Approved By: S%4eSs� %sI• �i�I �*f 09 - 22 •ZD I fe C�Assistant City Engineer (City of South Bend, IN) Date WWI TH I EI �- M,AN LOtISIfl UCl10.4,INC. September 20, 2016 Greeley and Hansen 7820 Innovation Blvd. Suite 150 Indianapolis, IN 46278 Attn: Mr. Trent Montemayor Subj: South Bend Grit and Screenings Proposed Change Order#1 RI Mr. Montemayor: In accordance with G & H Request for Proposal #l, Thieneman Construction, Inc. will furnish the two grit separators with gas tight hatches. Please incorporate COR#1 RI for the amount of Three Thousand Two Hundred Sixty Eight Dollars and Thirty Cents ($3,268.30) when a formal change order is issued. Feel free to contact me with any questions. Respectfully, Matt McCoy Project Manager Cc: Field, File, Accounting INDUSTRIAL • MUNICIPAL CONTRACTOR 521 W. 8411i Dr. • Suite A . Merrillville, IN 46410 • 219-947-4700 • Fax 219-947-4711 17219 Foundation Pkwy a Westfield, IN 46074 •317-867-3462 • Fax 317-867-3463 Contractor's / Subcontractor's TfnUcMMAN Change Order Request Summary Date: 9/19/2016 COR: 1 RI General Contractor 521 W. 84th Drive Suite A, Merrillville, IN 46410, 219-947-4700 phone/ 219-947-4711 fax Engineer: Greeley and Hansen Owner: City of 5cuth Bend Project: South Bend Grit and Screenings Improvements _ _ TCI Job# 1511 _ _ DESCRIPTION OF CHANGE- —.---,—.—,--- _.—,—.— ------___,_._._._.—.-- _.___._._ In accordance with Greeley and Hansen Request for Change Order Proposal ffi dated April 25, 2016, TO offers the following the expanded metal viewing windows with gas tight hatches for the two (2) grit washers. SUMMARY OF DETAILED BREAKDOWN LABOR MATERIAL EQUIPMENT OTHER COSTS 1. SAFETY 2. EXPENDABLE TOOLS NETTOTAL OVERHEAD AND PROFIT TOTAL WORK PERFORMED BY CONTRACTOR Additions Deletions Net Total $ 2,800.00 $ - $ 2,800.00 (1%of LABOR-Deletion-0- $ - (3.0%of LABOR)-Deletion-0- $ - (A+B+C+D1+D2) $ 2,800.00 (Ex1S%)- Deletion -0. $ 420.00 (Lines E+F) $ 3,220.00 CONTRACTOR'S MARK-UP ON WORK OF SUBCONTRACTORS Detailed Breakdowns and summaries from each contractor must be attached. SUBCONTRACTOR: Firm Name CONTRACT WORK: Description 2. 3. 4. PROPOSAL SUBTOTAL of all work performed by contractor's subcontractors $0.00 MARK-UP on work of subcontractors (Min. $ 00) (Line H x 5%)- Deletion -0- $0.00 PROPOSAL (Lines G+H+I) $3,220.00 BONDS (1.5%of PROPOSAL)-Deletion-0- $48.30 BUILDER'S RISK INSURANCE (0.0%of PROPOASL) -Deletion -0- $3,268.30 TOTALPROPOSAL TOTAL PROPOSAL for subject COR increase (decrease) in contract amount $3,268.30 An extension time of 0 day to extend the Contract dates for Completion will be required commencing on the date when we are notified a Change Order will be issued for the price quoted herein. Approval needed In 5 days. If the work has to be performed to continue construction with no response on pricing or if we are issued a Work Change Directive (WCD) to proceed with this work and agreement on the price has not been reached within 30 calendar days, then this proposal shall be considered a Claim, in accordance with Article 10.5 of the Contract General Conditions. CONTRACTOR Signature A&&✓Ylceary Title: PM Date: 9/19/2016 CITY OF SOUTH BEND, INDIANA GRIT AND SCREENINGS IMPROVEMENTS REQUEST FOR CHANGE ORDER PROPOSAL TO: Mr. Matt McCoy Thieneman Construction, Inc. 521 W. 8411 Dr., Suite A Merrillville, IN 46410 I3N Inne.zliaa Boulawid, sufle 150 hdian Ois. Indiana 46218 p 317 924 3388 1 311228 9369 ,ane.6eeelerh;nscn..aa PROPOSED CHANGE NO. 1 DATE: April 25, 2016 Please prepare a detailed proposal to make the proposed changes in the Work as described below. Include in your proposal a breakdown of costs in accordance with the General Conditions and Specification Section 01250 and a proposed schedule for the work. Incorporate all changes on record drawings submittal. Specification Reference: 46 23 27 Drawing Reference: N/A DESCRIPTION OF WORK COVERED BY THIS PROPOSED CHANGE: 1. Replace the expanded metal viewing windows with gas tight hatches for the grit washers. Refer to the attached drawing from Weir Specialty Pumps manufacturer. By: �.7 �— Tren ontemayor, P.E., BCEE CC: Jacob Klosinski (City of South Bend) Tracy Powers (Thieneman) Jason Davidson (Thieneman) File (G&H) Matt McCoy From: Gary Prelim <Gary@blanderson.com> Sent: Friday, April 15, 201611:44 AM To: Matt McCoy Subject: FW: DW10672 Conference Call Attachments: 15DW10492BA-2 Rl.pdf Matt, You should have been copied on this email. Pv,P, Fib F3 c., 9, Gary Prehm Executive Vice-Presi(Jent aarv(@blanclerson.com 4801 Tazer Drive Lafayette, IN 47905 765.463-1518 Office 765.446.8390 Fax 765.426.0829 Cell www.blanderson.corn From: ben.n s c weireroup.com Lailto:t)en,rig s aweimroup.corrQ Sent: Friday, April 15, 201612:31 PM To: Gary Prehm <Garvtwblanderson.com>; ken.poard@weireroun com; Montemayor, Trent<tmontcalay -reeled hansen.com> cc: Min .kavalam weigroup com Subject: RE: DW10672 Conference Call Gentlemen, We can add access hatches to our scope of supply for a change order of $2,800.00. I'm attaching a drawing for reference which shows where the hatches will be located. If we can have approval to proceed with this by early next week, we can complete the engineering changes, release the order, and we should be ready to ship the week of August 8th. Please let me know. Best regards, THI 1V1VC N" XNSi""'ON.140 . August 19, 2016 Greeley and Hansen 7820 Innovation Blvd. Suite 150 Indianapolis, IN 46278 Attn: Mr. Trent Montemayor Subj: South Bend Grit and Screenings Proposed Change Order 42 Mr. Montemayor: In accordance with the agreement reached between Thicneman Construction, Greeley and Hansen, and the City of South Bend, TCI offers the following Change Order Request #2. TCI will install three (3) ball valves, associated piping, and insulation in the pump room spray loop. hi exchange for this added work, all requirements associated with overhead crane testing and certification in the specifications are now void. Please incorporate COR #2 for the amount of Zero Dollars and Zero Cents ($0.00) when a formal change order is issued. Feel free to contact me with any questions. Respectfully, Matt McCoy Project Manager Cc: Field, File, Accounting INDUSTRIAL • MUNICIPAL CONTRACTOR 521 W. 84111 Dr. • Suite A • Merrillville, IN 46410 . 219-947-4700 • Fax 219-947-4711 17219 Foundation Pktvy . Westfield, IN 46074 . 317-867-3462 a Fax 317-867-3463 •1�i Contractor's / Subcontractor's THIFTIAN Change Order Request Summary Date: 8/18/2016 CO R: 2 General Contractor 521 W. 84th Drive Suite A, Merrillville, IN 46410, 219-947-4700 phone/ 219-947-4711 fax Engineer: Greeley and Hansen Owner: City of South Bend Project: South Bend Grit and Screenings Improvements _ _ __ _ _ TO Job M i511 DESCRIPTION OF CHAN6E�-----���------���--�����������— In accordance with the agreement at progress meeting 44 on July 5, 2016, TO offers the following will install three (3) valves, necessary piping, and insulation in the basement pump room to isolate sections of the spray loop. work will be performed at no additional cost in exchange for deletion of the crane testing and inspection requirements in tht cifcations. In particular, All references to load testing and certification of the plant's existing overhead cranes as required in c section 02 4100 are now void. SUMMARY OF DETAILED BREAKDOWN LABOR MATERIAL EQUIPMENT OTHER COSTS 1. SAFETY 2. EXPENDABLETOOLS NET TOTAL OVERHEAD AND PROFIT TOTAL WORK PERFORMED BY CONTRACTOR Additions Deletions Net Total (1% of LABOR)- Deletion -0- (3.0% of LABOR)- Deletion -0- (A+B+C+D1+D2) (Ex15%) - Deletion -0- (Lines E+F) CONTRACTOR'S MARK-UP ON WORK OF SUBCONTRACTORS Detailed Breakdowns and summaries from each contractor must be attached. SUBCONTRACTOR: Firm Name 1. 2. 3. 4. CONTRACT WORK: Description PROPOSAL SUBTOTAL of all work performed by contractor's subcontractors $0D0 MARK-UP on work of subcontractors (Min.$ .00) (Line Hx 5%)-Deletion-0- $0.00 PROPOSAL (Lines G+H+I) $0.00 BONDS (1.5%of PROPOSAL)-Deletion-0- $0.00 BUILDER'S RISK INSURANCE (0.0%of PROPOASQ- Deletion-0- $0.00 TOTAL PROPOSAL TOTAL PROPOSAL for subject CDR increase (decrease) in contract amount $0.00 An extension time of 0 day to extend the Contract dates for Completion will be required commencing on the date when we are notified a Change Order will be issued for the price quoted herein. Approval needed in 5 days. If the work has to be performed to continue construction with no response on pricing or if we are issued a Work Change Directive (WCD) to proceed with this work and agreement on the price has not been reached within 30 calendar days, then this proposal shall be considered a Claim, in accordance with Article 10.5 of the Contract General Conditions. CONTRACTOR Signature Malt able ay, Title: PM Date: 8/18/2016 Tiff EIN - MAN CONS12UCT10N.INC. September 20, 2016 Greeley and Hansen 7820 Innovation Blvd. Suite 150 Indianapolis, 1N 46278 Attn: Mr. Trent Montcmayor Subj: South Bend Grit and Screenings Proposed Change Order 43 RI Mr. Montemayor: Please find the attached Change Order Request for a credit from Toric Engineeringwhich is being provided for building the SCADA screens in house as opposed to on -site. Please incorporate COR #3 R 1 for the credit amount of Three Thousand Nine Hundred Twenty Six Dollars and Twenty Two Cents (-$3,926.22) when a formal change order is issued. Feel free to contact me with any questions. Respectfully, 'Yylatd'Y&j?'50 Matt McCoy Project Manager Cc: Field, File, Accounting INDUSTRIAL • MUNICIPAL CONTRACTOR 521 W. 84"' Dr. • Suite A • Merrillville, IN 46410. 219-947-4700 • Fax 219-947-4711 17219 Foundation Pkwy • Westfield, IN 46074.317-867-3462 • Fax 317-867-3463 �p Contractor's / Subcontractor's THTF. IAN Change Order Request Summary Date: 9/19/2016 COR: 3 R1 521 W. 84th Drive Engineer: Greeley and Hansen of building Owner: Project: TCI lob q in house opposed to onsite. Five days of labor and SUMMARY OF DETAILED BREAKDOWN LABOR MATERIAL EQUIPMENT OTHER COSTS 1. SAFETY 2. EXPENDABLE TOOLS NETTOTAL OVERHEAD AND PROFIT TOTAL WORK PERFORMED BY CONTRACTOR City of South Send South Bend Grit and Screenings Improvements Additions Deletions Net Total (1%of LABOR)- Deletion -0- $ - (3.0%of LABOR)-Deletion-0- $ - (A+B+C+D1+D2) $ - (Exl$%) - Deletion -0- $ - (Lines E+F) $ - CONTRACTOR'S MARK-UP ON WORK OF SUBCONTRACTORS Detailed Breakdowns and summaries from each contractor must be attached. SUBCONTRACTOR: Firm Name CONTRACT WORK: Description PROPOSAL 1. Toric Credit-$3,684.00 2. 3. _ 4. SUBTOTAL of all work performed by contractor's subcontractors -$3,684.00 MARK-UP on work of subcontractors (Min. $ 00) (Line H x 5%) -$184.20 PROPOSAL (Lines GA H) -$3,868.20 BONDS (1.516 of PROPOSAL)-Deletion-0- -$58.02 BUILDER'S RISK INSURANCE (0.0% of PROPOAAL) - Deletion -0- -$3,926.22 TOTAL PROPOSAL TOTAL PROPOSAL for subject COR increase decrease in contract amount-$3,926.22 An extension time of 0 day to extend the Contract dates for Completion will be required commencing on the date when we are notified a Change Order will be issued for the price quoted herein. Approval needed in 5 days. If the work has to be performed to continue construction with no response on pricing or if we are issued a Work Change Directive (WCD) to proceed with this work and agreement on the price has not been reached within 30 calendar days, then this proposal shall be considered a Claim, In accordance with Article 10.5 of the Contract General Conditions. CONTRACTOR Signature Atatt.AdeeWj. Title: PM Date: 9/19/2016 Matt McCoy From: Gary Prehm <Gary@blanderson.com> Sent: Friday, April 01, 201612:00 PM To: Matt McCoy Cc: - Tracy Powers Subject: FW: South Bend RFI Cost Savings. Matt, Please see below from Brian at Toric on credit amount. Thanks Gary Prehm Executive Vice -President aaryCaManderson.com 4801 Tazer Drive Lafayette, IN 47905 765.463.1518 Office 765.446.8390 Fax 765,426.0829 Cell www.blanderson.com From: Brian Hoffman jmailto:brian@toricenz.coml Sent: Friday, April01, 201612:01 PM To: Gary Prehm <Garv_@blanderson.com> Subject: South Bend RFI Cost Savings. Gary, in the RFI response I received from the Engineer on South Bend Grit they are asking for a cost savings for what we proposed since we are reusing material and will not be spending as much time onsite. We can reduce our cost to the owner by $3684.00. This cost savings is for 5 days of onsite time and material. I am sending this to you to make sure you are alright with this. I am trying to put together a response to the RFI and would like to include this if that is the number you want me to go with. Please let me know. Regards, Brian Hoffman �C. o4-� �� THIENEMAN CONSl0.11CTI0N,INt. September 20, 2016 Greeley and Hansen 7820 hmovation Blvd. Suite 150 Indianapolis, IN 46278 Attn: Mr. Trent Montemayor Subj: South Bend Grit and Screenings Proposed Change Order #4 RI Mr. Montemayor: Please refer to Change Order Request #4 RI to sand blast and coat the black iron pipe loops submerged in the East tank and West tank. The spray loops piping was called out as black iron pipe. The prep and coating will provide extended service life of the piping. TCI agrees to have our subcontractor Delta Paintings perform this work without any additional markup from TCI. Please increase the contract amount by Two Thousand Three Handred Forty Four Dollars and 65 cents ($2,344.65) in the next change order issued for COR #4 RI . Feel free to contact me with any questions. Respectfully, Watt ?&I tCoq Matt McCoy Project Manager Cc: Field, File, Accounting INDUSTRIAL • MUNICIPAL CONTRACTOR 521 W. 84" Dr. • Suite A • Merrillville, IN 46410.219-947-4700 • Fax 219-947-4711 17219 Foundation Pkwy • Westfield, IN 46074 •317-867-3462 . Fax 317-867-3463 IF THI Tf:AIAN �.._.... 521 W. 84th Drive Engineer: Greeley and Hansen work to SUMMARY OF DETAILED BREAKDOWN LABOR MATERIAL EQUIPMENT OTHER COSTS I. SAFETY 2. EXPENDABLE TOOLS NETTOTAL OVERHEAD AND PROFIT TOTAL WORK PERFORMED BY CONTRACTOR Contractor's / Subcontractor's Change Order Request Summary Date: 9/19/2016 COR: 4 R1 Owner: City of South Bend Project: South Bend Grit and Screenings Improvements TO Job # iron pipe fabricated for the spray loops in both tanks. Additions (1%of LABOR)- Deletion -0- (3.0% of LABOR)- Deletion -0- (A+B+C+01+D2) (Ex15%) - Deletion -0- (Lines E+F) CONTRACTOR'S MARK-UP ON WORK OF SUBCONTRACTORS Detailed Breakdowns and summaries from each contractor must be attached. SUBCONTRACTOR: Firm Name 1. Delta 2. 3. 4. Deletions Net Total CONTRACT WORK: Description PROPOSAL Add prep and painting $2,200.00 SUBTOTAL of all work performed by contractor's subcontractors $2,200.00 MARK-UP on work of subcontractors (Min. $ Do) (Line H x 5%) $110.00 PROPOSAL (Lines G+H+I) $2,310.00 BONDS (1.5%of PROPOSAL) $34.65 BUILDER'S RISK INSURANCE (0.0%of PROPOAAL) - Deletion -0- $2,344.65 TOTAL PROPOSAL TOTAL PROPOSAL for subject CDR increase (decrease) in contract amount $2,344.65 An extension time of 0 day to extend the Contract dates for Completion will be required commencing on the date when we are notified a Change Order will be issued for the price quoted herein. Approval needed in 5 days. If the work has to be performed to continue construction with no response on pricing or if we are issued a Work Change Directive (WCD) to proceed with this work and agreement on the price has not been reached within 30 calendar days, then this proposal shall be considered a Claim, in accordance with Article 10.5 of the Contract General Conditions. CONTRACTOR Signature Malt Atce'oy. Title: PM Date: 9/19/2016 An am r1} Phone: 218-1:147-5105 Fax: 214-947-5056 INDUSTRIAL. CY)MMIIRCIA1- PAINT CONTRACT9ttS 1217 Hickey Si. Hobert, IN 46342 t: marl. ❑ rorgo3fR conneasulet Cell: (219) 313-4103 DATE: July 18, 2016 TO: Mr. Jason Davidson COMPANY: Thieneman Construction, Inc. ;,IIioJ P:'T' Ct1ANCU ORDER REQUEST No.1(RI) ADDITIONAL WORK Field Painting- 2" Black Pipe 6i! 20 LFT Submerged At Grit Screening Project (+0 Soutll Bend IN SENDER: Michael Georgos (E-Mail: mgeorgos n,comcast.net) MESSAGE: Reference POli.: Pending Reference Delta's Proposal No.: D15-042 We are requesting a change order in the amount of $ 2,200.00 for furnishing labor, material and equipment to sandblast and apply 3 coats of Dura-Plate 235 Epoxy on 2" submerged black pipe. Finish color to be Safety Blue No. S W4086.Pipe will be sandblasted and painted on ground. Our price does not include the clean-up nor the disposal of our spent abrasives. All lay out and handling of pipe will be by others. Our price does not include any containment, dust collector, ventilation or noise reduction. For informational purposes: BASEBID .................................... $ CHANGE ORDER No. I ...... ADD ............. $ Breakdown of CONo.I: Labor; ............. ti 1,700.00 Equipment: ...... S 300.00 Material: .......... $ 200.00 Mark-up ......... $ NIA 8,400.00 (Original Contract Approved) 2,200,00 (Not approved yet) Respectfully Submitted, DELTA PAINTING, INC. MichaefG- POWs Michael G. Georgos Cell: 1(219) 313-410 -rutENEMAN COIISTflUC11011.1NC, September 20, 2016 Greeley and Hansen 7820 Innovation Blvd. Suite 150 Indianapolis, IN 46278 Attn: Mr. Trent Montemayor Subj: South Bend Grit and Screenings Proposed Change Order#5 RI Mr. Montemayor: Please refer to Change Order Request #5 RI for pipe modifications to the spray loops for both the Cast tank and West tank. The spray loops were fabricated and ready to install. At the time of installation, TCJ noticed that a revised configuration would serve the intended purpose better. The reconfiguration was discussed with the plant and they agreed. As much of the material as possible in the already fabricated loops will be reused. Please increase the contract amount by Nine Hundred Eleven Dollars and 11 cents ($911.11) in the next change order issued for COR 45 Rl . Feel free to contact me with any questions. Respectfully, V&zr7/1C act Matt McCoy Project Manager Cc: Field, File, Accounting INDUSTRIAL • MUNICIPAL CONTRACTOR 521 W. 84" Dr. • Suite A • Merrillville, IN 46410 • 219-947-4700 • Fax 219-947-4711 17219 Foundation Pkwy . Westfield, IN 46074 •317-867-3462 • Fax 317-867-3463 TlIIP.NYiA1RN Date: 521 W. 84th Drive Suite A, N Engineer: Greeley and Hansen spray SUMMARY OF DETAILED BREAKDOWN for both tanks Contractor's / Subcontractor's Change Order Request Summary COR: 5 R1 10, 219-947-4700 phone/ 219-947-4711 fax Owner: City of South Bend Project: South Bend Grit and Screenings Improvements TO Job# 1511 Additions Deletions Net Total LABOR $ 539.00 $ - $ 539.00 MATERIAL $ 220.00 $ - $ 220.00 EQUIPMENT $ - $ - OTHER COSTS 1. SAFETY (1%of LABOR)-Deletion-0- $ 5-39 2. EXPENDABLE TOOLS (3.0%of LABOR)-Deletion-0- $ 16.17 NETTOTAL (A+B+C+Dl+D2) $ 780.56 OVERHEAD AND PROFIT (Ex15%) - Deletion -0- $ 117.08 TOTAL WORK PERFORMED BY CONTRACTOR (Lines E+F) $ 897.64 CONTRACTOR'S MARK-UP ON WORK OF SUBCONTRACTORS Detailed Breakdowns and summaries from each contractor must be attached. SUBCONTRACTOR: Firm Name CONTRACT WORK: Description PROPOSAL 1. 2. 3. 4 SUBTOTAL of all work performed by contractor's subcontractors MARK-UP on work of subcontractors (Min. $.00) PROPOSAL BONDS BUILDER'S RISK INSURANCE TOTAL PROPOSAL $0.00 (Line H x 5%)- Deletion-0- $0.00 (Lines G+H+I) $897.64 (1.5%of PROPOSAL)-Deletion-0- $13.46 (0.0% of PROPOAAL) - Deletion -0- $911.11 TOTAL PROPOSAL for subject COR Increase (decrease) in contract amount $921.11 An extension time of day to extend the Contract dates for Completion will be required commencing on the date when we are notified a Change Order will be issued for the price quoted herein. Approval needed in 5 days. If the work has to be performed to continue construction with no response on pricing or if we are issued a Work Change Directive (WCD) to proceed with this work and agreement on the price has not been reached within 30 calendar days, then this proposal shall be considered a Claim, in accordance with Article 10.5 of the Contract General Conditions. CONTRACTOR Signature Awt ✓14ceory Title: PM Date: 9/19/2016 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date November 15, 2016 Name Jacob M. Klosinski Department Division of Utilities BPW Date November 22, 2016 Phone Extension (574) 235-9496 Required Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® Carol Kurzhal Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ® Change Order No. 001 ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control ❑ Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Thieneman Construction, Inc. Yes ® No ❑ If Yes, Approved by Purchasing MBE ❑ WBE W WTP - Grit and Screenings Improvements 114-075 Environmental Services, Treatment and Disposal Equipment Account 642-0630-415-43-66 $ Change Order, see below Division of Utilities recommends the approval of Change Order No. 1 for the subject project. Refer to Inter -Office Memorandum and enclosures for description of changes. ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Required For Chanqe Orders Only Increase Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Change: Copy Original ® ❑ ® ❑ ® ❑ +0.23% Dispersal After Approval Al Greek, Division Director of Utilities Jacob M. Klosinski, Assistant City Engineer Carol Kurzhal, Director of Financial Services, Environmental Services INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Michael Schmidt, Board of Public Works Attorney FROM: Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer SUBJECT: Agenda Request Form — Change Order No. 1 114-075 Wastewater Treatment Plant Grit & Screenings Improvements DATE: November 15, 2016 The Department of Utilities (DES) is requesting the Board of Public Works approval of Change Order No. 1 for Project No. 114-075 Wastewater Treatment Plant Grit and Screenings Improvements. Refer to attached documents for supporting details for claims. Change Order No. 1 addresses the following changes: PCO 1: Provide expanded metal viewing window for grit washers PCO 2: Provide three (3) valves for spray loop isolation PCO 3: Build LCP-100 Cabinet Back -plate offsite, labor savings PCO 4: Sand blast and coat spray loops for submerged condition PCO 5: Reconfigure Spray Loops for East & West Detritus Tanks NET INCREASE FOR CHANGE ORDER NO. 5 ITEMS Original Contract Sum Net change by previously authorized change orders The contract sum prior to this change order By this change order, the project amount increases by The new contract sum including this change order is This Change Order represents a total change of Total change for the entire project $ 3,268.30 $ 0.00 ($ 3,926.22) $ 2,344.65 $ 911.11 $ 2,597.84 $ 1,146,000.00 $ 0.00 $ 1,146,000.00 $ 2,597.84 $ 1,148,597.84 +0.23% +0.23% Time Extensions: 0 Days to Substantial Completion and 0 days to Final Completion. The primary funding sources for the construction of this project is the Environmental Services, Wastewater, Treatment and Disposal Equipment Account (642-0630-415-43-66) or other Wastewater Accounts. If there are any questions regarding the subject project, please contact Al Greek (Ext. 4210) or Jacob M. Klosinski (Ext. 9496) at the Division of Utilities.