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HomeMy WebLinkAbout12/29/75 Board of Public Works MinutesREGULAR MEETING DECEMBER 29, 1975 1 A regular meeting'of the Board of 9:30 a.m, on Monday, December 29, with all members present. Deputy was also present. Minutes of the and approved. Public Works was convened at 1975 by Chairman Rollin Farrand City Attorney Kathleen Cekanski previous meeting were reviewed OPENING OF BIDS - JANITORIAL SERVICES, MUNICIPAL SERVICES FACILITY This was the date set for receiving bids for Janitorial Services for the Municipal Services Facility for the period of February 1, 1976 through January 31, 1977. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Servicemaster�Building Service, Inc. Bid was signed by Matthew Hopman, non -collusion affidavit was in order and a certified check was submitted with the bid. Bid - $19,582.71 ABC Janitor Service, Inc. Bid - $ 24,960.00 ITT Building Services Division Bid - $22,430.88 Bid was signed by Graham M. Henry, non -collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Donald B. Slater, non -collusion affidavit was in order and a 5% bid bond was submitted. Upon motion made, seconded and carried, the bids were referred to Stanley Przybylinski, Manager of the Bureau of Building Maintenance, for review and recommendation. INTRODUCTION OF JOSEPH PASZLI Mr. Przybylinski was present and introduced to the Board Mr. Joseph Paszli who will assume his duties as Manager of the Bureau of Building Maintenance on January 1, 1976. PUBLIC HEARING ON ASSESSMENT ROLL - VACATION RESOLUTION NO. 3423 This being the date set for holding a hearing on the Assessment Roll for Vacation Resolution No. 3423, 1975, hearing was held for the vacation of the north -south alley from Mishawaka Avenue to Vine Street, running parallel to and located west of 20th Street, City of South Bend; and the east -west alley running west from 20th Street to and intersecting the alley described above, said alley being north of Lot ( of Shank's 2nd Addition, City -.of South Bend; and the east-wes.t alley running west from 20,th Street to and intersecting the alley described first above, said alley being south of Lot 7 of Shank's 2nd Addition,.City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No remonstrators appeared and no written remonstrances having been received, upon motion made, seconded and carried, the Assessment Roll showing $0.00 net damages and $0.00 net benefits was approved and said Resolution is in all things ratified and confirmed and said proceedings closed. 170 REGULAR MEETING DECEMBER 29, 1975 A14ENDIIENT TO LEGAL DESCRIPTION' - PETITION OF PARK DEPARTMENT TO VACATE STREETS AND ALLEYS FOR SOUTHEAST PARK Mr. Farrand advised the Board that the legal description in the petition of the Park Department to vacate streets and alleys in the area of Southeast Park had been reviewed by the Engineering Department and it was felt that the description should be amended to include only those internal alleys and streets in the proposed vacation. This would leave the perimeter alleys open. He then submitted to the Board the following amended legal description: "To vacate all the streets and alleys located within the tract of land briefly described as follows: Beginning at the Northwest corner of Lot 2 of the Elder Place Addition to the City of South Bend; thence easterly along the north lines extended of Lots 2 through 19 inclusive to the northeast corner of said Lot 19 of the said addition; thence southerly along the east line extended of Lots 19, 35, 52 and 73 of the said addition to the southeast corner of Lot 73 of the said addition; thence westerly along the south.lines extended of Lots 56 through 73 inclusive to the southwest corner of Lot 56 of the said addition; thencenortherlyalong the west lines extended of Lots 56 and 2 to the northwest corner of Lot 2 of the said addition and the point of beginning; all contained in the northwest one -quarter of Section 13, Township 37 North, Range 2 E in the City of South Bend, Portage Township, St. Joseph County, Indiana. Vacated streets are portions of Paris and Elder Streets. " Upon motion made, seconded and carried, the Board adopted the amendemnt to the legal description of the Park Department petition to vacate. ADOPTION OF VACATION RESOLUTION NO. 3425 1975 Upon motion made, seconded and carried, the following resolution was adopted: 1 5 VACATION RESOLUTION NO. 3425 1975 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: All streets and alleys located within the tract of land briefly described as follows: Beginning at the Northwest corner of Lot 2 of the Elder Place Addition to the City of South Bend' thence easterly along the north lines extended of Lots 2 through 19 inclusive to the northeast corner of said Lot 19 of the said addition; thence southerly along the east line extended of Lots 19, 35, 52 and 73 of the said addition to the southeast corner of Lot 73.of the said addition; thence westerly along the south lines extended of Lots 56 through 73 inclusive to the southwest corner of Lot 56-of the said addition; thence northerly along the west lines extended of Lots 56 and 2 to the northwest corner of Lot 2 of the said addition and the point of beginning; all contained in the northwest one -quarter of Sectibh 13.i Totm.s_hlip: �3-7-.i orth•� • Range 2 E in the City of South Bend, Portage -Township, St. Joseph County. Vacated streets are portions of Paris and. -.Elder Streets. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain -'any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual utilities. The following property may be injuriously or beneficially affected by such vacation REGULAR MEETING DECEMBER 29, 1975 Ll Lots AE, AA, AB, AJ AND AK, LOTS 22 TO 35 INCLUSIVE, LOTS 39 TO 52 INCLUSIVE, LOTS"56'TO 73 INCLUSIVE IN ELDER PLACE Notice of this Resolution shall be published on the 2nd and 9th day of January, 1976 in the South Bend Tribune and in the'Tri-County News. This Board, at its office, on the 26th day of January, 1976 at 9:30 a.m, will hear and receive remonstrances from all persons interesteed in or affected by these proceedings. Adopted,this 29 day of December, 1975. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James R. Seitz s/ James V..Barcome ATTEST: s/ Patricia DeClercq, Clerk FILING OF ASSESSMENT ROLL AND DATE OF PUBLIC HEARING SET - ELWOOD AVENUE SIDEWALK AND CURB IMPROVE14ENT The final assessment and the Assessment Roll for the construction of the Elwood Avenue sidewalk and curb improvements, authorized under Improvement Resolution No. 3404, 1974, was submitted to the'Board. Upon motion made, seconded and carried, the Board adopted a resolution accepting the final estimate and Assessment Roll and the Clerk was directed to advertise a public hearing on the Assessment Roll to be held at 9:30 a.m, on Monday, February 2, 1976. BOND APPROVED. Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a Continuation Certificate for the Contractor's Bond of Jay A. Kretchmer had been reviewed and could be approved to 12/31/76. Upon motion made, seconded and carried, the Board approved the bond to the date listed. CERTIFICATE OF INSURANCE FILED A Certificate of Insurance from American Chain and Cable Company was received. Deputy City Attorney Kathleen Cekanski reviewed the Certificate and recommended that it be filed. Upon motion made, seconded and carried, the Certificate was ordered filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of December 16 through 22 was received. Upon motion made, seconded and carried, the report was ordered filed. NO;. PARKING ' OfT•. PORTION OF MIAMI STREET' -APPROVED The Bureau of Traffic and Lighting recommended to the Board that No Parking signs be installed on both sides of Miami Street, from Donmoyer to Victoria. The no parking ban to be in effect from 9:00 a.m. to 9:00 p.m. There was a discussion regarding the matter of parking. Upon motion made, seconded and carried, the recommendation was revised to affect Miami Street, from Donmoyer to Eckman. Upon motion made, seconded and carried, the revised recommendation was approved. BID ADVERTISING FOR GASOLINE APPROVED Mr. Farrand noted that the City did not receive any bids in its last advertisement for gasoline. He has been advised that the energy controls have now been lifted and he requested that the Board approve advertising for bids for 100% of the City's gasoline requirements for 1976. Upon motion made, seconded and carried, the Board approved the request and directed the Clerk to advertise for sealed bids, with bids to be received at 9:30 a.m, on Janaury 19, 1976. Detailed specifications will be prepared and filed with the Board. .2 REGULAR MEETING DECEMBER 29, 1975 CHANGE ORDER APPROVED - WESTMOOR STREET IMPROVEMENTS Change Order No. 2 for the Wes.tmoor Street improvements was submitted to the Board. The Change Order increased the contract by $4,760.50 and was to adjust the contract to as -built quantities. Upon motion made, seconded and carried, the Change Order was approved. PROJECT COMPLETION AFFIDAVIT APPROVED - I%JESTM00R STREET IMPROVEMENTS The Project Completion Affidavit for the Westmoor Street Improvements was submitted to the Board. The contractor was Rieth-Riley Construction Company and the total project cost was $33,968.05. Upon motion made, seconded and carried, the Project Completion Affidavit was approved. CHANGE ORDER APPROVED- ELWOOD-PORTAGE INTERSECTION IMPROVEMENTS Change Order No. l for the Elwood -Portage Intersection Improvements was submitted to the Board. The Change Order increased the contract by $754.27 and was to adjust the contract to as -built quantities. Upon motion made, seconded and carried, the Change Order was approved. PROJECT COMPLETION AFFIDAVIT APPROVED - ELWOOD-PORTAGE INTERSECTION The Project Completion Affidavit for the Elwood -Portage -Intersection Improvements was submitted to the Board. The contractor was Rieth- Riley Construction Company and the total project cost was $13,143.13. Upon motion,made ,seconded and carried, the Project Completion Affidavit was approved. APPRECIATION EXPRESSED TO MEMBERS OF THE BOARD Mr. Farrand expressed his thanks to Mr. Barcome and Mr. Seitz for their cooperation and help while serving as members of the Board of Public Works. Mr. Seitz said he hoped that his service on the Board had benefited the City and the Park Department as that was his goal. He said South Bend has the finest park system in the state thanks to the cooperation received from the City administration. Mr. Barcome expressed his thanks to the Board members for the assistance rendered to him during his years on the Board. He said serving as a member of this Administration had been a tremendous experience for him and he appreciated the help he received from Deputy City Attorney Kathleen Cekanski, former Board members Charles Sweeney and William Richardson, the Clerk and the newsmen.. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:05 a.m. ATTEST: CLERK n t . r'arrana fames v. narcgme ,j f' J e R. Sei