HomeMy WebLinkAbout12/22/75 Board of Public Works MinutesREGULAR MEETING
DECEMBER 22, 1975
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A regular meeting of the Board of Public Works was convened at 9:30 a.m.
on Monday, December 15, 1975 by Chairman Rollin Farrand with allmembers
present. Deputy City Attorney Kathleen Cekanski was also present. Minutes
of the previous meeting were reviewed and approved.
OPENING OF BIDS — CENTURY CENTER CONTRACTS 800 AND 804
This was the date set for receiving bids for Contracts 800 and 804 for
Century Center, for the Hollow Metal and Finish Hardware. The Clerk tendered
proof of publication of notice in the South Bend Tribune and the Tri-County
News which were found to be sufficient. The following bids were opened and
publicly read:
Miller Steel & Supply Co., Inc. Bid was signed by John T. Duffy,
non -collusion affidavit was in order
and a 5% bid bond accompanied the bid.
Bid - CC 800 Hollow Metal - $68,975.00
CC 804 Finish Hardware - $55,963.00
Combination Bid - $121,938.00
Clifford & Cole, Inc.
Bid - CC800 Hollow Metal - $78,978.00
J. W. Werntz & Son
Bid was signed by Michael B. Hirsch
non -collusion affidavit was in order
and a 5% bid bond accompanied the bid.
Bid was signed by Floyd W. Werntz,
non -collusion affidavit was in order
and a 5% bid bond accompanied the bid.
Bid - CC800 Hollow Metal - $179,500.00
CC804 Finish Hardware - $56,200.00
Alternate No. 2 Combined Bid - $234,500.00
Alternate No. 3 Combined Bid- $195,200.00
Builders Enterprise Corporation Bid was signed by Robert Hieber,
non -collusion affidavit was in order
and a 5% bid bond accompanied the bid.
Bid - CC800 Hollow Metal - $175,830.00
CC804 Finish Hardware - $56,587.00
Combination Bid - $229,644.00
Nelson Engineering Sales, Inc.
Bid - CC800 Hollow Metal - $96,794.00
G. E. Meyer & Sons
Bid - CC804 Finish Hardware - $57,040.00
Bid was signed by Alan E. Nelson, non -
collusion affidavit was in order
and a 5% bid bond accompanied the bid.
Bid was signed by S..Dunnuck,
non -collusion affidavit was in order
and a 5% bid bond accompanied the bid.
Upon motion made, seconded and carried, the bids were referred to the Bureau
of Public Construction for review and recommendation.
PUBLIC HEARING CONTINUED - VACATION RESOLUTION NO. 3419
This was the date set for a continuation of the public hearing on Vacation
Resolution No. 3419, 1975 for the vacation of all streets, alleys and lots
not previously vacated in the proposed replat of River Bend Addition. Mr.
Farrand advised the Board that the Department of Redevelopment was not ready
to proceed on this hearing and had requested that the matter be continued.
Upon motion made, seconded and carried, the Board continued the public hearing
until January 12, 1976.
REGULAR MEETING DECEMBER 22, 1975
The Board had referred a request by the Charismatic Renewal Conference for the
use of River Bend Plaza on May 29, 1976`to the Legal Department and to the Bureau
of Traffic and Lighting for review. The conference plans to have events from
9:00 a.m. to 5:00 p.m. on the Plaza-, including the sale of box lunches and a
concert. Kathleen Cekanski, Deputy City Attorney, advised the Board that she
had no objections to the approval of the request but she said a written recommenda-
tion would be sent down from the Legal Department. Ralph Wadzinski was present
and said he had conferred with Captain Sweitzer of the Police Depatment Traffic
Detail and they concur that arrangements can be coordinated for the event.
Mr. Wadzinski said they will determine how to handle the traffic and street
closings, if necessary, when they receive a detailed schedule of events. Mr.
Wadzinski noted that if construction is in progress which would eliminate the
use of the Wyman's block, he would recommend that the event be held in the
three blocks of the Plaza north of Western Avenue, so there will be no,problem
with pedestrian traffic. He also noted that some type of mass transportation should
be worked out so that participants do not come to the downtown area in private
cars. Mr. Zakas of the Charismatic Renewal Conference was present and said plans
are to bring the participants to the downtown from Notre Dame by bus. Upon motion
made, seconded and carried, the Board approved the request subject to all
requirements of the Bureau of Traffic and Lighting and the Police Department and
to any recommendations made by the Department of Law.
APPROVAL OF REQUEST OF ACTION, INC TO PAINT BRICKS AT LEASED FIRE STATION
Carl Wilson, Director of Action, Inc., was present and told the Board that his
organization would like to beautify the Fire Station they lease from the City
at 1820 S. Michigan Street. They would like to paint the interior bricks at
the station and have some CETA personnel who could do the work. The Board
indicated that the painting would have to be done with paint made for that purpose
so that it would not chip. Forrest West, Building Commissioner, was present and
said if the proper paint was used he could see no objection to allowing the
interior bricks to be painted. Mr. Wilson stated that they were obtaining the
paint from the Fuller -O'Brien Company and it is for use on brick. Upon motion
made, seconded and carried, the Board approved the request of Action, Inc.
to paint the interior bricks at old Fire Station #10, 1820 S. Michigan Street,
with the stipulation that the proper paint is used and with the understanding
that those painting will be CETA personnel who will be covered under Workmen's
Compensation.
CHANGE ORDER APPROVED - WIDENER LANE SEWER PROJECT
A Change Order in the Widener Lane Sewer Project was submitted to the Board.
The Change Order was to adjust the contract to as -built quantities and was an
increase of $80.00. Upon motion made, seconded and carried, the Change Order
was approved.
PROJECT COMPLETION AFFIDAVIT APPROVED - WIDENER LANE SEWER PROJECT
The Project Completion Affidavit for the Widener Lane Sewer Project was
submitted to the Board. The total project cost was $122,842.46 Upon motion
made, seconded and carried, the Completion Affidavit was approved and the
Maintenance Bond was filed with the Board.
RECOMMENDATION FROM AREA PLAN COMMISSION RE: PETITION OF PARK DEPARTMENT FOR VACATION
The Board received a report from the Area Plan Commission advising them that a
public hearing was held on the petition of the Park Department to vacate all
streets and alleys bounded by the first alley south of Keasey Street, the first
alley west of Carroll Street, the first alley north of Pennsylvania Street and
the first alley east of Michigan Street, City of South Bend. The Area Plan
Commission recommended the petition favorably to the Board, subject to the legal
description being changed. Mr. Seitz then explained to the Board that there is
one house in the area where the property owner uses one of the alleys involved
to gain access to his garage. Mr. Seitz said the petition would be amended to
exclude that alley. He then made a motion that the petition for the vacation
be amended as follows: "excepting the north -south alley east of Michigan Street
from Elder Street north to the first east -west alley. The motion was seconded
and carried. Upon motion made, seconded and carried, the petition was referred
to the Bureau of Engineering for preparation of the Vacation Resolution.
REGULAR MEETING
DECEMBER 22, 1975
ADOPTION OF RESOLUTION NO. 29, 1975
Upon motion made, seconded and carried, the following resolution was adopted:
RESOLUTION NO. 29, 1975
A RESOLUTION AUTHORIZING THE SALE OF CERTAIN PARCELS
OF REAL ESTATE OWNED BY THE CITY OF SOUTH BEND, INDIANA
WHEREAS, the Board of Public Works of the City of South Bend has compiled
a current detailed inventory of all real property owned by the
City of South Bend, Indiana; and
WHEREAS, the Board of Public Works has reviewed said inventory of real
property and it now finds that certain of the parcels of real
estate now owned by the City are not necessary to the public use
and are not set aside by state or city law for public purposes,
pursuant to Section 30 A-2 of the Municipal Code of the City of
South Bend; and
WHEREAS, the Board of Public Works now wishes to take the necessary action
to make it possible for the Board,
in the future,
to sell said
parcels of real estate pursuant to
Chapter 30A of
the Municipal
Code of the City of South Bend.
NOW, THEREFORE, BE IT RESOLVED by the Board
of Public Works
of the City
of South Bend, Indiana:
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1. That the parcels of real estate owned by
the City, contained
in
the following list, are not necessary to
the public use
and are
not set aside by state or city law for
public purposes:
1
Street Address
513 E. South Street
Deed No.
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2. That this resolution shall immediately upon its adoption be submitted
to the Common Council of the City of South Bend pursuant to Section 30A-2
of the Municipal Code of the City of South Bend.
Adopted this 22nd day of December, 1975.
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND
s/ Rollin E. Farrand
s/ James V. Barcome
s/ James R. Seitz
ATTEST:
s/ Patricia DeClercq, Clerk
TRAFFIC CONTROL DEVICES APPROVED
The Bureau of Traffic and Lighting recommended the installation or removal of
the following traffic control devices:
A. Installation of No Parking Signs on the North Side of Westmoor Street,
across from Bendix Gates. Upon motion made, seconded and carried, the
installation was approved.
B. Removal of Two Hour Parking Zone at 506 W. South Street. Upon motion
made, seconded and carried, the removal was approved.
166
REGULAR MEETING
DECEMBER 22', 1975
C. Removal of Two Hour Parking Zone on the North Side of, Bertrand Street,
West of Olive Street. Upon motion made, seconded and carried, the
removal was approved.
D. Installation of No Parking Zone on the East Side of the 1900 Block South
Main Street, an extension of the present 100' No Par-ing to 160'. Upon
motion made, seconded and carried, the installation was approved.
E. Installation of Yield Sign on Sampson at Inwood. Upon motion made,
seconded and carried, the installationwasapproved.
RIVER BEND PLAZA APPLICATION APPROVED FOR CHRISTMAS CAROLING
An application was received from the Greater Friendship Baptist Church to
have a group go Christmas Caroling on River Bend Plaza on December 23 from
7:00 to 7:30 p.m. The application was favorably recommended by Douglas Simpson,
Director of River Bend Plaza. Upon motion made. seconded and carried, the
Board approved the application with the stipulation that there be no collection
of donations taken and that the group confine itself to caroling only.
APPROVAL OF REPORT ON ABANDONMENT OF PORTION OF STATE ROAD 2
The City of South Bend received notice from the Indiana State Highway Commission
regarding the abandonment of a portion of State Road 2 in South Bend The
following report was received:
"To: Board of Public Works
From: Ralph J., Wadzi,nski, Manager, Bureau of Traffic and Lighting
This Bureau has examined the notification from the Indiana State
Highway Commission in reference the road abandonment of State Route
2 (Western Avenue) from Chapin to Michigan Street with the exception
of Main Street. This notification is in answer to a request from the
Board of Public Works on June 26, 1975 to complete the rerouting of
State Route 2. The notification from the State follows the guidelines
as set out in the agreement between the Indiana State Highway Commission
and the City of South Bend, effective December 16, 1970 whereas "SR 2
(Western Avenue) traffic will be rerouted from the intersection of
Western Avenue and Chapin Street south on Chapin Street to the intersection
of Chapin Street andSample Street (SR 23), then east on Sample Street
to Michigan Street (US 31 and US 33). An original signed copy of this
agreement was placed on file with the Board of Public Works and Safety
January 28, 1971.
With the exception of the proper route markings on Chapin and on Sample,
a matter which can be handled through this Bureau and the LaPorte
District of the Indiana State Highway Commission, this Bureau finds no
reason not to recommend approval.
s/ Ralph Wadzinski, Manager
Upon motion made, seconded and carried, the Board approved the recommendation.
REPORT ON ABANDONMENT OF PORTION OF U. S. 31 TABLED
A report was received from the Bureau of Traffic and Lighting on the abandon-
ment of a portion of U. S. 31. That report was tabled until final action
is taken on the Department of Redevelopment petition to vacate streets, alleys
and lots in the River Bend Addition.
ANNOUNCEMENT OF SOLID WASTE PICK-UP FOR HOLIDAY WEEKS
It was announced that the Bureau of Solid Waste will move the collection days
one day ahead for the next two weeks, during the Christmas and New Year's holidays.
The Thursday pick-up will be made on Friday and the Friday pick-up on Saturday
both weeks.
REGULAR MEETING
DECEMBER 22, 1975
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BONDS EXTENDED
Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the following
bonds were properly executed and could be approved:
Contractor's - Van Overberghe Builders, Inc. to 12/31/76
Contractor's - Fred Black Construction Co. to 1/l/ 77
Excavation - Fred Procaccino, Inc. to 12/31/76
Excavation - Raymond F. Hoffman, Inc. to 12/31/76
Excavation - H. De Wulf Mechanical Contractor, Inc. to 12/31/76
Excavation - Vic Trippel to 12/31/76
Contractor's - Industrial Sandblasting & Coating, Inc. to 1/l/77
Contractor's Rieth Riley Construction Co., Inc. to l/l/77
Excavation - Rieth Riley Construction Co., Inc. to 1/l/77
Excavation - Herbert H. Law to 12/31/76
Upon motion made, seconded and carried, the bonds were approved to the dates
listed.
STREET LIGHT OUTAGE REPORT FILED
The Street Light Outage Report for the period of December 12 through December 16
was received. Upon motion made, seconded and carried, the report was ordered
filed.
AMENDED EASEMENT AGREEMENT APPROVED - DR. ROBERT ALLEN
An amended easement agreement between the City of South Bend and Dr. Robert Allen
and prepared by Attorney Stephen Seall was submitted to the Board. This easement
agreement extends an original easement approved on July 28, 1975 for an additional
seven feet to include all of a recent sewer installation. Kathleen Cekanski.,
Deputy City Attorney, advised the Board that she had reviewed the easement and
recommended approval. Upon motion made, seconded and carried, the easement
agreement was approved.
SIGNING OF CONTRACT - RENTAL OF UNIFORMS
A contract with Monarch, Inc. for the rental of uniforms for various City
Departments was drawn up by Deputy City Attorney Kathleen Cekanski in accordance
with the bid accepted by the Board. The contract has been signed by the
President of Monarch, Inc. and Miss Cekanski recommended that the Board sign
the contract. Upon -motion made, seconded and carried, the Board signed the
contract for uniform rental.
APPROVAL TO ADVERTISE FOR BIDS FOR PARKING GARAGE ELEVATOR MAINTENANCE
Mr. Farrand requested that the Board approve the advertising for bids for a
maintenance contract for the elevators in the City parking garages. He
noted that the present contract expires on February 1, 1976 and that he was
recommending that the Board seek a full maintenance contract to cover all
the component parts of the system. Upon motion made, seconded and carried,
the Board approved the request and authorized the Clerk to advertise for bids
with sealed bids to be received on January 5, 1976.
REGULAR MEETING DE EMBER 22, 1975
LETTER OF INTENT SIGNED - FIRE DEPARTMENT PUMPERS
The Board signed a letter of intent to Michiana Mack, Inc. expressing
their intent to award the bid for the three Fire Department pumpers to them
subject to appropriation of the funds by the Common Council. The public
hearing on the appropriation ordinance has-been set for January 19, 1976.
There being no further business to come before the Board, upon motion,made,
seconded and carried, the meeting adjourned at 10:40'a.m.
s . R. Se ilt
ATTEST:
Patricia DeClercq, Clerk
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