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HomeMy WebLinkAbout12/08/75 Board of Public Works MinutesREGULAR IIEETI14G DECEMBER 8, 1975 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, December 8,.1975 by Chairman Rollin Farrand with all members present. Deputy City Attorney Kathleen Cekanski.was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS -FIRE DEPARTr•TENT PUMPERS This was the date set for receiving bids for three pumpers for the Fire Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. .The following bids were opened and publicly read: Ward LaFrance Truck Corporation by Hoosier Fire Equipment, Inc. Bid - Ward LaFrance Comet - 3 units Ward LaFrance Ambassador - 3 Ward LaFrance Ambassador - 3 Halterman General Fire Equipment Bid was signed by Nick D. Swartz, non -collusion affidavit was in order and a 10% bid bond accompanied the bid. @ $64,997.00 - Total $194,991.00+ units @ $65,637.00-Total $196,911.00 units @ $62,495.00-Total $187,485.00 Bid was signed by Lissel L. Halterman, non -collusion affidavit was in order and a 10% bid bond accompanied the bid, Bid - Three Detroit 671 Pumpers @ $62,135A3 - Total $186,405.39 Three Cummins Pumpers @ $63,877.12 - Total $191.631.36 Peter Pirsch & Sons Co. Bid was signed by G. R. Layden, non -collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid - Three Pumpers @ $59,543.00 - Total$178,629.00 Shamrock Ford Truck Sales Bid was signed by B. S. Tinkham, non -collusion affidavit was in order and a 10' bid bond accompanied the bid. Bid -Three Pumpers @ $62,805.00 - Total $188,415.00 Michiana Mach: Bid was signed by Ronald Delcamp, non -collusion affidavit was in order and a 101 bid bond accompanied the bid. Bid - Three Mack Pumpers @ $63,479.00 - Total Bid $190,437.00 Midwest Fire & Safety Equipment Co. Bid was signed by Robert F. Casse, non -collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid- Three Midwest Protector I @ $57,459.82 - Total $172,379.46 Three Midwest Protector II @ $56,359.82 - Total $169,079.46 Upon motion made, seconded and carried, the bids were referred to the Bureau of Fire for review and recommendation. OPENING OF BIDS - FIRE DEPARTMENT UNIFORMS This was the date set for receiving bids for Bureau of Fire Uniforms for 1976. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-Countv News which were found to be sufficient. The following bids were opened and publicly read: �l REGULAR MEETING Gerber Manufacturing Company Reefer or Short Overcoat Blouse Winter Cap, Officers Winter Cap, Privates Summer Cap, Officers Summer Cap, Privates Dacron Dress Pant Wool Dress Pants House Pant Belt Dacron Dress Shirt, Officers Dacron Dress Shirt, Privates Dacron Dress Shirt, Officers Dacron Dress Shirt, Private Ties, Ready Ties, Snapper Cap Cover Buttons Rain Coat Car Duty Jacket Boxer Shorts Brief Shorts House Pants, Dacron DECEMBER 8, 1975 Bid.was signed by Terry L. Gerber, non -collusion affidavit was in order and a 10% bid bond accompanied the bid. Long Sleeve Long Sleeve Short Sleeve Shore Sleeve Hous.e Pants, Wool or Serge Work Shirt, Private Long Sleeve. Work Shirt, Officers Long Sleeve Work Shirt, Officers Short Sleeve Ambulance Jacket Coveralls Suspenders Boot, Drivers Special Boot, Knee Boot, 3/4 High Shoe, Leather Sole Shoe, Chukka Style Socks T Shirt Oxford Rubbers Insulated Boot Rain Suit Parka with Hood Winter Cap, Chiefs Summer Cap, Chiefs White Dress Shirts, Long Sleeve White Dress Shirts, Short Sleeve Leather Gloves Raincoat with Liner Cap Badge, Privates Cap Badge, Lieutenants Cap Badge, Captain Cap Badge, Battalion Chiefs Cap Badge, Assistant Chief Lt. & Captain Collar Insignia Navy Blue Navy Blue $85.00 72.50 10.75 9.75 10.75 9.75 26.25 28.75 9.75 2.90 17.95 17.95 17.25 17.25 1.40 1.95 .75 ..25 65.00 30.75 1.90 1.90 15.25 27.25 9.95 10.15 9.25 49.75 19.75 4.75 32.75 35.75 39.75 25.90 24.75 1.25 1.95 No Bid No Bid 29.95 43.75 19.75 19.75 9.95 :9.00 5.75 65.00 8.25 8.25 8.25 9.00 9.00 2.00 Upon motion made, seconded and carried, the bid was referred to the Fire Department for review and recommendation. 52 PUBLIC HEARING ON VACATION RESOLUTION NO. 3419 CONTINUED This was the date set for a continuation of the public hearing on Vacation Resolution No. 3419, 1975 being petitioned by the Department of Redevelopment for the vacation of all streets, alleys and lots not previously vacated in the proposed replat of River Bend Addition. Kevin Butler, Attorney for the Department of Redevelopment, was present and asked the Board for a two -week continuance. Mr. Butler said they have had difficulty getting the signatures of two out-of- town property owners on the petition to vacate. He said as soon as they receive the signatures, they will be ready to proceed. Upon motion made, seconded and carried, the Board continued the hearing until December 22, 1975. RIVER BEND PLAZA APPLICATIONS APPROVED An application was received from Paul Colglazier to operate a booth on River Bend Plaza to sell redwood signs from December 8 through 31. Mr. Simpson, Director of River Bend Plaza, recommended the application favorably. Mr. Colglazier and Mr. Simpson were present. Mr. Simpson said he planned to put the booth in front of Business Systems, where an electrical hook-up is available. Upon motion made, seconded and carried, the Board approved the application subject to the filing of'liability insurance and the securing of the proper city license. The Salvation. Army requested permission to hold a concert on River Bend Plaza on December 22 from 6:30 p.m. to 8:00 p.m. Douglas Simpson recommended approval. Upon motion made, seconded and carried, the Board approved the request. CHARISMATIC RENEWAL SERVICES APPLICATION TABLED An application was received from Charismatic Renewal Services, Inc. to conduct part of their Conference next May on River Bend Plaza. Mr. Joseph Zakas was present and said they would like to conduct Christian witness services on the Plaza and have box lunches available. They anticipate 6000 participants. Douglas Simpson, Director of River Bend Plaza, advised the Board that he had considered the use of the parking area across from Wyman's for this event if it is approved. It was noted that the date requested for the event is May 29, 1976, which is part of the Memorial Day week -end. Upon motion made, seconded and carried, the request was referred to Deputy City Attorney Kathleen Cekanski, Department of Law, and to Rollin Farrand, Director, Department of Public Works, for their review and recommendations to the Board. Mr. Zakas was advised that a report would be made in two weeks. BID AWARDED POLICE DEPARTMENT UNIFORMS The Board received a recommendation from Chief John H. Walsh, Bureau of Police, that the bid for uniforms for 1976 had been reviewed and he was recommending that the bid of Gerber Manufacturing Company be accepted. Upon motion made, seconded and carried, the Board accepted the low and only bid of Gerber Manufacturing Company for police uniforms for 1976. ADOPTION OF VACATION RESOLUTION NO. 3424, 1975 Upon motion made, seconded and carried, the following resolution was adopted: VACATION RESOLUTION N0. 3424, 1975 RESOLVED BY THE BOARD OF PUBLIC WORKS of the City of South Bend, Indiana that it is desirable to vacate the following: 1 153 REGULAR MEETING DECEMBER 8, 1975 The first north -south alley East of Walnut Street running north from the north right of way line of Sample Street to the south right of way line of the east -west alley between Fisher Street and Sample Street. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lot 20 in Honers Subdivision of Part of Bank Out Lot 101 and, Lot 47 in Peck's 2nd Subdivision of Part of Bank Out Lot 101 Notice of this Resolution shall be published on the 12th and 19th day of December, 1975 in the South Bend Tribune and in the Tri- County News. r.. 'w This Board, at its office, on the 5th day of January, 1976 at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 8th day of December, 1975. BOARD OF PUBLIC WORDS s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome. ATTEST: s/ Patricia DeClercq, Clerk CHANGE ORDER NO. 1 APPROVED - CREST MANOR SEWERS Change Order No. 1 in the contract with Woodruff & Sons, Inc. for the construction of sanitary sewers in Crest Manor, Sections 1 and 2, was submitted to the Board. The Change Order increases the contract by $3,858.80. Mr. Farrand noted that this resulted from location of the sewer from the easement into the street at the request of the property owners. The Change Order still keeps the contract within the Engineer's estimate. Upon motion made, seconded and carried, the Change Order was approved. BID ADVERTISING APPROVED - JANITORIAL SERVICES MUNICIPAL SERVICES FACILITY' Stanley Pryzbylinski, Director, Bureau of Buildings, requested that the Board advertise for bids for Janitorial Services for the Municipal Services for the next year. Specifications were attached. Upon motion made, seconded and carried, the Board approved the request and sealed bids will be opened on December 29, 1975. HOLIDAY SCHEDULE TABLED A list of paid holidays for City employees for 1976 was submitted to the Board. Upon motion made, seconded and carried, the list was tabled for action next week. REGULAR MEETING DECEMBER 8, 1975 EASEMENT APPROVED - INDIANA BELL TELEPHONE COMPANY An easement agreement with Indiana Bell Telephone Company was submitted to the Board. David A. Wells, Manager, Bureau of_ Design and Administration, explained to the Board that IndianaBellwill be putting their installation underground in the area of the Ireland - Miami Retention Basin. If this easement is granted, Indiana Bell would not have to relocate their lines in the event Miami is widened in the future. Mr. Wells recommended that the Board approve the easement agreement. EASEMENT APPROVED - NORTHERN INDIANA PUBLIC SERVICE CO. An easement agreement with the Northern Indiana Public Service Company was submitted to the Board. David A. Wells, Manager, Bureau of Design and Administration said the Northern Indiana Public Service Company has a high pressure line on Olive Street and. would like to set up a regulator station at the corner of Linden and Olive. Mr. Wells recommended that the easement be approved. Upon°motion made, seconded and carried, the Board approved the easement. OPEN AIR STAND APPROVED The Board received an application from Michael Clifton to operate an Open Air Stand at 741 Lincolnway East to sell Christmas trees. Mr. Clifton submitted permission of the owner of the property to operate the stand. Upon motion made, seconded and carried, the Board approved the application subject to purchasing of the City license. BONDS APPROVED Ray S. Andrysiak- Bureau of Engineering, reported to the Board that the following bonds were submitted for approval and were in proper form: Contractor's Bond for John Excavation Bond for Place Contractor's Bond for Place Excavation Bond for Charles Excavation Bond for Albert Contractor's Bond for Steve Contractor's Bond for H. G. Excavation Bond for Marion Excavation Bond for Donald Wright & Sons, Inc. to 12/31/76 & Company to l/1/77 & Company, Inc. to l/l/77 F. Stickler to 12/31/76 A. Spromberg to 11/30/76 Barilich to 1/1/77 Christman Construction Co. 60 12/31/76 Hamilton & Son, Inc. to l/1/77 D. White to 11/21/76 Upon motion made, seconded and carried,, the Board approved the bonds to the dates listed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of November 28 through December 3 was received. Upon motion made, seconded and carried, the report was ordered filed. REQUEST FOR STREET LIGHTING AND STREET SIGN 4600 S. MIAMI Lloyd S. Taylor, Vice President of the St. Joseph Bank & Trust Company, was present and submitted a letter to the Board requesting that street lighting be installed on the new street installed by Dr. Allen running west of the 4600 Block South Miami. He also requested that a street sign be installed at the Miami intersection. Mr. Farrand noted that Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, is currently working on this installation. Upon motion made, seconded and carried, the letter was ordered filed. 1 1 1 REGULAR MEETING DECEMBER 8, 1975 COMPLAINT RE: 1021 GOLFVIEW LANE Mrs. John Maure, 1033 Golfview Lane, was present to protest to' the Board about sub -standard conditions at a house located at 1021 Golfview Lane. Mrs. Maure said she had called the condition of this property to the attention of various agencies with nonsuccess. Mr. Barcome advised Mrs. Maure that this was a matter for the Board of Public Safety and he requested that it be placed on the agenda for the December 9 meeting of the Board. Mrs. Maure said she would be present at that time to present a petition to the Board. REMONSTRANCE AGAINST CLOSING OF VERNON STREET CROSSING The Board previously received a petition requesting that the City close the Vernon Street crossing. That petition is being reviewed by the Bureau of Traffic and Lighting. The Board now received a letter from the Lincoln School P.T.A. opposing the proposed closing in the interests of the school children in the area. They feel that children in the area would walk; over the crossing if it were closed, leading to a more dangerous situation than leaving the crossing open. Upon motion made, seconded and carried, the Board filed the letter and directed that it be placed with the petition for the closing. There being no further business to come before the meeting, upon motion made, seconded and carried, it was adjourned at 10:30 a.m. 00 Rollin E. Farrand gamelsfl. Barcome es R. Se tz " ATTEST: atricia DeClercq, Clerk