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HomeMy WebLinkAbout11/24/75 Board of Public Works MinutesREGULAR MEETING NOVEMBER 24, 1975 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, November 24, 1975 by Chairman Rollin Farrand, with Mr. Farrand and Mr. Seitz in attendance. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - POLICE DEPARTMENT UNIFORMS This was the date set for receiving bids for uniforms for the Police Department for 1976. The Clerk tendered proofs of.publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read:. Gerber Manufacturing Company Bid was signed by Terry Gerber, non -collusion affidavit was in order and a bid bond was submitted. It was noted that the amount on the bid bond was blank. A representative of Gerber Manufacturing Company, Mary Helen Ewaszka, was present and said the bond was in the amount of 10%, or $70,000. She said since the bid listed unit prices, it.was not possible to indicate the exact total amount of the bid. Deputy City Attorney Kathleen Cekanski indicated that, on'the basis of Miss Ewaszka's comment, the bidlbond c" was acceptable. The bid was as follows: Ike Belt; basketweave, BiloBW $19.60 Pant Belt, plant 06SBPll 2.75 Pand Belt, basketweave B111BW 9.00 Holster, basketweave H216-SG-BW 17.85 Handcuff case, basketweave, 29BW 8.50 Off Duty holster DW32 6.95 Shell Case, basketweave, D404BW 8.50 Mace case, basketweave 8.00 Key snap, basketweave 2.75 Nightsticks, Monadnocks FG22 4.85 Shirt buttons, 13 per set 2.50 Riot Helmet, BUCO 1601 36.00 Raincover .70 Rainleggings 5.25 Winter trousers, 646-114, P3211144 77646 86476 37.00 Summer trousers, 8203, P3211144 77220 86220 32.25 Winter shirts, wool blend,.S1161192 86120 26.95 Winter shirts, polyester blend S1161192 86735 19.75 Fur cap, navy 08M101 6.25 Summer shirts, polyester blend S5261192 86735 18.75 Summer Car Duty jacket, 03GS1 31.00 Winter Car Duty jacket 03G1 31.75 Ike Jacket, wool, J4225631 86476 77476 63.75 Reefer coat, wool R7391311 86476 89.00 Breeches, wool, P3311546 77476 86476 42.00 Breeches, wool, P3311546 77220 86220 37.25 Winter cap HC386711 86476 77476 9.75 Summer cap HCX86111 86120 9.75 Raincoat, black R2972 27.00 Raincoat, reversible orange/black 2656 49.00 Motorcycle rainjacket 914 23.75 Motorcycle rainpant 915 14.50 Ties, regular 1.50 Ties, snapper 2.00 Quilted liner F32702 10.95 Shoes, oxford, 5060 24.50 Shoes, Corfam 5378 25.50 Socks 1.10 Coveralls, lettered 19.90 T-shirts 1.50 Winter cap HC386711 86476 77476 9.75 Ties, snapper 2.00 Winter shirt (no emblem) 02L315PB 9.75 REGULAR MEETING NOVEMBER 24. 1975 Summer Shirt (no emblem) 02L345PB $3.75 Insignia, trainee emblem 1:00 Car duty jacket 03G1 31.75 Belt 06SBPll 2.75 Pants 01G86965 27.50 Shoes, Corfam 5378 25.50 Policewomen Ike Jacket J4225631L 63.75 Shirt, winter S1161192L 86735 19.75 Skirt or Coulotte 77538 114 31.00 Note: This bid all or none Shield Uniform Company Shield Uniform Company submitted a sealed envelope. However, it was not a bid. Upon motion made, seconded and carried, the bid was referred to the Police Department for review and recommendation. PUBLIC HEARING CONTINUED - VACATION RESOLUTION NO. 3419, 1975 DEPARTMENT OF REDEVELOPMENT This was the date set for a continuation of the Public Hearing on Vacation Resolution No. 3419, 1975 for the vacation of all streets, alleys and lots not previously vacated in the proposed replat, of River Bend Addition. Mr. Farrand advised the Board that he had been contacted by Kevin Butler, Attorney for the Department of Redevelopment. Mr. Butler advised him that he is still seeking signatures from.two property owners on the petition to vacate and would like the matter continued until they are able to obtain the signatures. Upon motion made, seconded and carried, the public hearing on the Vacation Resolution was continued until December 8, 1975. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3423, 1975 INDIANA UNIVERSITY AT SOUTH BEND Rollin E. Farrand, P. E., City Engineer, files with the Board an Assessment Roll for Vacation Resolution No. 3423 for the vacation of the north -south alley from Mishawaka Avenue to Vine Street, running parallel to and,located west of 20th Street, City of South Bend; and the east -west alley running west from 20th Street to and inter- secting the alley described above, said alley being north of Lot 9 of Shanks 2nd Addition, City of South Bend; and the east -west alley running west from 20th Street to and intersecting the alley described first above, said alley being south of Lot 7 of Shanks 2nd Addition, City of South Bend. The following property may be innuriously or beneficially affected by such vacation: Lots 7 through 12 of Shank's 2nd Addition and Lots 25 through 30 of Hammond & Whitcombs 2nd Addition. Also an unplatted tract of land running from Mishawaka Avenue south to Ruskin Street, west and adjacent of the north and south alley running from Mishawaka Avenue south to Ruskin Street, in the NE 4, Section 18, T37N, R3E. The Board finds that each of said lots have been benefited in the amount of $0.00.and damaged in the amount of $0.00. Upon motion made, seconded and carried, the Board filed the Assessment Roll and set Monday, December 29, 1975 at 9:30 a.m, as the time and the Board of Works Hearing Room as the place where all persons interested in or affected by such vacation may be heard. 1 BID ADVERTISING APPROVED - BUREAU OF FIRE UNIFORMS The Board received a request from Assistant Chief Joseph V. Nagy that bids be advertised for uniforms for the''Fir.e Department for 1976. with sealed bids to be received on December 8, 1975. Detailed specifications were attached. -Upon motion made, seconded and carried, the Board approved the request and directed the Clerk to advertise on November 28 and December 5, with sealed bids to be received on Monday, December 8, 1975. APPROVAL OF AMENDMENT TO TEAMSTERS AGREEMENT - BUREAU OF WATER, METER AND DISTRIBUTION DEPARTMENT An amendment to the Memorandum of Understanding between the Teamsters Union and the Bureau of Water -Meter and Distribution Department was submitted to the Board. The amendment brings the Memorandum of Understanding in compliance with the 1976 salary ordinance. City Attorney James A. Roemer recommended to the Board that the amendment be approved. Upon motion made, seconded and carried, the amendment to the Memorandum of Understanding was approved. REQUEST FOR SALE OF ROSE BOWL PROGRAMS APPROVED The Board received a request from Big Brothers/Big Sisters to sell Rose Bowl programs on December 13, 1975 on the pedestrian area of River Bend Plaza. They have received a permit,from the Charitable Solicitations Commission. Upon motion made, seconded and carried, the Board approved the request and directed that the Bureau of Traffic and Lighting, the Police Department and River,Bend Plaza be notified of Board approval. REPORT - BENTLEY LANE TRAFFIC PROBLEM Councilman Roger Parent had requested that the Board investigate problems caused by speeding motorists on Bentley Lane. The following report was received from Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting: "This Bureau, on a previous date, investigated a request, from a resident on Bentley Lane referenced the attached letter. Both reverse curve signs and Watch Children signs have been installed on both Bentley Lane and Hope. As always, this signage can only serve to warn or advise the motorist, but in no way can control his action behind the wheel. The letter further requested the installation of stop signs, bumps in the streets, caution lights, etc. First of all, a stop sign has no effect on speed other than at the inter- section if, in fact, the driver does decide to stop.. Since the existing curve must have met the subdivision ordinance, it is implied that it can be traveled at the State speed limit for residential areas of 30 mph. This would.seemingly gait the promiscuous installation of caution flashing lights for a curve which can be traveled at the designed speed. The installation of "speed bumps" are not allowed within the City on public right-of-ways, nor are they recommended. Again, '.'speed bumps" would only serve to slow a vehicle at their location and would have no effect, and would probably increase the speed between locations. It appears that the engineering aspect of this particular problem has been covered. It is recommended that this.request be forwarded to the Board of Public Safety as a request for enforcement by the South Bend Police Department. s/ Ralph Wadzinski Upon motion made, seconded and carried, the report was ordered filed and referred to the Board of Public Safety for appropriate action by the Police Department. A copy of the report is to be sent to Councilman Parent. REGULAR MEETING NOVEMBER 24, 1975 RECOMP'IENDATION - PETITION OF PARK DEPARTMENT TO VACATE CERTAIN STREETS AND ALLEYS IN AREA OF SOUTHEAST PARK The Bureau of Design and Administration reported to the Board that they had reviewed the petition of the Park Department to vacate streets and alleys in the area bounded by the first alley south of Street; the first alley west of Carroll Street; first alley north Pennsylvania Street and the first alley east of Michigan Street. They have no objection to the proposed vacation, subject to the Keasey of existing utility easements. Upon motion made, seconded and carried, the recommendation was filed and the petition was referred to the Area Plan Commission for review and recommendation. APPROVAL OF PURCHASE AGREEMENT - 2315 LINDEN AVENUE A Purchase Agreement with James E. Jones,for the purchase of a city -owned lot at 2315 Linden Avenue was submitted to the Board. Deputy City Attorney Kathleen Cekanski advised the Board that this property was declared by the Board as not needed for.1.public use by Resolution which was submitted to the Common Council. The property was appraised and since the appraised value of the property is under $1000 the Board has the authority to sell the property by private sale without advertising. Mr. Jones has made an offer.to purchase the lot for $500.00 which is the offering price set by the Board. Miss Cekanski recommended that the Board approve the agreement for the sale of the lot to Mr. Jones. Upon motion made, seconded and carried, the Board approved the Purchase Agreement with James E. Jones for the sale of the city -owned lot at 2315 Linden Avenue for a total purchase price of $500.00 and referred the agreement to the Legal Department for preparation of the deed and final closing. APPROVAL OF PURCHASE AGREEME14T - STRIP OF INNERBELT PROPERTY A Purchase Agreement with William Cressy for the purchase of a strip of city -owned land at the Chapin Street Innerbelt was submitted to the Board. Deputy City Attorney Kathleen Cekanski advised the Board that this property was declared by the Board as not needed for public use by Resolution which was submitted to the Common Council. The property was appraised and since the appraised value of the property is under $1000 the Bord has the authority to sell the property by private sale without advertising. Mr. Cressy has made an offer to purchase the property for $150.00 which is the offering price set by the Board. Miss Cekanski noted that, as part of the purchase agreement, Mr. Cressy has signed an Easement Agreement, giving the City easements rights to the property for maintenance purposes. Ray S. Andrysiak,,Bureau of Engineering, has reviewed the easement agree- ment and concurs with Miss Cekanski that it is in order. Miss Cekanski recommended that the Board approve the agreement for the sale of the property to Mr.Cressy. Upon motion made, seconded and carried, the Board approved the Purchase Agreement with William Cressy for the purchase of a strip of land near the Chapin Street Innerbelt, which is a Part of Lot No. 6 of Mary Witherill's Subdivision of Bank Out Lot No. 32, for a total purchase price of $150.00 and referred the agreement to the Legal Department for preparation of the deed and final closing. REPORT ON REVIEW OF BIDS FOR RENTAL OF UNIFORMS The following report was received on the,review of the bids for uniform rental: To: Board of Public Works From: Michael L. Vance, Chief Deputy Controller Re: Uniform Bids received by the Board on October 27, 1975. After reviewing the two (2) bids received by the Board.of Public Works, both bids appear to meet the bid requirements. REGULAR MEETING NOVEMBER 24, 1975 On the basis of the figia.res submitted, Monarch is the low bidder at'$687.42 per week, as opposed to Swank Dry Cleaners, Inca bid of $751.55 per week. It is felt that more information is needed before a recommendation to the Board may be transmitted. 1. Who bears the cost for replacement of garments that are lost, wear out prior to the three-year maturity date, or are in poor condition due to the type of work conditions they are used under. 2. Who makes the final determination as to whether a garment needs to be replaced. 3. Who absorbs the cost on uniforms that are obsolete due to the employee leaving the City work force. 4. On a per week basis, what is the total amount of the contract. ( dollars x weeks total dollars Before the bid is awarded, it is felt that the Board of Public Works should contact Monarch for answers to the above questions. C s/ Michael L. Vance C-) Upon motion made,seconded and carried, the Board filed the report -and directed the Clerk to write a letter to Monarch, Inc. asking for the information requested by the Controller's Office. REQUEST FOR ADDITIONAL STREET LIGHTING - 100E OAKSIDE The Board received a request from Mrs. Arthur D. Weller for the installation of additional street lights in -the 100 block of East Oakside Street. Mr. Farrand noted that, in keeping with present Board policy, no additional lighting is being installed at the present time because of budgetary limitations. All requests are being filed and will be handled when additional funds become available. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review. 15 MINUTE PARKING METERS APPROVED 100 WEST MONROE The Board received a recommendation from Ralph Wadzinski regarding the request of Marvin Smith for green curb parking spaces and 15 minute meters in the 100 block of West Monroe Street on the north side. Mr. Wadzinski said a check of the area was made and he recommended that two fifteen minute meters be installed to provide quick turnover in parking. The installation will be observed to determine its effectiveness. Upon motion made, seconded and carried, the Board approved the recommendation to install two fifteen minute parking meters on the north side of the 100 block West Monroe. Mr. Farrand noted that Mr. Smith had been advised that this was being recommended. STOP SIGNS APPROVED - NORTON AT BYRON The Bureau of Traffic and Lighting recommended to the Board that stop signs be installed on Norton Drive at Byron Drive. Upon motion made, seconded and carried, the installation was approved. LETTER RE: METERED PARKING ON MONDAY NIGHTS AND SATURDAYS The following letter was read: "Gentlemen: The Council has passed an ordinance providing for free parking in the downtown area on Monday evenings and Saturdays. This ordinance has been signed by the Mayor. REGULAR MEETING NOVETZBER 24, 1975 This ordinance provides that the free parking cannot be instituted until funds have been provided to reimburse the Parking Garage Fund. Please be advised that free parking will not be instituted in accordance with this ordinance until the funding provisions of the ordinance have been approved by the State Board of Accounts. As soon as the City is advised by the State that this, funding as provided for in the ordinance has been approved, free parking will be instituted in accordance with the ordinance. Very truly yours, s/ Rollin E. Farrand Director Department of Public Works " Upon motion made, seconded and carried, the letter was ordered filed. Mr. Farrand noted that the purpose of the letter was to be sure there was no confusion about the matter and that motorists be advised that they could not park free on Monday nights and Saturdays until the matter of funding had been clarified. SOLID WASTE PICK-UP FOR THANKSGIVING WEEK Mr. Farrand announced that because of the Thanksgiving holiday, the Thursday solid waste pick-up for this week will be made on Friday and the Friday route pick-up will be made on Saturday. RIVER BEND PLAZA APPLICATION APPROVED Douglas Simpson, Director, River Bend Plaza, submitted an application to the Board from the Washington High School Freshman Class to sell bicentennial stationery on the Plaza on November 26 from 9:30 a.m. to 1:00 p.m. Mr. Simpson recommended the application favorably. Upon motion made, seconded and carried, the Board approved the application subject to clearance with Gwen Stiver, Chairman of the Bicentennial Committee. CERTIFICATES OF INSURANCE FILED Certificates of Insurance from the South Bend Symphony and the Mental Health Association were received. Upon motion made, seconded and carried, the certificates were ordered filed. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the Contractor's bond of Bruno Cataldo d/b/a Bruno Construction could be approved to 10/29/76 and that the Contractor's Bond of Hartman Builders, Inc. could be approved to 1/l/77. Upon motion made, seconded and carried, the bonds were approved to the dates listed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of November 14 through 20 was received. Upon motion made, seconded and carried, the report was ordered filed. REGULAR MEETING LIFT TRUCK BID AWARDED SUBJECT:TO RECEIPT OF NOVEMBER 24, 1975 WARRANTY tted to the Board a dder on the Lift advising that their and that they have so furnish a letter basis of this letter, anley Enterprises, r of warranty from econded and carried, ation and signed the bid form awarding the bid for the lift truck to Stanley Enterprises, Inc., subject to receipt of the warranty le ter from the Seaman Corporation. PERMISSION TO ATTEND -CONFERENCE APPROVED The Board received a request from Forrest West that he be allowed to attend a BuildingOfficials Conference ins Chicago on December 2 and 3. The trip will not be at City expense. Upon motion made, seconded and carried,the Board approved the request. Deputy City Attorney Kathleen Cekanski subm letter from Stanley Enterprises, Inc. low b Truck for the Bureau of Traffic and Lightin bid includes a complete new vehicle warrant contacted the Seaman Corporation who will a to that effect. Miss Cekanski said, on the she would recommend that the Board accept S Inc. bid subject to the receipt of the lett the Seaman Corporation. Upon motion made, the Board accepted Miss Cekanski's recommen There being no further business to come befolre the Board, upon motion made, seconded and carried, the meeting adjourned at 10:10 a.m. ATTEST: Patricia DeClercq, Clerk C Kollin t . r arraa Jarabb R. Sei z