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HomeMy WebLinkAbout11/10/75 Board of Public Works MinutesREGULAR 14EETING NOVEMBER 10, 1975 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, November 10, 1975 by Chairman Rollin E. Farrand with all members present. Mayor Jerry J. Miller was in attendance. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting.were reviewed and approved. PRESENTATION OF PLAQUE - INDIANA ASSOCIATION OF TRAFFIC ENGINEERS Gil Satterlee, President of the Indiana Association of Traffic Engineers, presented a plaque in recognition of the outstanding achievements of Clem Hazinski, Traffic Engineer for the City of South Bend for many years. Mr. Hazinski retired on August 1, 1975 and died August 23, 1975. Mayor Jerry J. Miller accepted the plaque on behalf of Mr. Hazinski and commended his dedication to the job and to the City of South Bend. Mayor Miller said Clem was always willing to walk the extra mile in the performance of his duties for the City and he said South Bend was very fortunate to have had Clem as an employee. Mayor Miller then presented the plaque to Mrs. Isabelle Hazinski, widow of Mr. Hazinski, and to his daughter Mrs. Kathy Hintz. OPENING OF BIDS - FIRE DEPARTIENT PUMPERS Councilman Walter Kopczynski was present and submitted the following letter to the Board: "Gentlemen: On the basis of the recommendations I received from fire truck manufacturers, I recommend that the Board does not purchase the fire trucks using a Detroit V6-53N engine to drive a 1250 GPM pump. The horsepower of the engine is inadequate for continuous use and will only result in short engine life and premature failure. The city cannot afford to buy marginal fire trucks that were intended for light -duty township use, and not for larger municipalities. After reviewing the Board's bid specifications, one can only conclude that these specifications would limit the bidder to a very select group; thereby not having free and open competitive bids. This is very evident by the delivery date specified which is totally unreasonable due to the fact that delivery for fire trucks is usually a two-year period. Therefore, the Board should have considered purchase of trucks when the Council recommended it some two years ago. Thank you for your consideration of this recommendation: Sincerely yours, s/ Walter T. Kopczynski Attached to Mr. Kopczynski's letter were copies of Mailgrams from American Fire Pump Company and Boardman Company stating that these companies would not recommend a 1250 GPM pump on a Detroit 6V53N engine. This being the date set for Fire Department, bids were of publication of notice in News which were found to be read: Car -Mar, Inc. Berwick, Pennsylvania receiving bids for three pumpers for the opened and read. The Clerk tendered proofs the South Bend Tribune and the Tri-County sufficient. The following bids were Bid - one unit @ $69,100.00 one unit @ $67,500.00 Bid was signed by David H. Bower, non - collusion affidavit was in order and a 10% bid bond accompanied the bid. REGULAR MEETING NOVEMBER 10, 1975 Michiana Mack, Inc. Bid was signed by Ronald Delcamp, non - Mishawaka, Indiana collusion' affidavit was in order and a 10% bid bond accompanied then bid. Three units bid - 1 @ $59,126.00 1 @ $60,557.00, 2 @ $121,114.00 1 @ $59,126.00, 3 @ $177,378.00 Shamrock Ford Bid was signed by B. L. Tinkham, non - South Bend, Indiana collusion affidavit was in order and a 1M bid bond accompanied the bid. Bid - Three Units @ $49,135.00, Total Bid - $147,405.00 American LaFrance, Division Bid was signed by W. J. Rainer, non - of ATO collusion affidavit was in order and a 10% bid bond accompanied the bid. Bid — Three Units @ $64,810.00, Total Bid - $194,430.00 Upon motion made, seconded and carried, the bids were referred to the Bureau of Fire for review and recommendation. Mr. Farrand advised Mr. Kopczynski that the Board was in no way taking any action on the bids at this time except to refer them to the Fire Department for review. There was a lengthy discussion regarding the equipment specifications and the engine size. Mr. Fredericks of American LaFrance said their bid was for the 1250 GPM pumper on the V6 engine. Mr.Fredericks said the A.I.A. is the group which rates the pumpers. The test the equipment at the factory, under conditions which they stipulate. They will not certify equipment which does not do what it is specified to do. The representative of Shamrock: Ford noted that his firm had quoted some exceptions to the -specifications in their bid. Mr. Ronald Delcamp of Michiana Mack said the small engine in the specifications had.marginal capacity with this pump. Mrs. Jane Swan asked how long this V6 engine would perform as opposed to a larger engine. Tyr. Fredericks said the American LaFrance unit would go fifteen years. Mrs. Swan said she hoped the Board would not rush into buying this equipment. She said,•since it takes two years to order fire equipment usually, the Board should order adequate equip- ment now so it would not have to be replaced sooner than necessary. Mr. Barcome then noted that in 1972 the purchase of six pieces of fire equipment was proposed to the Common Council. The Council cut the request down and would only approve three pieces of equipment. This is one of the reasons the Fire Department finds itself now in dire need of equipment. They have used this means of insuring delivery on equipment as soon as possible. Mr. Barcome suggested that the bidder's representatives present attend the Common Council meeting tonight to give any pertinent information during the public hearing. PUBLIC HEAPING - VACATION RESOLUTION NO. 3423, 1975 This being the date set, hearing was held on Vacation Resolution No. 3423 for the vacation of the north -south alley from Mishawaka Avenue to Vine Street, running parallel to and located west of 20th Street, City of South Bend; the east -west alley running west from 20th Street to and intersecting the alley described above, said alley being north of Lot 9 of Shank's 2nd Addition, City of South Bend and the east -west alley running west from 20th Street to and intersecting thealley described first above, said alley being south of Lot 7 of Shank's 2nd Addition, City of South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The petitioner is Indiana University of South Bend. No remonstrators were present and no written remonstrances were filed with the Board. Mr. Farrand nated that the Area Plan Commission had made.a favorable recommendation on the vacation. Upon motion made, seconded and carried, Vacation Resolution No. 3423, 1975 was confirmed and said alleys are vacated. The City Engineer is directed to prepare an Assessment Roll showing the award of damages and the assessment of benefits to the surrounding properties. 1 REGULAR MEETING NOVEMBER l0, 1975 HEARING ON ASSESSMENT ROLL - VACATION RESOLUTION NO. 3418 1975 This being the date set for holding a hearing on the Assessment Roll for Vacation Resolution No. 3418, 1975, hearing was held for the vacation of the north -south alley east of Walnut Street, running south from the south right-of-way line of Fisher Street to the north right-of-way line of the east -west alley between Fisher Street and Sample Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the-Tri-County News which were found to be sufficient. No remonstrators appeared and no written remonstrances having been filed, upon motion made, seconded and carried, the Assessment Roll showing no net damages and no net benefits was approved and said Resolution is in all things ratified and confirmed and said proceedings closed. REQUEST FOR PARKING CHANGE - MONROE STREET Marvin Smith appeared before the Board and informed them that he is the owner of the building at the northwest corner of Michigan and Monroe Streets, adjacent to Inwoods Store. Mr. Smith said he is losing a tenant in this building but has a tentative lessee, who is in the publishing business. The prospective tenant is concerned about providing short term parking for his customers, who would need only ten or fifteen minutes to transact their business. Mr. Smith requested that the T14- Board consider changing the parking meters in the area as follows: I on the north side of Monroe Street, just west of Michigan Street, r° there are six two hour parking meters. Mr. Smith asked that two green curb spaces be installed at the corner with four fifteen -minute meters, installed at the next four spaces to allow for turnover in parking. Mr. Smith said everyone is concerned about bringing new business into the downtown and this is one positive way the Board could provide parking on a short term basis for a business. He noted that the green curb parking has been beneficial to merchants in other areas of the downtown. Upon motion made, seconded and carried, the Board referred the request to the Bureau of Traffic and Lighting for review and recommendation. SIGNING OF AGREEMENTS - CIVIC CENTER Kathleen Cekanski, Deputy City Attorney, submitted to the Board two agreements which assign proportionate amounts of the Civic Center Architects contract and the Construction Manager's contract to the Civic Center Building Authority. Both contracts have been approved by the Board. Patrick McMahon, Manager of the Bureau of Public Son- struction has reviewed the agreements as has Miss Cekanski. The agree- ments were submitted to the Board on November 3 by Attorney Richard Morgan with the request that they be reviewed by the City Attorney's office and forwarded to the Board for approval. Upon motion made, seconded and carried, the Bord approved an Agreement of Assignment by the City to the Civic Center Building Authority of a portion of the Construction Manager's Contract entered into with Sollitt Construction Company and an Agreement of Assignment by the City to the Civic Center Building Authority of a portion of the contract entered into with Johnson-Burgee Architects. ADOPTION OF RESOLUTION NO. 28, 1975 Upon motion made, seconded and carried, the following resolution was adopted: RESOLUTION NO. 28, 1975 WHEREAS, the Board of Public Works has found it necessary in the best interests of the public safety and welfare to construct certain street improvements on Donmoyer Street from Main to Michigan Avenue, and WHEREAS, the improvements to the aforesaid street are compatible with the Urban Area Transportation Study, and REGULAR MEETING NOVEMBER 10, 1975 WHEREAS, the costs for these improvements are to be pro -rated between the Local Road and Street Funds and the Cumulative Capital Improvement Funds, and WHEREAS, the Board of Public Works has the authority to make such improvements as provided by the Acts of, the General Assembly (I._C. 18-1-6--15 and others) BE IT RESOLVED, that the Board of Public Works finds it necessary for the public health, safety and welfare that Donmoyer Street be widened and improved from Main Street to Michigan Avenue, and that said Board hereby orders that the necessary design plans be prepared, that easements and right-of-ways be acquired by gift, purchase or con- demnation, that appropriations be sought, that bids be taken for construction, that contracts be entered into, and that said construction shall take place. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome ATTEST: s/ Patricia DeClercq, Clerk Adopted this loth day of November, 1975. REQUEST FOR TEMPORARY CLOSING OF ALLEYS The Board received a request from James Conboy of Landmark of Indiana for the temporary closing for five weeks of the following alleys: the east -west alley running one-half block -from Michigan Street West, between Marion Street and Navarre Street and the north -south alley running one-half block from Marion Street North, between Michigan Street and Main Street. Mr. Conboy indicated that the north -south alley would be opened during the evening hours and could be cleared during working hours in the event of an emergency. The closing.is requested during construction of an office facility. The Board noted that there might be problems involved with the closing of the north -south alley since it is used by the business places which face on Michigan Street. Upon motion made, seconded and carried, the Board referred the request to the Bureau of Traffic and Lighting for,review and recommendation. Mr. Conboy is to be asked to submit plans to Mr. Wadzinski as soon as possible and Mr. Wadzinski is to be asked to give special attention to the possible problems which might result from the closing of the north -south alley. SIGNING OF CONTRACT - CREST IIANOR SEWER The Construction Contract with Woodruff and Sons for the construction of the Crest Manor I and II sanitary sewers was submitted to the Board, along with the performance bond. Upon motion made, seconded and carried, the Board approved the contract and the Performance Bond. BID AWARDED - RANDOLPH STREET RETENTION BASIN The Bureau of Design and Administration reported to the Board that the bids for the Randolph Street Retention Basin had been reviewed and they recommended that the low bid of Ritschard Brothers, Inc. be accepted. Upon motion made, seconded and carried, the Board accepted the low bid of Ritschard Brothers, Inc. of $89,664.00 for the construction of the Randolph Street Retention Basin. n U REGULAR MEETING NOVEMBER 10, 1975 C BID ADVERTISING APPROVED - POLICE DEPARTMENT UNIFORMS Chief John H. Walsh, Bureau of Police, requested that the Board d vise for bids for uniforms and uniform equipment for the a ver Police Department for one year. Detailed specifications were attached. Upon motion made, seconded and carried, the Board approved the request and directed that the Clerk advertise for bids on November 14 and 21 with bids to be received on November 24. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3421 Rollin E. Farrand, P. E., Civil City Engineer files an Assessment Roll for Vacation Resolution No. 3421, 1975 for the vacation of Iowa Street from the south right-of-way line of Prast Boulevard to the north right=of-way line of Westmoor Street and -also Kentucky Street from the south right-of-way line of Prast Boulevard to the north right-of-way line of Westmoor Street. The following property may be injuriously or beneficially affected by such vacation: Lot Nos. 131 and 182 and 183 in Westchester Second Unit. The Board finds that each of said lots have been benefited in :the amount of $0.00 and damaged in the amount of $0.00. Upon motion made, seconded and carried, the Board filed the Assessment Poll and set Monday, December 15, 1975 at 9:30 a.m, as the time and the Board of Works Hearing Room, 1308 County -City Building, as the place where all persons interested in or affected by such vacation may be heard. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board.that the following continuation certificates for bonds had been properly executed and could be approved: Excavation Bond for B & G Construction to 12/31/76 Contractor's Bond for B.(,�G Construction to 12/31/76 Contractor's Bond for From Building Company to 12/31/76 Excavation Bond for Charles Nettrouer d/b/a Chuck and Sons Plumbing & Heating to 12/31/76 Upon motion made, seconded and carried, the bonds were approved to the dates listed. BOND RELEASED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a request had been received from the Surety Company underwriting the bond of Donald White to release the Excavation Bond in his name. Mr. Andrysiak said he reviewed the bond and found no reason the bond could not be released. Upon motion made, seconded and carried, the bond of Donald D. White was released, effective December 5, 1975. CERTIFICATE OF INSURANCE FILED - ZIOLKOWSKI CONSTRUCTION COMPANY A Certificate of Insurance for Ziolkowski Construction Company was submitted to the Board. Upon motion made, seconded and carried, the Certificate was ordered filed. CONTRACT APPROVED - RECODIFICATION OF CITY MUNICIPAL CODE A contract with the Municipal Code Corporation for a loose leaf supplement r.ecodifying the Municipal Code was submitted to the Board. Deputy City Attorney Kathleen Cekanski advised the Board that the City Attorney's Office had reviewed the contract and was recommending approval. Upon motion made, seconded and carried, the Board approved the contract with the Municipal Code Corporation, with the stipulation that the dollar amount of the contract not exceed $3200.00. 3 REGULAR 14EETING NOVEMBER 10, 1975 STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of November 3 through November 9 was received. Upon motion made, seconded and carried, the report was ordered filed. REQUEST TO CLOSE WASHINGTON STREET NOVEMBER 11 APPROVED The Veteran's Organizations of St. Joseph County requested that Washington Street, between Main and Lafayette, be closed on Tuesday, November 11 from 10:45 a.m, to 11:30 a.m, for the traditional Veteran's Day ceremonies. Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, and Captain James Sweitzer, Police Department Traffic Detail, have reviewed the request and recommend approval. Upon motion made, seconded and carried, the Board approved the request for the closing of Washington Street, from Main to Lafayette, on Tuesday, November 11 from 10:45 a.m. to 11:30 a.m. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting ad-ourned at 10:50 a.m. ATTEST: - I,-- �- /,0, Patricia DeClercq, Clerk Rollin E. Farrand Tamar ZT rr amP 1