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HomeMy WebLinkAbout11/03/75 Board of Public Works MinutesREGULAR MEETING NOVEMBER 3, 1975 A regular meeting of the Board of Public Works was convened at, 9;30 a.m, on Monday, November 3, 1975 by Chairman Rollin Farrand with all members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. HEARING ON VACATION RESOLUTION NO. 3419 CONTINUED The hearing on Vacation Resolution No. 3419 for the vacation of all streets, alleys and lots not previously vacated in the proposed plat of River Bend Addition was continued until this date. Wayne Brownell, Director of the Department of Redevelopment, was present and advised the Board that Attorney Kevin Butler has not yet obtained all the signatures of property owners involved and would like the matter continued for three weeks. Mr. Farrand noted that the state is ready to proceed on this matter and asked Mr. Brownell if the petitioners would be ready to proceed in three weeks. Mr. Brownell said Mr. Butler had indicated they would be. Upon motion made, seconded and carried, the Board continued the public hearing on Vacation Resolution No. 3419 until November 24, 1975. CIVIC CENTER AGREEMENTS FILED 4t- Attorney Rick Morgan was present and submitted to the Board two C agreements which he asked the 'Board to file and refer to the City Attorney's Office, for review and for action by the Board next week. The agreements are for assignment by the City to the Civic Center Building Authority of a portion of the Construction Manager's contract and the contract with Johnson-Burgee Architects. Upon motion made, seconded and carried, the agreements were filed and referred to the City Attorney's Office for review. OPENING OF BIDS - RANDOLPH STREET RETENTION BASIN This was the date set for receiving bids for the construction of the Randolph Street Retention Basin. The Clerk tendered proofs of publication of notice in the 'South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Ritschard Brothers Inc. Bid was signed by Carmelo Pitschard, 1204 W. Sample Street non -collusion affidavit was in order South Bend, Indiana and a 5% bid bond accompanied the bid. Bid - $89,664.00 Arco Engineering Construction Co. Bid was signed by William Zirkle 901 N. Nappanee St, non -collusion affidavit was in order, Elkhart, Indiana and a 5% bid bond accompanied the bid. Bid - $108,295.00 O'Neal Trucking Company 1104 W. Donald Street South Bend, Indiana Bid - $112,196.00 Rieth-Riley Construction Co. P. 0. Box 1775 South Bend, Indiana Bid - $105,221.00 Bid was signed by Julius O'Neal, Jr., non -collusion affidavit was in order, and a 5% bid bond accompanied the bid. Bid was signed by Richard D. Ruhlman, non -collusion affidavit was in order, and a 5% bid bond accompanied the bid. 2 REGULAR MEETING NOVEMBER 3, 1975 Haskins, Inc 64704 U. S. 31 Lakeville, Indiana Bid - $113,200.00 Bich was signed by Richard Haskins, non -collusion affidavit was in order, and a 5% bid bond accompanied the bid.. Upon motion made, seconded and carried, the bids were referred to the Bureau of Design and Administration for review and recommendation. PUBLIC HEARING - VACATION RESOLUTION NO. 3421, 1975 This being the date set, hearing was held on Vacation Resolution No. 3421, 1975 for the vacation of Iowa Street from the south right-of-way line of Prast Boulevard to the north right-of-way line of Westmoor Street and Kentucky Street from the south right-of-way line of Prast Boulevard to the north right-of-way line of Westmoor Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The petitioner is the Bendix Corporation, Mr. James Wicks, Plant Engineer for Energy Controls, was present and said the South Shore Railroad is now vacating their right-of-way on these streets and the Bendix Corporation is petitioning for the vacation to provide parking facilities for their employees. Mr. Charles Mulrenen of the Chicago -South Shore and South Bend Railroad was present and said the South Shore supports the vacation. There were no remonstrators present and no written remonstrances were filed with the Board. Upon motion made, seconded and carried, the Board confirmed Vacation Resolution No. 3421 and said portions of Iowa Street and Kentucky Street are vacated. The City Engineer is directed to prepare an Assessment Roll showing the award of damages and the assessment of benefits to the surrounding properties. VACATION RESOLUTION NO. 3422, 1975 RESCINDED AND VACATION DENIED This being the date set, hearing was held on Vacation Resolution No. 3422, 1975 for the vacation of the east -west alley running between Lots 6 and 7 in City View Place from Kemble Avenue on the west to the first north -south alley between Donald and Calvert Streets on the east. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The petitioner, Gene Minnick of 1922 Kemble, was present. Mr. Minnick said the alley is a nuisance and causes dirt in the neighborhood. He said he and Mr. Antalavits, the property owner across the alley, are the only ones who clean the alley. Mr. Louis Vida, 2005 S. Catalpa, was present and said he opposes the closing of the alley. He said he uses the alley and in the winter it is his only access.- Mr. Vida also submitted a petition to the Board signed by 20 property owners asking that the alley remain open. Mr. Vida said a petition was filed some years ago to close this alley and he remonstrated at that time. Mr.'Lee Lidow informed the Board that he owns a building at 19112 Catalpa and that he is also opposed to the closing as he uses the alley. Mr. Farrand read the action of the Area Plan Commission at their public hearing on this matter at which time they recommended the petition unfavorably to the Board. Upon motion made, seconded and carried, the Board denied the vacation petition and Vacation Resolution No. 3422, 1975 was rescinded. Mr. Minnick asked that the matter be tabled until he consulted with an attorney. Mr. Farrand advised Mr. Minnick that the Board had acted on the matter but they would review and proposal that Mr. Minnick or his Attorney wished to present to them. Mr. Vida then asked the Board whether a property owner could install a cement post in the alley right-of-way. He said a post has been installed at the corner of the alley and it is difficult for vehicles to turn into the alley. Mr. Farrand said he would have the matter investigated. REGULAR MEETING NOVEMGER 3, 1975 HEARING ON ASSESSMENT ROLL --VACATION RESOLUTION NO. 3417, 1975 This being the date set for holding a hearing on the Assessment Roll for Vacation Resolution No. 3417, 1975, hearing was held for the vacation of the first east -west alley, south of Madison Street between Lots 171 and 172 in the Original Plat of South Bend, running from Michigan Street west 165 feet to the east right-of-way line of the north -south alley. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No remonstrators appeared and no written remonstrances having been received, upon motion made, seconded and carried, the Assessment Roll showing no net damages and no net benefits was approved and said Resolution is in ,all things ratified and confirmed and said proceedings closed. REQUEST FOR TRAFFIC CONTROL ON BENTLEY LANE The Board received a letter from Councilman Roger 0. Parent asking that consideration be given to some kind of traffic control on Bentley Lane to slow down motor vehicle traffic. Mr. Parrent suggested a stop sign, caution lights or speed bumps. Upon motion made, seconded and carried, the letter was referred to the Bureau of Traffic and Lighting for review and recommendation.. PARKING METERS AND GREEN CURB APPROVED. 100 W. WASHINGTON The Board received a recommendation from Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, for the installation of seven parking meters on the north side of the east one-half block of 100 West Washington. The Board amended the recommendation to include four one -hour parking meters and three green curb spaces in this half block. Upon motion made, seconded and carried, the Board approved the amended recommendation. REPORT - MEMORIAL HOSPITAL PARKING The Board received a report from Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting regarding Memorial Hospital Parking. Mr. Wadzinski said that representatives from the hospital have asked for assistance in the parking situation during construction. On the north side of 100 W. Navarre the existing 30 minute zone is to be increased by one space. On the south side of 100 W.. Navarre two thirty -minute zones are established in front of the Nurses Residence Hall. No parking zones are to be established in front of the entrances to the Family Practice Center on the north side of the street and to the two doors to the nurses residence on the south side. The No Parking Zone on both sides of the Main Entrance to the hospital is to be established as a Tow-Away.Zone to maintain access to an existing fire hydrant. Three No Parking Commercial Vehicle Loading Zones, with a 15 minute limit and with Tow -Away Signs are to be installed on the west side of Michigan south of the no parking zone. Mr. Wadzinski asked for the Board's approval of these parking installations. Upon motion made, seconded and carried, the Board approved the recommendation with the stipulation that the Loading Zone on Michigan Street. -be approved for a thirty -day period and that Mr. Wadzinski report to the Board at the end of that time period as to whether this loading zone,is.working successfully or whether it is causing any traffic problems on Michigan St. TRAFFIC CONTROL DEVICE APPROVED The Bureau of Traffic and Lighting recommended the installation of Stop Signs on Carroll at Chippewa and on Luelde at Chippewa. Upon motion made, seconded and carried, the installation was approved. 2 REGULAR MEETING NOVEMBER 3, 1975 CHANGE ORDER APPROVED - MIAMI STREET CURB AND SIDEWALK Change Order No. 1 for the Miami Street Curb and Sidewalk improvements was submitted to the Board. The Change Order decreased the contract by $412.24. Upon motion made, seconded and carried, the Change Order was approved. PROJECT COMPLETION AFFIDAVIT APPROVED - 11IAMI STREET CURB AND SIDEWALK The Project Completion Affidavit for the Miami Street Curb and Sidewalk Improvements was submitted to the Board with the recommendation of Mr. Farrand and Mr. McMahon that the affidavit be approved. Upon motion made, seconded and carried, the Board approved and signed the Completion Affidavit. PROJECT COMPLETION AFFIDAVIT APPROVED - KENSINGTON FARMS, SEC.4PART 2A The Project Completion Affidavit for the street, curbs, sanitary sewers, storm sewers, water and easements in the Kensington Farms Subdivision, Section 4, Part 2A was submitted to the Board. The project is recommended for approval by Rollin E. Farrand and Patrick McMahon. Upon motion made, seconded and carried, the Completion Affidavit was approved and signed. The Maintenance Bond for the project was also approved and signed by the Board. CHANGE ORDER APPROVED- BENDIX DR. LINCOLNWAY 14EST-ARDMORE TRAIL A Project Change Order for the Bendix Drive,.Lincolnway West, Ardmore Trail intersection improvements was submitted to the Board. Mr. Farrand advised the Board that the change order decreased the contract in the amount of $1,566.79, and reflects adjustment of quantities to the as -built plans. Mr. Farrand recommended.that the Change Order be approved. Upon motion made, seconded and carried, the change order was approved. REQUEST TO CLOSE VERNON STREET CROSSING The Board received a request from Mark M. Taplin, 1628 S. Vernon, that the Board investigate the possibility of closing the Vernon Street railroad crossing. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation., PURCHASE AGREEMENT APPROVED - 217 E. OHIO STREET Kathleen Cekanski, Deputy City Attorney, submitted to the Board a purchase agreement for the sale of a city -owned lot at 217 E. Ohio Street to the St. Vincent De Paul Society. Miss Cekanski advised the Board that a resolution declaring this lot not needed for public purposes was submitted to the Common Council. The Council did not ask that the property be retained. The property was then appraised and an offering price set. Since the offering price was under $1000.00 the ordinance allows the Board to negotiate the private sale of the property. Miss Cekanski said the purchase agreement provides for the sale of the lot to the St. Vincent.De Paul Society for a total price of $550.00. Upon motion made, seconded and carried, the Board approved the purchase agreement and referred it to the City Attorney's Office for preparation of the deed. BOND APPROVED - MARATHON OIL COMPANY Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the Continuation Certificate for the Contractor's Bond of the Marathon Oil Company has been properly executed and can be approved. Upon motion made, seconded and carried, the Board approved the bond to 12/1/76. REGULAR MEETING NOVEMBER 3, 1975 BOND RELEASED - HENRY M. SCHOTT A request to release the Excavation Bond of Henry M. Schott was received from the Surety Company. Ray S. Andrysiak, Bureau of Engineering, reported to the Board that he had reviewed the request and could find no reason to hold the bond and recommended release. Upon motion made, seconded and carried, the Board released the Excavation Bond of Henry 11. Schott, effective this date. RIVER BEND PLAZA APPLICATIONS APPROVED Douglas Simpson, Director, River Bend Plaza, submitted the following applications to the Board with his favorable recommendation: A. Harold Medow, Inc. and New Car Dealer's Association - Display of 1976 Model Cars - November 6, 7 and 8. Upon motion made, seconded and carried, the application; was approved. B. The National Bank & Trust Company - Booth to dispense free cider and doughnuts in connection with the New Car Display on November 6. Upon motion made, seconded and carried, the application was approved. APPRAISALS ORDERED FOR CITY -OWNED PROPERTY The following properties have been declared by Resolution of'the Board of Public Works to be not needed for any public purpose. Resolutions were submitted to the Common Council and they did not cc ask that any of the parcels be retained. Properties are 1219-1221 S. Lafayette, Part of Lots 17 and 18 Keefer's Sub. (Innerbelt Property) 1033 Georgiana, 920 S. Franklin and 612 E. Ohio. Upon motion made, seconded and carried, the Board authorized the appraisal of the properties. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of October 24 through 31 was received. Upon motion made, seconded and carried,the report was ordered filed. CHANGE ORDER APPROVED - FELLOWS -WIDENER LANE SEWER PROJECT Change Order No. 1 for the Widener Lane Sanitary Sewer Project was submitted to the Board. The Change Order increased the contract by $20,197.71. Mr. Farrand explained that the Change Order covered some additional excavation that was not shown on the plans. The final cost of the project is still within the budget estimate. Mr. Farrand recommended that the Change Order be approved. Upon motion made, seconded and carried, the Change Order was approved. REPORT - INTERSECTION STUDIES Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, sent the following report to the Board: "This is to inform the Board of the present on -going investigations of intersection control revision requests for the following intersections: Hamilton and Johnson Victoria and High Ford :and Walnut Ford and Meade Ford and Kaley Woodward and Golden Bergan and Olive Colfax and Walnut Hass and Rose IN, REGULAR 14EETING NOVEMBER 3, 1975 Edison and Crestwood Edison and Hickory Diamond and Van Buren The preliminary studies are comprised of mechanical road tube counts and accident and collision diagrams. If analyzation of the above so warrants, -the further studies will then be initiated. As an intersection study is completed, the results and recommendations will then be forwarded to the Board. The studies requested for traffic control at the intersection of Byron and Norton have been completed. The results are being analyzed and a design for the possible installation of pavement markings is being worked on by this Bureau at the present time. s/ Ralph J. Wadzinski, Manager Bureau of Traffic and Lighting " Upon motion made, seconded and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:30 a.m. Ja719 R. Seitz ATTEST: - Patricia DeClercq, Clerk 1 L,