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HomeMy WebLinkAbout10/06/75 Board of Public Works Minutes1 REGULAR MEETING OCTOBER 6, 1975 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, October 6, 1975 by Chairman Rollin E. Farrand with all members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. ANNOUNCEMENT OF APPOINTMENT OF JOUN BAUMGARTNER AS DIRECTOR OF THE DIVISION OF TRANSPORTATTON. Mr. Farrand read the following announcement: "I would like to announce the appointment of Mr.. John Baumgartner as Director of the Division of Transportation. As Director of this Division, Mr. Baumgartner will be responsible for the Bureau of Streets, Bureau of Building Maintenance and the Bureau of Vehicle Maintenance. Mr. Baumgartner has been serving in this capacity since the resignation of Mr. Decker, which was effective August 15, 1975. Mr. Baumgartner has worked directly in the development of the Street Department budget and programming, and has had significant input into the development of the street maintenance program. Since his appointment as Manager of the Bureau of Streets, Mr. Baumgartner has had direct responsibility for the operations of the Bureau of Streets, including assignment of personnel and equipment, the supervision of the various maintenance activities, including the paving, in addition to the responsibiility for program preparation. I am pleased that there is someone on the staff qualified to assume this position of additional responsibility and to provide the smooth transition and the necessary supervision that Mr. Baumgartner is providing." Mr. Farrand explained that Mr. Baumgartner was unable to attend the Board meeting this morning because he was meeting with the City of Mishawaka Street Commissioner in regard to the Logan Street project. TAXI LICENSE HEARING FOR HERMAN OWENS, JR. CONTINUED The hearing on the taxi license application for Herman Owens, Jr. was continued from September 29 and Mr. Owens was asked to obtain a letter from his physician for the Board. Deputy City Attorney Kathleen Cekanski asked the Board to delay any action on the matter for one week to allow her time to review the doctor's statement and the Police Department recommendation. Mr. Owens was present and asked the Board why the matter was being delayed, since he did produce a statement from his doctor. Miss Cekanski said the report from the doctor was not specific enough and she wanted to review the police report. She said she could make a recommendation to the Board today, but it would be to Mr. Owen's advantage to continue the matter for a thorough review. Upon motion made, seconded and carried, the Board continued the matter until October 13 at which time Miss Cekanski will make a recommendation to the Board. HEARING ON PROPOSED MOVE OF TWO STRUCTURES TO 3222 NORTHSIDE BLVD. The Board received notification from the Bureau of Buildings and Permits that application had been made by David Rydzinski and Jack Bukowski to move two structures to 3222 Northside Blvd. Adjacent property owners were advised of the proposed move and told that a hearing would be held this morning. Thomas Grant, 3302 Northside Blvd., was present and asked the Board to delay action on this move. He said property owners just received notification of the move last Friday afternoon and have not had an opportunity to consult with an Attorney and make their presentation to the Board on the matter.. 0 REGULAR MEETING OCTOBER 6, 1975 David Rydzinski was present and advised the Board that this structure is planned as a single family residence. He said the lot was purchased at a cost of $7500. He said the architect who prepared the plans was present. Donald Smith, of Welker Associates of Elkhart, Indiana, then submitted to the Board plans for the remodeling of the two structures into a single residence with an attached garage. The finished structure will have 1800 square feet. Mr. Smith said plans have been reviewed by the Building Department. Mr. Farrand asked Mr. Smith if this lot was out -.,.of the flood_,pla.n area and Mr. Smith said that it was. Mr. Barcome said it was his understanding that one of the reasons for asking for approval today was that the Community School Corporation wants the structures moved from its property this week. Upon motion made, seconded and carried, the Board approved the move of the structures, subject to approval of the route by the Bureau of 'traffic and Lighting and the Police Department Traffic Detail and subject also to confirmation of the fact that the property is not in the flood plain area. The matter will be on the agenda next Monday. The Clerk was directed to send a letter to Mr. King at School City asking them for a delay until next Monday, October 13. AWARDING OF BIDS - ROCK SALT AND LIQUID CALCIUM CHLORIDE John Baumgartner, Director of the Division of Transportation, recommended that the Board accept the low bid of the Domtar Chemical Company for rock salt. Upon motion made, seconded and carried, the Board accepted the low bid of the Domtar Chemicals, Inc. for 10,000 tons of rock salt at $13.79 per ton, Total Bid - $137,900. Mr. Baumgartner also recommended that the Board accept the low bid of Orbie of Illiana, Inc. for liquid calcium chloride. Upon motion made, seconded and carried, the Board accepted the low bid of Orbie of Illiana, Inc. for 100,000 gallons of liquid calcium chloride at $15.5 per gallon, Total Bid - $15,500. ADOPTION OF VACATION RESOLUTION NO. 3421 Upon motion made, seconded and carried, the following resolution was adopted: VACATION RESOLUTION NO. 3421 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: Iowa Street from the south right-of-way line of Prast Boulevard to the north right-of-way line of Westmoor Street. Kentucky Street from the south right-of-way line of Prast Boulevard to the north right-of-way line of Westmoor Street. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches,within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lot Nos. 181, 182, 183 in Westchester Second Unit Notice of this Resolution shall be published on the loth and 17th day of October, 1975 in the South Bend Tribune and in the Tri-County News. This Board, at its office, on the 3rd day of November, 1975 at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. 1 REGULAR MEETING OCTOBER 6, 1975 Adopted this 6th day of October, 1975.. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome ATTEST: s/ Patricia DeClercq ADOPTION OF VACATION RESOLUTION NO. 3422 Upon --'_motion made, seconded and carried, the following resolution was.adopted VACATION RESOLUTION NO. 3422 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The east -west alley running between Lots 6 and 7 in City View Place from Kemble Avenue on the west to the first north -south alley between Donald and Calvert Streets on the east. Reserving the rights and easements of all Utilities and the x Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 6 and 7 in City View Place Notice of this Resolution shall be published on the loth and 17th day of October, 1975 in the South Bend Tribune and in the Tri County News. This Board, at its office, on the 3rd day of November, 1975 at 9:30 o'clock A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 6th day of October, 1975. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome ATTEST: s/ Patricia DeClercq,Clerk FILING OF ASSESSMENT ROLL, VACATION RESOLUTION NO. 3418 Rollin E. Farrand, P. E., City Engineer files with the Board an Assessment Roll for Vacation Resolution No. 3418 for the vacation of the north -south alley east of Walnut Street, running south from the south right-of-way line of Fisher Street to the north right-of-way line of the east -west alley between Fisher Street and Sample Street. 100 REGULAR MEE`1'ING OCTOBER 6, 1975 The following property may be injuriously or beneficially affected by such vacation. Lots 15, 16 and 17 of Honer's of Part of Bank Out Lot 101 Subdivision and Lot 25 of Peck's 2nd Subdivision of Part of Bank Out Lot 101 and 102. The Board finds that each of said lots have been benefited in the amount of $0.00 and damaged in the amount of $0.00. Upon motion made, seconded and carried, the Board filed the Assessment Roll and set Monday, November 10, 1975 at 9:30 a.m. as the time and the Board of Works Hearing Room as the place where all persons interested in or affected by such vacation may be heard. APPROVAL OF LEASE FOR FIRE STATION NO. 11 A lease between the City of South Bend and the Board of County Commissioners on.behalf of St. Joseph County Civil Defense for the use of Fire Station No. 11, 2222 Lincolnway West was submitted to the Board. The lease is for a period of one year, through August 31, 1976 for $1.00 per year, with the lease to continue thereafter subject to payment of $1.00 per year. The lease can be terminated upon 90 day notice by either party. The lease has been reviewed by City Attorney James A. Roemer and County Attorney Kevin Butler. Upon motion made, seconded and carried, the Board approved the lease. REPORT OF STUDY OF PETITION FOR FOUR-WAY STOP AT ALLEN AND VAN BUREN The following report was received from the Bureau of Traffic and Lighting: "Board of Public Works RE: Petition for 4-Way Stop at Allen & Van Buren Streets A study has been made of the traffic conditions at Allen and Van Buren to determine if there is a need for a 4-way stop at this intersection. At present, this intersection is controlled by stop signs on Allen at the approach to Van Buren. This intersection is not on the school routes for Muessel School nor Holy Cross School.. In the past 5 years, there has been only one (1) motor vehicle accident reported at this location which was due to icy road conditions. Obviously no accidents have occurred involving pedestrians. Sufficient gaps in traffic were found in this intersection averaging 70 seconds in duration. These gaps are more than sufficient to allow pedestrian crossing in safety. The inability of this intersection to meet neither the volume nor accident warrants, combined with the field observations made, indicate that a 4-way stop is not warranted at this time and therefore not recommended. The neighborhood will be checked and Watch Children Signs will be installed as needed. s/ Ralph Wadzinski, Manager Bureau of Traffic & Lighting Upon motion made, seconded and carried, the report was ordered filed. 1 X �7, REGULAR MEETING OCTOBER 6, 1975 PARKING RESTRICTION APPROVED-- MISHAWAKA AVENUE AT IRONWOOD The following recommendation was received from the Bureau of Traffic and Lighting: "To -Board of Public Works Re: Parking Restrictions Mishawaka at Ironwood With the closing of the Logan Street bridge, the traffic patterns on Mishawaka Avenue, especially, have been confused as drivers have tried to determine another route to take. During this time period, the north side of Mishawaka Avenue approaching Ironwood from the east, has been temporarily signed "No Parking". A traffic count has been made of this area and periods of congestion have been determined. It is recommended that signage be installed restricting parking from 7 A.M. to 9 A.M. and from 2 P.M. to 6 P.M. Mondays thru Fridays. It is further recommended that the time periods of 9 AM and 2 PM Monday through Friday and 6AM to 6PM on Saturday be 1 hour parking. The above restrictions during the morning and evening rush hour, it is felt, will relieve the congestion caused by left turning vehicles from the east heading south across the Ironwood Bridge. The accompanying time limit parking will accommodate the businesses in the area and allow their customers a time period to park. s/ Ralph Wadzinski, Manager Bureau of Traffic and Lighting Upon motion made, seconded and carried, the recommendation for the parking restrictions was approved. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the following bonds were properly executed and could be approved. Contractor's Bond for Douglas Deckard to 9/11/76 Excavation Bond for Joe Procaccino, Inc. to 9/25/76 Upon motion made, seconded and carried, the bonds were approved to the dates listed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of September 25 through October 1 was received. Upon motion made, seconded and carried, the report was ordered filed. SIGNING OF TITLE SHEET - CREST MANOR SEWERS, ABSHIRE, RALEIGH AND CAMBRIDGE The Title Sheet approving the plans for the construction of the Crest Manor Sanitary Sewers, on Abshire, Raleigh and Cambridge, was submitted to the Board. Upon motion made, seconded and carried, the title sheet approving the plans was signed by the Board. APPROVAL OF REQUEST TO ADVERTISE FOR BIDS - CREST MANOR SEWERS Mr. Farrand requested that the Board approve advertising for bids for construction of the Crest Manor Sanitary Sewers, on Abshire, Raleigh and Cambridge Drives, as authorized under Improvement Resolution No. 3420, 1975. Upon motion made, seconded and carried, the Board approved the request and directed the Clerk to advertise for bids with sealed bids to be received on October 20, 1975. I o z: REGULAR MEETING OCTOBER 6, 1975 REQUEST FOR BILLBOARD ON STREET ON OCTOBER 11 APPROVED The Republican City Committee submitted a request to the Board to place a mobile billboard in front of 315 W. Jefferson Blvd. on the night of October 11, 1975 on the occasion of the Republican Ball. Upon.motion made, seconded and carried, the request was approved. REQUEST TO INVESTIGATE SPEEDING PROBLEM ON MIAMI STREET Mr. Barcome asked that the Bureau of Traffic and Lighting investigate the traffic problem on Miami Street, between Ridgedale and Ireland Road, with consideration.to be given to the installation of some kind of a caution light, perhaps at Byron Drive. Mr. Barcome said the speeding problem is serious and he wants to avoid the possibility of serious injury. He noted that the Police Department picked up a number of speeders last week end on that stretch and he asked that Captain Sweitzer continue to monitor the area for speeders. Upon motion made, seconded and carried, the matter was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Detail for a field check and recommendation to the Board. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:10 a.m. ATTES Patricia DeClercq, Cletk lin E. 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