HomeMy WebLinkAbout09/29/75 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 29, 1975
A regular meeting of the Board of Public Works was convened at
9:30 a.m. on Monday, September 29, 1975 by Chairman Rollin E.
Farrand with all members present. Deputy City Attorney Kathleen
Cekanski was also present. Minutes of the previous meeting were
reviewed and approved.
OPENING OF BIDS - SALT AND LIQUID CALCIUM CHLORIDE, BUREAU OF STREETS
This was the date set for receiving bids for rock salt and liquid
calcium chloride for the Bureau of Streets. The Clerk tendered proofs
of publication of notice in the South Bend Tribune and the Tri-County
News which were found to be sufficient. The following bids were
opened and publicly read, non -collusion affidavits being in order:
Diamond Crystal Salt Company Bid was signed by B. G. Jordan,
non -collusion affidavit was in order
Rock Salt and a 10% bid bond was submitted.
Bid - 10,000 Tons @ $14.60 per ton - Total Bid - $146,000
International Salt Company Bid was signed by Jean O'Malley,
non -collusion affidavit was in -order
Rock Salt and a certified check was submitted.
Bid - 10,000 Tons @ $14.67 per ton - Total Bid - $146,700.00
Orbie of Illiana, Inc. Bid was signed by Ed Otten,
J non -collusion affidavit was in order,
Liquid Calcium Chloride and a 10% bid bond was submitted.
Bid - 100,000 gallons liquid calcium chloride
15.5� per gallon - Total Bid - $15,500.
1
Upon motion made, seconded and carried, the bids were referred to
the Bureau of Streets for review and recommendation.
A representative of the Domtar Chemical Company was present and
showed the Board a copy of their bid which he said was mailed on
September 24. The mail room was checked and the bid was delivered to
the Board, postmarked September 25. The bid was opened and publicly
read as follows:
Domtar Chemicals Bid was signed by A. Loze, non -
collusion affidavit was in order and
Rock Salt a certified check was submitted.
Bid - 10,000 Tons @ $13.79 per ton - Total Bid - $137,900.00
The bid of the Morton Salt Company was delivered from the mail room
indicating a postmark of September 24. The bid was opened and publicly
read as follows:
Morton Salt Company
Bid was signed by Coleman B. Hil-,
non -collusion affidavit was in order,
and a 10% bid bond was submitted.
Bid - 10,000 Tons @ $14.49 per ton - Total Bid - $144,900.00
Upon motion made, seconded and carried, the bids were referred to
the Bureau of Streets for review with the other bids.
PUBLIC HEARING - IMPROVEMENT RESOLUTION NO. 3420, CREST MANOR SEWERS
This being the date set, hearing was held on Improvement Resolution
No. 3420 for the construction of sanitary sewers in the Crest Manor
Subdivision, on Abshire Drive, Raleigh Drive and Miami Street. The
Clerk tendered proofs of publication of notice in the South Bend
0
REGULAR MEETING SEPTEMBER'29, 1975
Tribune and the Tri-County News which -were found to be sufficient.
Mr. Farrand explained that this resolution was initiated upon the
petition of property owners in the area and that this was a standard
Barrett Law project whereby the City participates to the extent of
50% of the cost. Mr. Farrand said the engineering work was done by
the City. A preliminary assessment roll showing amounts to be assessed
against property owners was available for inspection, as were preliminary
plans for theproject. Mr. Farrand noted that the assessment does not
include a hook up from the property line to the house, which is the
responsibility of the property owner. Mr. Farrand said the assessment
roll was available for inspection and said the Board would be glad to
answer any questions. Mr. Harley Powell, 5434 Miami Road, asked about
a fence which.had been constructed on the easement behind his
property and whether it would have to be removed. Mr. Farrand said this
is a matter for the property owner to determine. He said the fence
could be removed and replaced after construction of the sewer by the
property owner. He said if the property owner is willing to give the
City an easement for the sewer construction so that the fence does not
have to be moved, the City would also consider that. Mr. Andrew
Krizman, 5434 Raleigh Drive, asked how soon the sewer construction could
be started. He said his septic system is overflowing and they need
the sewer. Mr. Farrand said the City could expect to let a contract for
construction in about 30 days and construction could go on during the
winter months. Mrs. Glod, 5601 Abshire Drive, asked if it was up to
the contractor when work would begin. Mr. Farrand said the City would
specify the date work should begin. Pars. Fay Walters, 5402 Miami St.,
said many septic systems are failing in the area and the property owners
would have to consider new systems if the sewers are not constructed.
Mr. Farrand said he would not recommend that anyone go into a new
septic system at this time. Mr. Barcome asked whether those property
owners present were all in favor of the sewers and there was general
agreement that they were. Therewere no further questions and no one
present asked to speak further on the matter. Mr. Farrand then
advised the property owners that David Wells, Manager of the Bureau of
Design and Administration, would be available to speak to any of those
present regarding their assessments.
Upon motion made, seconded and carried, the Board confirmed Improvement
Resolution No. 3420 and the improvement is ordered to be made.
PUBLIC HEARING - VACATION RESOLUTION NO. 3418
This being the date set, hearing was held on Vacation Resolution No.
3418 for the vacation of the north -south alley east of Walnut Street,
running south from the south right-of-way line of Fisher Street to
the north right-of-way line of the east -west alley between Fisher
Street and Sample Street. The Clerk tendered proofs of publication
of notice in the South Bend Tribune and the Tri-County News which
were found to be sufficient. Mr. William Lagodney, petitioner, was
present. Mr. Lagodney said he is theowner of Lot 25 and he said the
alley in question is only seven feet wide. Vehicles which use the alley
break up concrete on his property. No remonstrators appeared and no
written remonstrances were received. Upon motion made, seconded and
carried, the Board ratified and confirmed Vacation Resolution No. 3418
and said alley is vacated.
The City Engineer is directed to prepare an Assessment Roll showing
the award of damages and the assessment of benefits to the surrounding
properties.
HEARING ON DENIAL OF TAXI CAB LICENSE - DONALD M. RILEY
Marcia Sowles, of the Legal Aid Society, was present with Donald M. Riley.
Mr. Riley's application for a taxi cab license was denied upon the
recommendation of Chief John H. Walsh, Bureau of Police. Miss Sowles
asked the Board for copies of the report of the Police Department and
all other pertinent documents relating to the denial of Mr. Riley's
application. She then asked the Board to defer any further action
REGULAR MEETING
SEPTEMBER 29, 1975
on the matter until she had time to study the information and make
a request to the Board. Miss Sowles was given copies of the
docuements concerning the matter and the Board set Monday, October
13 as the date for a continuation of the hearing. Miss Sowles
advised the Board that this date was acceptable to her. The
Board also directed that copies of all information relating to the
denial be referred to Kathleen Cekanski, Deputy City Attorney, for
her review.
HEARING ON DENIAL OF TAXI CAB LICENSE HERMAN OWENS, JR.
Mr. Herman Owens, Jr. was present and asked the Board to reconsider
the matter of his taxi license application which was denied.
Mr. Owens said he would like to get the license so that he can earn
a living. He said he is undergoing treatment for alcoholism and has
not had a drink for over a year. He said the charges listed against
him all occurred before 1970. Mr. Owens was asked if he has a
valid driver's license at this time and he produced his valid
chauffeur's license for the Board. The Board asked Mr. Owens if he
would get a letter from the doctor who is treating him now and bring
it to them. Mr. Owens said he would do this. The Board took the
matter under advisement until Monday, October 6 at which time they.
will review the letter from Mr. Owens' doctor and reconsider the
matter. All documents in reference to the matter were referred to
Deputy City Attorney Kathleen Cekanski for her review.
r-I RECOMMENDATION FILED RE: PETITION TO VACATE NORTH -SOUTH ALLEY
EAST OF WALNUT STREET
A report was received from the Bureau of Design and Administration
that they had reviewed the petition to vacate the first north -south
alley east of Walnut Street, running north from Sample Street to
the south right-of-way line of the east -west alley between Fisher
Street and Sample Street. They have no objection to the proposed
vacation and there are no public utilities in the vacation area.
Upon motion made, seconded and carried, the report was filed and
the petition was referred to the Area Plan Commission for review and
recommendation.
LETTER FROM CLYDE WILLIAMS RE: AIRPORT INDUSTRIAL PARK FILED
The Board received the following letter:
"Board of Public Works
City of South Bend
Gentlemen:
Re: Airport Industrial Park
Phase III, EDA Project
No. 06-01-00999
Enclosed is a copy of a letter from Woodruff and Sons, Inc.,
in which they promise to complete the long overdue railroad
track work by October 1, 1975. On September 5, 1975, I had
notified them that I would recommend termination of their
contract due to default if the track work was not started
by September 10, 1975.
Unless Woodruff and Sons, Inc. has completed all railroad
track construction by October 1, 1975 and has submitted an
acceptable, written schedule for completion of the electrical
power system and railroad crossing signals, we will
recommend that you give them written notice of default and
termination of the contract in accordance with Section 108.08
of the contract specifications.
Very truly yours,
s / Gerald R. Phipps
Project Engineer
Upon motion made,• seconded and carried, the letter was ordered filed.
REGULAR MEETING
SEPTEMBER 29, 1975
REQUEST TO ADVERTISE FOR BIDS FOR POLICE -RADIO TRANSCEIVERS APPROVED
The Board received a request from Chief John H. Walsh, Bureau of Police,
to advertise for bids for 10 portable transceivers. Specifications
wer attached and.Chief Walsh advised the Board that the transceivers
are allowable under Grant G75C-E07-01-059. Upon motion made, seconded
and carried, the Board approved the request and directed the Clerk to
advertise for bids, with sealed bids to be received on October 13, 1975.
TRAFFIC CONTROL DEVICES APPROVED
The Bureau of Traffic and Lighting recommended that the Board approve
the following traffic control devices:
A. Removal of 30 minute parking at 1414 Leer Street. Upon motion
made seconded and carried, the removal was approved.
B. Installation of two hour parking limit at 400 N. Hill. Upon
motion made, seconded and carried, the installation was approved.
C. Installation of 30 minute parking limit on the north side of the
700 block West Indiana. Upon motion made, seconded and carried,
the installation was approved.
D. Removal of Yield Sign on Clyde at Donald Street. Upon motion
made, seconded and carried, the removal was approved.
APPROVAL OF FIRE STATIONS TO BE USED FOR VOTING PURPOSES
The Board received a request from W. Joseph Doran, St. Joseph County
Clerk, to use Fire Stations 2, 7, 9, 3, 6, 5 and 10 for voting
purposes on General Election Day, November 4, 1975. Upon motion made,
seconded and carried, the request was approved.
APPROVAL OF CYCLETHON FOR AMERICAN HEART ASSOCIATION OCTOBER 5
The Board received a recommendation from Ralph Wadzinski, Manager of
the Bureau of Traffic and Lighting, that the American Heart Association
Cyclethon on the City Bike Route on Sunday, October 5 had been reviewed
with Captain Sweitzer of the Police Department and approval was
recommended. Upon motion made, seconded and carried, the Board approved
the Cyclethon.
APPROVAL OF BLOCKING NORTH ADAMS STREET FOR CHURCH BAZAAR
The Board received a recommendation from Ralph Wadzinski, Manager of
the Bureau of Traffic and Lighting, that he had reviewed the request
of the St. John Missionary Baptist Church to block North Adams Street
from Liston Street to the alley south of Orange Street for a Church
Bazaar on Saturday, October 4 from 10:00 a.m. until dark. Approval
was recommended with the concurrence of the Police Department. Upon
motion made, seconded and carried, the Board approved the closing.
TEMPORARY OFFICE APPROVED FOR"RECYCLING SERVICES
The Board received a report from Forrest West, Building Commissioner,
that he had received and reviewed a request from Al Michelson,
Recycling Services, Inc. for the use of a temporary office at 307 W.
Calvert Street. Mr. West recommended approval. Mr. West was called
into the meeting and asked if he knew how long the temporary office
was to be used. Mr. West said he did not know. He said Mr.
Michelson wanted to use the temporary office while he pursued the matter
of getting the necessary license and permit for his operations at
another location. Mr. West said the length of the approval was at the
discretion of the Board. Upon motion made, seconded and carried, the
Board approved the request for a temporary office at 307 W. Calvert
Street for six months, until April 1, 1976. At that time, if Mr.
Michelson feels he still needs the temporary office, he can come to
the Board and request an extension.
REGULAR MEETING SEPTEMBER 29, 1975
LETTER RE: 1904 S. CARLISLE
The Board received a letter from Councilman Frank Horvath asking why
a decision had not been reached in the matter of waiving the
demolition lien on a property at.1904 S. Carlisle St. The property
is owned by St. Joseph County and a prospective buyer has contacted
the County Auditor in regard to purchasing it. There is a mechanic's
lien against the property to cover the cost of demolition of a
structure on the lot. Robert M. Parker, Chief Deputy City Attorney,
has been working with the County Attorney on the matter of properties
owned by the County on which the City has a mechanic's lien. The
Board asked that the Clerk check with Mr. Parker on the status of
the matter and advise Mr. Horvath.
RESOLUTION NO. 27 ADOPTED
Upon motion made, seconded and carried, the following resolution
was adopted:
RESOLUTION NO. 27
WHEREAS, the Board of Public Works of the City of South Bend,
Indiana has compiled a detailed inventory of all real property owned
by the City of South Bend, Indiana, pursuant to Section 30 A-1 of
the Municipal Code of the City of South Bend; and
WHEREAS, the Board of Public Works has reviewed said inventory
of real property and now finds that certain of the parcels of
real estate now owned by the City are not necessary to the public use
and are not set aside by state or City law for public purposes,
pursuant to Section 30 A-2 of the Municipal Code of the City of
South Bend; and
WHEREAS, the Board of Public Works now wishes to take the necessary
action to make it possible for the Board, in the future, to sell said
parcels of real estate pursuant to Chapter 30A of the Municipal Code
of the City of South Bend;
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the
City of South Bend, Indiana:
1. That the parcels of real estate owned by the City
contained in the following list are not necessary
to the public use and are not set aside by state
or city law for public purposes:
STREET ADDRESS
612 E. Ohio Street
ulura.MArw
507
2. That this resolution shall immediately upon its
adoption be submitted to the Common Council of the
City of South Bend pursuant to Section 30 A-2 of
the Municipal Code of the City of South Bend.
Adopted this 29th day of September, 1975.
BOARD OF PUBLIC WORKS
s/ Rollin E. Farrand
s/ James R. Seitz
s/ James V. Barcome
ATTEST:
s/ Patricia DeClercq, Clerk
Board of Public Works
REGULAR MEETING SEPTEMBER 29, 1975
APPROVAL OF JOHN ADAMS HOMECOMING PARADE
The Board received a report from Ralph Wadzinski, Manager of the
Bureau of Traffic and Lighting, that a request had been received
the River Park Business Men's Association for a John Adams Homecoming
Parade on October 10, 1975 at 3:00 p.m. Mr. Wadzinski reviewed the
proposed route with Captain Sweitzer of the Police Department and
they recommend approval provided indemnity requirements of the Board
are met. Upon motion made, seconded and carried, the Board approved
the parade request, subject to the filing of a certificate of
insurance to hold the City harmless.
RECOMMENDATION FROM AREA PLAN C014DIISSION RE: PETITION TO VACATE PORTIONS
OF IOWA AND KENTUCKY STREETS
The Board received a report from the Area Plan Commission that a
public hearing was held on the petition of the Bendix Corporation
to vacate certain portions of Iowa and Kentucky Streets between Westmoor
Street on the south and Prast Boulevard on the north and the Commission
was favorably recommending the petition to the Board. Upon motion
made, seconded and carried, the Board filed the recommendation and
referred the petition to the Bureau of Engineering for preparation
of the Vacation Resolution.
RECOMMENDATION FROM AREA PLAN COMMISSION RE: PETITION TO VACATE EAST -
WEST ALLEY FROM KEMBLE AVENUE
The Board received a report from the Area Plan Commission that a public
hearing was held on the petition of Emery Antalavits and Gene Minnick to
vacate the east -west alley running between Lots 6 and 7 in City View
Place, from Kemble Avenue on the west to the first north -south alley
between Donald and Calvert Streets on the east. The Commission
recommended the petition unfavorably to the Board. Upon motion made,
seconded and carried, the Board filed the recommendation and referred
the petition to the Bureau of Engineering for preparation of the
Vacation Resolution.
RECOMMENDATION FROM AREA PLAN COMMISSION RE: PETITION TO VACATE THREE
ALLEYS SOUTH OF MISHAWAKA AVENUE
The Board received a report from the Area Plan Commission that a
public hearing was held on the petition of the Trustees of Indiana
University to vacate the north -south alley from Mishawaka Avenue to
Vine Street, running parallel to and located west of 20th Street; and
the east -west alley running west from 20th Street to and intersecting
the alley described above, said alley being north of Lot 9 of Shank's
2nd Addition, City of South Bend; and the east -west alley running west
from 20th Street to and intersecting the alley described first above,
said alley beting south of Lot 7 of Shank's 2nd Addition, City of South
Bend. The Commission recommended the petition favorably to the Board.
Upon motion made, seconded and carried, the Board filed the recommenda-
tion and referred the petition to the Bureau of Engineering for
preparation of the Vacation Resolution.
FILING OF ASSESSMENT ROLL - VACATION RESOLUTION.=. 3417
Rollin E. Farrand, P. E., City Engineer, files with the Board an
Assessment Roll for Vacation Resolution No. 3417, 1975 for the
vacation of the first east -west alley south of Madison Street, between
Lots 171 and 172 in the Original Plat of South Bend, running from
Michigan Street west 165 feet to the east right-of-way line of
north -south alley.**The Board finds that each of said lots have been
benefited in the amount of $0.00 and damaged in the amount of $0.00.
Upon motion made, seconded and carried, the Board filed the Assessment
Roll and set Monday, November 3, 1975 at 9:30 a.m. as the time and
the Board of Works Hearing Room, 1308 County -City Building, as the
place where all persons interested in or affected by such vacation
may be heard.
** The following property may be injuriously or beneficially affected
by such vacation: Lots 171 and 172 in the Original Plat of
South Bend.
REGULAR MEETING
SEPTEMBER 29, 1975
CHANGE ORDER APPROVED - WASTEWATER TREATMENT PLANT ADDITIONS
Mr. Patel of Clyde E. Williams and Associates was present and
submitted to the Board .Change Order No. 12, the final change
order for the Wastewater Treatment Plant Additions from the Sollitt
Construction Company. The Change Order was in the amount of $107,047.05
and was approved by Clyde E. Williams and Associates. Total amount
of the contract was $7,156,152.84. Upon motion made, seconded and
carried, the Change Order was approved.
APPROVAL OF RIVER BEND APPLICATIONS
Douglas Simpson, Director of River Bend Plaza, submitted the following
applications to the Board with a favorable recommendation.
United Way Campaign - Display Only, October 6, 7 and 8. Upon motion
made, seconded and carried, the Board approved the application.
John Spagnola Fresh ,Produce Dealer - Wednesdays and Fridays. Upon
motion made, seconded and carried, the application was approved
subject to receipt of liability insurance and licensing.
Michigan State Band - Concert on Saturday, October 4 at 9:30 a.m.
Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, reviewed
+ this request with Captain Sweitzer of the Police Department. Approval
was recommended and it was noted that a police escort will be provided
for the band from the downtown area to the Notre Dame Stadium. Upon
-� motion made, seconded and carried, the application was approved.
REPORT - SIMON BROTHERS REQUEST
Ralph Wadzinski, Manager, Bureau of Traffic and Lighting, reported
to the Board that he had reviewed the request of Simon Brothers to
allow parking on Bendix Drive on September 20 for their Food Show
Exhibit. Mr. Wadzinski said a field investigation revealed that parking
on Bendix Drive in this area is not prohibited. Captain Sweitzer of
the Police Department Traffic Detail concurred that parking on Bendix
Drive in this area would not cause problems. Mr. Wadzinski requested
that this report be entered into the minutes of the Board since no
action is required. Upon motion made, seconded and carried, the Board
filed the report.
CERTIFICATES OF INSURANCE FILED
Certificates of Insurance from the LaFree Excavating Company and
the Scottish Rite Lodge were received. Upon motion made, seconded
and carried, the Certificates were ordered filed.
BONDS APPROVED
Ray S. Andrysiak, Bureau of Engineering, reported to the Board that
bonds for James Kruszynski to September 18, 1976 and for Tom Davis
to January 21, 1976 were properly executed and could be approved.
Both are contractor's bonds. Upon motion made, seconded and carried,
the Board approved the bonds to the dates listed.
STREET LIGHT OUTAGE REPORT FILED
The Street Light Outage Report for the period of September 15 through
September 26 was received. Upon motion made, seconded and carried,
the report was ordered filed.
Tw
REGULAR MEETING
LETTER RE: WEST ANGELA CURVE
The Board received a lett
the problem at the West A
told the Board that this
and motorists coming down
of accidents, occurring p
bottom of the hill. Mr.
kind of positive solution
discussion regarding the
Manager of the Bureau of
Mr. Parent the difficulty
driveway which precludes
Both Mr. Farrand and Mr.
of a barricade which has
driveway was suggested as
the danger to students wh,
of Angela on their way ti
that the solution to that
that side of Angela and h;
Mr. Parent then asked tha
to the problem, with a te-
SEPTEMBER 29, 1975
�r from Councilman Roger Parent concerning
igela Curve. Mr. Parent was present and
_s a long-standing problem both for pedestrians
Angela Hill and has resulted in a number
irti.cularly on the Molnar property at the
larent asked the Board to consider some
to the problem. There was a lengthy
)roblem and Mr. Farrand and David Wells,
)esign and Administration, explained to
caused by the opening at Mr. Molnar's
my closed type of barrier being constructed.
,ells pointed out the danger to a motorist
in opening in it. Relocation of Mr. Molnar's
a partial solution. Mr. Parent also stressed
> walk along the sidewalk on the north side
r St. Joseph High School. It was suggested
problem might be to remove the sidewalk on
eve the pedestrian walkway on the south side.
: a study be made of any possible solutions
Ltatl ve_ C`nR"I' PSf'i mAi-P TTnnn mni-i nn mnA7
seconded and carried, the Board referred the matter to. the Bureau
of Design and Administration for a report on possible solutions and
their approximate cost, with a report to be made within one month.
STUDENT PRESENT OBSERVING BOARD MEETING
Joe Kelly, a student in the Public and Environmental Affairs Class
at Indiana University, was present to observe the Board meeting.
There being no further business to come before the Board, upon
motion made, seconded and carried, the meeting adjourned at
10:55 a.m.
ZARollinLE�. Farrand
v !
)a�mes V. Barcome