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HomeMy WebLinkAbout09/02/75 Board of Public Works MinutesF REGULAR MEETING SEPTEMBER 2, 1975 A regular meeting of the Board of Public Works was convened at 1:30 p.m. on Tuesday, September 2, 1975 by Chairman Rollin E. Farrand with Mr. Farrand and Mr. Seitz in attendance. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. APPROVAL OF LETTER OF INTENT RE: CENTURY CENTER BIDS Patrick McMahon, Manager of the Bureau of Public Construction, requested permission of the Board to send letters of intent to award bids to low bidders for Century Center, based on satisfactory completion of the bond sale and satisfactory review of the bids with the bidders. Mr. McMahon said this would enable them to meet with the bidders and secure material lists and vendor lists. He said the review has resulted in the recommendation of the elimination,of.three bidders - hollow metal, wood batten ceilings and movable partitions. Upon motion made by Mr. Seitz, seconded and carried, the Board approved the sending of letters of intent to low bidders for Century Center. AWARDING OF BID REMODELING OF 12TH, 13TH AND 14TH FLOORS The Bureau of Design and Administration reported to the Board that the bids for the remodeling of the 12th, 13th and 14th floors had been reviewed and it was recommended that the low bid of the G. R. Nunemaker Construction Company be accepted. Upon motion made by Mr. Farrand, seconded by Mr. Seitz and carried, the low bid of $14,500.00 of the Nunemaker Construction Company for the remodeling of the 12th, 13th and 14th floors was accepted. REVISED CHANGE ORDER NO. 2 APPROVED, OLIVE STREET SEWERS A Revised Change Order No. 2 was submitted to the Board for the Olive Street Sanitary and Storm Sewer Project. Mr. Wells, Bureau of Design and Administration, explained that this was to correct a typographical error in the Change Order approved last week. The revised Change Order decreases the contract by $4,981.60. Upon motion made, seconded and carried, the revised Change Order No. 2 was approved. APPROVAL OF PROJECT COMPLETION AFFIDAVIT - OLIVE STREET SEWERS The Project Completion Affidavit for the Olive Street Storm and Sanitary Sewer Project was submitted to the Board. Upon motion made by Mr. Seitz, seconded by Mr. Farrand, and carried, the Change Order was approved. The Maintenance Bond for the project was received and filed with the Board. CHANGE ORDER NO. 1 APPROVED, WESTMOOR STREET IMPROVEMENTS The Board received Change Order No. 1 for the Westmoor Street improvements. Ray S. Andrysiak, Bureau of Engineering, advised the Board that the change order was due to a change in grade of the South Shore Railroad at Sheridan Avenue, where an additional inlet is being provided north of the railroad track. The Change Order increased the contract by $1179.90. Upon motion duly made, seconded and carried, the Change Order was approved. VACATION RESOLUTION NO. 3418 ADOPTED Upon motion made by Mr. Seitz, seconded by Mr. Farrand, and carried, the following resolution was adopted: 1 REGULAR MEETING SEPTEMBER 2, 1975 VACATION RESOLUTION NO. 3418 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The north -south alley east of Walnut Street, running south from the south right-of-way line of Fisher Street to the north right -of --way line of the east -west alley between Fisher Street and Sample Street Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lot Number 15, 16, 17 and 25 Notice of this Resolution shall be published on the 5th and 12th day of September, 1975 in the South Bend Tribune and in the Tri-County News. This Board at its office, on the 29th day of September, 1975 at 9:30 a.m. will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 2nd day of September, 1975. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James R. Seitz ATTEST: s/ Patricia DeClercq, Clerk J. E. WALZ TENT SALE APPROVED The Board received a request from J. E. Walz, Inc. to hold their annual tent sale in the 3400 block of South Main Street from September 8th through the end of the month. A recommendation was received from the Bureau of Traffic and Lighting that the request could be approved with the stipulation that any lighting or advertising be directed in such a way that motorists on slain Street will not be blinded. A recommendation was also received from the Bureau of Buildings and Permits that the installation had been reviewed and could be approved, subject to complying with all regulations of the Fire Prevention Bureau and the Bureau of Buildings. Upon motion made by Mr. Farrand, seconded by Mr. Seitz, and carried, the tent sale was approved subject to the stipulations of the Bureau of Traffic and Lighting and the Bureau of Buildings and Permits. LETTER RECEIVED REGARDING CURBS AND SIDEWALKS IN NORTHWEST AREA A letter was received from John Hipskind, 1063 Woodward Avenue, calling the attention of the Board to the deteriorated condition of sidewalks and curbs in the northwest section of the City. The letter specified boundaries and asked that the City investigate the matter and enforce existing ordinances regarding sidewalk and curb maintenance. Upon motion made, seconded and carried, the Board took the matter under advisement and it was referred to Mr. Farrand for review. The poard's attention was particularly called to the lack of sidewalks on Riverside Drive, adjacent to the Leeper Park tennis courts. 72 REGULAR MEETING SEPTEMBER 2, 1975 REPORT ON PETITIONS FOR STOP SIGNS - REX AND LELAND-VAN BUREN AND ALLEN The Board received the following report from the Bureau of Traffic and Lighting in regard to petitions filed by Councilman Joseph Serge for stop signs at Rex and Leland and at Van Buren and Allen: Rex and Leland. Mr. Wadzinski reported that approval for a stop sign on Rex at Leland was given on August 11, 1975 and that installation should be complete at this time. The petition requested a stop sign on Leland, but since Rex dead -ends into Leland, the proper installa- tion is on Rex. Watch Children signs will be installed on Leland off Portage and Riverside and on Rex off Portage. Van Buren at Allen. Mr. Wadzinski reported that the petition for a stop sign at this location is presently under study and the results will be forwarded to the Board in the near future. Upon motion made;by Mr. Farrand, seconded by Mr. Seitz, and carried, the Board ordered the reports filed. RESOLUTION NO. 25 ADOPTED - SALE OF CITY -OWNED REAL ESTATE Upon motion made by Mr. Seitz, seconded by Mr. Farrand, and carried, the following resolution was adopted: RESOLUTION NO. 25, 1975 WHEREAS, the Board of Public Works of the City of South Bend has compiled a detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Section 30 A-1 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and now finds that certain of the parcels of real estate now owned by the City are not necessary to the public use and are not set aside by state or city law for public purposes pursuant to Section #0 A-2 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works now wishes to take the necsssary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to Chapter 30 A-2 of the Municipal Code of the City of South Bend, NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South.Bend, Indiana: 1. That the parcels of real estate owned by the City contained in the following list are not necessary to the public use and are not set aside by state or city law for public purposes• STREET ADDRESS 1033 Georgiana 920 S. Franklin DEED NUMBER 832 833 2. That this resolution shall immediately upon its adoption be submitted to the Common Council of the City of South Bend pursuant to Section 30 A-2 of the Municipal Code of the City of South Bend. Adopted this 2nd day of September, 1975. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James R. Seitz ATTEST: s/ Patricia DeClercq, Clerk Board of Public Works Z 1 REGULAR MEETING SEPTEMBER 2, 1975 BID ADVERTISING APPROVED — BUREAU OF STREETS John Baumgartner, Director, Division of Transportation, requested that the Board advertise for bids for liquid.calcium chloride and salt for snow and ice control. Specifications were furnished to the Board. Upon motion made, seconded and carried, the Board approved the request and directed the Clerk to advertise for bids, with sealed bids to be received on September 29, 1975. APPROVAL OF RIVER BEND APPLICATION Douglas Simpson, River Bend Plaza, submitted to the Board an application from the League of Latin American Citizens to present entertainment on River Bend Plaza on Tuesday, September 16 at 1:00 p.m. Upon motion made, seconded and carried, the application was approved. CITIZENS SERVICE REQUESTS - TRASH COMPLAINT AND OPENING OF ALLEY The Board received two Citizens Service Requests transmitted by Councilman Kopczynski. One request asked for a trash and junk inspection at 2715 Irvington Street. Upon motion made, seconded and carried, the request was referred to the Bureau of Solid Waste for investigation. The second request was for the opening of an alley between Irvington St. and Victoria St. Upon motion made, seconded and carried, the matter was referred to the Bureau of Design and Administration for review and recommendation. CERTIFICATE OF INSURANCE FILED - EDWARD J. WHITE, INC. A Certificate of Insurance for Edward J. White, Inc, was submitted to the Board. Upon motion made, seconded and carried, the Certificate was ordered filed. BOND APPROVED - GILBERT HARWELL Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a Contractor's Bond for Gilbert Harwell had been submitted in proper form and could be approved. Upon motion duly made, seconded and carried, the bond was approved to July 26, 1976. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of August 22 through August 29 was received. Upon motion made, seconded and carried, the report was ordered filed. CHANGE ORDER NO. 1 APPROVED, INWOOD AND DENSLOW DR. STREET IMPROVEMENTS Change Order No. 1 for the Inwood Road-Denslow Drive Street Improvements was submitted to the Board, with the favorable recommendation of Rollin E. Farrand, Director of Public Works, and Patrick M. McMahon, Manager, Bureau of Public Construction. The Change Order was to adjust the contract to as -built quantities and decreased the contract by $3,274.26. Upon motion made, seconded and carried, the Change Order was approved. IMPROVEMENT RESOLUTION NO. 3420 ADOPTED - CREST MANOR SEWERS Upon motion made, seconded and carried, the following Improvement Resolution was adopted: IMPROVEMENT RESOLUTION NO. 3420, 1975 BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, that it is deemed necessary to improve the northwest area of Crest Manor Sub. in Centre Twp., St. Joseph County, Indiana by construction a sanitary sewer to serve properties on Abshire, Raleigh and Miami Streets. FE REGULAR MEETING SEPTE14BER 2, 1975 The same to be done in accordance with the profiles, drawings, general details and specifications for such improvements approved and to be adopted by the Board of Publip Works of the City of South Bend, Indiana immediately upon the final adoption and confirmation of this Resolution, and placed on file in the Office of the Board of Public Works of said City, and such improvement is now ordered. The total cost of said improvement, including all incidental costs, such as advertising and engineering, shall be assessed upon the real estate abutting on said sanitary sewer, in accordance with applicable statutes. The said improvement is to be financed and paid for as provided in Chapter 40, of the Acts of 1953, as amended (1971 I.C. 18-6-3). Assessments, if deferred, are to be paid in five (5) equal installments, with interest at the rate of six (6) per cent per annum. The 29th day of September, 1975 at the hour of 9:30 a.m. o'clock, Local Time, is hereby fixed as the time and the Board of Public Works Hearing Room, 1308 County -City Building, as the place when and where all persons whose property may be affected by such proposed improvement, may be heard as to the necessity for the same, and all petitions and remonstrances received. The Board will, on said day, decide whether the benefits accruing to abutting and adjacent property, and to the City of South Bend, Indiana, will be equal to or exceed the estimated cost of said improvement. The Clerk of the Board is hereby ordered to give notice by two weekly publications of the time and place of hearing of this resolution. Adopted September 2, 1975. BOARD OF PUBLIC WORKS s/ Rollin E. Farrand s/ James R. Seitz Notice of Hearing Published on September 5 and 12, 1975 s/ Patricia DeClercq, Clerk of the Board APPROVAL OF ADDENDUMS AND AWARDING OF CONTRACT - WHITE WATER WAY AND ISLAND PARK DEVELOPMENT Patrick McMahon, Manager of the Bureau of Public Construction, submitted to the Board Addendum No. 4 and Addendum No. 5 for the White Water Way and Island Park Development. Addendum No. 4 covers two specification changes in the bid which have been reviewed and approved by the architect and which decrease the bid price by $16,900. Addendum No. 5 breaks the bid down into two separate contracts, as recommended by the E.D.A., one contract for the White Water Way and one for the Island Park Development, and states what the total bid price is. Upon motion made, seconded and carried, the Board approved Addendum No. 4 and Addendum No. 5 for the construction of the White Water Way and Island Park. Mr. McMahon then submitted the contracts with The Hickey Company, Inc. and recommended that the contracts be approved, subject to the receipt of the Performance and Labor and Materials Payment Bonds. Upon motion made,, seconded and carried, the Board approved the contracts with The Hickey Company for the White Water [play and the Island Park Development, subject to the filing with the Board of all necessary Bonds and documents. REGULAR MEETING SEPTEMBER 2, 1975 75 There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 2:05 p.m. ATTEST: Patricia DeClercq, Clerk 1 , .i.. // .lip �` " � M-�-M '• •