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HomeMy WebLinkAbout07/21/75 Board of Public Works MinutesFE REGULAR MEETING JULY 21, 1975 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, July 21,.1975 with all members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes. of the previous meeting were reviewed and approved. OPENING OF BIDS - CENTURY CENTER FOUNDATION WORK This was the date set for receiving bids for the Century Center Foundation work. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Carl J. Reinke & Sons, Inc. Bid was signed by Harold G. Reinke, non -collusion affidavit was in order and a 5% bid bond accompanited the bid. Bid - $282,501.00 Alternate A deduct $96,011.00 Alternate B deduct $28,039.00 Alternate C deduct $13,982.00 Alternate D deduct $51,370.00 Schumacher -Sons, Inc. Bid was signed by John P. Schumacher, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. J� e—{ Bid - $315,021.00 Alternate A deduct $48,077.00 Alternate B deduct $24,424.00 Alternate C deduct $25,256.00 Alternate D deduct $37,383.00 H. G. Christman Construction Co. Bid was signed by Norris N. Emmons, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Bid - $244,755.00 Alternate A deduct $87,500.00 Alternate B deduct $25,500.00 Alternate C deduct $11,700.00 Alternate D deduct $50,300.00 Verkler Construction Co. Bid was signed by Harlan A. Rusk, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Bid - $258,350.00 Alternate A deduct $94,046.00 Alternate B deduct $31,027.00 Alternate C deduct $15,030.00 Alternate D deduct $57,596.00 The Hickey Company, Inc. Bid was signed by G. A. Hickey, non -collusion affidavit was in order and a 5% bid bond accompanied the bid. Bid - $297,445.00 Alternate A deduct $93,000.00 Alternate B deduct $30,000.00 Alternate C deduct $12,000.00 Alternate D deduct $64,000.00 Upon motion made, seconded and carried, the bids were referred to the Bureau of Public Construction for review and recommendation. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3416 Rollin E. Farrand, P. E., City Engineer, files with the Board an Assessment Roll for Vacation Resolution No. 3416, 1975 for the vacation of the south half of the first north -south alley east of Walnut Street, running from Western Avenue north to the first east - west alley. The alley being petitioned for vacation is also adjacent to and between Lots 73 and 74 in.the Commissioner's Sub. of Bank Out Lots 85 and 86. The Board finds that each of said lots have JULY 18, 1975 REGULAR MEETING benefited in the amount of $0.00 and have been damaged in the amount of $0.00. Upon motion made, seconded and carried, the Board filed the Assessment Roll and set Monday, August 25, 1975 at 9:30 a.m. as the time and the Board of Public Works hearing room as the place where all persons interested in or affected by this vacation may be heard. RECOMMENDATION TO INDIANA STATE HIGHWAY COMMISSION FOR ACCEPTANCE OF BENDIX-ARDMORE-LINCOLNWAY WEST' INTERSECTION PROJECT APPROVED The Board received a recommendation from the Director of Public Works to submit the Bendix-Ardmore Trail-Lincolnway West intersection project to the Indiana State Highway Commission for acceptance. Upon motion made, seconded and carried, the recommendation was approved and the request will be submitted to the Indiana State Highway Commission. ADOPTION OF RESOLUTION NO. 21 - SALE OF SCRAPPED VEHICLES Upon motion made, seconded and carried, the following resolution was adopted: RESOLUTION NO. 21, 1975 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend, Indiana and the Police Chief of the City of South Bend, Indiana, that certain Police Department vehicles are not in usable condition and have been scrapped by official action of the Board of Public Works,and WHEREAS, Chapter 186, Acts of 1967 of the Indiana General Assembly permits the sale of personal property no longer needed or obsolete; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the following described vehicles are not in usable condition and have been scrapped: 1974 Matador 4S No. A4A15PN398017 Mechanics #672 1974 Matador 4S No. A4A15PN398064 Mechanics #665 BE IT, FURTHER, RESOLVED that said vehicles be sold at private sale to Super Auto Salvage, 3300 South MainStreet, at a price of $200.00 for each vehicle, or a total price of $400.00. Adopted this 21st day of July, 1975. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND s/ Rollin E. Farrand s/ James R. Seitz s/ James V. Barcome A -proved this 21 day of July, 1975. s/ Jerry J. Miller Mayor ATTEST: s/ Patricia Declercq Clerk REQUEST TO ADVERTISE FOR BIDS APPROVED - REMODELING COUNTY -CITY COMPLEX The Board received a request from Rollin E. Farrand to advertise for bids for the remodeling of the loth, 12th, 13th and 14th floors of the County -City Complex. Sealed bids are to be received on August 4, 1975. Upon motion made, seconded and carried, the Board approved the request and the Clerk was directed to advertise on July 25 and August 1. [I 1 REGULAR MEETING 21 JULY '1.8, 19 7 5 RECOMMENDATION TO AMEND FINDINGS RE: VALLEY C'ABLEVISION APPROVED The Board received the following recommendation: TO: Board of Public Works FROM: Kathleen E. Cekanski, Deputy City Attorney The Findings of the Board of Public Works in regard to the Valley Cablevision Petition for Rate Increase were approved by the Board on July 14, 1975. Item 9 (e) should be amended to read "Board. of Commissioners of St. Joseph County" instead of "the St. Joseph.County Council Upon motion made, seconded and carried, the Board approved the recommendation and amended Item 9 (e) of the Findings to read "Board of Commissioners of St. Joseph County" instead of "St. Joseph County Council". CONTRACT WITH VARIAN DATA MACHINES APPROVED The Board received a contract with Varian Data Machines for the + maintenance of the Varian CID system at the Police Department for one year, from July 1, 1975 through June 30, 1976 at a total cost of $354.00 per month, with a recommendation from Michael D. Carrington, J Director of Public Safety, that the contract be approved. Mr. Barcome noted that this was previously paid with Criminal Justice Funds but will now be paid from City funds so it was felt it should come before the Board of Public Works. Upon motion made, seconded and carried, the contract was approved. PETITION FILED REQUESTING CONSTRUCTION OF SEWERS ON REASON STREET The Board received a petition signed by residents of East Reasor Street asking that they be included in the project to construct sanitary sewers on Widener Lane and Fellows Street. Upon motion made, seconded and carried, the petition was referred to the Bureau of Design and Administration for review and recommendation. RECOMMENDATION RECEIVED FROM AREA PLAN C014MISSION RE: PETITION TO VACATE EAST -WEST ALLEY SOUTH OF MADISON STREET. The Board received a report from the Area Plan Commission that a public hearing was held on the petition of the Eagles Lodge to vacate the first east -west alley south of Madison Street, running from Michigan Street west to the first north -south alley, City of South Bend. The Area Plan Commission recommended the petition favorably to the Board. Upon motion made, seconded and carried, with Mr. Barcome casting a "no" vote, the petition was referred to the Department of Public Works for preparation of the Vacation Resolution. APPOINTMENT OF APPRAISERS - CITY OWNED REAL ESTATE The Board received a report that Resolution No. 18 authorizing the sale of city -owned real estate at 239 N. Studebaker Street had been submitted to the Common Council on June 18. Thirty days has now elapsed and the Council has not asked that the parcel be retained. Upon motion made, seconded and carried, the Board now appoints Reginald Howard and Fred Bohannon as appraisers and directed that the property now be appraised. RECOMMENDATION TO AWARD TRUCK BID APPROVED The Board received a recommendation from Ralph Wadzinski, Bureau of Traffic and Lighting, that the bids for the one ton truck with hydraulic lift had been reviewed and that the bid of Stanley Enterprises, Inc. for a used 1974 one ton truck and a used lift, complete to specifications, be accepted at a bid price of $9,081.00. REGULAR MEETING JULY 21, 1975 Upon motion made, seconded and carried, the Board approved the recommendation and accepted the bid of Stanley Enterprises, Inc. for the used one ton truck, with lift, at a total bid price of $9,081.00, subject to the appropriation of the funds. MINI -MARATHON APPROVED ON RIVER BEND PLAZA The Board received a report from Ralph Wadzinski, Bureau of Traffic and Lighting, that a request had been received from the South Bend Track Club to hold their third annual Mini -Marathon on River Bend Plaza on Sunday, August 3, 1975 from 10:00 a.m. to 1:00 p.m. The route to be used is the same as last year. Mr. Wadzinski recommended that approval be given subject to coordination by the Bureau of Traffic and Lighting and the Police Department. Upon motion made, seconded and carried, the Board approved the request subject to coordination of the event by the Bureau of Traffic and Lighting and the Police Department. REPORT ON APPROVAL OF PARKING FOR POTPOURRI ART FAIR Mr. Farrand noted that the Board has given approval for on -street parking on Lincolnway East, from Miami to Twyckenham, for the Potpourri Art Fair on August 2 and 3. He said last year, when this was allowed, there was a problem with the blocking of private driveways in the area. Mr. Farrand then directed the Clerk to send a letter to the Potpourri indicating that there should be no parking which would obstruct private or commercial driveways in the area and that the police will be instructed that all driveways are to be kept clear. A copy of the letter is to be sent to Chief Walsh. APPROVAL OF TRAFFIC CONTROL DEVICES The Bureau of Traffic and Lighting recommended that "No Parking" signs be installed on the east side of Olive Street, from Lincolnway West to the south property line of the first residence, approximately 150 feet. Increased traffic volume and the narrow width of Olive Street require the parking ban. Upon motion made, seconded and carried, the installation was approved. LETTER RE: WESTERN AVENUE -WALNUT STREET VIADUCT The Board received a letter from the Western Avenue Business Council asking for additional lighting under the Western Avenue and Walnut Street viaduct and for painting the underside of the viaduct Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. RIVER BEND PLAZA APPLICATIONS APPROVED The Board received an application from the New Creation Players for a display of music, dance and theatre on River Bend Plaza on July 26. The application was favorably recommended by Louis Wilcox. Upon motion made, seconded and carried, the Board approved the application. The following applications for Sidewalk Days on July 25 and 26 were recommended favorably by Mr. Wilcox: Zondervan Family Bookstore, Jennifer's, Ault Camera Shop, Fox Jewelry Storp, Osco Drug Store and Robertson's and Career Shop. Upon motion made, seconded and carried, the applications were approved subject to licensing and the filing of the necessary insurance certificates. 1 25 REGULAR MEETING JULY 21, 1975 TITLE SHEET APPROVED - PORTAGE-ELWOOD INTERSECTION IMPROVEMENTS The title sheet approving the plans for the Portage and Elwood intersection improvements was submitted to the Board. Upon motion made, seconded and carried, the title sheet approving the plans was approved. Mr. Farrand noted that the Engineer's Estimate for the project was $15,000 and the ordinance for funding has been filed with the Common Council. BONDS APPROVED Ray S. Andrysiak, Bureau of. Engineering, reported to the Board, that the following bonds were in proper form and could be approved: Tuggy Itow d/b/a Ralph Keller Concrete Co. to December 31, 1975 Alfred Bolden to December 31, 1975 Upon motion made, seconded and carried, the bonds were approved to the dates listed. STREET LIGHT OUTAGE -REPORT FILED The Street Light Outage Report for the period of July 11 through 17 was received. Upon motion made, seconded and carried, the report + was ordered filed. REQUEST TO PARK BUSES IN 1100 BLOCK EAST LA SALLE RECEIVED J The Board received a request from the Sinai Synagogue to park buses on the south side of the 1100 block East LaSalle, in,Tront of the synagogue, on Sunday, August 3 in connection with a softball tournament. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation. ANNOUNCEMENT OF PARKING IN 100 BLOCK NORTH MICHIGAN Mr. Farrand announced that a parking lot is now in operation in the 100 block of North Michigan Street, the Wyman block. FILING EASEMENT AND DEDICATION ROBERT ALLEN PROPERTY ON MIAMI ROAD Stephen Seall, Attorney, was present representing Dr. Robert Allen. Mr. Seall presented to the Board a deed of dedication and a deed of easement. The dedication was for a street running west from Miami Road, just opposite the Scottsdale Mall entrance. Mr. Seall said Dr. Allen will be responsible for having a surface constructed on the street and that the Engineering Department was familiar with the dedication. The easement is for a 12 foot permanent easement for storm and sanitary sewers. Upon motion made, seconded and carried the dedication and easement documents were referred to the Bureau of Design and Administration for review and recommendation. DISCUSSION ON STATUS OF MADISON STREET BRIDGE John Linstaedt of the Fair Tax Association asked the Board the status of the Madison Street bridge project. He said County Commissioner Richard Larrison had indicated in a recent interview that the project was awaiting further action from the City. Mr. Farrand noted that the City had offered to do the design work for the project, but the County had indicated they would do it. He said the City is now waiting for some action on the part of the County. REGULAR MEETING JULY 21, 1975 There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:25 a.m. lin E.4ar�rand���� J es V. B rcome ATTEST: CLERK 1