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HomeMy WebLinkAbout06/30/75 Board of Public Works MinutesREGULAR MEETING JUNE' 3 0 , 19 7 5 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, June 30, 1975 by Chairman Rollin Farrand with all members present. Deputy City Attorney Kathleen Cekanski was also present. Minutes of the previous meeting were reviewed and approved. OPENING OF BIDS - SALE OF OLD FIRE STATION FOUR This was the date set for receiving sealed bids for the purchase of old Fire Station No. Four, 1210 W. Thomas Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Bankers Dispatch Corporation Bid - $8000.00 Chicago, Illinois Gloria J. Frankel Bid - $8200.00 Kennedy Electric Company Bid - $8310.00 Upon motion made, seconded and carried, the bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - CLOSED CIRCUIT TELEVISION MONITORING SYSTEM CITY JAIL FACILITY This was the date set for receiving sealed bids for the closed circuit television monitoring system for the Bureau of Police Jail Facility. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Powell Tool & Supply Company South Bend, Indiana Bid - 16,397.20 Radio Distributing Company South Bend, Indiana Bid was signed by Lawrence L. Powell, non -collusion affidavit was in order and a certified check in the amount.of $1640.00 was submitted. Bid was signed by Don Yates, non - collusion affidavit was in order and a certified check in the amount of $1661.00 was submitted Bid - $16,610.00 Upon motion made, seconded and carried, the bids were referred to the Bureau of Police for review and recommendation. CONFIRMATION OF IMPROVEMENT RESOLUTION NO. 3415, 1975 This was the date set for receiving written comments from property owners in regard to Improvement Resolution No. 3415, 1975 for the construction of sanitary sewers in the Homeland Subdivision, No. 2 on Ewing from Olive to Meade, continuing on Meade from Ewing to Prairie, continuing on Prairie from Meade to Irvington. There were no written comments received from any property owners. Upon motion made, seconded and carried, the Board confirmed Improvement Resolution No. 3415, 1975 as adopted June 2, 1975, and the improvement is hereby ordered to be made. LETTER OF CONCURRENCE - RELOCATION OF STATE ROAD 2 Upon motion made, seconded and carried, the following letter was approved by the Board: JUNE 30, 1975 p,EGULAR MEETING "LaPorte District Office Indiana State HighwayCommission:, P. 0. Box 429 LaPorte, Indiana Attention: Leonard Lucas, District Engineer Gentlemen: The City of South 'Bend has reviewed the matter of routing State Route 2 over Western Avenue,. its present location, to Chapin Street, thence south on Chapin Street to the intersection of Chapin and Sample Streets. The intersection of Chapin and Sample Streets would provide a connection with State Road 23 which intersects with Sample Street from the south and then proceeds east on Sample Street. The Board of Public Works of the City of South Bend concurs in this proposed.relocation of State Road 2. Very truly yours, s/ Rollin E. Farrand, P. E. s/ James R. Seitz s/ James V. Barcome REQUEST FOR ACCEPTANCE OF PORTION OF ST`. JOSEPH 'Sfi. AS' U.S. 31 Upon motion made, seconded and carried, the following letter was approved by the Board: "LaPorte District Office Indiana State Highway Commission P. 0. Box 429 .LaPorte, Indiana ATTENTION: Leonard Lucas, District Engineer Gentlemen: The City of South Bend has an agreement with the Indiana State Highway Commission covering the establishment of a one way pair for U. S. 31 through South Bend. Northbound traffic is routed northward on Michigan Street, Marion Street and Main Street to Chippewa Street in the south where traffic is routed back to Michigan Street which then becomes two way. Reconstruction of the downtown area has been completed which reroutes traffic from Michigan Street to St. Joseph Street around the downtown business district and then back to Michigan Street. This portion of the street is one way northbound. A print showing the downtown area and this routing is enclosed for your information and reference. The City of South Bend through its Board of Public Works is requesting that the Indiana State Highway Commission accept the newly constructed portions of St. Joseph Street into the State Highway System as northbound U. S. 31 and abandon those portions of Michigan Street no longer being used for U. S. 31 traffic. If additional information is required regarding this request, please contact Mr. Rollin E. Farrand, Director, Department of Public Works, at your convenience. Very truly yours, s/ Rollin E. Farrand, P. E. s/ James R. Seitz it s/ James V. Barcome REGULAR MEETING JUNE 30, 1975 RE UEST FOR RELEASE OF LEASE WITH ACTION FOR FIRE STATION EIGHT A written request was received from A.C.T.I.O N., Inc. for the release of their lease with the City of.South Bend for.the use of old Fire Station No. Eight, 135 North Olive Street. Deputy City Attorney Kathleen Cekanski advised the Board that the Work Release Program being conducted at the station is now being taken over by the State of Indiana Department of Corrections and a lease agreement with the state has been prepared. She recommended that the Board approve the request. Upon motion made, seconded and carried, the lease with A.C.T.I.O.N., Inc, for Old Fire Station Eight was released effectiveJuly1, 1975. TEASE AGREEMENT - STATE OF INDIANA DEPARTMENT OF CORRECTIONS A Lease Agreement between the City of South. Bend and the State of Indiana Department of Corrections for the use of.Old Fire Station Number Eight was submitted to the Board. The lease is for a period of one year, from July 1, 1975 through June 30, 1976, with a monthly rental of $280.00. Upon motion made, seconded and carried, the lease agreement was approved by the Board and will be submitted to the State of Indiana for approval. STATEMENT OF UNDERSTANDING APPROVED - STATION EIGHT LEASE A Statement of Understanding between the Board of Public Works for the City of South Bend and William P. Howard and Vernon Laue for the State of Indiana Department of Corrections was submitted to the Board. Deputy City Attorney Kathleen Cekanski advised the Board that since there will be a six -week interval between the signing of the lease agreement by the Board and signature by the Governor, an agreement should be executed which sets forth the fact.that the City of South Bend has accepted the release of the lease with A.C.T.I.O.N., Inc. and has signed a lease with the State of Indiana for the use of Old Fire Station Number Eight, 135 North Olive Street and are waiting for the execution of the lease by the State of Indiana. This statement of understanding binds the parties to the conditions of the lease. Upon motion made, seconded and carried, the Board approved the Statement of Understanding. CORRECTIVE EASEMENT APPROVED - O'BRIEN CORPORATION Robert M. Parker, Chief Deputy City Attorney,.transmitted to the Board a Corrective Easement to one dated February 24, 1975 to the O'Brien Corporation. This Easement is in connection with the Orange -Colfax connector right-of-way and extends the original easement by two and a hlaf feet. Upon motion made, seconded and carried, the corrective easement was approved. REQUEST FOR ON -STREET PARKING FOR POTPOURRI ART FAIR APPROVED The Board received a request from Mrs. Marie Leddy to allow on - street parking on both sides of Lincolnway East, from Miami to Ironwood, in connection with the 8th Annual Art Fair to be conducted by the Potpourri. Mrs. Leddy has received permission from Walter Chapin, Assistant Chief of Traffic for the Indiana State Highway Department. for this parking. Upon motion made, seconded and carried, the Board approved the request and the Police Department Traffic Detail and AM the Bureau of Traffic and Lighting are to be advised of Board approval. USE OF HOT AIR BALLOON APPROVED The Board received a request from Steven H. Smith and Partners, on behalf of Marvin Boor, owner of Honda of Michiana. They are asking permission to launch a hot air balloon at Honda of Michiana, 4035 S. Michigan Street on July 4 and 5 or July 18 and 19, from the parking lot. Upon motion made, seconded and carried, the Board approved the request subject to verification -of liability insurance coverage and notification of exact date selected. REGULAR MEETING JUNE 30, 1975 REQUEST FOR BLOCK PARTY RECEIVED 1000 EAST OAKSIDE The Board received a request from Mrs. Linda Madura to block the 1000 block of East Oakside,ofrom Dale to Miami, on Saturday, July 19 from 7:30 p.m. to 6:OO a.m. The request was discussed and the Board agreed to consider the request if the time were changed from 7:30 p.m. to 12:00 midnight. Upon motion made, seconded and carried, the request was referred to the Bureau of Traffic and Lighting for preliminary review and recommendation. APPLICATIONS FOR FIREWORKS DISPLAYS APPROVED The following Fireworks Displays were submitted to the Board for approval. They have been approved by the State Fire Marshall, the South Bend Fire Department and have filed the necessary certificates of insurance. A. River Bend Plaza. June 30, 1975 at 100 N. Michigan Street. Upon motion made, seconded and carried, the request was approved. B. Scottsdale Mall. July 3, 1975. Upon motion made, seconded and carried, the request was approved. C. French Quarter Club (Park Jefferson Apartments). July 12, 1975. Upon motion made, seconded and carried, the request was approved. REQUEST FOR TAG DAYS - MAURICE MATTHYS LITTLE LEAGUE The Board received a request from the Maurice Matthys Little League to hold Tag Days on July 10, 11 and 12, for door-to-door and sidewalk sales of emblems. Upon motion made, seconded and carried, the Board approved the request subject to the approval of the Charitable Solicitations Commission. PARKING REQUEST - 229 S. William The Board received a request from Ms. Willie M. Thomas who resides at 229 S. Williams St. to review the parking situation in her area. Ms. Thomas said the street in front of her house has parking meters on it and the street at the side is zoned a two hour parking zone. She said if she parks her car in front of or. near her home, she is ticketed. She asked the Board to consider some solution to her problem, and suggested she be issued a sticker so she would not receive parking tickets. Upon motion made, seconded -and carried, the Board referred the matter to the Bureau of Traffic and Lighting for review and recommendation. OPEN AIR STANDS APPROVED - SALE OF LEGAL FIREWORKS The Board received the following applications for open air stands for the sale of legal fireworks. The stands are to be located on private property and written permission of the owners of the property was also submitted. Upon motion made, seconded and carried, the stands were approved, subject to securing the proper vending licenses from the Controller's Office: Steve Crane, two stands - 2301 E. Mishawaka Avenue and 1346 N. Ironwood. Greg Gaul, one stand at 1110 E. Ireland. REQUEST TO ADVERTISE FOR BIDS FOR CENTURY CENTER APPROVED The Board received �a request from Patrick 11. McMahon, Manager of the Bureau of Pub.lyc-.0and trx 5ti6-nr;, that plans and specifications for Century Center have been completed and that he was asking the Board to advertise for bids, with bids to be received on August 4, 1975. Mr. McMahon noted that this request received the concurrence of the Civic Center Authority on June 27, 1975. Upon motion made, seconded and carried, the Board approved the request and directed the Clerk to advertise for bids on July 3 and 11, with bids to be received on August 4, 1975. 11 1 REGULAR MEETING JUNE 30, 1975 SIGNING OF TITLE SHEET - ISLAND PARK AND WRITE WATER WAY The Title Sheet approving the plans for Island Park and the White Water Way were submitted to the Board. Upon motion made, seconded and carried, the title sheet approving the plans was approved by the Board. STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of June 23 through 28 was received. Upon motion made, seconded and carried, the report was ordered filed. RIVER BEND PLAZA APPLICATIONS APPROVED The following applications for food booths for the Ethnic Festival July 4, 5 and 6 were submitted to the Board with the favorable recommendation of Louis Wilcox. Upon motion made, seconded and carried, the applications were approved, subject to the filing of insurance certificates and.securing of County Health Permits: Thomas Farkas, Hungarian Group, Jewish Community Council, Central Polish -American Organization, La Casa De Amistad, Delta Sigma Theta & Olivet A.M.E. Church, D.F.V. German Club, James Puzzelo, Thomas ` E. Redman Beaux Artes Ballet Guild, Greek Community, Ukrainian Youth Group, Irish -American Association, John Adams Band Boosters, Marian High School Swim Team, Gloria Dei Lutheran Church, Crafts: Chris Johnson, Fred Bacon, Riley High School Photo Club (Nancy Barkdull and Jackie Groh, Sharon Kinzie, Elaine Smith. The following applications for display booths for the Ethnic Festival were submitted to the Board with the favorable recommendation of Louis Wilcox. Upon motion made, seconded and carried, the applications were approved: St. Joseph County Dental Auxiliary, German American National Congress, Young Women's Christian Association, Northern Indiana Historical Society, South Bend Bicentennial Committee, Episcopal Day Care, Michiana Photo Club, Willadene Miltenberger, Meadowbrook Senior Citizens, Tower Toastmasters Club, American Red Cross, South Bend Police, Youth for Understanding Foundation, Indiana Dance Theatre, South Bend Fire Department. CERTIFICATE OF INSURANCE FILED - NORTH A14ERICAN SIGNS, INC. A Certificate of Insurance was received from North American Signs, Inc. Upon motion made, seconded and carried, the Board filed the certificate. TRAFFIC CONTROL DEVICES APPROVED The Bureau of Traffic and Lighting recommended to the Board the installation of Stop Signs at Evergreen Lane and Meadow Lane. Upon motion made, seconded and carried, the recommendation was approved. The Bureau of Traffic and Lighting recommended removal of the No Parking, Tow Away Zone signs at 1200 W. Thomas Street. 'Signs were posted while No. 4 Fire Station was located there and are no longer needed. Upon motion made, seconded and carried the recommendation was approved. REQUEST TO ADVERTISE FOR TRUCK APPROVED The Bureau of Traffic and Lighting requested approval to advertise for a One Ton Truck. Specifications will be filed with the Board. Upon motion made, seconded and carried, the Board approved the request and directed the Clerk to advertise for bids on July 3 and 11, with sealed bids to be received on July 14, 1975'. REGULAR MEETING JUNE 30, 1975 Rollin E. Farrand, Director of Public. Works, requested permission to advertise for bids for the following public works projects, with bids to be received on July 28, 1975: Westmoor Street curbs; Walnut Street approaches; Ireland Road Sidewalk and Signals; Bowman Cemetery Sidewalk and Curbs; Huron Street, Albert -Chicago, curbs; Donmoyer Street extension, Michigan to Main; and Elwood -Portage Radii Improvements. Upon motion made, seconded and carried, the Board approved the recommendation and the Clerk will advertise at the Direction of the Department of Public Works. There being no further business to come before the Board, upon motion made, seconded and carried,`_the meeting adjourned at 10:20 a.m.