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HomeMy WebLinkAbout12/19/77 Board of Public Works Minutesn4m REGULAR MEETING DECEMBER 19, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, December 19, 1977 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. ADDITION OF AGENDA ITEM Mr. McMahon noted that the Board received a recommendation from the Century Center Board of Managers regarding the bid for the sound and lighting system for consideration. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was added to the agenda as Item 2-A. ANNOUNCEMENT OF SOLID WASTE PICK-UP SCHEDULE The Board received notification from Joseph Klebosits, Manager of the Bureau of Solid Waste, advising that regular pick-up would be made by that Department on Friday, December 23 and Monday, December 26, both holidays for City Employees. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the notice was filed and the.press was asked to publicize the schedule for the information of residents. APPROVAL OF MINUTES Mr. Mullen reported that the minutes of the December 12, 1977 regular meeting of the Board had been reviewed and he made a motion that they be accepted as submitted. Mr. McMahon seconded the motion and it carried. Mr. McMahon reported that a special meeting of the Board was held on Wednesday, December 14, 1977 to consider a petition for annexation and annexation agreement prepared and submitted by Indiana Franklin Realty, Inc. and Edward Rose of Indiana in connection with a proposed Garden Apartment Complex at Ironwood, Ireland and Inwood Roads. He made a motion that the minutes of the special meeting be approved as submitted. Mr. Brunner seconded the motion and it carried. CHANGE OF DATES OF MEETINGS Mr. McMahon noted that it would be necessary to reschedule Board meetings for the next two weeks because of City holidays. He made a motion to schedule the meetings for Tuesday, December 27, 1977 at 9:30 a.m. and Tuesday, January 3, 1978 at 9:30 a.m. Mr. Mullen seconded the motion and it carried. BID AWARDED - OPERATION OF SOUND AND LIGHTING SYSTEM AT CENTURY CENTER The Board received a recommendation from the Century Center Board of Managers to accept the bid of Audio Services Company for Operation and Maintenance of the Sound and Lighting Service at Century Center for 1978 at a total price of $21,274.00. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board accepted the bid of Audio Services and directed that a contract be prepared to be signed by the Century Center Board of Managers. OPENING OF BIDS - CLOSED CIRCUIT T.V. FOR POLICE DEPARTMENT This was the date set for receiving bids for a Closed Circuit T.V. System for the Police Department. The Clerk tendered proofs of publication of notice in the South Bend .Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Audio Visual Specialists Fort Wayne, Indiana Bid - 7,953.00 Meade Electric Company Hammond, Indiana Bid - $7,694.00 Bid was signed by Ronald H. Ealliaht, non - collusion affidavit was in order and a bid bond was submitted. Bid was signed by Robert Magnetti, non - collusion affidavit was in order and a bid bond was submitted 422 REGULAR MEETING DECEMBER 19, 1977 Powell Tool Supply, Inc Communications Systems Division South Bend, Indiana Bid - $7,279.00 Bid was signed by Lawrence Powell, non -collusion affidavit was in order and a bid bond was submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Police Department for review and recommendation. BID AWARDED - AIR TANKS FOR FIRE DEPARTMENT The Board received a report from Fire Chief Oscar Van Wiele on the review of bids received for self-contained breathing units for the Fire Department. The Chief reported that the two low bidders were Tri-State Fire and Rescue Co. and Fessco Fire and Safety Equipment Co. Tri-State bid Survivair equipment at a cost of $4,459.40 and Fessco bid Scott equipment at a cost of $4,210.00. He recommended acceptance of the bid submitted by Tri-State Fire and Rescue Co. because it would allow continued standardization of breathing equipment. He pointed out that purchase of Scott equipment would mean the necessary purchase of ten Scott air cylinders at approximately $125.00 each. He also noted that the Department maintains and repairs its breathing equipment and has an officer knowledgable about the repair of Survivair equipment who is willing to voluntarily accept the duty and responsbility for such repair. Based on those facts, Chief Van Wiele recommended that the Board accept the bid of Tri-State Fire and Rescue Co. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board accepted the recommendation to award the bid for ten units, with a trade-in allowance for six units, to Tri-State Fire and Rescue Co. at a total bid price of $4,459.40. A letter from Midwest Equipment noting a typographical error in the model number on their bid was filed. BID AWARDED - FIRE HOSE Mr. McMahon reported that bids received some weeks ago for fire hose have been under review. Fire Chief Oscar Van Wiele recommended to the Board that the bid submitted.by Midwest Fire and Safety Company, which was not the low bid, be accepted based on past experience, past performance and a difference in the quality of construction of the hose. Mr. McMahon then noted receipt of a letter from Centurion Fire and Safety Equipment Corporation of South Bend indicating that they did not submit a bid on the fire hose because they felt the specifications were written specifically for bilateral hose. The Company stated that they provide a 100% polyester hose which they feel is equal to bilateral hose and they asked the Board to consider rebidding the hose. Mr. McMahon pointed out that the bid specifications indicated bilateral hose or equal and noted that five bidders did submit bids and some of the hose bid was not bilateral. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the letter from Centurion was filed and a reply will be prepared by the Fire Department. There was a lengthy discussion of the types of hose bid. The Chief was asked to respond to the statement made in Centurion's letter that poly hose does not have to be dried. The Chief stated that the Department intermingles hose used and they dry all the hose used. The stations are advised to have a complete change of hose available and each station has a monthly hose check for mildew. Mr. McMahon then noted that the Board has given this matter very careful consideration. The Fire Department has recommended purchase of the bilateral hose. He said a comparison of the types of hose available could be debated for some time. The Fire Department has had experience with cotton and they believe it to be the best. James Dickman, Tri-State Fire and Rescue, Al Schultz, B. F. Goodrich Company, and.Thomas..Fre.dericks., Midwest Fire and Safety Company, were present. Mr. Schultz stated he was not an engineer, but a sales representative. He said the bilateral hose has some additional construction features that give it extra life and eliminate failure at the crease. Polyester hose does not need drying but would melt at intense heat. Cotton house might be.subject to. abrasion if it is dragged. Mr. McMahon noted that the Fire Department has not maintained a complete record of the life of the hose that has been purchased. Records do indicate that bilateral hose was purchased for Engine No. 1 twenty years ago and most of the original hose purchased is still in use.. There was a discussion of the guarantee provided on the hose and Mr. McMahon said the guarantees are not of much value. Mr. Schultz indicated that the lifetime guarantee would be for materials and workmanship during the time the hose REGULAR MEETING DECEMBER 19, 1977 is kept but would not apply if the hose had been damaged in any way. Mr. Brunner said the Board was not advised that the lifetime guarantee would apply to workmanship and material for as long as the City retained hose and said he would request that that information be submitted in writing. Mr. Mullen said he understood the interest of the Department in wanting to purchase bilateral hose but, with the inflation rate, the frozen tax rate imposed by the Governor and the overall budget picture for 1978, he felt the Board would have to agree to Purchase less than the "Cadillac" in the field and would go along with the low bidder. Mr. Dickman said if his firm was awarded the bid he would not want the Fire Department to have the impression they were accepting less than equal hose and said his product did meet all specifications. Mr. Fredericks noted that the hose Midwest bid was 800 pound test as opposed to 600 pound for the other hose. Mr. Dickman stated that the specifications called for 600 pound test hose. Mr. McMahon noted that the requirements for rating fire hose are not high and said it was his feeling that one failure in hose would justify the additional expense. Mr. Brunner then said the Board is very cautious about accepting other than the low bid. He said the Board was concerned with the quality, of the product purchased and would watch its performance closely. The Department will be asked to keep records of the hose performance for future reference. Mr. Mullen made a motion to accept the bid of Tri-State Fire and Rescue Company to provide fire hose at $1.27 per foot for 12' hose, $2.10 per foot for 22' hose and $2.69 per foot for 3" hose. Mr. Brunner seconded the motion and it carried, with Mr. Brunner and Mr. Mullen voting "Aye" and Mr. McMahon voting "Nay". BID AWARDED - CURB AND SIDEWALK CONTRACT John E. Leszczynski, Manager of the Bureau of Public Construction, reported to the Board that the bid received for Curb and Sidewalk Repairs, Contract II from Rieth-Riley Construction Company, had been reviewed and he recommended that the Board accept the bid for improvements on Clayton Drive, from Miami to Echo, Coral Drive from Byron Street to Oakdale Drive, St. Joseph Street from Jennings Avenue to Klinger Avenue and the intersection of Klinger and Addison at a total cost of $58,562.50. The bid from Rieth Riley Construction Company was the only bid received. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the recommendation to accept the bid of Rieth Riley Construction Company. REOUEST TO PURCHASE CITY -OWNED LOT AT 1814 S. ST. JOSEPH STREET FILED The Board received a request from Viola Taylor for information regarding the possible purchase of a city -owned lot at 1814 S. St. Joseph Street. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and referred to the Bureau of Engineering, the Park Department and the Redevelopment Department for review and a determination as to whether the lot should be retained for any purpose. CANCO QUARTERLY REPORT FILED AND PAYMENT REQUEST APPROVED In compliance with the contract between the City of South Bend and the Child Abuse and Neglect Coordinating Organization, a report of services rendered for September, October and November was submitted to the Board along with a request for a quarterly payment under the contract of $2,500. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed and the payment request was approved and will be forwarded to the Deputy City Controller for payment. FILING OF PETITION TO VACATE VARIONS STREETS - BENDIX CORPORATION AND BLANKENBAKER The Bendix Corporation and Blankenbaker Associates file a petition to vacate Illinois, Kenmore, Falcon, Iowa and Kentucky Streets, from Ardmore Trail to Prast Boulevard. The petition is being filed in connection with a proposed commercial development in the area. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the petition was ordered filed and referred to the Division of Engineering for preliminary review and a utility check. REGULAR MEETING DECEMBER 19, 1977 FILING OF PETITION TO VACATE ENCROACHMENT ON PUBLIC RIGHT-OF-WAY ON MADISON STREET Mr. & Mrs. Charles Hafron and Mr. & Mrs. Kirk Howard file a petition to vacate an existing encroachment on West Madison Street. The petitioners note that the encroachment has been in existence for many years and.the purpose of this vacation petition is to permit the purchasers of the property to receive clear title to the property. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the petition was filed and referred to the Division of Engineering for preliminary review and utility.check. TRAFFIC CONTROL DEVICE APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended to the Board the installation of No Parking, 6 a.m. to 6 p.m. at 531 N. Hill Street, at the request of the resident at that address, which is adjacent to Kevin's Place. Mr. Mullen inquired whether this proposal had been discussed with representatives of business places in the area. Mr. McMahon requested that Mr. Wadzinski be asked to respond to him regarding that matter. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 22181 to 22770 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 22181 to 22770 and directed that checks for payment be issued. CERTIFICATE OF INSURANCE FILED - LAWSON-FISHER ASSOCIATES A Certificate of Insurance for Lawson -Fisher Associates, in the amounts required by the City of South Bend, was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the certificate was filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period December 12 through 16 was received. The report indicated 46 outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at 10:30 a.m. ATTEST: Patricia DeClercq, Clerk I l MI