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HomeMy WebLinkAbout12/12/77 Board of Public Works Minutes4 .4 REGULAR MEETING DECEMBER 12, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, December 12, 1977 by President Patrick M. McMahon, with Mr. McMahon, Peter H. Mullen and Thomas J. Brunner, Jr., present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that the minutes of the December 2, 1977 meeting had been reviewed and he made a motion that they be approved as submitted. Mr. Brunner seconded the motion and it carried. BIDS OPENED - AIR TANKS. FOR FIRE DEPARTMENT This was the date set for receiving bids for ten, more or less, self-contained breathing units for the Fire Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Tri-State Fire & Rescue Co. Bid was signed by J. R. Dickman, 1319 N. Iowa Street non -collusion affidavit was in order South Bend, Indiana and a bid bond was submitted. Bid - 10 Survivair Model 9838-22 Unit Price - $499.94 Trade-in - $90.00 per unit Hawk Fire Apparatus Company Bid was signed by Robert Hawk, non - Noblesville, Indiana collusion affidavit was in order and a bid bond was submitted. Bid - 10 Scott Air -Pak II - Unit Price - $505.30 (with case) 10 Scott Air -Pak II - Unit Price - $470.30 (without case) No trade-in listed. Midwest Fire & Safety Equipment Co. Bid was signed by Michael R. Casse, Indianapolis, Indiana non -collusion affidavit was in order and a bid bond was submitted. Bid - 10 Survivair Model 9858-22 - Unit Price - $484.70 No trade-in listed Fessco Fire & Safety Equipment Co. Bid was signed by T. W. Spenner, Niles, Michigan non -collusion affidavit was in order and a certified check was submitted. Bid - 10 Scott Aviation — UnTt Price - $427.00 with Trade-in Unit Price $417.00 10 BioMarine - Unit Price - $500.00 with Trade-in Unit Price $475.00 Centurion Fire & Safety Equipment Corp. Bid was signed by W. L. Centers, non - South Bend, Indiana collusion affidavit was in order and a certified check was submitted. Bid - 10 Survivair - 9838-22 - Unit Price - $500.00 Trade-in - $40.00 per unit 10 Survivair - 9845-22 - Unit Price - $510.00 Trade-in - $40.00 per unit Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Fire Department for review and recommendation. I- I DECEMBER 12, 9977 REGULAR MEETING f BID OPENING - OPERATION AND MAINTENANCE OF SOUND AND LIGHTING SYSTEM AT CENTURY CENTER This was the date set for receiving bids for the operation a'hd maintenance of the sound and lighting system at Century Center for 1978• Mr. McMahon noted that the Board was opening these bids on behalf of the Board of Managers for Century Center. The Clerk i�Countyproofs News whipublication foundito becsuffichent. South Bend Tribune and the Tr The following bids were opened and publicly read: Audio Services Company South Bend, Indiana Bid - $21,274.00 Upon motion made by Mr. McMahon, seconded was referred to the Century Center Board Bid was signed by Phillip L. Ostrander, non -collusion affidavit was in order and a certified check was submitted. by Mr. Brunner and carried, the bid of Managers for review and recommendation. ASSESSMENT ROLL NO. 2981 APPROVED - CREST MANOR SEWERS This being the date set, hearing was held on Assessment Roll No. 2981 for the construction of sanitary sewers in Crest Manor, Section 1, on Miami Road, Berkshire and Raleigh Drive, authorized under Improvement Resolution No. 3449, 1977. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Notices of the assessments were mailed to each property owner listed on the Assessment Roll. Mr. McMahon noted that this is a Barrett Law project and the purpose of the hearing is to allow any property owner who might wish to discuss the amount of his assessment to be heard. He pointed out that the construction cost was under the estimate, resulting in a reduction in the total cost listed on the preliminary assessment roll of approximately $120 on each assessment. Mr. Clement Wachowiak, 1230 Berkshire Drive, was present and asked the Board what he could do about damage to his property caused by the contractor using his lot during construction. Mr. Wachowiak said he had been contacted by the contractor and advised that some property owners would not let him bring equipment acrossome their lots. Mr. Wachowiak agreed to let the contractor use his property butshrubbery and his lawn have been damaged and he has been unable to contact the contractor regarding this damage. Mr. McMahon said the Board has control over the contractor with respect to the installation of the sowers ers butregnot o over rding theany private agreement between the contractor and a property use of property. He said the Board would be willing to contact the contractor on Mr. Wachowiak's behalf to ask that the matter be resolved but stressed that the Board is not involved in this private agreement. David A. Wells, Manager of the Bureau of Design and Administration, introduced Mr. Robert Shanafelt to the Board and noted that Mr. Shanafelt is a property owner involved in this sewer construction and was instrumental in getting the project underway. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Assessment Roll No. 2981, for the Crest Manor, Section 1 sewer construction. CHANGE ORDER AND COMPLETION AFFIDAVIT APPROVED - WESTERN AVENUE OFF-STREET PARKING A change order in the contract with Walsh & Kelly, Inc. for the Western Avenue Off -Street Parking Project was submitted to the Board. The Change Order increases the contract by $9,489.74 and adjusts the contract to as -built quantities, including removal and replacement of sidewalk to match grade and provide drainage. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Change Order was approved. The Project Completion AFfidavit for the project was submitted to the Board for approval by Patrick M. McMahon, Director of Public Works, and John E. Leszczynski, 182. Manager of the Bureau of Public Construction. Total project cost was$51Board89• Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, t approved the Project Completion Affidavit subject to the filing of the required maintenance bond. DECEMBER 12, 1977 REGULAR MEETING CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT APPROVED - MAPLE LANE SEWER PROJECT Change Order No. 1, the final change order, in the Maple Lane Storm Sewer Project, Phase I, was submitted to the Board. The Contractor was H. DeWulf Mechanical Contractor's, Inc. and the Change Order increases the contract by $1,250.25 and adjusts the contract o as -built carriedquantities. ChangeUpon Orde�tion made by was approved. Mr.Mr. Mahon, seconded by Mr. Brunner The Project Completion Affidavit for the project was submitted to the Board by Patrick M. McMahon, Director of Public Works, and John E. Leszczynski, er of the Bureau of Public Construction. Total project cost for the project, which involves the area at Ironwood Road, Hepler and Winston Drive, was $219,962.75• The Maintenance Bond, extending to October 28, 1980, was also submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Completion Affidavit was approved and the bond filed. BID AWARDED AND CONTRACT SIGNED - ST. JOSEPH RIVER WALL AND CANOE PORTAGE John Leszczynski, Manager of the Bureau of Public Construction, reported to the Board that bids for the reconstruction of retaining walls on the east bank of the -St. Joseph River and construction of a canoe portage have been reviewed. Mr. Leszczynski recommended that the low bid of Rieth for Constructiontotal bidice Company, Inc. be accepted, with deduct Alternates l through 9, of $274,242.50. The project is within the funds approved by the Economic Develop- ment Administration, in the amount of $310,000.00. Items for landscaping and lighting have been deducted and present plans are for the Park Department to provide the landscaping. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation to accept the bid and award the contract to Rieth Riley Construction Company, Inc. at a total bid price of $274,242.50 was approved and the Bureau of Public Construction is directed to issue the Notice to Proceed. The Performance, Labor and Materials Payment Bonds and the Certificate of Insurance were filed with the Board. PROJECT COMPLETION AFFIDAVIT APPROVED - REMODELING OF LEGAL DEPARTMENT OFFICES The Project Completion Affidavit for the remodeling of the 14th Floor Leal g Department Offices was submitted to the Board with the favorable recommendation of Patrick M. McMahon, Director of Public Works, and John Leszczynski, Manager of the Bureau of Public Construction. The contract covered general construction and the contractor was Ziolkowski Construction Company. rry. Total amountded by of the Brunner contract was $4,541.00. Upon motion made by and carried, the Completion Affidavit was approved. AGREEMENT APPROVED WITH LAWSON-FISHER ASSOCIATES FOR STREET AND TRAFFIC IMPROVEMENTS ON VARIOUS STREETS IN THE DOWNTOWN AREA An Engineering Agreement with Lawson -Fisher Associates for street and traffic improvements to LaSalle and Colfax, Wayne and Western and Michigan and Main was submitted to the Bord. The contract provides for services to conduct a preliminary study and reevaluation of the traffic system for the downtown area, with consideration of one-way pairs. The Agreement provides for a review of the South Bend Transportation Plan as prepared by Harland Bartholomew and Associates and they will provide services under this contract. The contract provides for time and material charges and is estimated to be from $12,000 to $20,000, based on the extent of services required from Harland Bartholomew. It is anticipated the contract will go no higher than $20,000. Mr. McMahon noted that the contract has been reviewed by the Legal Department. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the agreement was approved. HUMANE SOCIETY CONTRACT FOR 1978 APPROVED SUBJECT TO FUNDING A contract with the Humane Society for services to be provided to the City of South Bend in 1978 for the pick-up and storage of animals was submitted to the Board. The contract is in the amount of $53,200 to be paid in monthly install- ments January 1, 1978 through December 31, 1978. Mr. Mullen reported that funds will be requested through revenue sharing and an ordinance will be filed with the Common Council. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved, subject to approval of the funding. REGULAR MEETING DECEMBER 12, 1977 REVENUE SHARING PUBLIC HEARINGS SCHEDULED Mr. Mullen requested that the Board schedule public hearings on revenue sharing appropriation ordinances for the Humane Society Contract for 1978 and for various other ordinances to be filed with the Council. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board directed that the Clerk advertise for a public hearing to be held on Tuesday, December 27, 1977 at 9:30 a.m. on the revenue sharing appropriation ordinances filed with the Council for first reading on January 9, 1978• TEMPORARY CHANGE IN PARKING METERS AROUND COUNTY -CITY BUILDING APPROVED Peter H. Mullen, City Controller, recommended that the Board approve a temporary change in the parking meters adjacent to the County -City Building to provide for fifteen minute parking December 15 through January 15 to allow turnover in parking for renewal of City licenses. Meters will be bagged and the fifteen minute limit will be strictly enforced. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the temporary change in parking meters was approved. TRAFFIC CONTROL DEVICE APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended that the Board approve the revision of a Yield Sign to a Stop Sign on the southwest corner of Dubail at Brookfield. The initial installation was made in 1956 and, since that time, foliage has increased impeding sight distance at the intersection. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. REQUEST TO REMOVE PARKING ON ONE SIDE OF POLAND STREET TABLED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had reviewed the request of Councilman Walter Kopczynski that parking be removed from one side of Poland Street, between Walnut and Webster Streets. A field investigation was made indicating that there is a narrow, twenty-four foot roadway in this location. Of the fifteen houses on the north side of the street, five appear to have off-street parking facilities. Of the twelve houses on the south side, three have off-street parking facilities. There are twenty-seven houses in the block and only eight have parking facilities off the street. Mr. Wadzinski noted that this request came to the Board without a petition signed by the residents who would be affected. He said Walnut Street is a snow route and parking on that street would be restricted during the winter and Webster Street is also very narrow. Mr. McMahon made a motion to table action on the request at this time because it appears there is insufficient off-street parking for the residents and directed that Councilman Kopczynski be notified that the Board will not take action on the matter unless a petition signed by residents of the area affected is submitted to the Board indicating it is their feeling that parking should be removed from one side of their street. Mr. Mullen seconded the motion and it carried. EXTENSION OF TEMPORARY OFFICE AT MAIN AND WESTERN APPROVED The Board received a request from Mary Borr Toyota for an extension of time for use of a temporary mobile office at Main and Western Avenue. Mr. Borr had requested temporary approval for the office while he determines his long-range plans for this location. That approval expired on December 1, 1977• Mr. McMahon noted that Mr. Borr's original request was for one year and approval was given for six months.. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board -.approved -the request for an ..extension of time for the temporary office for an additi.ona.l. six months, until June 1, 1978. REQUEST TO PURCHASE CITY -OWNED LOT AT 308 FULTON COURT RECEIVED AND FILED The Board received a request from Doris Milewski for information regarding the purchase of a city -owned lot at 308 Fulton Court. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Division of Engineering, the Park Department and Redevelopment Department for review and a determination as to whether the lot should be retained for any purpose. 1 REGULAR MEETING DECEMBER 12, 1977 ADOPTION OF VACATION RESOLUTION NO. 3452 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following resolution was adopted: VACATION RESOLUTION NO. 3452, 1977 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: the first north -south alley east of Frances Street from the south right-of-way line of East LaSalle Avenue south to the vacated east -west alley This alley lies between Lots 3 and 7 in Halls Subdivision of Lot 15 in Cottrell's First Addition in South Bend, Indiana Reserving the rights and easements of all Utilities and the Municipal City of South BEnd, Indiana, to construct and maintain any facilities including but, not limited to the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lot Numbers 3 and 7, in Hall's Subdivision of Lot 15 in Cottrell's First Addition in South Bend, Indiana Notice of this Resolution shall be published on the 16th and 23rd day of December, 1977 in the South Bend Tribune and in the Tri-County News. This Board, at its office, on the 3rd day of January, 1978 at 9:30 o'clock A.M. will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 12th day of December, 1977• BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk PURCHASE AGREEMENT APPROVED - SALE OF 712 N. HILL STREET A purchase agreement for the sale of a city -owned lot at 712 N. Hill Street for a total purchase price of $637.00 was prepared by the Legal Department and submitted to Foster and Dorothy Thomas. Mr. & Mrs. Thomas have signed the purchase agreement and it is now submitted to the Board. All procedures required by ordinance in the sale of city -owned property have been followed. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the purchase agreement and directed the Legal Department to prepare a deed to the property for final closing. RIVER BEND PLAZA REQUEST APPROVED Mary Kay Huszar, Director of River Bend Plaza, submitted to the Board an application from three local individuals to play Christmas Carols on River Bend Plaza on Robertson's Stage on December 24, 1977 from 2:30 to 4:30 p.m• The application has Ms. Huszar's favorable recommendation. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the application was approved. REGULAR MEETING DECEMBER 12, 1977 BOND RELEASED Ray S. Andrysiak reported to the Board that he had reviewed a request to release the bond of Bob Frame Plumbing & Heating Company. The company has no outstanding permits and Mr. Andrysiak recommended that the bond be released. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was released. BID ADVERTISING APPROVED - MUNICIPAL SERVICES FACILITY JANITORIAL SERVICES The contract for Janitorial Services for on January 31, 1978 and Joseph Gawrysiak for bids for the period February 1, 1978 the specifications filed with the Board. seconded by Mr. Mullen and carried, the was directed to advertise for bids, with January 3, 1977. CLAIMS APPROVED the Municipal Services Facility expires requested that the Board advertise through January 31, 1979 according to Upon motion made by Mr. McMahon, request was approved and the Clerk sealed bids to be received on Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 21763 through 22180 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 21763 through 22180 and directed that checks for payment be issued. PETITION FILED TO VACATE EAST -WEST ALLEY - GURLEY-LEEP BUICK Gurley-Leep Buick, 225 S. Lafayette Blvd., files a petition to vacate the east -west alley between Wayne and Jefferson, from Lafayette Boulevard west to the intersecting north -south alley. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the petition was filed and referred to the Division of Engineering for a preliminary review and utility check. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period December 5 through December 9 was submitted to the Board. The report indicated twenty-nine outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:30 a.m. Peter H. Mullen ATTEST: Patricia DeClercq, Clerk