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HomeMy WebLinkAbout12/02/77 Board of Public Works MinutesREGULAR MEETING DECEMBER 2. 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Friday, December 2, 1977 by President Patrick M. McMahon with Mr. McMahon, Mr. Brunner and Mr. Mullen present. James Masters, of the Legal Department staff, was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that he had reviewed the minutes of the regular meeting of November 28, 1977 and he made a motion that they be accepted as submitted. Mr. Brunner seconded the motion and it carried. AGENDA ITEMS ADDED The Board received a request from Councilman Walter Kopczynski requesting that one side parking be put in effect on West Poland Street, between Walnut and Webster after the regular meeting agenda was prepared. Also received was a request for release of an Excavation Bond for Wallace Mitchell and request for approval of an Excavation Bond for Seago Remodeling Service. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the items were added to the agenda. OPENING OF BIDS - RECONSTRUCTION OF RETAINING WALLS AND CANOE PORTAGE, EAST BANK - ST. JOSEPH RIVER This was the date set for receiving bids for the reconstruction of retaining walls and construction of a canoe portage extending on the east side of the St. Joseph River from the Dam to the Colfax Bridge. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Rieth-Riley Construction Co. Elkhart, Indiana Base Bid - $341,318.60 Arco Engineering Mishawaka, Indiana Base Bid - $478,192.25 Hickey Construction Co. South Bend, Indiana Base Bid - $387,577.00 Ziolkowski Construction Co. South Bend, Indiana Base Bid - $456,732.90 Bid was signed by Carl F. Ingwalson, non -collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by William Zirkle, non -collusion affidavit was in order and a 5" bid bond was submitted. Bid was signed by G. A. Hickey, non -collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Ben Ziolkowski, non -collusion affidavit was in order and a 5% bid bond was submitted. Mr. McMahon noted that consistent with other EDA projects the bid documents contain deductive alternates that will be considered. Mr. McMahon made a motion that bids be referred to the Bureau of Public Construction for review and recommendation. The motion was seconded by Mr. Mullen and carried. RECOMMENDATION TO ACCEPT BID - FIRE HOSE The Board received the following recommendation from Chief Van 11Iiele of the Fire Department: 4J DECEMBER 2 1977 REGULAR MEETING - Board of Public Works was CO Mahon with : M � • a.m. A regular meeting of the Boa of the 'da , December 2, 1977 by President Patrick Masters, on Fri Y Mullen present. McMahon, Mr. Brunner and Mr also present. Legal Department staff, was MINUTES OF PREVIOUS MEETING minute of the regular Mr. Mullen reported that he had reviewed the min t carried. 28 1977 and he made a motion dthat they be accepted meeting of November , as submitted. Mr. Brunner seconded the motion AGENDA ITEMS ADDED cz nski e Board received a request from Councilmanffecteon WestPoland The regular meeting agenda requesting that one side parking be p Street, nest for release of an Excavation between Walnut and Webster after the reb was prepared. Also received was uestgfor approval of an Excavation Upon motion made by Mr. McMahon, Bond for Wallace Mitchell Service. p agenda. Bond for Seago Remodeling the items were added to the seconded by Mr. Brunner and carried, LLS AND CANOE OPENING OF BIDS - RECONSTRUCTION OF RETAINING �1ARIVER PORTAGE, EAST SANK ST. e set for receiving bids for the reconstructioori the This was the date portage extending h River from the Dam to the Colthe So Bhl$end retaining walls and construction of a canoe east side of the St. Josep s which were found to be sufficient. Th e Clerk tendered proofs of publication of notice in e Tribune and the Tri-County New The following bids were opened and publicly read: i ned by Carl F . Rieth-Riley Construction Co. Elkhart, Indiana Base Bid - $341,318.60 Arco Engineering Mishawaka, Indiana Base Bid - $478,192.25 Hickey Construction Co. South Bend, Indiana Base Bid - $387,577.00 Ziolkowski Construction Co. South Bend, Indiana Bid was s g Ingwalson, non -collusion order and 5% bidvbo da wasnsubmitted. a 5% b Bid was signed by William Zirkle, non -collusion 5��affidavit bond was in Order submitted. Bid was signed by G. A. Hickey, non-collusion affidavit bond was In order submitted. Bid was signed by Ben Ziolkowski, was non -collusion us a 5%abiddavit bond was in order a submitted. Base Bid - $456,732.90 Mr. McMahon noted that consistent with other EDA projects the bid referred to the Bureau of Pub document s contain deductive alternates that will be consi ere co McMahon made a motion that bids e Constr uction for review and recommendation. The motion was se by Mr. Mullen and carried. RECOMENDATION TO ACCEPT BID - FIRE HOSE The Board receive d the following recommendation from Chief Van wiele of the Fire Department: �l REGULAR MEETING DECEMBER 2, 1977 "I have reviewed the Fire Hose bids submitted by Hawk Fire Apparatus, Midwest Fire and Safety, Tri=State Equipment and W. S. Darley. Based on past experience, past performance and an obvious difference in quality of construction of the submitted hose samples, I recommend acceptance of the bid submitted by Midwest Fire and Safety of $4.50, $3.32 and $2.36 per foot for 3 inch, 22 inch and 12 inch hose respectively. Thank you for your consideration of this matter." There was a lengthy discussion of this recommendation between Board members,"Fire Department representatives and bidder's representatives. It was noted that Midwest was not the low bidder and there was almost a 50% increase between Midwest and the low bidder, Tri-State Fire & Rescue. Chief Dan Mirocha of the Fire Department was present and stated that the largest share of hose the Department has now is bi- lateral and it has held up very well. The specifications called for the bidder to supply a 3rd party test and an underwriter's test. Midwest was the only bidder to supply this information. Midwest also gave a ten year guarantee. Mr. Mullen asked if any other bidder gave a warranty. Chief Mirocha told the Board that Hawk Equipment gave a ten year guarantee, Tri-State gave a life guarantee and warranty against workmanship and materials, F. W. Darley gave no warranty. Mr. Brunner moved this matter be tabled for two weeks and referred to the Fire Department to explain, in writing, the basis for their recommendation to award the bid to other than the low bidder. Mr. Mullen seconded the motion and it carried. Robert Greer of the Fire Department was present and said he is in charge of inspecting hose. Engine Company No. 1 purchased bi-lateral hose in 1957. They still have 2800' of the original purchase of 3000' made in 1957. He noted that the Department loses about 1200' of hose a year and the biggest failure is at the crease where it folds. APPROVAL OF CONTRACT WITH RESEARCH ASSISTANT FOR DISCOVERY HALL Richard Welch, Discovery Hall, was present and asked for approval of a contract with Linda A. Newton as research assistant on a half-time basis for a period of six months. This is at no cost to the City. Mr. McMahon moved the contract be approved, Mr. Brunner seconded the motion and it carried. ARCHITECT'S AGREEMENT APPROVED FOR DESIGN OF FIRE STATION NO. 6 The Board was presented a contract with Mathews-Purucker-Anella, Inc. for the design of Fire Station No. 6. The Architect's fee is to be 7 270 of the total construction cost. Mr. McMahon moved to approve the contract, subject to funding. Mr. Brunner seconded the motion and it carried. CHANGE ORDER NO. 1 - RIVERSIDE DRIVE RECONSTRUCTION Change Order No. 1 for the reconstruction of Riverside Drive, 450' either side of Northview Drive, was submitted to the Board. The contractor is McIntyre & Jones, Inc. and the Change Order reflects adjustments of quantities to as -built plans. The Change Order increases the contract by $1,583.14 and a detailed list of the items was attached. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Change Order was approved. FINAL CHANGE ORDER AND APPROVAL OF PROJECT COMPLETION AFFIDAVIT AND MAINTENANCE BOND - CREST MANOR SEWERS The final Project Change Order for Crest Manor Sewer, Sections 1 & 2, was submitted to the Board. The contractor is Marion Hamilton & Son, Inc. and the change order decreases the contract by $1,495.96. The Project Completion Affidavit and Maintenance Bond were also submitted. The total amount of the contract was $23,553.54 and the Maintenance Agreement for the contract extends through December 2, 1980. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the change order and Project Completion Affidavit were approved and the Maintenance Bond was filed. REGULAR MEETING DECEMBER 2, 1977 CENTURY CENTER PARKING LOT - CHANGE ORDER NO. 1 Change Order No. 1 for the Century Center parking lot was submitted to the Board. The change order reflects an increase of $7,984.35 and brings the total of the project to $202,855.89. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the change order was approved. PARKING REMOVED ON EAST SIDE OF 1000, 1100, 1200 VICTORY AVENUE The Board received the following recommendation from the Bureau of Traffic and Lighting: "This Bureau investigated a petition from the above residents, received via Councilman Parent, to remove parking on the east side (the house side) from 10:00 a.m. to 8:00 p.m. The request was precipitated by the users of the Edison Park Facilities and an obvious concern of residents of blocked drivers and evidently neighborhood children who are crossing in the midblock instead of crossing properly at the intersections. This Bureau finds no objection at this time to the request. It is recommended, however, that the installation be delayed until Spring '78 when the park activities resume." Mr. McMahon made a motion to approve the request for parking restric- tion on Victory Avenue with the time of installation to be left to the discretion of the Bureau of Traffic and Lighting. Mr. Brunner seconded the motion and it carried. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the following installations: A. Installation of a "No Parking Passenger Loading Zone" fifty feet in front of the front entrance to St. Stanislaus Church (415 N. Brookfield Street). Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the installation was approved. B. Installation of "No Parking" on the South side of Fox Street, from Ironwood, West 100 feet. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. WEED CONTROL PROJECT YEARLY REPORT FILED The yearly report for the Weed Control Project was submitted to the Board. During the year 461 properties were cleaned, there were 117 environmental complaints, 515 loads were taken to the dump, 49 loads were taken to the tree dump and the summer crew took 393 loads to the dump. In addition, the crew also picked up bagged leaves, Christmas trees, during snow control cleaned crosswalks downtown, patched main streets during the spring and had charge of the summer youth and clean up crew. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was filed. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket numbers 21582 through 21769 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the Claim Docket Numbers 21582 through 21769 and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The street light outage report for the period November 28 to December 1 was submitted. The report indicated 24 outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed. - 1� r REGULAR MEETING DECEMBER 2. 1977 REQUEST ONE SIDE PARKING ON WEST POLAND STREET The Board received a request from Councilman Walter Kopczynski that residents in the area of West Poland Street, between Walnut and Webster, are requesting that one side parking be put in effect. Mr. McMahon made a motion to refer the request to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. Mr. Mullen seconded the motion and it carried. BOND RELEASED..- WALLACE MITCHELL Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a request for a release of an Excavation Bond filed by Wallace Mitchell had been reviewed. The contractor had no outstanding permits and Mr. Andrysiak recommended release of the bond. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was released. BOND APPROVED - SEAGO REMODELING SERVICE Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the Excavation Bond submitted by Seago Remodeling Service was properly executed and could be approved. Upon motion made by Mr. McMahon, seconded by T.Zr. Mullen and carried, the Bond was approved. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at 10:25 a.m. In the absence of Patricia DeClercq, Clerk of the Board of Public Works, I, Maryrose Putz, assume all responsibility for the Board of Public Works meeting of Decembey--2-,--\1977. ATTEST: Patricia DeClercq, Clerk