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HomeMy WebLinkAbout11/21/77 Board of Public Works MinutesREGULAR MEETING NOVEMBER 21, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, November 21, 1977 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that the minutes of the November 14 meeting had been reviewed and he made a motion that they be approved as submitted. Mr. McMahon seconded the motion and it carried. RESCHEDULING OF DECEMBER 5 MEETING Mr. McMahon noted that it would be necessary to reschedule the regular meeting of December 5 because two Board members would be out of town on that day. He made a motion that the meeting of December 5 be rescheduled to Friday, December 2. Mr. Brunner seconded the motion and it carried. ANNOUNCEMENT - SOLID WASTE PICK-UP SCHEDULE FOR THANKSGIVING WEEK It was announced that the Bureau of Solid Waste will make regular pick-up on November 24 and 25, Thanksgiving week. OPENING OF BIDS - CREST MANOR SE14ER PROJECT This was the date set for receiving bids for the construction of sanitary sewers in Crest Manor Section 2, Abshire and Berkshire Drives. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Marion Hamilton & Son, Inc. Bid was signed by Clifford Hamilton, 60689 U. S. 31, South non -collusion affidavit was in South Bend, Indiana order and a 5% bid bond was submitted. Bid - $4,149.70 Taylor Construction Co. Bid was signed by Dan Taylor, 63858 Pine Road non -collusion affidavit was in North Liberty, Indiana order and a 5% bid bond was submitted. Bid - $3,299.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Design and Administration for review and recommendation. OPENING OF BIDS - FIRE DEPARTMENT UNIFORMS AND ACCESSORIES This was the date set for receiving bids for Uniforms and Uniform Accessories for the Fire Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Shield Uniform Company Bid was signed by Thomas Clarisey, 521 E. Jefferson non -collusion affidavit was in South Bend, Indiana order and a 10%bid bond was submitted. Bid - Dress Blouse $89.00 Dress Trouser 33.00 Winter Cap, Private 14.00 Summer Cap, Private 14.00 Long Sleeve Work Shirt, Private 14.00 REGULAR MEETING NOVEMBER 21, 1977 Short Sleeve Work Shirt`; Private House Pants Long Sleeve Dress Shirt, Private Short Sleeve Dress Shirt, Private Shoes, Oxford Duty Jacket Reefer or Short Overcoat Belt Tie Socks Cap Badge, Private Buttons Set of 13 Collar Insignia, Private Gerber Manufacturing Company Dress Blouse Dress Trouser Winter Cap Summer Cap Long Sleeve Shirt Short Sleeve Shirt House Pant Dress Shirt Summer Dress Shirt Shoes Duty Jacket Reefer Belt Tie Socks Cap Badge Shirt Buttons Collar Insignia Lion Uniform Company Dayton, -Ohio $13.00 20.00 22.00 21.00 35.00 45.00 125.00 6.00 3.00 2.00 9.00 4.00 6.00 Bid was signed by Terry L. Gerber, non -collusion affidavit was in order and a 10% bid bond was submitted. Set 64.00 28.50 9.50 9.50 11.75 10.50 16.00 20.00 19.00 30.00 37.00 95.00 3.75 1.50 1.00 5.75 2.75 2.50 Submitted no bid but requested bid tabulation Unitog Company Communication was received from the Unitog Company after the 9:30 a.m. deadline for receipt of bids. The envelope was not marked "Sealed Bid". Deputy City Attorney Terry A. Crone advised the Board that the bid was not acceptable since it was not received prior to the deadline established in the Notice to Bidders. The Board directed that the bid be returned to the company unopened with a letter explaining why the bid could. not be considered. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Fire Department for review and recommendation. OPENING OF BIDS - FIRE HOSE This.wa-s the date set for receiving bids for fire hose. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Tri-State Fire and Rescue Company Bid was signed by J. R. Dickman, non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - 1000 feet 3" hose - $2.69 per foot 450 feet 22" hose - $2.01 per foot 1000 feet 12" hose - $1.27 per foot REGULAR MEETING NOVEMBER 21, 1977 No. 4 Fuel Oil - Murphy -Miles Division Amoco Oil Company - Bid Price - $.37858/gal. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation to award the bid was accepted. DID AWARDED - LEASE OP AUTOMOBILE, BUREAU OF EMPLOYMENT AND TRAINING 0 The following recommendation was received: "Board of Public Works Inasmuch as only one lease bid was received in response to the public announcement by the Board of Public Works on behalf of the Bureau of Employment and Training, I would like to recommend that the Board approve this lease submitted by Medow Leasing, Inc. for one 1978 Dodge Aspen. It should be noted that this bid represents the lowest rate found by the Bureau in a telephone search several weeks ago. s/ Elroy Kelzenberg " Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board accepted the bid of Medow Leasing, Inc. to provide one Dodge Aspen at a total monthly cost of $143.40 per month for twelve months, with an option to extend the lease for an additional twelve months at a monthly payment of $86.90 per month. CONTRACT APPROVED - MUNICIPAL CODE SUPPLEMENT A contract with the Municipal Code Corporation to provide loose leaf supplements to the Code was submitted to the Board. Deputy City Attorney Terry A. Crone advised the Board that this is an extension of the contract the City presently has with this Company which expires on November 30, 1977. Mr. Brunner noted that this contract has been reviewed by the Legal Department and the Company is providing a necessary service to the City. He recommended approval of the Contract. The term of this contract will be from November 1, 1977 through October 31, 1978 and provides'. for quarterly supplements at a cost of $11.50 per page. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved. RECOMMENDATION FILED - PETITION TO VACATE NORTH -SOUTH ALLEY EAST OF FRANCES STREET - SOUTH BEND CLINIC The Board received a report from the Area Plan Commission that a public hearing was held on the petition of the South Bend Clinic to vacate the first north -south alley east of Frances Street from the south right-of-way line of East LaSalle Avenue south to the vacated east -west alley, City of South Bend. The Area Plan Commission recommended the petition favorably to the Board of Public Works. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was filed and the petition was referred to the Division of Engineering for preparation of the Assessment Roll. REGULAR MEETING NOVEMBER 21, 1977 1 SIGNING OF TITLE SHEET - HIGH STREET RECONSTRUCTION The title sheet approving the plans for the reconstruction of High Street in an area adjacent to Dr. Robert Allen's development west of Miami Road and south of Ireland Road was submitted to the Board. The development would be done at the expense of the developer according to city plans and specifications. Upon motion made by Mr. McMahon, seeonded by Mr Brunner and carried, the title sheet approving the plans was signed. CENTURY CENTER CHANGE ORDERS APPROVED Patrick M. McMahon, Director of Public Works, submitted to the Board the following change orders in Century Center contracts: Contract No. 004 - Concrete, Masonry and Carpentry, H. G. Christman Change Order No. 14 - Add $1,243.00 - reflects door change and wall surface change in ARt Center, to be paid by Art Center. Change Order No. 15 - Add 271.00 - reflects miscellaneous masonry and door frame modifications in Museum. Change Order No. 16 - Add 798.00 - Balance of cost of Court Yard duct grill (C.0. #3) Change Order No. 17 - Add 2,543.00 - Modifications for Kitchen rough -in, to be paid via Hotel/ Total 4,855.00 Motel Board. Contract No. 005 - Structural Metals - Haven Busch Change Order NO. 9 - Add $ 902.50 - Addition of miscellaneous handrails per OSHA Code. Contract No. 007 - Theatre Lighting - Koontz -Wagner Electric Company Change Order No. 1 - Add $54,860.00 - Theatre lighting rough -in Contract No. 012 -Roofing and Accessories - Slatile Roofing & Sheet Metal Change ORDER No. 3 - Add $ 1,782.60 - Flashing at skylight - not previously bid. Contract No. 014 - Hollow Metal - Miller Steel & Supply Company Change Order No. 2 - Add $ 932.25 - Additional miscellaneous locksets Change Order No. 3 - Add 13.80 - Door louver for Mechanical Room Change Order No. 4 - Add 621.55 - Miscellaneous hardware revisions, Art Center Sales/Reception Area Total $1,567.60 revisions ($488.80 to be paid by Art Center). Contract No. 021 - Ceilings, Plaster, Fireproofing - Gibson -Lewis Co. Change Order No. 7 - Add 343.00 - Miscellaneous ceiling modifications, five (5) access panels. Contract No. 022 - Tile, Flooring, Carpet - Interior Finishes Change Order No. 2 - Add 600.00 - Ceramic tile shower basins - not previously bid. Change Order No. 3 - Add 2,120.00 - Floor finish changes, requested and to be paid by Art Center. Total $2,720.00 REGULAR MEETING NOVEMBER 21, 1977 advised the Board that Common Council approval would be needed to accept do offer less than the established offering price for the lot. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was filed and the Board accepted the counter-offer of $3O0 for the lot, subject to the concurrence of the Common Council and directed the Legal Department to prepare the necessary resolution and purchase agreement. BOND APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the bond submitted by United Heating and Plumbing Company was properly executed and could be approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was approved. BONDS RELEASED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that requests for the release of bonds filed by From Building Company and Ira C. Mast & Son, Inc. had been reviewed. Neither contractor has any outstanding permits and Mr. Andrysiak recommended release of the bonds. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bonds were released. CERTIFICATE OF INSURANCE FILED - ZIOLKOWSKI CONSTRUCTION COMPANY A Certificate of Insurance was filed by the Ziolkowski Construction Company and is in compliance with the requirements of the City's insurance carrier. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the certificate was filed. APPROVAL OF CLAIMS Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 20339 through 20791 and recommended their approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 20339 through 20791 and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period November 14 through 18 was submitted to the Board, indicating 31 outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. AGENDA ITEM ADDED - COLGLAZIER TRAILER ON RIVER BEND PLAZA Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board added to the agenda the matter of a proposed vending trailer on River Bend Plaza. Mr. & Mrs. Colglazier, who wish to operate a stand selling pastry, submitted a photograph of the trailer. The Board reviewed the photograph and, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, directed that the Colglazier's be advised that the Board does not feel the unit is aesthetically consistent with the level of exterior design required of licensed vendors on the Plaza. The Board indicated a meeting could be held with the Colglaziers to discuss the matter further if they so desire. 0 REGULAR MEETING NOVEMBER 21, 1977 There being no further business to come before the Board,.upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at 10:30 a.m.. ATTEST: Patricia DeClercq, Clerk Patrick McMahon r mas,:s;rseter Millen - 1 404 REGULAR MEETING NOVEMBER 21. 1977 Contract No. 029 - Vinyl Wall Coverings` -.,O'Hara Decorating Change Order No. 1 - Add $ 2,650.20 - Additional material and labor cost associated with final vinyl selection. Contract No. 039 - H.V.A.C. - Slutsky-Peltz Plumbing and Heating Company Change Order No. 10 - Delete $2,492.40 - Due to deletion of Glycol system. Contract No. 042 - Sprinklers - McDaniel Company Change Order No. 5 - Add 892.00 - Ceiling revisions to Art Gallery to be'paid by Art Center. Change Order No. 6 - Add 1,768.55 - Relocation of sprinklers due to various ceiling modifications. Total $2,660.55 Contract No. 043 - Electrical - Koontz -Wagner Electric Company Change Order No. 8 - Add $4,138.20 - Light fixture modifications in various areas due to ceiling changes. ($1,575 by Art Center) Change Order No. 9 - Add 783.00 - Additional switching at elevators - required by Code. Total $4,921.20 Mr. McMahon noted that of the total amount of the change orders, $74,770.25, $54,860 for the theatre lighting will be paid by the Hotel/Motel Tax Board, as will $2,543 for changes in the kitchen area, and the Art Center will pay for requested changes in the amount of $6,200; leaving the City's share of the Change Orders at $12,000. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the change orders were approved. PAYMENT SUMMARY FILED - CENTURY CENTER Patrick M. McMahon, Director of Public Works, submitted to the Board the payment summary of contract amounts paid in September, 1977. The summary indicates a total amount paid to date of $5,954.727.00, with a balance to be paid of $1,117,573.79. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the payment summary was filed. BID ADVERTISING APPROVED - VARIOUS CENTURY CENTER ITEMS Peter H. Mullen, City Controller, requested approval to advertise for bids for the lighting lease, audio contract and trash contract for Century Center. Brian Hedman, Executive Director of Century Center, will be asked to prepare the project specifications. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved and bids will be advertised when the specifications have been received. REPORT - 235 N. STUDEBAKER STREET Patrick M. McMahon, Director of Public Works, submitted a report to the Board on a city -owned lot at 235 N. Studebaker Street. Mr. &, Mrs. James Pope, prospective purchasers, submitted a counter-offer of $300 for the lot with the understanding that they would make the necessary sidewalk and curb repairs. The offering price set by the Board for the lot was $552.00. Mr. McMahon said the Division of Engineering has reviewed the offer and feels that it is consistent with the estimated cost of the improvements. He noted that if the offer is accepted, the Purchase Agreement should guarantee the con- struction of the improvements. Deputy City Attorney Terry A. Crone 402 REGULAR MEETING NOVEMBER 21, 1977 CONTRACT FOR RELOCATION SERVICES REFERRED TO LEGAL DEPARTMENT A contract between Bonita Bingham of the Department of Redevelopment and the Board of Public Works for relocation services to be provided in connection with the Orange -Colfax connector was submitted to the Board. Mr. McMahon noted that he would recommend striking from the contractthe paragraph providing for compensation for the services since the Board would not approve compensation for an employee of the Redevelopment Department for performing such services on City time. Mr. Brunner said the contract had not been reviewed by the City Attorney's office and he recommended that it be referred. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was referred to the Legal Department for review and recommendation. RESOLUTION NO. 17 ADOPTED - STREET IMPROVEMENTS, WESTERN AND CHAPIN A resolution was submitted to the Board in reference to the Western - Chapin intersection. David A. Wells, Manager of the Bureau of Design and Administration, advised the Board that the resolution was in connection with street improvements on Western Avenue and this resolution involves one corner of the Western and Chapin intersection. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the following resolution was adopted: RESOLUTION NO. 17, 1977 WHEREAS, the Board of Public Works has found it necessary in the best interest of the public safety and welfare to construct certain street improvements at the Western'Avenue-Chapin Street intersection, and WHEREAS, the Board of Public Works has the authority to make such improvements as provided by the Acts of the General Assembly, THEREFORE, BE IT RESOLVED: 1. That the Board of Works orders the Department of Public Works to prepare plans, specifications, cost estimates, secure the necessary right-of-way and easements, by the doing of all acts necessary and desirable to the acquisition by gift, purchase or condemnation; 2. Secure permits, appropriations and to construct certain street improvements at the Western Avenue - Chapin Street intersection. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/ Patrick MM. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk Dated this 21 day of November, 1977. REGULAR MEETING NOVEMBER 21, 1977 W. S. Darley-& Company Bid was signed by W. J. Darley, Melrose Park, Illinois non -collusion affidavit was in order and a certified check was submitted with the bid. Bid - 1000 feet 12" hose - $1587.50 400 feet 800 lb. 1046.25 1000 feet 3" hose 3150.25 Hawk Fire Apparatus Bid was signed by Robert H. Hawk, Noblesville, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - 1000 feet 3" hose - $3.70 foot 450 feet 22" hose 2.50 foot 1000 feet 12' hose 1.75 foot Ponn Fire Hose Mfg. Co., Inc. Kenvil, New Jersey. Letter submitted indicating that the company could not bid because the specifications call for bi-lateral hose. They enclosed specifications for their Ponn-Supreme hose and asked that the specifications be compared with those used in the bid advertisement. The letter was filed and the Board requested that Chief Mirocha respond to this letter when a recommendation to accept a fire hose bid is made. Midwest Fire & Safety Equipment Co. Bid was signed by Michael R. Indianapolis, Indiana Casse, non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - 3" bilateral hose - $4.50 per foot 22" bilateral hose - $3.32 per foot 12" bilateral hose - $2.36 per foot Alternate Bid 3" non -bilateral hose - $2.90 foot 22" non -bilateral hose -$1.95 foot 14" non -bilateral hose -$1.26 foot Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Fire Department for review and recommendation. BID AWARDED - GASOLINE AND FUEL OIL The Board received the following recommendation from John Lentz, Department of Administration and Finance: "I recommend accepting the following gasoline bids: Regular Gasoline - Tank Wagon Delivery Renco Oil Company - Bid Price - $.4567/gal. Regular Gasoline - Truck Transport Delivery Smith Petroleum Company - Bid Price - $.3976/gal. Non-leaded Gasoline - Truck Transport Delivery Smith Petroleum Company - Bid Price - $.4206/gal. Diesel Fuel No. 2 - Tank Wagon Delivery Renco Oil Company - Bid Price - $.4247/gal. Fuel Oil #2 - Tank Wagon Delivery Renco Oil Company - Bid Price - $.3842/gal.