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HomeMy WebLinkAbout11/14/77 Board of Public Works MinutesREGULAR MEETING NOVEMBER 14, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, November 14, 1977 by President Patrick 11. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Mr. McMahon reported that he had reviewed the minutes of the regular meeting of November 7, 1977 and he made a motion that they be accepted as submitted. Mr. Mullen seconded the motion and it carried. Mr. McMahon also noted that he had reviewed the minutes of a special meeting held on November 9, 1977 to consider the request of St. Joseph County Veteran's Organizations to close Washington Street for the Veteran's Day Ceremonies on November 11. He made a motion that the minutes of the special meeting be approved as submitted. Mr. Brunner seconded the motion and it carried. AGENDA ITEMS ADDED The Board received a request from the Gates Chevrolet Company to hold a Tent Sale and the renewal of lease agreements with A.C.T.I.O.N., Inc. after the regular meeting agenda was prepared. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the items were added to the agenda. TENT SALE APPROVED - GATES CHEVROLET COMPANY James Outman of the Gates Chevrolet Company submitted a request to erect a tent at 403 Western Avenue for a Tent Sale to be held on Friday and Saturday, November 18 and 19. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request subject to the requirements of the Building Department, the Fire Department Inspection Bureau and the Bureau of Traffic and Lighting. OPENING OF BIDS - LEASE OF AUT0140BILE This was the date set for receiving bids for the lease of an automobile for the Bureau of Employment and Training. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found.to be sufficient. :The following bids were opened and publicly read: Medow Leasing, Inc. Bid was signed by Stanley A. Pollyea, South Bend, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - 1978 Dodge Aspen - $143.40 per month for one year, with mileage charge over 10,000 miles at 4 cents per mile. Option to extend lease for an additional year at the rate of $86.90 per month. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid was referred to the Bureau of Employment and Training for review and recommendation. HOUSE MOVE APPROVED - 316 W. MARION TO 809 W. COLFAX John DeLee, Building Commissioner, submitted to the Board the request of Thomas Nawrot to move a house from 316 W. Marion Street to 809 W. Colfax Avenue. Adjacent property owners have been notified of the move and copies of the notification letters were submitted, along with letters from the Utilities Companies involved. The following recommendation was received from the Bureau of Traffic and Lighting: REGULAR MEETING NOVEMBER 14, 1977 "In concurrence with Captain James Sweitzer of the Police Department Traffic Detail, the dates of November 20 or 27, 1977 are approved for a house move from 316 W. Marion Street to 809 W. Colfax Avenue. The date of November 19 is denied because of the Notre Dame -Air Force Home Game and the date of November 26 is denied because of the traditional shopping in the downtown area. Above approvals are subject to the mover obtaining a state highway permit. s/ Ralph Wadzinski m There were no property owners present to speak on the proposed house move._ Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the house move was approved, subject to the stipulations of the Bureau of Traffic and Lighting and to securing the necessary permits. BID,ADVERTISING APPROVED - CLOSED CIRCUIT T.V. FOR POLICE DEPARTMENT Chief Michael C. Borkowski, Police Department, submitted a request to the Board to advertise for bids for a closed circuit television system to be used in conjunction with existing equipment. Detailed specifications were attached. It was requested that bids be received on December 19, 1977. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request and directed the Clerk to advertise for bids. COPIER BID ACCEPTED - POLICE DEPARTMENT The Board received a review of the bids received for a copier for the Police Department and the recommendation of Chief Borkowski that the bid of the Xerox Corporation be accepted for a five-year period, beginning January, 1978, with the stipulation that the lease can be terminated by the City at any time, by giving the vendor ninety days notice. The acceptance calls for a first year payment of $10,297.86, with subsequent yearly payments of $7,980.26 for the term of the lease. Ron Schneider of I.B.M. was present and pointed out that an IBM Copier II has been installed at the Police Department for -ten months and the City has an accrued interest in the machine. It could be purchased for $21,855. Mr. McMahon asked if this information was contained in the bid of I.B.M. and Mr. Schneider said it was not because the bid called for a lease/purchase agreement. Mr. Mullen noted that the reason for the lease/purchase request is because there is a cash flow problem and he said he was not sure if approval of the Council was needed for a multi -year lease. Chief Terry said that was the reason for the inclusion of the ninety -day termination clause and said the lease would be terminated if money for the lease payment was not approved at any time. Mr. McMahon made a motion to accept the recommendation of Chief Borkowski to award the bid to the Xerox Corporation. Mr. Brunner seconded the motion and it carried. BID ADVERTISING APPROVED - REPAIR OF RETAINING WALLS AND CONSTRUCTION OF CANOE PORTAGE ON THE EAST BANK OF THE ST. JOSEPH RIVER John E. Leszczynski, Manager of the Bureau of Public Construction, advised the Board that plans and specifications have been prepared for the reconstruction of retaining walls and construction of a canoe portage on the east side of the St. Joseph River from the dam to the Colfax Bridge. It was noted that the walls have deteriorated extensively and that the Economic Development Administration has approved funds for the project. Mr. Leszczynski requested that the Board authorize advertising for bids for the project. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved and the Clerk was directed to advertise for bids, with sealed bids to be received on Friday, December 2, 1977. REGULAR MEETING NOVEMBER 14. 1977 FINAL CHANGE ORDER APPROVED -:,CURB IMPROVEMENTS, CONTRACT II The final change order for Contract II of Curb Improvements for 1977, for the improvements on Marion Street and Riverside Drive, was submitted to the Board. The Change Order reflects adjustments in quantities to as -built plans and decreases the contract by $544.25. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the change order was approved. PROJECT COMPLETION AFFIDAVIT APPROVED - CURB IMPROVEMENTS, CONTRACT II The Project Completion Affidavit for the contract with Rieth-Riley Construction Company for curb improvements on Marion Street and Riverside Drive was submitted to the Board. Final cost of the project was $17,749.15. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Project Completion Affidavit was approved, subject to the filing of the required Maintenance Bond. WAGE CLASSIFICATION ERRORS IN SALARY ORDINANCE CORRECTED Paula Auburn, Personnel Director, submitted to the Board a request from the Teamsters Union to correct various items in the salary ordinance regarding wage classifications for bargaining unit positions, along with her recommendation that the corrections be made. Ms. Auburn was present and noted that these are long-standing errors in the classifications which have been carried over in the salary ordinance and delineate bargaining unit jobs from non -bargaining unit jobs. She asked that the Change in the request for a Class A Heavy Meter Installer be deleted. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the wage classification changes, with the deletion of Class A Heavy Meter Installer. APPROVAL OF SUPPLEMENTAL AGREEMENTS WITH TEAMSTERS UNION Paula Auburn, Personnel Director, submitted to the Board a supple- mental agreement between the Wastewater Treatment Plant and the Teamsters Union. The agreement was bargained in May and June of 1977 and includes the wage rates included in the 1978 salary ordinance approved by the Council. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the supplemental agreement was approved. AMERICAN CANCER SOCIETY REQUEST FILED The Board received the request of the American Cancer Society to sell flowers on March 31 and April 1, 1978 at various locations. The organization has a permit from the Charitable Solicitations Commission. It was noted that the locations listed are generally located on private property and the Board has no jurisdiction over such activities. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the letter and directed the Clerk to advise the organization that approval of the Board is required for any activity on the public streets and sidewalks. The American Cancer Society must receive approval from each private property owner to conduct the activity on private property. REPORT - 1147 PRAIRIE Mr. McMahon reported that the Board is presently reviewing an application from Albert G. Mickelson to obtain a license for a scrap yard at 1147 Prairie Avenue. B/C Edward Szymkowiak of the Fire Department Inspection Bureau submitted a report indicating that the location could not be approved by his Bureau because of inadequate fire protection in the area. Mr. Brunner pointed out that if this license is granted, Mr. Mickelson will move his operations from Calvert Street and Phillipa Street, in primarily residential areas, to this location, which is in a heavy industrial area. The City encourages this move, providing that adequate fire protection can 395 REGULAR MEETING NOVEMBER 14. 1977 be afforded. Mr. McMahon made,a motion that the report from the Fire Department be filed and the Clerk be directed to notify Mr. Mickelson that he will have to satisfy the Fire Department`s requirements for adequate fire pttotec:tion in the area before action is taken on the"scrap yard license application. Mr. Brunner seconded the motion and it carried. CENTURY CENTER PAYMENT SUMMARIES PILED Patrick M. McMahon, Director of Public Works, filed with the Board Century Center payment summaries for July and August billings. Payments to date by the City total $5,885,821.94 and by the Building Authority, $3,793.370.94. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the summaries were filed. OPEN AIR STAND APPROVED - CHRISTMAS TREE STAND ON LOGAN STREET 11 Frank R. Perri submitted to the Board an application for an Open Air Stand on Logan Street, just north of the first alley north of Jefferson Street, for the sale of Christmas trees. The property is commercially zoned and the permission of the property owner was attached to the application. The stand will be in operation from November 24 through December 24. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was approved subject to securing the necessary vending license and inspection. OPEN AIR STAND APPROVED - HOT DOG STAND AT EDDY AND SOUTH BEND AVENUE David Matthews submitted to the Board an application for an Open Air Stand to be operated on the parking lot of the E & L Super Market at Eddy and South Bend Avenue. The property is zoned commercial and written permission of the property owner was attached along with the information that the stand could use the trash containers belonging to the Super Market. Mr. Matthews was present and advised the Board that the vehicle to be used is similar to the Pretzel Palace on River Bend Plaza, which he formerly owned. The Great American Hot Dog Stand has been operating in Mishawaka and will now be moved. Mr. McMahon made a motion that the application be approved, subject to securing the necessary vending license and inspection. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the installation of the following traffic control devices: A. Installation of one-way traffic north on Century Center Drive. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the installation was approved. B. Installation of Cross Walk on Madison Street, east of St. Peter Street, at the request of St. Joseph Hospital. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. C. Installation of Cross Walk on Cedar Street, west of St. Peter Street, at the request of St. Joseph Hospital. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. D. No Parking, south half of the west side of 600 N. St. Peter Street, at the request of St. Joseph Hospital. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the installation was approved. REGULAR MEETING NOVEMBER 14, 1977 E. Removal of No Parking, revised to No Parking This Side, North side of Bulla, from Portage to Anderson, at the site of anew bank branch office. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. F. Removal of Yield Sign on Indiana Avenue, at alley at Vernon Street. The alley is little used and barely passable. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the removal was approved. STREET LIGHT RECOMMENDATIONS APPROVED The Bureau of Traffic and Lighting recommended the following street light installations and removals: Install: Midblock 2300 Prast 7,000L MV $4.80/mo. 300 S. Walnut three 20,000L MV $6.28 x 3 20.46/mo. Walnut & Western Underpass Lighting 10 Fixtures 25,500L HPS 4.40 x 10 44.00/mo. Total Increase $69.26 Remove: 300 S. Walnut three 6,000L INC 4.72 x 3 $14.16 Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the installation was approved. APPROVAL OF CLAIMS Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 19749 through 20338 and recommended they be approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 19749 through 20338 and directed that checks for payment be issued. BOND APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a Contractor's Bond for the Ashland Petroleum Company had been submitted and was in proper form and executed by the contractor and the surety company. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the b and was approved. REPORT OF STREET DEPART14ENT CLEAN-UP CREW FOR OCTOBER FILED The report of the Street Department Clean-up Crew for the month of October was filed with the Board by Street Commissioner Joseph Gawrysiak and Foreman Ed Nowak. The report indicated 99 properties cleaned, 14 properties cleaned by owner, 13 environmental complaints investigated and 96 loads taken to the dump. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was filed. r REGULAR MEETING NOVEMBER 14, 1977 STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period November 7 through 10 was submitted to the Board. The report indicated forty-one outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. , LEASES WITH A.C.T.T.O.N., TNC. APPROVED Leases with A.C.T.I.O.N., Inc. for the use of Old Fire Station #7 at 803 N. Notre Dame Avenue and old Fire Station 10 at 1820 S. Michigan Street were prepared by Deputy City Attorney Terry A. Crone. The leases are similar to previous leases with the addition of a termination clause which the Board had requested. The leases are in the form of in -kind contributions in lieu of rent in the amount of $10,118 per year for Station 7 and $25,792 for Station 10. The lease period extends from November 1, 1977 through October 31, 1979. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the leases were approved. ACCEPTANCE OF DEED FROM BENDIX CORPORATION - RIGHT OF WAY FOR TURNING RADIUS IN CONJUNCTION WITH VACATION RESOLUTION NO. 3442 The Board had requested that the Bendix Corporation deed right-of-way, to the City to provide a turning radius at the end of an alley_ vacated by the Board under Vacation Resolution No. 3442. Robert Michaud, Midwestern Regional Counsel for the Bendix Corporation, submitted to the Board a Quitclaim Deed conveying to the City a parcel of land forty-two feet by five feet to provide the necessary turning radius. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the deed was accepted and will be recorded. There being no further business to come before the Board, upon ,motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at 10:30 p.m. ATTEST: t. Patricia DeClercq, Clerk