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HomeMy WebLinkAbout11/07/77 Board of Public Works MinutesREGULAR MEETING NOVEMBER 7, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, November 7, 1977 by President Patrick McMahon with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that the minutes of the October 31, 1977 meeting had been reviewed and he made a motion that they be accepted as submitted. Mr. Brunner seconded the motion and it carried. BUREAU OF SOLID WASTE SCHEDULE FOR NOVEMBER 11 ANNOUNCED The Bureau of Solid Waste submitted notification to the Board that regular pick-up would be made by the Bureau on Friday, November 11, 1977, Veteran's Day. Mr. McMahon made a motion that the notificiation be filed, seconded by Mr. Brunner and carried. BID ADVERTISING APPROVED - FIRE DEPARTMENT UNIFORMS AND UNIFORM EQUIPMENT Chief Oscar Van Wiele requested that the Board approve advertising for bids for uniforms and uniform equipment for new men on the Department. It is estimated the dollar amount of the bid will be between $3000 and $6000 and detailed specifications were included. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request to advertise and sealed bids will be received on November 21, 1977. BID ADVERTISING APPROVED - FIRE HOSE The Board received a request from Chief Oscar Van Wiele to advertise for bids for fire hose. Detailed specifications were attached. There was a discussion of the specifications written last year and a rebid changing the specifications to allow bidders to take exception to brand names specified by bidding their equivalent. The Board indicated they would like the specifications to follow the outline set last year. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request and sealed bids will be received on November 21, 1977. USE OF FIRE STATIONS FOR COLLECTION OF TOYS APPROVED Chief Oscar Van Wiele submitted to the Board the request of the Marine Corps League to use Fire Stations as collection points for the Toys for Tots Program. The Chief recommended approval of the request. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved. APPROVAL OF CONTRACT FOR GENERAL CONSTRUCTION - REMODELING OF LEGAL DEPARTMENT AND ACCEPTANCE OF BID ITEM FOR CARPETING Mr. McMahon noted that the Board had accepted the low bid of the Ziolkowski Construction Company for Item 1, General Construction for remodeling of the Legal Department Office, in the amount of $4,541.00. The Contract has been executed by the Ziolkowski Construction Company and has been submitted for approval, along with the Insurance Certificate and Performance and Payment Bonds. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved and the bonds filed. Mr. McMahon noted that -Mr: Brunner would now like to accept Item 2 of the bid, Carpeting, for which Ziolkowski Construction Company submitted the low bid of $1,290.00. Mr. McMahon made a motion that the Board accept the carpeting bid of Ziolkowski Construction Company, subject to available funding. Mr. Mullen seconded the motion and it carried. REGULAR MEETING NOVEMBER 7, 1977 PROJECT CHANGE ORDER APPROVED,-- JOHNSON STREET SEWER PROJECT The final Project Change Order for the Johnson Street Storm and Sanitary Sewer Project was submitted to the Board. The Contractor is H. DeWulf Mechanical Contractor, Inc. and the Change Order reflects adjustments of quantities to as -built plans. The Change Order decreases the contract by $7,936.79 and a detailed list of the items was attaeh2d. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Change Order was approved. PROJECT COMPLETION AFFIDAVIT APPROVED AND BONDS FILED - JOHNSON STREET SEWER PROJECT The Project Completion Affidavit for the Johnson Street Storm and Sanitary Sewer Project was submitted to the Board. The total amount of the contract was $221,554.91 and the Maintenance Agreement for the contract extends through October 4, 1980. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the Project Completion AFfidavit and filed the maintenance agreement. IMPROVEMENT RESOLUTION NO. 3450 AMENDED AND CONFIRMED AND BID ADVERTISING APPROVED The following letter was submitted to the Board: "Board of Public Works Gentlemen: October 31, 1977 We request that you reconsider your action of October 24, 1977 of rescinding Improvement Resolution No. 3450. Instead, we would request that you decide: 1. That the benefits did not equal or exceed the costs of the five (5) property owners who objected to the project; and 2. That without sewer service to the above five (5) properties, sewer service to the two (2) most remote properties is not practicable from this project; and 3. That for the properties of.James S. and Darlene Gutknecht, 1227 Berkshire Drive, South Bend and Richard A. and Sharon R. Finley, 5633 Abshire, South Bend, that the benefits do equal or exceed the assessments. If you should so decide then we believe it would be appropriate to confirm Improvement Resolution No.*3450 as amended and reduced in scope. . To illustrate the proposal, we have attached a preliminary plan sheet which depicts the more modest project. Finally, if all of the above comes to pass, we would further request that you approve the title sheet and advertise for bids November 11 and 18, 1977 with a bid opening of November 21, 1977. Very truly yours, s/ David A. Wells, P. E., Manager Bureau of Design and Administration REGULAR MEETING NOVEMBER 7, 1977 Mr. McMahon noted that the Board held.a,public hearing on the Improvement Resolution and a number of property owners remonstrated. More than fifty-one per cent of the property owners on the assessment roll voted against the project. Two of the property owners who voted for the project would now like a portion of the project to proceed to provide sewers for them. Mr. Wells advised the Board that the project can be reduced in size to serve these two property owners. The other property owner interested in the project is on the other side of the project area. Hickey Associates is building a house in that area and a private sewer will be constructed which can serve this property owner. Mr. Wells noted that the amended project area will include 150 feet of Abshire Drive and will serve Abshire and Berkshire Drive. Mr. McMahon made a motion that the Improvement Resolution be amended to reduce the scope of the project as outlined by Mr. Wells and recommended by the Bureau of Design and Administration. Mr, Mullen seconded the motion and it carried. Mr. McMahon made a motion that the Board file the preliminary plans and sign the title sheet approving the plans and authorize advertising for bids for construction. Mr. Mullen seconded the motion and it carried. CONTRACT APPROVED - KITCHEN EQUIPMENT FOR CENTURY CENTER The contract with Ruslander & Sons, Inc. for kitchen equipment for Century Center was submitted to the Board executed by officials of Ruslander. The Board has already taken action to accept the low bid of Ruslander in the amount of $175,554.00. Upon motion made by Mr. McMahon, seconded by. Mr. Brunner and carried, the Board approved the contract. FILING OF MAINTENANCE BOND - TRAFFIC SIGNAL AT BROADMOOR SHOPPING CENTER, IRELAND ROAD Mr. McMahon reported to the Board that the City had requested that Broadmoor Shopping Center install a traffic signal at their entrance on Ireland Road across from the signal presently serving Scottsdale Mall. The signal has not been installed as yet but there has been a rezoning of property and one of the requirements of that action was that a Maintenance Bond be filed with the Board -pending installation of the signal. The bond was submitted to the Board by the Oxford Development Corporation in the amount of $17,500. Mr. McMahon made a motion that the Maintenance Bond be accepted and filed. Mr. Brunner seconded the motion and it carried. PURCHASE AGREEMENT APPROVED - SALE OF 412 E. OHIO STREET Following all procedures required by Ordinance for the sale of city -owned real estate, a contract for the sale of the lot at 412 E. Ohio Street was prepared by Deputy City Attorney Terry A. Crone and submitted to Mr. & Mrs. Bennie Kirk. The agreement calls for a total purchase price for the lot of $572.00. The Kirks have now signed the contract and returned it to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved and the Legal Department was directed to prepare the deed. STREET LIGHT INSTALLATION APPROVED The Board received a recommendation from the Bureau of Traffic and Lighting for the installation of a traffic signal on Norwich Court at a total cost per month of $8.29. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. REGULAR MEETING NOVEMBER 7, 1977 TRAFFIC CONTROL DEVICES APPROVED.; Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended,;the installation of the following traffic control devices: A. Installation of a No Parking -Passenger Loading Zone, from 7:00 a.m. to 3:00 p.m., Monday through Friday, 1612 to 1614 Leer Street, the location of the Montessori School. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. B. Installation of a twelve -minute meter and removal of a one -hour meter at 300 W. Jefferson to provide for turnover of parking for a business establishment. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. RIVER BEND PLAZA REQUESTS APPROVED Mary Kay Huszar, Director of River Bend Plaza, requested that the Board approve use of the Plaza on the Robertson's Stage on November 19 from 9:30 a.m. to 10:30 a.m. for the arrival of Santa Claus and an entertainment program in conjunction with the Downtown Council. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was approved. CONCESSION STAND'ON RIVER BEND PLAZA APPROVED CONDITIONALLY Mary Kay Huszar submitted to the Board the request of Mr. & Mrs. Paul Colglazier to set up a concession trailer on River Bend Plaza for the sale of elephant ear pastries. An insurance certificate has been provided and they would like to locate.on the Plaza until May, 1978. Mr.:Mullen said the Board would like to have some indication of the plans for finishing the outside of the concession stand, noting that the Sugar Shack and the Pretzel Palace have finished exteriors of the type the Board would like to`have on the Plaza. It was suggested that the Colglazier's-submit additional photographs and plans for skirting or other exterior improvemefits to their trailer. Upon motion made by Mr. McMahon, seconded by Mr.�Brunner and carried the Board approved the application of Mr. & Mrs. Paul Colglazier to operate a concession trailer on River Bend Plaza, subject to receipt of additional information regarding the exterior finishing of the trailer and to securing the necessary vending license. BOND RELEASED - POWERS PLUMBING & HEATING COMPANY Ray S. Andrysiak advised the Board that the Surety Company which wrote the bond for Powers Plumbing & Heating Company has requested release of the bond. There are no outstanding permits against this company and Mr. Andrysiak recommended release of the bond. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board released the bond of Powers Plumbing & Heating Company, effective December 31, 1977. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 19372 through 19748 and recommended. approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 19372 through 19748 and directed that checks for payment be issued. 0U REGULAR MEETING NOVEMBER 7, 1977 STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period October 31 through November 4 was submitted. The report indicated twenty-eight outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. REPORT ON REQUEST FOR SALE OF 936 SORIN STREET ON CREDIT TERMS Deputy City Attorney Terry A. Crone reported to the Board that he had reviewed the request of Mr. & Mrs. Solomon Simmons, who submitted a bid for the purchase of a city -owned lot at 936 Sorin Street, to pay for the lot on credit. Mr. Crone said the ordinance would require a second advertising to offer the lot for sale on credit terms and he suggested that the Simmons might want to proceed with the purchase on a cash basis. The Board directed that the Clerk advise Mr. & Mrs. Simmons of the steps that would be required to offer the lot for sale on credit and determine whether or not they wish to purchase the lot for cash. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at 10:15 a.m. _ J trick McMa on as Br r ete Mullen ATTEST: Patricia DeClercq, Clerk