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HomeMy WebLinkAbout10/24/77 Board of Public Works Minutes37 REGULAR MEETING OCTOBER 24, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, October 24, 1977 by President Patrick McMahon with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Mr. Mullen reported that he had reviewed the minutes of the October 17, 1977 meeting of the Board and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. Mr. McMahon reported that a special meeting of the Board was held on October 18, 1977 for the purpose of awarding bids for tools and mechanical equipment and custodial and maintenance equipment for Century Center. He noted that the minutes of that special meeting had been reviewed and he made a motion that the minutes be approved as submitted. Mr. Mullen seconded the motion and it carried. OPENING OF BIDS - ROCK SALT This was the date set for receiving bids for rock salt for the Street Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: International Salt Company Clark s Summit, Pa. Bid - $17.60 a ton - $176,000 Diamond Crystal Salt Company St. Clair, Michigan Bid was signed by Donald Holman, non -collusion affidavit was in order and a certified check was submitted. Bid was signed by Chester Schlarb, non -collusion affidavit was in order. Mr. Crone noted that the bidder is located outside the State of Indiana and the Notice calls for a certified check for such bidders. A bid bond was submitted with the bid. He said the Board has the discretion to allow Diamond Crystal to substitute a certified check for the bid bond. Mr. McMahon made a motion that the bidder be contacted and advised that the bid can be considered if a certified check is submitted to the Board by Friday, October 28, 1977. Bid - $17.60 a ton - $176,000 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board referred the bids to the Bureau of Streets for review and recommendation. FILING OF PLANNING STUDY FOR DISCOVERY HALL Richard Welch, Director of Discovery Hall Museum, was present and submitted to the Board the Planning Study prepared by Joseph A. Wetzel Associates for Discovery Hall Museum under the contract with the City. The Board reviewed the study which provides for completion within sixteen months. Mr. Welch explained that a fund drive will be conducted to fund the project. It was suggested that the Planning Study be submitted to the Common Council, in caucus,, for their review. The Board complimented Mr. Welch for the report and the planning study. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed. 97) a' REGULAR MEETING OCTOBER 24, 1977 IMPROVEMENT RESOLUTION NO. 3450-.RESCINDED Mr. McMahon reported that the. public hearing held on Improvement Resolution No. 3450 for the construction of Crest Manor Sanitary Sewers was held on October 17, 1977 and action was tabled to contact three property owners not present to give their views. Based on last week's hearing, there were four property owners against the project, two in favor of the project and three not present. Mr. McMahon read a letter from Jack Hickey & Associates, owner of one of the affected lots, stating they favor the construction and a letter from Lloyd Cantwell, 5626 Abshire Drive, stating he was against the project. The tally now indicates five property owners against the project, three in favor of the project and one owner not responding. Mr. McMahon stated that the response of the property owners shows a majority are not in favor of the project. He made a motion that the two letters received today be filed. Mr. Brunner seconded the motion and it carried. Mr. McMahon made a motion to rescind Improvement Resolution No. 3450 and to direct the Clerk to notify the affected property owners that the Resolution was rescinded based upon the vote of the property owners and further action on this matter will only result if a majority of the property owners request it or if the Health Department determines there is a health problem in the area and directs that action be taken. Mr. Brunner seconded the motion and it carried. COUNTER-OFFER FOR SALE OF 235 N. STUDEBAKER STREET FILED Following all requirements of the ordinance for the sale of city - owned property, the Board submitted a purchase agreement to Mr. & Mrs. James Pope for the sale of the city -owned lot at 235 N. Studebaker Street at a total cost of $552. Mr. & Mrs. Pope now submit a counter-offer to the Board indicating that curb and sidewalk repairs must be made at this location and asking that the Board consider a price of $300 for the lot with the Pope's agreeing to make the necessary curb and sidewalk repairs. There was a discussion regarding the possible cost of such improvements. Mr. McMahon made a motion that the letter be filed and the Division of Engineering be requested to make a cost estimate of the needed curb and sidewalk repairs. The Board will review this estimate before taking action on the counter-offer. Mr. Brunner seconded the motion and it carried. STREET DEPARTMENT VEHICLES DECLARED SCRAP Joseph Gawrysiak, Street Commissioner, reported to the Board that the following Street Department Vehicles are no longer in usable condition and have little or no trade-in value. He requested that the vehicles be stripped of all usable parts and then scrapped. #81 1971 International 1 Ton Truck #11330114126505 #120 1971 International 3/4 Ton Tr. #113208H122652 #123 1970 International 2 Ton Flusher #410670H031550 #121 1970 International 2 Ton Flusher #410670H031508 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation and authorized Mr. Gawrysiak to strip and scrap the vehicles. CONTRACT FOR LIGHTING SYSTEM AT CENTURY CENTER TABLED A contract with Audio Services Company to provide lighting services at Century Center was submitted to the Board by Brian Hedman, Executive Director of Century Center. The contract covers the period through December 31, 1977 and is in the amount of $4,266.75. Mr. McMahon noted that Deputy City Attorney Edward Mikesell had reviewed the contract with Mr. Hedman. Mr. Mullen pointed out that this contract REGULAR MEETING OCTOBER 24, 1977 does not include any rental service for equipment during the contract period. Those items would be billed separately and that raises the question of whether or not rental services would raise the price of the contract beyond $5,000, requiring bidding. Mr. Brunner suggested that the contract be reviewed by the Legal Department. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was referred to the Legal Department for review and recommendation. The Board then discussed the matter of whether or not such contracts should be entered into by the Century Center Board of Managers instead of this Board. Mr. McMahon said the contract was brought before this Board because the funds are under the direct control of the City Controller. Mr. Brunner said the statute is clear that the Board of Managers has the right to contract but the matter needs some clarification and he recommended that the matter be reviewed by the Legal Department and a recommendation made. WORK STUDY AGREEMENT WITH IUSB APPROVED Peter H. Mullen, City.Controller, submitted to the Board a Work - Study Agreement with Indiana University at South Bend. The agreement provides for the City to pay twenty per cent, or approximately $14.00 a week, for the wages of one employee who will be working at Century Center as Assistant Volunteer Coordinator. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the agreement was approved and will be submitted to Indiana University for signature. CONDITIONAL AWARD MADE - CENTURY CENTER PARKING LOT IMPROVEMENTS John E. Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board a tabulation of bids received for the Century Center Parking Lot and Improvements. He noted that an error was made in the extension of unit prices on the bid of Rieth-Riley Construction Company and correction of this error makes them the low bidder at $194,871.54. Deputy City Attorney Terry A. Crone submitted his written opinion that unit prices govern in a bid situation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the opinion was filed. Mr. McMahon reported that the E.D.A. office in Chicago has reviewed the bid documents and has approved the award, subject to approval of the funding. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted the bid and approved the contract with Rieth-Riley Construction Company for the Century Center Parking Lot Improvements at a total cost of $194,871.54, subject to approval of the funding by the Common Council. The Clerk was directed to notify Mr. Leszczynski to issue a Notice to Proceed to the contractor on Tuesday, October 25, 1977 if funding is approved by the Common Council. APPROVAL OF CONTRACT - WESTERN AVENUE VIADUCT LIGHTING The Board had awarded the bid for the Western Avenue Viaduct Lighting project to the Arrow Electric Company for $5,654.20 subject to approval of Conrail. A letter of approval has now been received from Conrail. The letter had been reviewed by the Legal Department and approval is recommended. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the acceptance letter from Conrail and the contract with Arrow Electric Company for the Western Avenue Viaduct Lighting project. The Performance Bond for the project was filed. REGULAR MEETING OCTOBER 24, 1977 STREET LIGHT RECOMMENDATIONS.APPROVED; Joseph J. Pluta, Assistant Manager of the Bureau of Traffic and Lighting, submitted the following recommendation for street lighting to the Board: INSTALLATIONS: TYPE COST/MO. Hoffman Court 7,0001, MV 4.80 Westwood Lane 7,000L MV 4.80 200 W. Oakside 7,000L MV 4.80 Prinz Court 7,0001, MV 4.80 Edison & Rosemary 7,0001, MV 4.80 1200 Humboldt 7,0001, MV 4.80 Crosby, midway between Eisenhower and Benedict 7,000L MV 4.80 Lawndale, by L.W.W. 7,000L MV 4.80 Colfax, midway between Spruce and Elm 7,0001, MV 4.80 Garway Common 7,0001, MV 8.29 Harrow Dr. at Riding Mall 7,0001, MV 8.29 Hampshire Dr. at Harrow Ct.7,0001, MV 8.29 Hampshire Dr. at Sutton P1.7,0001, MV 8.29 Gotham Dr. at Hampshire Dr.7,000L MV 8.29 Gotham Dr. at Norwich Ct. 7,000L MV 8.29 Linden & Brookfield 20,000L MV 6.82 Total Increase 108.05 REMOVALS: Croyden Court 7,0001, MV 8.29 Linden & Brookfield 7,000L MV 4.80 Edison & Rosemary Lane 4,000L INC 4.00 Total Decrease 17.09 Total Net Increase 90.96/mo. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. TRAFFIC CONTROL DEVICES APPROVED The Bureau of Traffic and Lighting recommended the following traffic control devices: A. Remove No Parking Restriction on O'Brien, from Elwood to Hamilton, per petition of residents. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation. B. Install "15 Minute Parking-6 AM to 6 PM" at 608 W. Calvert Street, to allow for turnover of parking for a small business. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. C. Install "No Parking" on 20th Street, an additional 64' north and south of Vine Street, on the East Side of the street to increase sight distance. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. REGULAR MEETING OCTOBER 24, 1977 D. Install "No Parking This Side" on south side of Vine Street for two -block area between 20th and Ironwood because of the narrow width of pavement at the entrance to the IUSB parking lot. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. BOND APPROVED - JOHN ARMSTEAD Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a Contractor's Bond for John Armstead was properly executed and submitted and could be approved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was approved. INDIANA CABLEVISION BOND RELEASED The Surety Company which furnished the bond for Indiana Cablevision Company requested that the bond be released by the Board. Ray S. Andrysiak, Bureau of Engineering, reported that he had reviewed the bond and it could be released. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was released. CLAIMS APPROVED Michael L. Vance, Chief Deputy City Controller, submitted to the Board Claim Docket Numbers 18226 through 18694 and recommended approval. Mr. McMahon made a motion that the Board approve Claim Docket Numbers 18226 through 18694 and that checks for payment be issued. Mr. Mullen seconded the motion and it carried. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period October 17 through 21 was received. The report indicated 126 outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. LETTER RE: TRAFFIC PROBLEM ON BENDIX DRIVE AND VOORDE DRIVE The Board received a letter from Leonard Tucker_: calling attention to a traffic problem on Bendix Drive at Voorde Drive. Mr. Tucker asked that consideration be given to installation of a traffic signal at this corner and cited traffic delays and accidents, including a recent accident where a car driven by his daughter was demolished. He called attention to possible sight problems occurring in the Weyer- haeuser Company parking lot. Mr. McMahon said, as a statement of policy from the Department of Public Works, signals are not installed for the purpose of slowing traffic down. He made a motion that the Bureau of Traffic and Lighting look into the situation at the Weyer- haeuser Company lot to determine whether there is a sight problem at the intersection and that John DeLee, Building Commissioner, be asked to investigate any sight problem caused by shrubbery in the area. The Police Department Traffic Bureau will be asked to look into enforcement procedures in this area. There being made by Mr. adjourned a no further McMahc t 10 : 3( ATTEST: Patricia DeClercq, ______ business to come before the Board, upon motion 1 �I