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HomeMy WebLinkAbout10/17/77 Board of Public Works MinutesREGULAR MEETING OCTOBER 17, 1977 1 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, October 17, 1977 by President Patrick McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that he had reviewed the minutes of the October 10, 1977 meeting of the Board and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. OPENING OF BIDS - CENTURY CENTER PARKING LOT This was the date set for receiving bids for construction of the Parking Lot at Century Center. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Rieth Riley Construction Company Bid was signed by Richard Ruhlman, non -collusion affidavit was in order and a 5% bid bond was submitted. Bid - $206,971.54 Walsh & Kelly, Inc. Bid was signed by Thomas Walsh, non -collusion affidavit was in order and a 5`/o bid bond was submitted. Bid - $220,963.90 Arco Engineering Construction Bid - $196,862.73 Bid was signed by William Reiff, non -collusion affidavit was in order and a 5% bid bond was submitted. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - TOOLS AND EQUIPMENT FOR CENTURY CENTER This was the date set for receiving bids for Tools and Equipment for Century Center. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened: National Mill Supply Company Deputy City Attorney Terry Crone reviewed the bid and advised the Board that no bid bond or certified check was submitted in accordance with the Notice to Bidders. The Board directed that they be contacted and informed that if they submit a bid bond by 9:30 a.m. on Tuesday, October 18, 1977, their bid can be considered. If no bid bond or certified check is submitted by the time stipulated the bid will be rejected as being non -responsive to the published Notice to Bidders. South Bend Supply Company Bid was signed by A. F. Verduin, non -collusion affidavit was in order and a certified check was submitted. Mr. McMahon noted that they bid a number of items listed in the specifications but did not bid every item. Bid - $4,963.48 Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried the bids were referred to Brian Hedman, Executive Director of Century Center for review and a recommendation for possible award at a special meeting of.the Board scheduled for Tuesday, October 18, 1977 at 9:30 a.m. 3 REGULAR MEETING OCTOBER L7_;_ ' 1977 OPENING OF BIDS - LEASE WITH OPTION TO PURCHASE CUSTODIAL/MAINTENANCE EQUIPMENT FOR CENTURY CENTER This was the date set for receiving bids for a lease with option to purchase Custodial/Maintenance Equipment for Century Center. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read. Mr. McMahon noted that the bid request,( included many items such as sweepers, scrubbers, floor polishers and attachments and the Board had requested that the bidder indicate a total bid amount, the interest rate and the monthly payment rate for a thirty-six month period. Femco, Inc. Bid was signed by George Nicholos, South Bend, Indiana non -collusion affidavit was in order and a certified check was submitted. Total Bid - $8,911.46 Interest Rate - 12% Monthly Payment - $336.66 Materials Handling Equipment Co. Bid was signed by Robert South Bend, Indiana Martindale, non -collusion affidavit was in order and a certified check was submitted. Mr. McMahon noted that the bid was for only two of the items listed in the specifications. Bid - $7,564.00 Interest Rate - 7.5% Monthly Payment - $235.32 Simon Brothers, Inc. Bid was signed by David Piser, South Bend, Indiana non -collusion affidavit was in order and a 5% bid bond was submitted. A letter attached to the bid indicated that Simon Brothers was not. in a position to lease equipment but offered to supply the equipment deferring payments until 1978, with three payments to be made,.one in March, a second in April and a final payment in May of 1978, with no interest or carrying charges. Total Bid - $4,694.20 No Interest Rate Payment March 1, 1978 - $1,564.75 April 1', 1978 - $1,564.75 May 1, 1978 - $1,564.70 Industrial Sanitation, Inc Fort Wayne, Indiana Total Bid - $9,732.42 Interest Rate - 11% Monthly Payment - $318.64 Kay Equipment & Supply Co. South Bend, Indiana Bid was signed by Jack W. Calkins, non -collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Steven M. Katz, non -collusion affidavit was in order and a 5% bid bond was submitted. Total Bid - $11,841 Bulk Purchase Discount $10,721 Interest Rate - 7.5% 7.5% Monthly Payment - $368.37 $333.53 4. 6 REGULAR MEETING OCTOBER 17, 1977 Voluntary Alternate Bid frbmn Kay Equipment Company Total Bid - $9,449.35 Interest Rate - 7.5% Monthly Payment - $293.97 Mr. McMahon noted that there are many differences in the equipment bid and the Board will review both quality and price. The award will be made based on the best combination of these factors. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to Brian Hedman ,Executive Director of Century Center, for review and for a recommendation for possible award at a special meeting of the Board scheduled for Tuesday, October 18, 1977 at 9:30 a.m. PUBLIC HEARING ON REVENUE SHARING APPROPRIATION FOR GASOLINE This was the date set for a public hearing on AN ORDINANCE APPROPRIATING $75,000 FROM THE FEDERAL ASSISTANCE GRANT, COMMONLY KNOWN AS GENERAL REVENUE SHARING, FOR THE PURCHASE OF.GASOLINE AND DIESEL FUEL, TO BE ADMINISTERED THROUGH THE DEPARTMENT OF ADMINISTRATION AND FINANCE. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. McMahon noted that the ordinance has been filed with the Common Council and is for additional funds for gasoline and diesel fuel for the balance of 1977. He reported that, in accordance with guidelines formulated for such appropriations, information about this public hearing has been forwarded to the following senior citizen groups, with the request that the information be posted for the information of members: Foster Grandparents, Hansel Neighborhood Service Center, Harvest House Centers, Howard Park Senior Citizens' Center, R.E.A.L. Services, Retired Senior Volunteer Program and Senior Citizens' Group of LaSalle Park. There was no one present who wished to speak on the ordinance and no written comments were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the information was filed and will be transmitted, along with the minutes of this meeting, for the Common Council hearing on the appropriation ordinance. PUBLIC HEARING - IMPROVEMENT RESOLUTION NO. 3450-CREST MANOR SEWERS This being the date set, hearing was held on Improvement Resolution No. 3450 for the construction of local sanitary sewers on Berkshire, Abshire and Raleigh Drives in Crest Manor. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. McMahon noted that this is the public hearing on the improvement and all affected property owners were notified of the hearing. He.stated that this hearing was initiated by the Board of Public Works and not by property owners. This is the last section of Crest Manor where sewer construction has not been offered to the property owners at the current policy whereby the City pays 50% of the cost of construction and the property owners pay 50%. This has been the policy followed by the City for the past several years but. there is no guarantee that this funding can be continued. It was determined that the Board would prepare preliminary plans and a preliminary assessment roll showing the amount to be assessed against each property and the project would be offered to the property owners. The purpose of this public hearing is to answer any questions and to allow the property owners to make their views known. If 51% of the property owners are not in favor of the project, the Board will not proceed. Mrs. Victor Jagmin, 5644 Raleigh Drive, told the Board that when this area was annexed to the City, Lloyd Taylor told the residents that the taxes collected from the area would be put aside to use for the area. She said only one family needs the sewer and they have a swimming pool. She pointed out that area REGULAR MEETING OCTOBER 17, 1977 property owners pay a high property tax and should not have to pay for the luxury of one resident. She then asked if Councilman Taylor was present. Mr. McMahon said he was not. She asked the Board what happened to the tax money collected in the Crest Manor area and why the owners should have to pay for the sewer construction. She said their taxes should pay for that. She said this area does not receive other City services, such as snow removal and leaf pick-up. Mr. McMahon stated that other City services were not a consideration at this hearing and any complaints should be called to the attention of the proper Department. This hearing concerns only the proposal to construct sanitary sewers. Mr. Capps, 5624 Raleigh Drive, told the Board that he had a septic system installed at his own expense and he felt it was a burden to the property owners to be hooked up to this system. He said there is only one person who wants this sewer. He said he did not think this was the right thing for the City to do. Mrs. Jagmin asked how the Board determined the footage to be assessed and noted that her assessment was one of the largest on the list. Mr, McMahon pointed out that State law determines how the assessment is to be made for such improvements and it is based on square footage of the property. He noted that, if the project is approved, the Board will advertise for bids and award a contract. If the finalconstruction cost is less than the estimate, each assessment will be lowered accordingly. If the final figure is higher than the estimate, the City will have to absorb ithe additional cost. A property owner's assessment cannot be higher than the figure listed on the prelimary assessment roll on file with the Board. Mr. Finley, 5633 Abshire Drive, asked if the assessment must be paid in cash immediately. David A. Wells, Manager of the Bureau of Design and Administration, responded that the property owner will be notified by the County Treasurer's Office of the total amount of the assessment and can then pay the amount due in full or, by signing a waiver, can elect to pay the amount in five yearly installments, billed with the property tax statements at a six per cent interest rate. Mr. Fogarty, 1219 Berkshire Drive, asked if.the property owners will be billed for sewage charges if the sewers are constructed . Mr. McMahon said if the sewers are constructed, the residents will be billed the minimum sewage charge per month. Victor Jagmin, 5644 Raleigh Drive, said that area residents did not want to be annexed and went to many meetings with City officials to state their views. The City annexed the area over the protests of the property owners. He said the City should have approached the people about sewers before they put in their own systems. He said he paid $1500 to put in a dry well because a family has put in a swimming pool and his property is below theirs. Mr. McMahon then called for any further comments from property owners present. He said he could call the names of the property owners listed on the Assessment Roll and ask the owners to vote for or against the sewer project. The following response was noted: Mengel, 5616 Raleigh Drive Not Present Capps, 5624 Raleigh Drive No Kirwan, 5638 Raleigh Drive No agmin, 5644 Raleigh Drive No Fogarty, 1219 Berkshire Drive No Gutknecht, 1227 Berkshire Drive Yes Finley, 5633 Abshire Drive Yes Cantwell, 2625 Abshire Drive Not Present Jack Hickey & Associates Not Present The vote tally indicated two "yes", four "no" and three "not present" The Clerk was directed to contact those property owners not present to ask them to make their views regarding the sewer construction known to the Board, in writing, by Monday, October 24, 1977 at which time the Board will determine the wishes of the majority of the property owners involved. Mr. McMahon made a motion to table action on the Improvement Resolution until Monday, October 24, 1977 at the regular meeting of the Board. Mr. Brunner seconded the motion and it carried. 11 REGULAR MEETING OCTOBER 17, 1977 TAXI DRIVER'S PERMIT OF RALPH ALVAREZ SUSPENDED FOR T140 WEEKS The public hearing on consideration of the revocation of the taxi driver's permit of Ralph A. Alvarez was held on October 3, 1977 and was continued to allow the Legal Department to request the current status of Mr. Alvarez' Indiana driver's license. Mr. Alvarez was requested to attend this meeting and he was present. Mr. Brunner advised the Board that James Masters of the Legal Department Staff would make a presentation regarding Mr. Alvarez' driving record and then a recommendation would be made with respect to disposition of this matter. Mr. Masters summarized this matter for the Board. He stated that the Municipal Code, Section 15.54 provides that the Board may revoke or suspend a taxi driver's permit for any driver who fails to comply with all provisions of the Cade and any suspension may be up to a period of thirty days. This section of the Code also provides for the public hearing. Mr. Alvarez was notified by certified mail, return receipt requested, on September 19, 1977 that the Board would conduct a hearing on consideration of the revocation of his taxi driver's permit on Monday, September 26, 1977 at 9:30 a.m. Mr. Alvarez was present on September 26. That hearing was continued until October 3. Mr. Alvarez was present on October 3 and the hearing was held. The Board received certification from the Commissioner of Motor Vehicles, dated July 14, 1977, indicating that Mr. Alvarez' license was suspended. The Legal Department requested an updated report from the Commissioner of Motor Vehicles and the matter was tabled until today. Mr. Alvarez was notified by certified mail, return receipt requested, that the matter would be heard today. Mr. Alvarez was present. Mr. Masters advised the Board that a Certification from the Commissioner of Motor Vehicles, dated October 4, 1977, indicated that the status of the license was "Clear". He pointed out that a letter from Captain Edward Friend, Internal Affairs Officer of the South Bend Police Department, filed with the Board of Public Safety,indicated that Mr. Alvarez was issued two traffic citations on June 23, 1977. One was for driving with defective equipment, having no left headlight, and one was for driving with an expired driver's license. A subsequent check indicated that Mr. Alvarez' license was, in fact, suspended from May 27 through July 14, 1977. The certification of the Commissioner of Motor Vehicles indicates that prior to September 29, 1977, Mr. Alvarez' license was suspended. Mr. Masters said, in summary, it appears that Mr. Alvarez was driving a taxi cab with a suspended operator's permit and this constitutes a violation of the Municipal Code, Section 15-55. Mr. Brunner then told Mr. Alvarez that the allegation is that on June 23 he was driving a motor vehicle without a valid driver's license. Mr. Alvarez said he was issued two tickets by the Police Department during the time they were trying to get a raise and, since that time, the Police Department and the Board have been harassing him. He said if the Board thinks the recommendation is correct, they should do what they feel is justified. Mr. Brunner said the record before the Board is from the State Commissioner of Motor Vehicles and he did not think Mr. Alvarez felt that Bureau was harassing him. Mr. Brunner said he would move that Mr. Alvarez'taxi driver's permit be suspended for two weeks, beginning today. Mr. McMahon seconded the motion and it carried, with Mr. McMahon and Mr. Mullen voting "Aye" and Mr. Brunner abstaining. Mr. Alvarez asked the reason for Mr. Brunner's abstention and Mr. Brunner responded that he would take no part in the vote tally on the matter. Mr. Brunner asked Mr. Alvarez which cab company employed him and Mr. Alvarez said he drove for the Indiana Cab Company. Mr. Mullen said it was his opinion that insurance coverage is terminated when a license is suspended and said Mr. Alvarez should check the current status of his insurance liability coverage. Mr. Alvarez said he wanted the record to show that the Board has suspended his taxi license for two weeks because the date this incident occurred his driver's license was suspended. o o REGULAR MEETING OCTOBER 17, 1977 POLICY FOR FUTURE CONSTRUCTION.=OF LIFT STATIONS APPROVED ORDER FOR PRELIMINARY PLANS FOR MIAMI ROAD SEWER PROJECT APPROVED Mr. Robert Burke, 6211 Miami Road, was present and requested that the Board review the possibility of construction of a sanitary sewer on Miami Road. He noted that his septic system is thirty years old and is rusting out. Repairs would run from $1200 to $1500. Mr. Burke said he has been advised that the Board is presently reviewing the matter of funding for the lift station that would be required and he asked the Board to make a decision on that matter as it relates to any proposed sewer construction on Miami Road. Mr. McMahon said the Board has under study the recommendation of the Bureau of Design and Administration that the City pay 100% of the cost of a lift station when it is required. Mr. McMahon asked David A. Wells, Manager of the Bureau of Design and Administration, the estimated cost for such a lift station in the Miami Road area. Mr. Wells estimated the cost at $15,000. Mr. Mullen asked Mr. Wells if this lift station could service more than one person, Mr. Wells said the lift station could serve all the residents in that particular area and could also include the Gilmer Park area. Mr. McMahon said he would suggest that the City pay 100% of the cost for the required lift station, identifying it as being analogous to a trunk sewer installation. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried the Board agreed to provide 100% of the funding for the proposed lift station and directed the Division of Engineering to prepare the preliminary plans, cost estimate and preliminary assessment roll for the construction of sanitary sewers on Miami Road. REQUEST TO OPEN CAMDEN STREET AT WESTERN AVENUE UNDER ADVISEMENT Rev. Rawleigh Ragland, Pastor of the New Salem Baptist Church, 141 S. Camden Street, was present as were several members of his congregation. Rev. Ragland submitted to the Board petitions signed by residents of Camden Street and members of the church requesting that Camden Street be opened at Western Avenue. He said it is inconvenient for members of the church to have to go around the block to get to the church. He said the church should have the same consideration as a business place and most of the business places are on streets which were not closed at Western Avenue. Mr. McMahon noted that the streets in this area were closed as part of the R-57 Redevelopment Project, LaSalle Park. He asked Ray S. Andrysiak, Bureau of Engineering, to respond to the request. Mr. Andrysiak said the R57 project was started in 1971 and it was agreed by the City, HUD Officials and the Redevelopment Department that the area would be redesigned as if it were a new subdivision. In such subdivisions, like Kensington Farms, cul-de-sacs are constructed so that all streets do not empty onto a major thorough- fare like Western Avenue. He noted that there is only one entrance to all the streets in the Kensington Farms Subdivision. It was felt that this was in the best interests of the residents, and particularly the number of children in the area. These cul-de-sacs are also in the area where the City is presently constructing some off-street parking facilities. Rev. Ragland said he felt it was necessary to make this request and pointed out that the streets south of Western Avenue are all open. Mr. McMahon noted that the R57 project is all north of Western Avenue. He asked Rev. Ragland if the church was in its present location at the time the street was closed. Rev. Ragland said it was but the pulpit was empty at that time. Mr. Mullen asked Rev. Ragland if the request was being made to provide parking or because the street closing caused an inconvenience. Rev. Ragland said for both reasons. Mr. Brunner asked the general character of Camden Street and Rev. Ragland said it is residential. He said the church is located at the corner of Jefferson and Camden. Mr. Brunner asked if the residents of Camden Street want the street opened and Rev. Ragland said they do and some of them have signed the petition he submitted. Mr. McMahon recommended that the matter be taken under advisement for review. A resident pointed out that the church has a $180,000 investment in their building and that opening the street would help in making funeral arrangements and in the flow of traffic. Rev. Ragland was asked 1 REGULAR MEETING OCTOBER 17, 1977 if children play in the area where the street is closed. He said that LaSalle Park is available for the children so they do not need to play in the street. Mr, McMahon made a motion that the request be referred to the Bureau of Traffic and Lighting, the Police Department, Fire Department and Redevelopment Department for review and a written recommendation to the Board for consideration at the meeting on October 31, 1977. Mr. Mullen seconded the motion and it carried. ACCEPTANCE OF 1948 STUDEBAKER FROM MISS CLARA HUSTON Richard Welch, Director of Discovery Hall Museum, was present as was Miss Clara Huston, 1207 Prospect Drive, Mishawaka, Indiana. Miss Huston presented to the Board the title to a 1948 Studebaker which she is donating to Discovery Hall for their collection. Mr. Welch noted that he was very happy to acquire this car as the collection does not have a post-war, Loewy -designed car. Mr. McMahon read an official proclamation from Mayor Peter J. Nemeth expressing appreciation to Miss Huston for her gift. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board accepted the title to the 1948 Studebaker with appreciation. TRANSFER OF READER -PRINTER FROM BOARD OF WORKS INVENTORY TO DISCOVERY HALL Mr. McMahon noted that a Microfilm Reader -Printer has been on the Board of Public Works inventory for some years and is not used. Discovery Hall has the need for such equipment and Richard Welch has requested that the Reader -Printer be transferred to them. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the transfer of the Microfilm Reader -Printer from the Board of Public Works inventory to Discovery Hall, with the understanding that the Board can use the equipment if needed. APPROVAL OF SUPPLEMENTAL AGREEMENTS BET14EEN THE CITY OF SOUTH BEND AND THE TEAMSTERS UNION, LOCAL 364 Paula Auburn, Personnel Director, submitted to the Board supplemental agreements to the master contract with the Teamsters Union for items collectively bargained and agreed upon by the City and the union. The Master Contract is in effect until April 30, 1979. The agreements cover wage increases, changes in shift differentials, a life insurance increase and an increase in benefits paid for time off work. Ms. Auburn indicated there would be one additional supplemental agreement submitted to the Board for the Wastewater Treatment Plant. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the supplemental agreements were approved for the Bureau of Streets, Bureau of Vehicle Maintenance, Bureau of Water, Bureau of Cemeteries, Bureau of Building and Maintenance, Bureau of Solid Waste, Bureau of Traffic and Lighting, Bureau of Sanitation, as well as the amendment covering shift differential and insurance increases. APPROVAL OF LEASE AGREEMENT - MEDOW LEASING, INC. AND BUREAU OF EMPLOYMENT AND TRAINING Elroy Kelzenberg, Director of Employment and Training, submitted to the Board a proposed lease agreement with Medow Leasing, Inc. for the lease of one Dodge Aspen for $143.40 per month for twelve months, with an option to extend the lease for an additional twelve months. Mr. Kelzenberg advised the Board that the lease agreement has been reviewed by Deputy City Attorney Terry A. Crone. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the lease agreement was approved. REGULAR MEETING OCTOBER 17, 1977 SUBGRANT AGREEMENTS APPROVED:-'CHAMBER.OF COMMERCE AND INDIANA VOCATIONAL TECHNICAL COLLEGE Elroy Kelzenberg, Director of Employment and Training, submitted to the Board Subgrant Agreements with the Chamber of Commerce and Indiana Vocational Technical College. The agreements have been reviewed by Deputy City Attorney Charles Leone. The agreement with Ivy Tech is in the amount of $260,899 and will provide client services for 200 individuals. The agreement with the Chamber of Commerce is in the amount of $119,000 and is to provide reimbursement for private sector employees' on-the-job training. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the subgrant agreements. BID ADVERTISING APPROVED POLICE DEPARTMENT COPIER The request of Chief Michael Borkowski to advertise for bids for a copier for the Police Department Record Room was reviewed by the City Controller and is now ready for action by the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, theBoard approved the request to advertise for `bids for copier for. -the Police Department, in accordance, with specifications provided. Sealed bids will be received on October 31, 1977. REPORT ON PETITION OF SOUTH BEND CLINIC TO VACATE NORTH -SOUTH ALLEY The Division of Engineering reported to the Board that the petition of the South Bend Clinic to vacate the first north -south alley east of Frances Street, from the south right-of-way line of East LaSalle Avenue south to the vacated east -west alley, has been reviewed. They have no objection to the proposed vacation, subject to existing utility easements and to compliance with the Fire Department's request for an additional Siamese connection at the South Bend Clinic's main building to be completed for fire protection on the Eddy Street side. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board filed the report noting the requirement of the Fire Department, and referred the petition to the Area Plan Commission for their review and recommnendation. FILING OF QUARTERLY REPORT - INDIANA CABLEVISION COMPANY The quarterly report of Indiana Cablevision Company covering correction of signal leakage was submitted to the Board. The cover letter received with the report indicated that the Company anticipates all such leakage will be corrected by January 1, 1978. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board filed the report. PORTION OF REMODELING LEGAL DEPARTMENT OFFICE BID ATLdARDED Thomas J. Brunner, Jr., City Attorney, reported to the Board that he had reviewed the bids received for the remodeling of the Legal Department offices. He recommended that the Board accept the low bid of the Ziolkowski Construction Company for Item 1, General Construction, in the amount of $4,541.00 and that no award be made on Item 2, Carpeting, at this time. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the recommendation to award Item I, General Construction, for the Legal Department Remodeling to the Ziolkowski Construction Company on their low bid of $4,541.00 and to make no award on Item 2 at this time. REGULAR MEETING OCTOBER 17, 1977 PERFORMANCE BOND FILED - KRUEGER ING.., CENTURY CENTER ITEMS Krueger, Inc., successful bidder for stacking chairs, tables and dollies for Century Center, submitted 100% performance bonds and labor and material payments bonds covering the bid and requested the return of their certified check. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board filed the bonds and directed that the certified check be returned. TRAFFIC CONTROL DEVICES APPROVED The Bureau of Traffic and Lighting recommended to the Board the following traffic control installations: A. Installation of .15 minute parking, 6 A.M. to 6 P.M., 74' on west side of 700 block North Brookfield, 110' on east side of 700 block North Brookfield, both areas immediately north of Rupel Street. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the installation was approved. B. Installation, of 30 MPH'Speed Lincolnway West and Fassnacht made by Mr. McMahon, seconded installation was approved. Limit on Johnson Street, between four signs. Upon motion by Mr. Mullen and.carried, the FILING OF FIELD EXAMINER'S REPORT COUNTY AUDITOR'S OFFICE The Board received the Field Examiner's Report of their review of the County Auditor's Office and the County -City Building. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was filed. DATE FOR WALK FOR WORLD HUNGER.CHANGED The Notre Dame -St. Mary's Coalition for a Walk for World Hunger had scheduled a Walk for October 16 but advised the Board they were unable to coordinate all arrangements for that date. They have requested that the Board approve a change of date to April 2, 1977. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board gave tentative approval, subject to approval of the route by the Bureau of Traffic and Lighting and the Police Department Traffic Detail. APPROVAL OF CLAIMS Michael L. Vance, Chief Deputy City Controller, submitted to the Board Claim Docket Numbers 17909 through 18225 and recommended that they be approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the claims and directed that checks for payment be issued. REOUEST FOR ENFORCEMENT OF PARKING VIOLATIONS ON MAIN STREET The Board discussed the problem of traffic congestion occurring on the east side of South Main Street, between Wayne and Western Avenue, when cars are parked in violation of the "No Parking" restrictions posted for 6 a.m. to 9 a.m. and 3 p.m. to 6 p.m., Monday through Friday. Mr. Mullen made a motion that the Police Department be asked to have the Traffic Detail issue tickets to all violators of the parking ban for a two week period and that the Board be advised at the end of that time the number of tickets issued. When that report has been received, further action will be considered. Mr. McMahon seconded the motion and it carried. cJl REGULAR MEETING OCTOBER 17, 1977 PROJECT COMPLETION REPORT APPROVED - WHITE WATER WAY The Project Completion Report for the construction of White Water Way was submitted to the Board by the Division of Engineering. Total cost of the project was $208,000. Upon motion made by. Mr. McMahon, seconded by Mr. Mullen and carried, the Completion Report was approved by the Board. STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period of 10/10/77 through 10/14/77 was submitted to the Board. The report indicated ninety outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at 11:30 a.m. atrick M. McMahon ATTEST: Patricia DeClercq, Clerk 11