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HomeMy WebLinkAbout09/26/77 Board of Public Works Minutes337 REGULAR MEETING SEPTEMBER 26. 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, September 26, 1977 by President Patrick M. McMahon, with Mr. McMahon and Mr. Brunner present and Mr. Mullen absent. Deputy City Attorney Terry A. Crone was in attendance. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that the minutes of the September 19 meeting had been reviewed and he made a motion that they be approved as submitted. Mr. Brunner seconded the motion and it carried. PUBLIC HEARING ON REVOCATION OF TAXI CAB LICENSE OF RALPH A. ALVAREZ CONTINUED UNTIL OCTOBER 3 This was the date set for a public hearing on consideration of the revocation of the taxi cab license of Ralph A. Alvarez. Mr. Alvarez was present. Deputy City Attorney Terry A. Crone advised the Board that he was consulted, in his capacity as a private attorney, by Mr. Alvarez so he would not participate in any way in these proceedings. Mr. Brunner noted that as City Attorney and a member of the Board of Public Works he has a prosecutorial role. Any Deputy City Attorney handling this matter would be doing so at his direction. Therefore, Mr. Brunner said he would not vote on this matter. He advised Mr. Alvarez that when this meeting was scheduled, it was anticipated that Mr. Mullen would be present and the Board would have a quorum to proceed. Mr. Mullen is not present and the Board does not have a majority to vote on this matter. Mr. Brunner said he recognized that Mr. Alvarez was present and ready to present his case but he felt the matter should be continued for one week until the full Board is present and Mr. Mullen can participate. Mr. Alvarez agreed to come to the meeting next Monday. He then asked the Board whether he could continue to drive his cab until then. Mr. Brunner noted that Mr. Alvarez would have to make his own judgment as to whether he has the right to drive his cab, based on the status of his driver's license, since the Board cannot take official action. HEARING ON ASSESSMENT ROLL - VACATION RESOLUTION NO. 3445 CONFIRMED This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3445, for the vacation of a portion of Colfax Street, from the west right-of-way line of Adams Street to the east right-of-way line of the north -south alley west of Adams, a distance of 100.25 feet. Also, the north -south alley between College Street and Adams Street from the north right-of-way line of Liston Street north to the south right-of-way line of Orange Street, a distance of 395.37 feet. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. There were no remonstrators present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Roll, showing $0.00 net damages and $0.00 net benefits was approved and said resolution is in all things ratified and confirmed and said proceedings closed. HEARING ON ASSESSMENT ROLL - VACATION RESOLUTION NO. 3446 CONFIRMED This being the date set, hearing was held on the Assessment Roll with respect to Vacation Resolution No. 3446, for the vacation of a portion of Maplewood Street, beginning at the south right-of-way line of Progress Drive and the east right-of-way line of Maplewood Street, south 345 feet to the southwest corner of Lot 27 in Post Place Addition; thence west 50 feet; thence north 345 feet; thence east 50 feet to the place of beginning. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No remonstrators were present and no written remonstrances were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Roll, showing $0.00 net benefits and $0.00 net damages, was approved and said resolution is in all things ratified and confirmed and said proceedings closed. BID AWARDED - PORTABLE STAGES FOR CENTURY CENTER AND LETTER VERIFYING FUNDING FOR BIDS AWARDED FILED At the Board's request, the St. Joseph. County Hotel -Motel Tax Board of Managers submitted a letter confirming the funding for kitchen equipment, chairs, chair dollies, tables, table dollies, dance floor and stages for Century Center. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the letter was ordered filed. The Board of Managers submitted to the Board a recommendation that the bid of Sico Company for portable staging for Century Center be accepted, utilizing their alternate bid and reducing the quantities in Items 1A, 1B and 2A from 28 to 24 and reducing the quantity in Item 9A from 10 to 8. Total amount of the bid award is $41,309.78. It was explained that the bid acceptance covers sets of risers in varying sizes to be used as stages, head tables, etc. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation to award the bid for portable staging. CONTRACT APPROVED - CREST MANOR SEWERS The contract with Marion Hamilton & Son, Inc. for the Crest Manor Sewer Project, in accordance with the bid awarded last Monday, was submitted to the Board along with a bid tabulation and the Performance and Labor and Materials Payment Bonds. Mr. Brunner commented that this was the bid opened and awarded last Monday and asked Mr. McMahon the reason for that action. Mr. McMahon explained that the award was made to expedite the construction and the contractor is ready to start. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved and the Performance and Labor and Materials Payment Bonds were filed. REQUEST FILED - INTERSECTION SOLICITATION BY AMERICAN CANCER SOCIETY The American Cancer Society submitted a request to solicit funds on Saturday, October 8 at the intersections of Eddy and Angela, Ironwood and Mishawaka, Edison and Ironwood, Northside and Sample and Ironwood and Pleasant. Mr. Stark, Director, indicated that the Society has a permit from the Charitable Solicitations Commission and will abide by the guidelines for such fund solicitations as adopted by the Board on August 15, 1977. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Detail for review and recommendation. REQUEST FOR TEMPORARY TRAILER AT 1622 MISHAWAKA AVENUE APPROVED The Board received a request from Minit Print to allow a temporary trailer to be placed at 1622 Mishawaka Avenue to be used as an office while repairs are made to a fire -damaged structure. The temporary permit is requested for a period of two months. Upon motion.made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the temporary office for a period of two months. REQUEST FOR TEMPORARY OFFICE AT 3301 LINCOLNWAY WEST APPROVED Thrifty Rent-A-Car owner William Hindsley requested permission from the Board to place a trailer on his property at 3301 Lincolnway West while his business operation is expanded. He anticipates the need for the temporary permit to be from six to nine months. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the temporary office for a period of six months. REGULAR MEETING SEPTEMBER 26. 1977 SIGNING OF TITLE SHEET AND BID AUTHORIZATION - REMODELING OF LEGAL DEPARTMENT OFFICES David A. Wells, Manager of the Bureau of Design and Administration, submitted the title sheet for the remodeling of the 14th floor Legal Department offices to the Board and requested that the Board sign the title sheet approving the plans and authorize advertising for bids for the project, with bids to be received on October 10, 1977. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the title sheet and authorized the advertising for bids. BID AWARDED - PROSPECT STREET SANITARY SEWER PROJECT David A. Wells, Manager of the Bureau of Design and Administration, submitted a tabulation of bids received on September 19 for the Prospect Street Sanitary Sewers. He noted that the apparent low bidder at the time of bid opening, Taylor Construction Company, made - an error in extension of a unit price. Correction of this error made their bid $35,108.00. Therefore, the low bidder on the project is Marion Hamilton & Son, Inc. at 17,223.40. This is a Barrett Law project and the engineer's estimate used to establish assessments was $15,333.12. Mr. Wells recommended that, because of the time of the year and the end of the Street Department paving season, the City absorb the additional cost and award a contract to Marion Hamilton. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid of Marion Hamilton & Son, Inc. of $17,223.40 for the construction of the Prospect Street sanitary sewers was accepted. PROJECT COMPLETION AFFIDAVIT AND LETTER OF CREDIT FILED IRELAND WOODS, SECTION ONE The Project Completion Affidavit for Ireland Woods, Section One was submitted to the Board by John Leszczynski, Manager of the Bureau of Public Construction. A Maintenance Bond in the amount of $12,000, with the maintenance agreement effective until September 26, 1980, was submitted along with an Irrevocable Letter of Credit from the First Bank & Trust Company, in the amount of $48,745.00. The improvement consists of construction of sewers, curbs, sidewalk and asphalt pavement. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Project Completion Affidavit was approved and the Maintenance Bond and Letter of Credit were filed. PURCHASE AGREEMENT APPROVED - SALE OF 923 E. BOWMAN A purchase agreement for the sale of a city -owned lot at 923 E. Bowman for a total price of $750.00 was prepared by the Legal Department and submitted to Donald and Helen Kintner, prospective purchasers. The agreement has been signed by the Kintners and is now submitted to the Board for approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the purchase agreement and directed the Legal Department to prepare a deed to the property for final closing. REPORT FILED - ATTENDANCE AT PERSONNEL SEMINAR John Kasprzak, Personnel Department, filed with the Board a report of his attendance at a Personnel Seminar conducted in South Bend on August 18, 1977 by Dun -Donnelley Seminars. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed and made available for inspection. 340 REGULAR MEETING SEPTEMBER 26, 1977 TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recommendations for installation of traffic control devices: A. Removal of Stop Sign, S.W. corner on Jefferson at Chicago. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. B. Installation of No Parking, North side of 600 W. South Street, from Taylor to a point 180' West of Taylor. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. C. Installation of Two -Hour Parking Zone, 6 a.m. to 6 p.m. at 112 W. Navarre. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. Mr. Kovas of the South Bend Tribune called to the attention of the Board the fact that cars park on the parkway area, between the curb and sidewalk, in this half -block on Navarre on the south side of the street. The Board directed that this matter be referred to Captain Sweitzer of the Police Department Traffic Bureau for investigation. D. One Hour Parking Zone, 6 a.m. to 9 p.m, on the east side of Liberty Street, from Sample north to the alley adjacent to 2821 W. Sample Street. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. E. Remove one hour parking zone 6 a.m. to 6 p.m. and revise to No Parking, North side of Sample Street, from Liberty, east across 2821 W. Sample to its east property line. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. F. Temporary No Left Turn, on Michigan at North Shore Drive, where bridge repairs are being made. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. APPROVAL OF CLAIMS Michael L. Vance, Deputy City Controller, submitted to the Board claim docket numbers 16613 through 17054 and recommended their approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved claim docket numbers 16613 through 17054 and directed that checks for payment be issued. BOND APPROVED - CHIZUM PLUMBING, INC. Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a bond submitted by Chizum Plumbing, Inc. had been reviewed and was in proper form. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was approved. REGULAR MEETING SEPTEMBER 26, 1977 STREET LIGHT OUTAGE REPORT The Street Light Outage Report for the period September 19 through 23 was submitted to the Board. The report indicated seventy-three outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:10 a.m.