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HomeMy WebLinkAbout09/19/77 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 19, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, September 19, 1977 by President Patrick M. McMahon with Mr. McMahon and Mr. Brunner present. Deputy City Attorney Terry A. Crone was also present. Mr. Mullen was absent. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that he had reviewed the minutes.of the September 12 meeting and he made a motion that they be approved as submitted. Mr. McMahon seconded the motion and it carried. NOTICE OF SPECIAL MEETING Mr. McMahon announced that there would be a special meeting of the Board held on Friday, September 23, 1977 at 9:00 a.m. for the purpose of considering a recommendation from the Hotel. -Motel Tax Board of Managers to award bids for various Century Center items. OPENING OF BIDS - CREST MANOR SEWERS This was the date set for receiving bids for the construction of the Crest Manor Sanitary Sewers, Sections One and Two. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: H. DeWulf Mechanical Contractor Bid was signed by Henry DeWulf, Mishawaka, Indiana non -collusion affidavit was in order and a 5% bid bond was submitted. Bid - $43,550.00 Dye Plumbing & Heating, Inc. LaPorte, Indiana Bid - $44,540.00 Taylor Construction Company North Liberty, Indiana Bid - $29,998.90 Marion Hamilton & Son, Inc. South Bend, Indiana Bid - $25 , 049 .50 Bid was signed by Charles T. Dye, non -collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Danny E. Taylor, non -collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Marion Hamilton, non -collusion affidavit was in order and a 5% bid bond was submitted. Mr. McMahon made a motion that the bids be referred to the Division of Engineering for immediate review and tabulation with a report to be made before the meeting adjourns. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS - PROSPECT STREET SANITARY SEWERS This was the date set for receiving bids for the construction of the Prospect Street Sanitary Sewers. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: .l 1 REGULAR MEETING SEPTEMBER 19, 1977 Marion Hamilton & Son, Inc. South Bend, Indiana Bid - $17,223.40 Tavlor Construction Comnan North Liberty, Indiana Bid - $11.708.00 H. DeWulf Mechanical Contractor Mishawaka, Indiana Bid - $21,510.00 Dye Plumbing & Heating, Inc. LaPorte, Indiana Bid - $19,558.00 Bid.was signed by Marion Hamilton, non -collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Danny E. Taylor, non -collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Henry DeWulf, non -collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Charles T. Dye, non -collusion affidavit was in order and a 5% bid bond was submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Design and Administration. REPORT ON TEMPORARY OFFICE AT 307 W. CALVERT STREET Deputy City Attorney Terry A. Crone advised the Board that the extension granted Albert G. Mickelson for location of a temporary. office at 307 W. Calvert Street expired on September 9, 1977 and Mr. Mickelson has not completed a permanent structure at that location. The temporary office is still on the lot. Mr. Crone noted that Mr. Mickelson has had other extensions of time on this temporary office and said he would pursue the matter by filing suit for a temporary.restraining order if the Board desired. Upon motion made by Mr. Brunner, seconded by Mr. McMahon and carried, the Board referred the matter of the temporary office at 307 W. Calvert Street to Mr. Crone and authorized him to file suit for a temporary restraining order. PARK DEPARTMENT POLICY ON PARK USE FILED The Board had requested clarification from the Park Board regarding the policy for handling requests for use of park property, particularly the parks in the downtown near Century Center. James Seitz, Park Superintendent, advised the Board that the Board of Park Commissioners has adopted a policy that any group or individual wishing to use park property must receive permission from the Board of Park Commissioners, since state law gives the Park Board complete control over city -owned parks and the Park Board is also responsible for the property. The letter noted that Plaza and Island Parks have not been conveyed to the Park Board so their use does not come under the jurisdiction of the Park Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the letter was ordered filed. CONTRACTS SIGNED - EXTENSION OF STREETS, AIRPORT INDUSTRIAL PARK The contracts for Extension.of Streets in the Airport Industrial Park, in accordance with the bids awarded last week, were submitted to the Board along with the performance bonds and labor and materials payment bonds. The contract with Arco Engineering Company for Phase III, Contract 2 in the amount of $243,463.88 was approved upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried and the bonds were ordered filed. The contract with Arco Engineering Company for Phase IV, Division E in the amount of $198,729.10 was approved, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried and the bonds were ordered filed. 3 REGULAR MEETING SEPTEMBER 19, 1977 CONTRACT SIGNED - CURB REPLACEMENT, CONTRACT II The Contract with Rieth Riley Construction Company for Curb Replacement, Contract II for the reconstruction of curbs on Riverside Drive and on Marion Street, in accordance with the bid awarded by the Board, was submitted to the Board along with the performance bond and the Labor and materials payment bond. Total amount of the contract is $18,293.50. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the contract and filed the bonds. CONTRACT SIGNED - WESTERN AVENUE OFF-STREET PARKING PROJECT The Contract with Walsh and Kelly, Inc. for the Western Avenue Off - Street Parking Project, in accordance with the bid awarded by the Board, was submitted to the Board, along with the performance bond and the labor and materials payment bond. Total amount of the contract is $41,693.15. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the contract and filed the bonds. FINAL CHANGE ORDER APPROVED - TOPICS M6000(16) SIGNALIZATION The final change order in Topics M6000(16) was submitted to the Board. This is a joint city and state project and involves signalization of sixteen intersections. The change order reflects an increase in the contract of $1,552.71 and reflects adjustments of quantities to as -built plans. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the change order was approved. PROJECT COMPLETION AFFIDAVIT AND MAINTENANCE BOND APPROVED - HECKAMAN'S REPLAT, DORWOOD DRIVE EXTENSION The Project Completion Affidavit for Heckaman's Replat of Part of Ridgewood Addition, Section B, Dorwood Drive Extension, was submitted to the Board. The improvements consist of storm and sanitary sewers, concrete street, curbs and sidewalk. A maintenance bond in -the amount of $3,375.00 was submitted with the Affidavit and the maintenance agreement extends until September 15, 1980. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the Project Completion Affidavit and filed the maintenance bond. APPROVAL OF CONTRACT - SEATING FOR CENTURY CENTER The contract with Irwin Seating Company for seating for Century Center, in accordance with the bid awarded, was submitted to the Board, along with the performance bond and labor and materials payment bond. The contract is in the amount of $49,886.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the contract and filed the bonds. TENT APPROVED - 1901 BENDIX DRIVE The Board received a request from Simon Brothers, 1901 Bendix Drive, to erect a tent on their parking lot from September 23 through 25 in conjunction with their 80th Annual Food Show. John DeLee, Building Commissioner, and Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reviewed the request and have no objection to the tent subject to all requirements of the Building Department and the Fire Inspection Bureau. A Certificate of Fireproofing for the tent was submitted with the request. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved, subject to all requirements of the Building Department and Fire Inspection Bureau. 333 REGULAR MEETING SEPTEMBER 19, 1977 PARKING ON NORTH BENDIX DRIVE APPROVED,-,SIMON BROTHERS The Bureau of Traffic and Lighting reported to the Board that the request of Simon Brothers to permit parking on Bendix Drive on Saturday and Sunday, September 24 and 25 from'10:O Va.m to 6:00 p.m. had been reviewed. Mr. Wadzinski indicated there was no objection to the parking on the west side of Bendix Drive for a distance as deemed necessary by the Traffic Sergeant on those days. In no case, will parking be permitted within 500' of the runway approach to the Michiana Regional Airport. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. EXTENSION OF TEMPORARY PERMIT FOR MOBILE HOME APPROVED The Board had granted a ten -week permit to Mr. & Mrs. Leon Milcherska to locate a mobile home on their lot at 2608 S. Michigan Street while making repairs to their fire -damaged home. The temporary permit expired on August 24, 1977. Mrs. Milcherska has requested that the Board extend the permit until October 1 at which time she anticipates all repairs.will be completed and: the mobile home removed. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the extension to October 1 was approved. CENTURY CENTER PAYMENT SUMMARIES FILED Patrick M. McMahon, Director of Public Works, submitted to the Board payment summaries for Century Center billin s for April, May and June. He noted that these summaries reflect �5,442,216.26 in payments to date, with $1,280,281.26 remaining in the contracts. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the payment summaries. CLAIMS APPROVED Michael L. Vance, Deputy City Controller, submitted to the Board Claim Docket Numbers 16279 through 16612 and recommended their approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the claims and directed that checks for payment be issued. REPORT - STREET DEPARTMENT ENVIRONMENTAL CREW The report of the Street Department Environmental Crew for the month of August was submitted to the Board by Joseph Garwysiak, Street Commissioner, and Edward Nowak, Foreman. The report indicated twenty-three properties cleaned, fifteen environmental complaints serviced and ninety-nine loads taken to the dump. Upon motion made by Mr. McMahon, secondedbyMr. Brunner and carried, the report was placed on file. CERTIFICATE OF INSURANCE FILED - MORSE ELECTRIC COMPANY The Morse Electric Company submitted to the Board a Certificate of Insurance covering their operations in the City of South Bend. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the certificate was filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period September 12 was submitted to the Board. The Upon motion made by Mr. McMahon, the report was ordered filed. report indicated forty-one seconded by Mr. Brunner an through 16 outages. d carried, 034 REGULAR MEETING SEPTEMBER 19. 1977 BID AWARDED - CREST MANOR SANITARY SEWER PROJECT The Division of Engineering reported to the Board that a bid tabulation was prepared of bids received this morning for the construction of the Crest Manor Sanitary Sewers. The bids were in order and the Engineering Department recommended acceptance of the low bidder, Marion Hamilton & Son, Inc., at a total bid price of $25,049.50. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted the bid of Marion Hamilton & Son, Inc. of $25,049.50 for the sewer construction and directed that a Notice to Proceed 'be issued to the contractor, subject to the filing of the necessary bonds. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:10 a.m. ATTEST: Patricia DeC ercq, Cler 1