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HomeMy WebLinkAbout09/12/77 Board of Public Works Minutes62dV REGULAR MEETING SEPTEMBER 12, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, September 12, 1977 by President Patrick McMahon with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. McMahon reported that he had reviewed the minutes of the September 6 meeting of the Board and he made a motion that they be approved as submitted. Mr. Brunner seconded the motion and it carried. REQUEST TO SET UP TABLE ON RIVER BEND PLAZA APPROVED Miss Barbara Schankerman submitted a petition signed by downtown merchants opposing the demolition of buildings for any proposed mall construction and a request to set up a table on River Bend Plaza at Jefferson and Michigan, just south of Jefferson, to seek signatures supporting this petition. Permission was requested for September 12 through October 7. Upon motion made by Mr. McMahon, seconded by.Mr. Brunner and carried, the request was approved. CENTURY CENTER SCULPTURE COMMITTEE ENDORSED Andrew Nickle and Peggy Carberry were present. Mr. Nickle advised the Board that a group of people have agreed to serve as a committee to select a piece of sculpture to be placed on the cement block in the river at the Century Center site. The six members of the committee are Peggy Carberry, Richard Rosenthal, James Peacock, Fred Baer, Carolyn Hurwich and Ray Larson. They would like authorization from the Board of Public Works to select and place the sculpture. Mr. Nickle explained that there would be no City funds used. The Committee will conduct a fund-raiser and will also apply for a grant from the National Endowment for the Arts for partial funding. They expect this to be a piece of major significance, costing from $50,00 to $100,000 and anticipate they will be consulting with the Century Center architect before selection is made. Mr. McMahon pointed out that permission would be required from the Department of Natural Resources since this item would be located in the hoodway. Mr. Brunner asked Mr. Nickle whether the Civic Center Board of Managers and the Art Center feel this would be an appropriate place for the sculpture. Mr. Nickle said they did and plans are being considered to light the sculpture at night. Mrs. Carberry noted that the grant application stipulates very definitive specifications for any request and the group would be sure that any sculpture selected meets those specifications. Mr. McMahon made a motion that the Board send a letter of endorsement to the Sculpture Selection Committee and that a similar letter be sent to the Department of Natural Resources requesting an endorsement from them. Mr. Mullen seconded the motion and it carried. . MOTION TO ADD AGENDA ITEMS APPROVED Mr. McMahon noted that the Board has received two requests to add items to the posted agenda: (1) a letter from the Park Avenue Neighborhood Association and (2) Clay Utilities agreements and leases: Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried the Board approved the addition to the agenda of Items 15 and 16 as noted above. RECOMMENDATION TO AWARD BID - POLICE DEPARTMENT RADIO EQUIPMENT The Board received a recommendation from Chief Borkowski that, following a review of the bids received for radio equipment, the low bid of the Meade Electric Company be accepted, in the amount of $13,405.00. The:..recommendation noted that John V. Hunt, Director of Communications concurs in the bid award. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board awarded the bid to the Meade Electric Company, in the amount of $13,405.00, subject to approval of the funding. REGULAR MEETING SEPTEMBER 12, 1977 0 BID AWARDED - CURB IMPROVEMENTS, CONTRACT II The Board received a report from John E. Leszczynski, Manager of the Bureau of Public Construction, that the only bid received for the Curb Improvements, Contract II from Rieth-Riley Construction Company, Inc. had been reviewed and he recommended it be accepted. The Bid is in the amount of $18,293.50 and covers curb replacement on Marion Street, from Main Street to the first alley east, and on Riverside Drive, from Lafayette to Michigan. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board accepted the recommendation to award the bid to Rieth Riley Construction Company for a total bid price of $18,293.50. BID AWARDED - EXTENSION OF STREETS, AIRPORT INDUSTRIAL PARK John E. Leszczynski, Manager of the Bureau of Public Construction, submitted a report to the Board indicating that the Department of Engineering reviewed the bids submitted for Airport Industrial Park, Phase III, Contract II, and Phase IV, Division E, and recommends that both contracts be awarded to Arco Engineering Construction Company, the low bidder, at a combined bid price of $222, 192.98. Howard Bessiere of the Industrial Foundation was present and advised the Board that the bids were delivered to the HUD Chicago Office. on Friday and verbal approval was received, although the written confirmation has not been received as yet. Mr. Mullen inquired about the funding for the project and Mr. Bessier noted the funding would come 50% from the Economic Development Administration and 50% from the Industrial Foundation. There are no city funds involved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried the Board awarded the bid to Arco Engineering Construction Company at a combined bid price of $222,192.98, subject to approval of the funding. BID ADVERTISING APPROVED - SALT AND LIQUID CALCIUM CHLORIDE John E. Baumgartner, Assistant Street Commissioner, submitted a request to advertise for bids for salt and liquid calcium chloride for snow and ice control for the Bureau of Streets and requested that bids be received on October 3, 1977. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the bid advertising, with sealed bids to be received on October 3. Mr. Mullen asked that a cost estimate be prepared showing the difference in price between using salt and a mixture of salt and sand. Mr. McMahon will prepare the estimate. REQUEST TO ALLOW PARKING ON BENDIX DRIVE FILED The Board received a request from Simon Brothers to allow parking on North Bend.ix Drive on Saturday, September 24 and Sunday, September 25 in conjunction with an "80th Anniversary Show". Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and referred to the Bureau of Traffic and Lighting and the Police Department Traffic Detail for review and recommendation. FILING OF PETITION TO VACATE ALLEY - MR. & MRS. ANTHONY BOROS Anthony and Gizella Boros file their petition to vacate the east -west alley running west from Carlisle Street to the north -south alley between Calvert and Delaware Street. Petitioners state the alley is not a through alley in this location and they would like it vacated to use as a private drive. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the petition was filed and referred to the Bureau of Design and Administration for preliminary review and a utility check. 028 REGULAR MEETING SEPTEMBER 12, 1977 TRAFFIC CONTROL DEVICE APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended that the Board approve a thirty -minute parking limit, from 6:00 a.m. to 6:00 p.m., at 1410 E. Calvert Street, to provide turnover of parking for a business establishment. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation. SIGNING OF TITLE SHEET - CREST MANOR SEWERS The title sheet approving the plans for the Crest Manor sewers,, authorized under Improvement Resolution No. 3449, was submitted to the Board by the Bureau of Design and Administration. Mr. McMahon noted this was a Barrett Law project and the public hearing was held last Monday and bid advertising approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board signed the title sheet approving the plans. SIGNING OF TITLE SHEET AND BID ADVERTISING APPROVED - PROSPECT STREET SEWERS The title sheet approving the plans for the Prospect Drive sewers, authorized under Improvement Resolution No. 3447 was submitted to the Board along with a request to advertise for bids for the project. Mr. McMahon noted that this was a Barrett Law project and the public hearing was held on August 8. The first legal advertisement for bids was placed on Friday, September 9 so that bids could be received on September 19. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board signed the title sheet approving the plans and authorized the advertising for bids, with sealed bids to be received on Monday, September 19, 1977. CLAIMS APPROVED Michael L. Vance, City Auditor, submitted to Numbers 15745 through 16278 and recommended made by Mr. McMahon, seconded by Mr. Mullen approved Claim Docket Numbers 15745 through checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED the Board Claim Docket approval. Upon motion and carried, the Board 16278 and directed that The Street Light Outage Report for the period September 6 through 9 was received. The report indicated fourteen outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed. REQUEST FOR CURBS AND SIDEWALK WIDENING ON RIVERSIDE DRIVE FILED The Park Avenue Neighborhood Association submitted a letter to the Board requesting that consideration be given to construction of curbs and widening of the sidewalk on Riverside Drive at the Leeper Park Hill. The letter indicated that layers of pavement laid down and no curb have created a dangerous situation. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the letter was filed and refered to the Division of Engineering for review and recommendation. LJ 329 REGULAR MEETING I SEPTEMBER 12, 1977 APPROVAL OF AMENDMENT AND LEASES - CLAY UTILITIES Robert M. Parker, Deputy City Attorney, submitted to the Board the Fifth Amendment to the Clay Utilities Agreement with the City providing for the lease -purchase of Clay Utilities by the City of South Bend and lease agreements for waterworks facilities and sewage disposal facilities. Mr. Parker requested that the Board of Public Works sign the amendment and agreements which will then be submitted to the Board of Waterworks Commissioners and the Board of Wastewater Commissioners for approval and submittal to the Common Council. Mr. Brunner asked why the agreements were being submitted to the Board when they have not been signed by Homer Fitterling for Clay Utilities. Mr. Parer explained that this is an ongoing offer and when the leases have been signed by the Boards and approved by the Council and the Mayor, a corporate resolution will be prepared authorizing Mr. Fitterling Is signature on the documents. Mr. McMahon asked whether previous lease agreement should be dealt with by the Board. Mr. Parker said the Board should take action to clear any previous agreements and noted that the Common Council has already taken action to clear the previous agreements from their records. Mr. Brunner moved that any previously signed lease documents regarding the respective Boards and Clay Utilities, Inc. be stricken from the record of the respective Boards, including the Board of Public Works and that they be supplanted by the two lease agreements to be executed by the Board this morning.. Mr. McMahon seconded the motion and it carried. Mr. Brunner made a motion that the forms of lease with Clay Utilities, Inc. and the Board of Waterworks Commissioners and the Board of Wastewater Commissioners, presented to the Board of Public Works by Robert Parker, be executed by the Board of Public Works. Mr. McMahon seconded the motion and it carried. Mr. Parker noted a typographical error in the sewer lease on Page 11, Paragraph 13, reference is made to water furnished and it should be amended to "sewage treated". It will be amended by the Common Council. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, Mr. McMahon made a motion to approve the lease with the proposed amendment to be passed by the Council. Mr. Brunner seconded the motion and it carried. There being made by Mr. adjourned at no further business to come before the Board, upon motion McMahon, seconded by Mr. Brunner and carried, the meeting ln•15 a_m_ Peter H. Mullen ATTEST: Patricia DeClercq, Clerk