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HomeMy WebLinkAbout09/06/77 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 6, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, September 6, 1977 by President Patrick McMahon, with Mr. McMahon and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. Mr. McMahon noted that Mr. Brunner was in court this morning and Mr. Mullen will have to leave the meeting at 9:50 a.m. to attend a bond opening at the Park Department. Therefore, any agenda items not covered when Mr. Mullen leaves will be tabled until this afternoon. REVIEW OF MINUTES Mr. Mullen reported that he had reviewed the minutes of the regular meeting on August 29, 1977 and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. Mr. McMahon reported that he had reviewed the minutes of a special meeting held on August 31, 1977 to consider three items; the awarding of a bid for Kitchen Equipment for Century Center, the approval of the use of the Colfax Parking Garage by United Way and approval of an Open Air Stand. Mr. McMahon made a motion that the minutes of the special meeting be approved as submitted. Mr. Mullen seconded the motion and it carried. OPENING OF BIDS - EXTENSION OF STREETS IN AIRPORT INDUSTRIAL PARK This was the date set for receiving bids for the Extension of Streets in the Airport Industrial Park. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Walsh & Kelly, Inc. Bid was signed by Thomas 0. Walsh, South Bend, Indiana non -collusion affidavit was in order and a 10a bid bond was submitted. Bid - $227,690.78 Arco Engineering Construction Co. Bid was signed by William 0. Mishawaka, Indiana Zirkle, non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - $222,192.98 O'Neal Trucking Company Bid was signed by Julius O'Neal, Jr., South Bend, Indiana non -collusion affidavit was in order and a 5% bid bond was submitted. Bid - $271,056.23 Rieth Riley Construction Co. Bid was signed by Chester Skwarcan, non -collusion affidavit was in order and a 5% bid bond was submitted. Bid - $224,758.35 Mr. McMahon reported to the Board that the Industrial Foundation has filed documentation of the funding for the project which has been established at 50% from the Economic Development Association and 50% from the Industrial Foundation. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Industrial Foundation for review and recommendation. REGULAR MEETING SEPTEMBER 6, 1977 OPENING OF BIDS - POLICE DEPARTMENT RADIO EQUIPMENT This was the date set for receiving bids for .radio equipment for the Police Department. The Clerk tendered proofs of publication oflnotice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Motorola Communications Bid was signed by Rick Riviere, South Bend, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - 6 Portable Radios - 6 mobile console - 1 charger Meade Electric Co., Inc. Bid - 6 portable radios 28 chargers 1 console charger $7,152.00 1,440.00 180.00 $8,772.00 Bid was signed non -collusion and a 10 % bid $6,390.00 $6,272.00 743.00 by Robert Magnetti, affidavit was in order bond was submitted. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Police Department and Director of Communications for review and recommendation. PUBLIC HEARING - IMPROVEMENT RESOLUTION NO. 3449, 1977 This being the date set, hearing was held on Improvement Resolution No. 3449 for the construction of local sanitary sewers in Crest Manor Subdivision, Sections One and Two. Mr. McMahon noted that this was the public hearing on the improvement, to be constructed under Barrett Law if the Board proceeds, and all property owners affected were notified of the hearing. The petition was initiated by property owners and the Engineering Department prepared preliminary plans and an assessment roll. He read the amounts listed on the assessment roll for each property. Mr. McMahon then advised the proper.ty:owners present that if fifty-one per cent of the owners are in favor of the project, the Board will proceed but if fifty-one per cent are opposed to the project, it will not be constructed. He pointed out that the figure listed on the assessment roll might be lowered after construction bids are received but, in no event, can the figure be raised. The city is paying fifty per cent of the cost. Some property owners present indicated they had been told their share of the cost would be about $500.00 and they asked about the square foot cost of the project. David A. Wells, Manager of the Bureau of Design and Administration, stated that the project cost is the engineer's estimate and bids may come in at a lower figure. The estimate figured the assessment at ten cents per square foot. Property owners were advised that state law prescribes the method for establishing the assessment. Some property owners present indicated they had signed the petition requesting the sewer construction because they have serious problems and one family has been without water for some weeks. Mr. McMahon said the Board could take action today, based on the wishes of the property owners present. A show of hands indicated eight property owners in favor of the project and one opposed. No written remonstrances were filed. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board confirmed Improvement Resolution No. 3449 and authorized advertising for bids for construction of the project. It now being 9:55 a.m., Mr. McMahon noted that Mr. Mullen would have to leave the meeting. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board recessed to reconvene at 3:00 p.m. this afternoon in the Board hearing room. 1 REGULAR MEETING SEPTEMBER 6, 1977 The Board meeting was reconvened at 3:00 p.m. by President Patrick McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen in attendance. Deputy City Attorney Terry A. Crone was also present. APPROVAL OF LETTER OF AGREEMENT FOR PHASE ONE OF DISCOVERY HALL SUBJECT TO ,FUNDING Richard Welch, Director of Discovery Hall Museum, was present and submitted.to the Board a letter of agreement from Joseph A. Wetzel Associates for Phase One of the design exhibits for Discovery Hall. Total cost of the services outlined in the letter is $13,940.00. Mr. Mullen explained that there are to be no City funds expended but there will be a fund drive conducted to raise the necessary money. Mr. Brunner said it would be difficult for the Board enter into a contract for which there are no funds. Mr. Welch said they would like an agreement in order to establish goals for the fund drive. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the agreement subject to acquisition of the funding and referred the letter to the Legal Depatment for the preparation of an appropriate document for signature. CENTURY CENTER BIDS READ Mr. McMahon reported that four bids received for Century Center equipment were not in compliance with the specifications in that they did not provide certified checks or bid bonds as required in the notice. Deputy City Attorney Terry A. Crone advised the Board that this was a technical defect not a fatal defect and could be corrected. He notified the four bidders that the Board would consider their bids if proper bid security was delivered to the Board office by the close of the business day on Friday, September 2, 1977. Mr. Crone stated that three of the bidders, American Seating Company, GF Business Equipment Company and Wenger Corporation have supplied certified checks and their bids can now be read. Midwest Cabinet Company, Charles Howell, President, received notice from Mr. Crone regarding submittal of a bid bond or certified check but has not submitted a bond or a check at this time. Upon motion made by Mr. Brunner, seconded by Mr. McMahon and carried, the Board rejected the bid of Midwest Cabinet_ Company and the bids of the other companies were now read as follows: GF Business Equipment Company Youngstown, Ohio Bid Voluntary Alternate Stacking Chairs and Dollies Voluntary Alternate Stacking Chairs and Dollies Wenger Corporation Owatonna, Minnesota Bid was signed by Richard C. Anderson, non -collusion affidavit was in order and a certified check in the amount of $11,792.50 was submitted. Bid -Portable Stage Voluntary Alternate $49,448.00 $117,925.00 $ 74,725.00 Bid was signed by Vern O. White, non -collusion affidavit was in order and a certified check in the amount of $4,944.80 was submitted. The bid of the American Seating Company was read on August 29, 1977. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Civic Center Board of Managers and the Hotel -Motel Tax Board for review and recommendation. �2 REGULAR MEETING SEPTEMBER 6, 1977 CHANGE ORDER #3 APPROVED - MODEL CITIES SEWER Change Order No. 3 in the Model Cities Sewer Project was submitted to the Board with the favorable recommendation of Patrick M. McMahon, Director of Public Works, and John Leszczynski, Manager of the Bureau of Public Construction. The Change Order reflects an increase of $1447 in the contract and is for the reconnection of existing sanitary sewer systems and water mains in the project area. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Change Order was approved. APPROVAL OF TITLE SHEET - SAMBO'S SEWER The title sheet approving the plans for sewer construction at the site of Sambo's Restaurant, Western and Mayflower, was submitted to the Board by David A. Wells, Manager of the Bureau of Design and Administra- tion. The plans have been reviewed by the Division of Engineering and they recommend approval of the title sheet. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the title sheet approving the plans for Sambo's Sewer was signed. ORDER FOR PRELIMINARY PLANS FOR CREST MANOR SEWERS APPROVED An!order for preliminary plans and cost estimates for construction of sanitary sewers in Crest Manor, Sections One and Two, on Abshire and Raleigh Drive was submitted to the Board. Mr. McMahon reported that no petition from property owners has been received but this is the last remaining area in the city where sewer construction has not been offered to the property owners. Under this order, preliminary plans and cost estimates would be prepared under Barrett Law procedures and the property owners will be given a chance to approve or disapprove the project. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the order to the Engineering Department for the preparation of preliminary plans and estimates for construction of sanitary sewers in Crest Manor, Sections One and Two. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board'his'recommendation for the following traffic control devices: A. Revise Yield Sign to Stop Sign, Northwest corner on Coquillard at Madison. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the installation was approved. B. Revise Yield Sign to Stop Sign, Southeast corner on Coquillard at Cedar. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. C. Revise Yield Sign to Stop Sign, Northeast corner on Woodside at Twyckenham. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the installation was approved. D. Installation of 15 minute parking zone, 6 a.m. to 6 p.m. at 229 North Olive Street. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the installation was approved. CLAIMS APPROVED Michael L. Vance, City Auditor, submitted to the Board Claim Docket Numbers- 15351 through 15744 and recommended they be approved Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 15351 through 15744 and directed that checks for payment be issued. 1 5 REGULAR MEETING SEPTEMBER 6, 1977 CERTIFICATE OF INSURANCE FILED INDIANA CABLEVISION COMPANY Indiana Cablevision Company submitted a Certificate of Insurance to the Board in compliance with their franchise agreement. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the certificate was filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of August 29 through September 3 was received. The report indicated forty-three outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. REQUEST TO ADD AGENDA ITEMS RECEIVED Mr. McMahon noted that the Board had received a request from Barbara Shankerman and Mrs. Hawley, Jefferson Book Store, to be added to the agenda to seek permission to set up tables on River Bend Plaza to obtain signatures on petitions. Mr. Brunner reported it is the opinion of the Legal Department that, under the new Sunshine Law, items cannot be added to the posted agenda of a reconvened meeting. This is stipulated in Section Five of the Act. The Board noted, based on the opinion of the Legal Department, that any additional items would have to be placed on the agenda for the regular meeting on September 12. Ms. Shankerman will attend that meeting. Mrs. Hawley asked that the Board note her appearance today as a sponsor of the request since she would be unable to attend the Board meeting on Monday. The Board noted her appearance today as a sponsor of the request. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 3:30 p.m. ATTEST: Patricia DeClercq, Clerk