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HomeMy WebLinkAbout08/15/77 Board of Public Works Minutes297 REGULAR MEETING AUGUST 15, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, August 15, 1977 by President Patrick M. McMahon, with Mr. McMahon and Mr. Brunner present. Deputy City Attorney Terry A. 'Crone was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that he had reviewed the minutes of the August 8, 1977 meeting of the Board and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. OPENING OF BIDS FOOD SERVICEEQUIPMENT FOR CENTURY CENTER This was the date set for receiving bids for food service equipment for Century Center. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. McMahon noted that this was a joint meeting of the Board and the Hotel -Motel Tax Board. Jerry Ujdak of the Hotel -Motel Tax Board was pres.ent, as was Brian Hedman, Executive Director of Century Center. The following bids were opened and publicly read: Atlas Restaurant Supply Company Bid was signed by Thomas S. Vavul, South Bend, Indiana non -collusion affidavit was in order and a certified check in the amount of $20,862.30 was submitted. Bid - $208,623.00 General Store Fixture Company Detroit, Michigan Bid - $207,577.00 Great Lakes Hotel Supply Detroit, Michigan Bid - $211,975.00 Hoosier China & Equipment Co. Indianapolis, Indiana Bid - $222,789.00 Institutional Equipment Co. Elmhurst, Illinois Bid - $238,318.00 Ruslander & Sons, Inc. Buffalo, New York Bid - $199,885.00 Stafford -Smith Kalamazoo, Michigan Bid - $204,578.00 Bid was signed by Herbert Altschul, non -collusion affidavit was in order and a 10% bid bond was submitted. Bid was signed by Michael Wilkinson, non -collusion affidavit was in order and a 10% bid bond was submitted. Bid was signed by David S. Coraz, non -collusion affidavit was in order and a 10% bid bond was submitted. Bid was signed by Norman J. Diebolt, non -collusion affidavit was in order and a 10% bid bond was submitted. Bid was signed by M. A. Wittmann, non -collusion affidavit was in order and a 10i, bid bond was submitted. Bid was signed by David J. Stafford, non -collusion affidavit was in order and a 10% bid bond was submitted. REGULAR MEETING AUGUST 15, 1977 Mr. McMahon noted that when these -bids -were re -advertised, the hook-up of equipment was eliminated from the specifications and will be handled by change order. A total maximum figure for these change orders will be filed with the Board when a recommendation for acceptance of a bid is submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Civic Center Board of Managers and the Hotel -Motel Tax Board for review and recommendation. PUBLIC HEARING REVENUE SHAPING APPROPRIATION - STREET DEPT. VEHICLES This was the date set for holding a public hearing on an ORDINANCE APPROPRIATING $97,400 FROM THE FEDERAL ASSISTANCE GRANT FUND, COMMONLY REFERRED TO AS GENERAL REVENUE SHARING GRANT, FOR VARIOUS ADMINISTRATIVE PROGRAMS TO BE ADMINISTERED BY THE CITY OF SOUTH BEND THROUGH ITS DEPARTMENT OF ADMINISTRATION AND FINANCE. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. McMahon noted that the appropriation ordinance has been filed with the Common Council and is for the purchase of Street Department vehicles. In accordance with the guidelines formulated for such appropriations, information about this public hearing has been forwarded to the following senior citizen groups, with the request that it be posted and made available to the members: Foster Grandparents, Hansel Neighborhood Service Centers, Howard Park Senior Citizens' Center, R.E.A.L. Services, Retired Senior Volunteer Program and Senior Citizens' Group of LaSalle Park. There were no citizens present who wished to speak on the matter and no written comments were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the information was filed and will be transmitted to the Common Council with the minutes of this meeting. REQUEST TO REMOVE PARKING METERS ON WOODWARD COURT TABLED The Board tabled action on a request by Stephen Mitchell that parking meters at 109 Woodward Court, the location of Cinnabar's Discotheque, be removed and the curb painted yellow and asked that Mr. Mitchell supply further information. Mr. Mitchell was present and advised the Board that he plans to open the discotheque on August 24. The building is being renovated and new entrance ways will be installed. The new doors will be in line with the two existing meters. Parking is now allowed in the area of yellow curb across the court after 6:00 p.m. Mr. Mitchell said he will have a covered canopy over the new entrances and would like the meters removed and the curb painted yellow to provide a passenger loading zone. He noted that the court and the sidewalk area are narrow. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, was present and said Mr. Mitchell had not previously mentioned that he was relocating the entrance ways to the building. He said he would consider relocation of the parking meters and asked that plans for the renovation be submitted for his review. Mr. McMahon asked Mr. Mitchell to submit his plans for the changes in the building to Mr. Wadzinski and said the Board would then consider relocation of the meters. Mr. Mitchell said he would prefer that the meters be removed from the area. Mr. McMahon said that is a possibility the Board will consider when plans are reviewed. No further action will be taken on the request until Mr. Mitchell submits plans for renovation of the building. ADOPTION OF IMPROVEMENT RESOLUTION NO. 3449 AND FILING.OF ESTIMATE, PLANS AND PRELIMINARY ASSESSMENT ROLL - CREST MANOR SEWERS Mr. McMahon reported that, in response to a petition from property owners, the Board had requested a preliminary review of a request for sanitary sewers in Crest Manor, Sections 1 and 2. David A. dells, Manager of the Bureau of Design and Administration, submitted to the Board the Improvement Resolution for the project, along with the engineer's estimate, preliminary plans and a preliminary assessment roll. Estimated cost of the project is $27,751.35. Upon motion made 1 99 C REGULAR MEETING AUGUST 15, 1977 by Mr. McMahon, seconded by Mr; Brunnerand carried, the documents were filed and the following Improvement Resolution was adopted: IMPROVEMENT RESOLUTION NO. 3449, 1977 BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that it is deemed necessary to,improve Part of Crest Manor Subdivision, Sections One and Two by the construction of a local sewer, intended and adapted only for local use, by the property owners whose property abuts thereon and not intended or adapted for receiving sewage from collateral drains. Said sewer to be 8 inches in diameter, and said sewer, with all its appurtenances, to be constructed in accordance with the profiles, drawings, plans general details and specifications of such improvement approved and adopted herewith, and placed on file in the office of the Board of Public Works of said City, and such improvement is now ordered. The total cost of said improvement, including all incidental costs, such as advertising, abstracting, inspection and engineering, shall be assessed upon the real estate abutting on said street in accordance with applicable statutes. The said improvement is to be financed and paid for as provided in Chapter 40, of the Acts of 1953, as amended (1971 I.C. 18-6-3). Assessments, if deferred, are to be paid in equal installments, with interest at the rate of six (6) per cent per annum. The 6th day of September, 1977, at the hour of 9:30 a.m. o'clock, local time, is hereby fixed as the time and the Board of Works Hearing Room, 1308 County -City Building, South Bend, Indiana as the place when and where the Board will hear all persons interested, or whose property is or will be affected by the proposed improvement, on the question as to whether the special benefits that will accrue to the property to be assessed, abutting on the line of proposed sewer or drain, will be equal to the estimated cost of the improvement. On the day named, any and all interested persons who may appear before the Board shall have a full hearing on the question and on any matter pertaining to the proposed improvement. The Clerk of the Board is hereby ordered to give notice by two weekly publications of the time and place of hearing of this resolution, in two newspapers representing the two major political parties, the first publication to be not less than ten (10) days before the date of hearing. Adopted this 15th day of August, 1977. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk SIGNING OF TITLE SHEETS AND REQUEST FOR BID ADVERTISING APPROVED AIRPORT INDUSTRIAL PARK ,_PHASE IhI, CONTRACT 2 AND PHASE IV, DIVISION E Title sheets approving the plans for the extension of streets in the Airport Industrial Park, Phase III, Contract 2 and Phase IV, Division E were submitted to the Board by John E. Leszczynski, Manager of the Bureau of Public Construction with the request that they be signed and bid advertising for the projects authorized. Howard Bessire of the �0 REGULAR MEETING AUGUST 15, 1977 Industrial Foundation was present and advised the Board that this action is necessary because there has been so much interest shown in the industrial park and the foundation needs to open up more lots. Mr. MrMahon noted that the funding will be provided through an Economic Development Association grant. He requested that Mr. Bessire provide the Board with a memorandum outlining the funding that is available prior to the opening of bids for the projects. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board signed the title sheets approving the plans and authorized the advertising for bids for the projects BID ADVERTISING REQUEST AMENDED - CURB REPAIR John Leszczynski, Manager of the Bureau of Public Construction, had received authorization from the Board to advertise for bids for curb repairs on various streets. Mr. Leszczynski requested that the Board amend his request to include curb repair on Ford Street, between Sunnyside and Scenic Drive. Upon motion made by Mr. McMahon, seconded by Mr, Brunner and carried, the Board approved the.request to add the Ford Street project to the curb repair bid advertising. REQUEST FOR WALKATHON FILED''MARCH'OF DIMES In accordance with the requirement for six months advance notice for all Walkathons, the March of Dimes submitted a request to hold their annual Walkathon on April 15, 1978. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board reserved the date for the organization and referred the request to the Bureau of Traffic and Lighting and the Police Department Traffic Detail for review and recommendation. CLOSING OF CHAPIN STREET ON AUGUST 20'APPROVED Msgr. John Sabo, Pastor of Our Lady of Hungary Church, requested that the Board approve the closing of Chapin Street on Saturday, August 20, 1977, from noon until midnight, for the annual parish festival. The Bureau of Traffic and Lighting reviewed the request with the Police Department Traffic Detail and they recommend approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the street closing was approved. TAXI LICENSE DENIED - LEONARD PALMER Peter H. Mullen, City Controller, advised the Board that he has reviewed the recommendation of the Police Department that a taxi license application for Leonard Palmer should be denied because of his extensive driving record. Mr. Mullen reported that he concurred with the Police Department that the license should be denied. It was also noted that the applicant did not disclose all of his convictions on the application submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board denied the application for license. Mr. Palmer is to be advised that the Board would consider his application one year from now if he has no further driving violations. RIVER BEND PLAZA APPLICATION APPROVED Mary Kay Huszar, Director of River Bend Plaza, submitted an application for an Arts -Mobile, sponsored by the Michiana Arts & Sciences Council, to be on the Plaza on August 24 and August 31. The unit will serve as a portable ticket trolley, with tickets and information about upcoming cultural attractions. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was approved. '0 REGULAR MEETING AUGUST 15, 1977 CLAIMS APPROVED Michael L. Vance, City Auditor,submitted to the Board Claim Docket Numbers 13936 through 14400 and recommended their approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the claims and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of August 8 through 12 was received. The report indicated forty-seven outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. PURCHASE AGREEMENT APPROVED - 1310 FASSNACHT Following all requirements of the Municipal Code regarding the sale of city -owned property, the Legal Department prepared a purchase agreement for the sale of a lot at 1310 Fassnacht to Robert and Bernice Niezgodski for a total price of $650.00. The agreement has now been approved by Mr. & Mrs. Niezgodski and is submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved and signed the purchase agreement and referred it to Deputy City Attorney Terry A. Crone for preparation of the deed and final closing when taxes have been exempted. GUIDELINES FOR FUND SOLICITATIONS AT INTERSECTIONS APPROVED The Board had under review proposed guidelines for fund solicitations at intersections. Board members indicated there were no changes recommended. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following guidelines were adopted and become effective this date: 1. All requests for fund solicitations at street intersections in the City of South Bend must be made, in writing, to the Board of Public Works at least two weeks prior to_the activity. 2. Concurrent activities at similar locations will not be allowed. 3. All applicants must have a current permit from the Charitable Solicitations Commission prior to requesting approval from the Board of Public Works. 4. A Hold Harmless Agreement to indemnify the City of South Bend must be executed by an official of the organization, approved by the Legal Department of the City of South Bend and filed with the Board of Public Works with the request. 5. Only intersections and street locations approved by the Board of Public Works upon the recommendation of the Bureau of Traffic and Lighting and the Police Department Traffic Division will be used in any such fund solicitation. 6. Individuals engaged in fund solicitation will limit their activities at all times to one of the three following methods: a. Solicitations will be made on the sidewalk area and not in the intersection and the activity will not in any way impede, stop, delay or otherwise interfere with the safe and efficient movement of vehicular traffic. 0 REGULAR MEETING AUGUST 15, 1977 b. Solicitations may be made at the exits of shopping centers on shopping center property. However, when this is anticipated, permission from the owners of the shopping centers must accompany the request to the Board of Public Works. C. Consideration may be given to the use of a separate lane in the parking area manned by personnel from the sponsoring organization. The motorist could, if he wished, enter the lane without obstructing traffic and re-enter the flow of traffic with relative safety and ease. The location of such lanes would be in areas where parking presently exists and only in areas approved by the Bureau of Traffic and Lighting and the Police Department Traffic Division. The Board requested that the guidelines be mailed to all groups. which have requested such fund solicitations at intersections in the past. PERMISSION DENIED TO SOLICIT FUNDS AT TWO IRELAND ROAD INTERSECTIONS The recommendation of the Bureau of Traffic and Lighting to deny the request of the Muscular Dystrophy Association to collect funds at the intersections of Ireland and U. S. 31 and Ireland and Miami was tabled, pending adoption of formal guidelines for such activities. Mr. McMahon made a motion that the Board accept the recommendation to deny permission to use the intersections at Ireland and U. S. 31 and Ireland and Miami for the Muscular Dystrophy Association fund drive. Mr. Brunner seconded the motion. The motion carried. Mr. McMahon noted that the Association has submitted a list of alternate intersections for consideration. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the alternate list subject to concurrence by the Bureau of Traffic and Lighting and the Police Department Traffic Detail, with the stipulation that if no intersections on the alternate list are acceptable, the Bureau of Traffic and Lighting and the Police Department will work out acceptable sites with the representatives of the Muscular Dystrophy Association. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:05 a.m. f!