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HomeMy WebLinkAbout08/01/77 Board of Public Works MinutesREGULAR MEETING AUGUST 1, 1977 A regular meeting of the Board of Public works was convened at 9:30 a.m. on Monday, August 1, 1977 by President Patrick McMahon with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Mr. McMahon reported that he had reviewed the minutes of the July 25 meeting and he made a motion that they be approved as submitted. Mr. Brunner seconded the motion and it carried. Mr. Brunner then noted that he had reviewed the minutes of the special meeting held on July 27 and made a motion that those minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. OPENING OF BIDS - RIVERSIDE DRIVE IMPROVEMENTS This was the date set for receiving bids for improvements to Riverside Drive, approximately 1000 feet either side of Northview Drive. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Rieth Riley Construction Co. South Bend, Indiana Bid - $73,422.51 Ziolkowski Construction Co. South Bend, Indiana Bid - $76,052.66 Arco Engineering Const. Co. Mishawaka, Indiana Bid - $91,145.31 McIntyre & Jones Const. Co South Bend, Indiana Bid - $68,592.18 Bid was signed by Richard D. Ruhlman, non -collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Ben Ziolkowski, non -collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by William Reiff, non -collusion affidavit was in order and a 5% bid bond was submitted. a Bid was signed by Kenneth A. McIntyre, non -collusion affidavit was in order and a 5`/o bid bond was submitted. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Bureau of Public Construction for review and recommendation. CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY SUSPENDED FOR TWO 14EEKS GRADY L. THOMPSON, INDEPENDENT CAB COMPANY This was the date set for a continuation of the public hearing on whether the Certificate of Public Convenience and Necessity for Grady L. Thompson d/b/a Independent Cab Company should be revoked. Mr. Thompson was present as was his attorney, Patrick Brennan. Terry A. Crone, Deputy City Attorney advised the Board that he had a copy of a binding notice from the National Indemnity Company indicating that a policy had been written to cover the liability insurance requirement of the Municipal Code for the holder of a Certificate of Public Convenience and Necessity. Mr. Crone said he had also been advised that Mr. Thompson has acquired the premises at 137 N. Birdsell Street to be used as an office for his cab company and to offer twenty-four hour service as required by the Municipal Code. Mr. Crone them submitted REGULAR MEETING AUGUST 1, 1977 to the Board the comments of Donald Gross,:Courtesy Cab Company, who was not able to attend the hearing. Mr. Gross noted that Mr. Thompson has not applied for any taxi stands but does use the stands of other companies when they are empty. Mr. Thompson parks his cab on the street and goes into business places, such as the bus company, to solicit riders. Mr. Gross suggested that Mr. Thompson be required to apply for and pay the license fee for taxi stands as the other companies do. He also suggested that the Board require that binding in.surance coverage for cabs cannot be cancelled without prior written notice to the Board. Mr. Brunner asked Mr. Thompson why there was a two month period during which he was not in compliance with the insurance requirements of the Code. Mr. Thompson said his insurance company informed him that his insurance had run out and that he would have to get a new insurance company. He said they waited two months before they notified him. His previous insurance company was Waterfield Insurance. Mr. Thompson said he then secured a new insurance agent. Mr. Brunner asked Mr. Thompson if he was aware that he was required to have a centrally located office, open twenty- four hours a day. Mr. Thompson said he had an office at 1134 Harvey Street. Mr. Brunner then inquired why Mr. Thompson has now obtained space for an office at 137 N. Birdsell. Mr. Thompson said his wife complained about the telephone ringing so late at night so he had to get an office. Mr. Brunner asked Mr. Thompson if the office he maintained at Harvey Street was his home. Mr. Thompson said that it was. Mr. Brunner asked Mr. Thompson about the complaint that he was using other companies taxi stands. Mr. Thompson said he had been parking at taxi stands at the bus station if there were no cabs there. He said he would then wait for fares but if another cab came, he would get off the stand. He said other cabs have not been coming to the bus station. Mr. Mullen pointed out that taxi stands are being paid.for by the other cab companies and city licenses have been issued to them. He said if Mr. Thompson desired to use taxi stands, he could apply and go through the same procedure. Mr. Thompson said he was aware of this. Mr. Mullen asked Mr. Thompson how many cabs he operated and Mr. Thompson answered one. Mr. Brunner said it would appear that Mr. Thompson had not, for at lease two months, had the insurance coverage required by the Code and it would also appear, by Mr. Thompson's own admission, that he has used other companies' taxi stands. He said he would suggest to the Board that Mr. Thompson's license be suspended for a two -week period in light of these prior violations. Mr. Thompson said other cabs pick up at other companies' stands and if he is to be suspended, the other companies should also be suspended. Mr. Brunner said the Board would be happy to look into the matter of whether there are multiple violations and, if so, something will be done. Mr. Thompson said he had been physically attacked, sugar was put in his gas tank and he has been threatened. He said these incidents were reported to the Police Department and, because he is a Christian, he did not resort to violence in return. Mr. Brunner asked Mr. Thompson if he took these complaints to the Prosecutor's Office and Mr. Thompson said he did but nothing was done. Mr. Brunner made a motion that Mr. Thompson's Certificate of Public Convenience and Necessity for the operation of the Independent Cab Company be suspended for a period of two weeks. Mr. Mullen seconded the motion and it carried. VACATION RESOLUTION NO. 3443 CONFIRMED The public hearing on Vacation Resolution No. 3443, on the petition of Memorial Hospital to vacate the eastern half of the northerly east -west alley east of Lafayette Boulevard and southern half of the north -south alley east of Lafayette Boulevard, the northerly east - west alley east of Main Street, and the northern third of the north - south alley south of Bartlett Street, City of South Bend, was continued until today. Mr. McMahon then noted that the written remonstrance filed with the Board last Monday by Attorney Philip Carlton Potts on behalf of Mrs. Mary Coquillard has now been withdrawn since a review of the map of the vacated area indicates that the alley behind her property is not affected. Upon motion made by Mr. McMahon LJ REGULAR MEETING AUGUST 1, 1977 seconded by Mr. Brunner and .carried, -the -.letter was ordered filed. Mr. McMahon reported that, following a meeting with hospital representatives and R. J. Ludwick, of the Park Avenue Neighborhood Association, the Board received a letter from Attorney Bruce Hammerschmidt committing the hospital to provide screening on Navarre Street, from Lafayette Blvd. to the alley, and Bartlett Street, from Lafayette to Main, with four -foot high webbed cyclone fencing and to complete the screening on Lafayette Street with fence or hedge. Mr. McMahon said the Board had requested clarification regarding the screening on Lafayette since it was their understanding this would all be green hedge. Mr. Hammerschmidt said the hospital had requested this alternative because of the topography of the land where the screening is to continue. It is narrow with slopes and the hospital is concerned about maintaining the bank with hedge planting. There also were complaints about the headlights of cars in the lot and they felt this webbed fence would conceal the lights better than a hedge. Mr. McMahon said he has inspected the property and it does drop down in that location. He said the Board was inter- ested in seeing that the hospital modify its commitment to provide a hedge on Lafayette. Mr. Hammerschmidt said the hospital was concerned with holding costs down and they would have a problem maintaining hedge plantings. Mr. McMahon said the Board is aware that cost is a consideration but still makes the request that hedges be continued on Lafayette. Mr. Mullen asked about the cost involved. Mr. R. W. Trenkner, Hospital Administrator, said fencing would cost about $10.00 a foot and shrubbery would cost about $75.00 per plant without any retaining wall. Shrubs would also require maintenance costs for trimming and watering. Mr. Hammerschmidt said the hospital has tried to cooperate with the Board in what was asked of them, but said this is not a requirement of the ordinance. They have gone along with the request of the neighborhood association on Bartlett Street but feel they should have the option of hedge of fence in the remaining area on Lafayette. Mr. Brunner asked Mr. Hammerschmidt if the Board had agreement now that the screening on Lafayette would be shrubbery. Mr. Hammerschmidt said they would go along with the Board's wishes, although they would prefer having the option. Mr. Mullen asked what kind of shrubbery was used at $75.00 per plant. Mr. Trenker said the hospital has used honeysuckle and mock orange and the plants installed must be four feet high. Mr. Ludwick said the Park Avenue Neighborhood Association would be satisfied with a privet hedge on Lafayette and on Navarre and could then forego the screening on Bartlett. Mr. McMahon then pointed out that Mr. Ludwick was present at the meeting with the hospital representatives on July 25 at which time it was agreed that the hospital would complete the hedge screening on Lafayette and install fencing on Navarre and Bartlett. Mr. Ludwick said he was present but did not agree to this but took the information back to his association. Mr. McMahon said he took exception to Mr. Ludwick's statement that he did not agree to the conditions discussed and said Mr. Ludwick did not make any objection to the type of fencing proposed by the hospital at that meeting and it was agreed those conditions would be pursued. Mr. Ludwick said he did agree to further discussion. Mr. McMahon asked Mr. Ludwick to clarify his position on screening. Mr. Ludwick said if the hospital would agree to green shrubbery on Lafayette and on Navarre, from the alley to Lafayette, they would forego any screening on Bartlett. Mr. McMahon asked Mr. Hammerschmidt if the hospital would agree to this. Mr. Hammerschmidt said the hospital would like to eliminate the fencing on Bartlett but to put hedges on Navarre would present a problem as this area is already paved. Fencing could be installed on the pavement but hedge planting would require tearing up the pavement. Mr. Trenkner pointed out that any additional costs must be passed on to the patients and must also be approved by the North Central Hospital Association. He said it should be noted that this is a community hospital - the largest charity in the area. It employs over one thousand people. He said he did not like to hear reports that the hospital could spend an unlimited amount of money with no trouble. Mr. Brunner said the Board was acting 8 REGULAR MEETING AUGUST 1, 1977 as representative of the public in the. -.area the hospital is asking to vacate. As a condition to that vacation, the Board is asking the hospital to do certain things. If there is no agreement, the alleys will not be vacated. He said the Board is concerned that agreement be reached without requiring any unreasonable costs by Memorial. Mr. Brunner said it was his opinion that the hospital should continue with the hedging on Lafayette rather than a fence. Mr. Hammerschmidt said the hopsital would agree to continue with hedge on Lafayette Blvd. Mr. Brunner then asked Mr. Ludwick if the Neighborhood Association agreed that they did not require any screening on Bartlett. Mr. Ludwick said.they did agree. Mr. McMahon made a motion that Vacation Resolution No. 3443 be confirmed, conditioned upon the stipulation that Memorial Hospital extend the hedge planting on Lafayette Blvd. and also that they put in hedge along Navarre Street, from Lafayette to the first alley and that the request for screening on Bartlett Street was withdrawn. Mr. Brunner seconded the motion and it carried. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3443 Patrick M. McMahon, Civil City Engineer, files an Assessment Roll for Vacation Resolution No. 3443 for the vacation of the eastern half of the northerly east -west alley east of Lafayette Boulevard and'south,ern half of the north -south alley east of Lafayette Boulevard, the northerly east -west alley east of Main Street, and the northern third of the north -south alley south of Bartlett Street, City of South Bend. The following lots may be injuriously or beneficially affected by such vacation: Lot Numbers 4, 5, 6, 7, 8, 9, 10, 11, 15, 16, 17, 18 and 19 of Reynold's Addition. Lot Numbers 178, 179, 180, 181, 182, 183, 184 and 185 of Original Plat of South Bend. Lot Numbers 12, 13, 14,. 15, 25, 26, 27 and 28 of J. G. Bartlett's Addition. The Board finds that each of said lots have been damaged in the amount of $0.00 and benefited in the amount of $0.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the Assessment Roll and set it for public hearing on August 22, 1977. REQUEST FOR REVENUE SHARING APPROPRIATION WITHDRAWN The Board had advertised a public hearing to be held today on a revenue sharing appropriation of $1,850 for the Animal Control project. Peter H. Mullen, City Controller, advised the Board that the original fund appropriation had been turned down by the State Tax Board but that decision has now been reversed and the funding approved so there is no need for this hearing. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request for the revenue sharing appropriation was withdrawn. BID AWARDED - FIRE DEPARTMENT UNIFORMS Chief Oscar Van Wiele reported to the Board that the bid of the Shield Uniform Company, the only bid received, for uniforms and uniform equipment for the Fire Department for the balance of 1977, had been reviewed and he recommended it be accepted. Mr. Mullen asked Assistant Chief Dan Mirocha if he would recommend rebidding, since prices are up twenty-five per cent over last year. Chief Mirocha said•the purchase this year will only amount to from $3000 to $6000 since only uniforms for new fire fighters will be purchased and he did not feel rebidding would be of value. Upon motion made by Mr. Mullen, seconded by Mr. McMahon and carried, the Board accepted the recommendation of Chief Van Wiele and awarded the bid to the Shield Uniform Company. REGULAR MEETING AUGUST 1, 1977 REQUEST TO DISPLAY FIRE FIGHTING EQUIPMENT AT 4-H FAIR APPROVED Chief Oscar Van Wiele requested permission from the Board to display fire fighting equipment at the 4-H Fair. Chief Mirocha said one rig per day would be sent to the fair. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved. APPROVAL OF CONTRACT FOR R & S 68, MAPLE LANE STORM SEWER PROJECT The contract with H. DeWulf Mechanical Contractor, Inc. for R & S 68, the Maple Lane Storm Sewer, in accordance with the bid accepted by the Board, was submitted to the Board along with the Performance and Labor and Materials Payment Bonds. The contract is in the amount of $218,712.50. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was approved and the bonds were filed with the Board. TITLE SHEET SIGNED AND BID ADVERTISING APPROVED - WESTERN AVENUE PARKING John Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board the title sheet approving the plans for the Western Avenue off-street parking project and a request that the Board approve the title sheet and authorize advertising for bids. The project involves the reconstruction of Bendix Drive, Camden Street, Lake Street and Kentucky Street ir, the one-half block length north of Western Avenue. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the title sheet was approved and bid advertising authorized. BID ADVERTISING APPROVED - CURB REPAIR, MARION STREET AND RIVERSIDE DRIVE John Leszczynski, Manager of the Bureau of Public Construction, requested that the Board approve advertising for bids for the repair of curbs on Marion Street from Main Street to the first alley east on the south side of Marion, and on Riverside Drive, from Lafayette Boulevard to Michigan Street. He noted that, due to numerous repaving projects, the amount of curb exposure has decreased to a point of one inch or less, causing problems with drainage control. Plans and specifications for the project have been prepared and Community Development funds will be used. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request. BID ADVERTISING APPROVED - CURB REPAIR, VARIOUS STREETS John Leszczynski, Manager of the Bureau of Public Construction, requested that the Board approve advertising for bids for curb replacement on Clayton Drive, from Miami to Echo, on Coral Drive, from Byron Drive 1500 feet south, on St. Joseph Street, from Klinger to Jennings, and at the intersection of Klinger and Addision. He noted that the curbs have deteriorated to a point beyond repair. Plans have been prepared and the appropriation has been approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request. RECOMMENDATION ON SEWER ASSESSMENT POLICY TABLED FOR REVIEW David A. Wells, Manager of the Bureau of Design and Administration, submitted to the Board the following memorandum: "This memo is the result of a need for review of sewer assessment policy. Background A sewer system was proposed for an area along Riverside Drive. About 15 homes were involved. Primarily due to the costs of 284 REGULAR MEETING AUGUST 1 1977 a sewage lift station (pups;) which was required, the project was rejected by the residents. 'A request for sewers now has been received from residents along Miami Road near Kern. Again, a lift station will be required. Current Policy On sewer assessments only, the City has paid 50% of the cost of the project. The funding source is the Cumulative Sewer Sinking & Building Fund. This policy has been in effect approximately five years and was instituted as an inducement for people within the City to finally get sewered. It has been generally successful. One area in which it did not work was the area along Riverside Drive which was previously mentioned. The second drawback is that newly annexed area residents are under the impression that the City will automa- tically fund 50% of local construction. Generally speaking, the City does not have the resources to meet this supposed policy. Recommendations It is our recommendation that in areas of the City which require a lift station to properly handle sewage, the City absorb: 1. 100% of the cost of the lift station, and 2. 50% of the local sewer construction This proposed policy would result in approximately equal costs to a City resident for a sewer regardless of the necessity of a lift station. Your thoughtful and favorable consideration will be appreciated. s/ David A. Wells, Manager Bureau of Design and Administration m Mr. McMahon noted that the City has been involved in sewer construction where the city pays 50% of the improvement and the property owners 50% but no formal written policy has ever been established. Since the city is in the process of reviewing annexation and expansion, it was felt that a policy should be established. Mr. McMahon made a motion that the recommendation be tabled for review by the Board and John Stancati, Director of Utilities. Mr..Brunner seconded the motion and it carried. APPROVAL OF CONTRACT AND AMENDMENT - MURPHY CONSULTANTS SIGNALIZATION AND CHANNELIZATION, MICHIGAN, FROM MARION TO LA SALLE A contract with Murphy Consultants for traffic channelization, signalization and signing of Michigan Street, between Marion Street and LaSalle, was reviewed by the Board on June 6, 1977 and was approved subject to review and approval by the City Attorney's office. Deputy City Attorney Terry A. Crone advised the Board that he had reviewed the contract and recommended a change in the insurance requirement, in conformity with the new policy established for insurance coverage established at the time the City sought bids and entered into a contract for insurance. An amendment covering this insurance change was prepared and the contract and amendment have now been signed by officials of Murphy Consultants. The required insurance certificate has now been submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the amendment and signed the contract and amend- ment and filed the insurance certificate. 1 REGULAR MEETING AUGUST 1, 1977 FILING OF LETTER OF CREDIT - SOUTHEAST.ESTATES SECTION 3 The Board received an irrevocable commercial letter of credit from the First Bank & Trust Company in the amount of $19,500.00 to obligate the Portage Realty Corporation to complete street paving and sidewalk installation in Southeast Estates, Section 3. Mr. McMahon noted that this is standard procedure and permits a subdivider to sell lots before the improvements are completed. The letter of credit is in the amount of 125% of the,:improvements. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board filed the letter of credit. REQUEST FOR BLOCK PARTY ON PARKVIEW PLACE RECEIVED The Board received a request from Mrs. Gary Veatch to hold a Block Party in the 2200 block Parkview Place on Saturday, August 12 from 4:00 p.m. until midnight. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Detail for review and recommendation. REQUEST TO BLOCK ASSUMPTION DRIVE FOR PARISH FESTIVAL RECEIVED The Board received a request from Rev. F. Thomas Lallak, Pastor of St. Mary of the Assumption Church, to block a portion of Assumption Drive on Sunday, August 14 from 12:00 noon to 10:00 p.m. for the annual parish festival. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Detail for review and recommendation. REQUEST FOR TEMPORARY OFFICE AT 1745 LINCOLNWAY EAST APPROVED The Board received a request from the Indiana Athletic Club to locate a trailer at 1745 Lincolnway East for a period of six to eighteen months to be used as a sales office and pro shop. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request for a six month period, subject to the securing of the necessary temporary permits and with the stipulation that any request for an extension of this time period must be made to the Board in writing. REQUEST FOR FUND SOLICITATION FOR MUSCULAR DYSTROPHY RECEIVED Dennis Chandler of the Muscular Dystrophy Association requested that the Board approve a fund solicitation by the National Association of Letter Carriers on August 27 and 28 at the intersections of Ireland Road and Miami Street and Ireland Road and U. S. 31. The organization has a permit from the Charitable Solicitations Commission. Mr. McMahon noted that guidelines for such fund solicitations are presently being drafted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting for review and recommendation, with the request that the proposed guidelines be submitted to the Board along with the recommendation. PURCHASE AGREEMENT APPROVED - SALE OF 1713 MARIETTA All procedures with respect to the sale of city -owned property were followed with respect to the property at 1713 Marietta Street and the Legal Department prepared a purchase agreement and submitted it to Mrs. Joyce Bottom, who had expressed an interest in purchasing the property. The agreement provides for the sale of the lot at a total price of $317.00. Mrs. Bottom has signed the agreement and it is now submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the purchase agreement and referred it to the Legal Department for preparation of the deed. JQ REGULAR MEETING AUGUST 1, 1977 REQUEST TO USE BOAT DOCKS AT GENTIJRY CENTER AND MEMORIAL PARK APPROVED Bob Erath Company requested permission to use the docking area at Plaza Park and at Memorial Park for their annual dealer'.s meeting on August 29 and 30, from 9:00 a.m, to 4:00 p.m. They will provide the necessary insurance. Mr. McMahon noted that this is the first such request to be received and he has discussed the procedure with James Seitz, Park Superintendent. In view of the fact that the Board of Public Works handles all such requests for River Bend Plaza, it was felt that this request should come before the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved, subject to the filing of the certificate of insurance and the concurrence of the Park Department. The Board requested that the Park Department be asked to submit a written recommendation to the Board confirming this procedure. REQUESTS TO PURCHASE CITY -OWNED PROPERTY FILED The Board received requests for information regarding the sale of the following city -owned property: 1. 1540 W. Dunham - inquiry from Mary Louise Kurowski 2. 922 Fuerbringer - inquiry from William Whitman, on behalf of Hughie Hill 3. 1032 DeMaude - inquiry from Linda Lorenz Upon motion made by Mr. McMahon.:;; seconded by Mr. Brunner and carried, the requests were filed and referred to the Department of Engineering, Parks and Redevelopment for review and a determination as to whether any of the lots should be retained. ADOPTION OF VACATION RESOLUTION NO. 3445 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following resolution was adopted: RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: A portion of Colfax Street from the west right-of-way line of Adams Street to the east right-of-way line of the north -south alley west of Adams Street, a distance of 100.25 feet. The north -south alley between College Street and Adams Street from the north right-of-way line of Liston Street north to the south right-of-way line of Orange Street, a distance of 395.37 feet. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation. Lot Numbers 26, 35, 39 and 40, College Grove Addition Notice of this Resolution shall be published on the 5th and 12th day of August, 1977 in the South Bend Tribune and in the Tri-County News. This Board, at its office, on the 22nd day of August, 1977 at 9:30 o'clock A.M. will hear and receive remonstrances from all persons interested in or affected by these proceedings. 1 REGULAR MEETING AUGUST 1, 1977 L J� Adopted this 1st day of August., 1977. ATTEST: s/ Patricia DeClercq, Clerk BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ADOPTION OF VACATION RESOLUTION 3446, 1977 Upon motion made by TZr. McMahon, seconded by Mr. Brunner and carried, the following resolution was adopted: VACATION RESOLUTION NO. 3446, 1977 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: A portion of Maplewood Street, beginning at the south right-of-way line of Progress Drive and the east right-of-way line of Maplewood Street, south 345 feet to the southwest corner of Lot 27 in Post Place Addition; thence west 50 feet; thence north 345 feet; thence east 50 feet to the place of beginning. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lot No. 22, Airport Industrial Park Phase II, and Lot Numbers 25, 26 and 27 in Post Place Addition. Notice of this Resolution shall be published on the 5th and 12th day of August, 1977 in the South Bend Tribune and in the Tri-County News. This Board, at its office, on the 22nd day of August, 1977 at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 1st day of August, 1977. ATTEST: s/ Patricia DeClercq, Clerk BOARD OF.PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen REGULAR MEETING AUGUST 1, 1977 FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3444 Patrick M. McMahon, Civil City Engineer, files an Assessment Roll for Vacation Resolution No. 3444 for the vacation of the north -south alley south of Tutt Street to the east -west alley directly south, and including the aforesaid east -west alley from Main Street to the adjacent alley, City of South Bend. The following lots may be injuriously or beneficially affected by such vacation: Lot Numbers 211, 212, 213, 214, 215, 216, 217, 218, 219 and 220 in Daniel Garsts 1st Addition. and Lot Numbers 259 and 260 in Daniel Garsts Subdivision of Part of Garsts lst Addition. The Board finds that each of said lots have been damaged in the amount of $0.00 and benefited in the amount of $0.00. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried,.the Board filed the Assessment Roll and set it for public hearing on August 22, 1977. + TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the following traffic control devices for approval: A. Installation of No Parking on both sides of 1700 Longley for 200 feet. This is a narrow street with loading docks on the south side and a private residence on the north side. The resident has off-street parking and does not object to the removal of parking. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the installation was approved. B. Tow Away Zone established on south side of,,200 West Bronson opposite the School Administration Building loading dock to supplement the no parking zone. Upon motion made by 1'r. McMahon, seconded by Mr. Mullen and carried, the installation was approved. C. No Parking, both sides of Westmoor Street at Bendix Gate 9A to supplement existing yellow curbs surrounding entry and crosswalks. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the installation was approved. BLOCK PARTY ON WALL STREET APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had reviewed the request of Mrs. Pam DeCola to block Wall Street, from Twyckenham to the island at Chester and Wall Street, for a block party on Saturday, August 13from 4:30 p.m. to 11:30 p.m. The Police Department Traffic Detail concurs with the Bureau of Traffic and Lighting that there is no objection to the closing. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the Block Party. BID ACCEPTED CONDITIONALLY - WESTERN AVENUE VIADUCT LIGHTING Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, advised the Board that he had reviewed the bids received for the Western Avenue Viaduct Lighting. Arrow Electric Company submitted the low bid of $5,654.20 and the bid met specifications. Mr. Wadzinski recommended that the bid be accepted subject to approval by the Conrail Philadelphia office. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid was awarded to the Arrow Electric Company, at a total price of $5,654.20, subject to approval by Conrail. 1 REGULAR MEETING AUGUST 1, 1977 BLOCK PARTY APPROVED - NORTON:DRIVE The Board received a request from Vic Reamer to hold a block party on Norton Drive, between Byron and Dennis Drive, on Saturday, August 6 from 4:00 p.m. to 10:00 p.m. Because the request is for next week -end, the Bureau of Traffic and Lighting reviewed the request with Captain Sweitzer prior to this meeting and approval is recommended, subject to coordination by those departments. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Block Party was approved, subject to coordination by the Bureau of Traffic and Lighting and the Police Department. RIVER BEND PLAZA REQUEST APPROVED Mary Kay Huszar, Director of River Bend Plaza, submitted to the Board an application from Kim's Karate to hold a demonstration on the Plaza on August 11 from 11:30 to 1:00 p.m. Upon motion made by Mr. 14cMahon, seconded by Mr. Brunner and carried, the application was approved. BOND APPROVED - ALFRED BOLDEN Ray S. Andrysiak, Bureau of Engineering, reported to the Board that an Excavation Bond for Alfred Bolden was submitted and had been properly executed. He recommended the bond be approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was approved. BOND RELEASED - CULLIGAN FYRPROTEXION, INC. Seaboard Surety Company requested that the Board release the Excavation Bond of Culligan Fyrprotexion, Inc., effective October 23, 1977. Ray S. Andrysiak, Bureau of Engineering, reviewed the bond and advised the Board there were no outstanding permits and the bond could be released. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was released. CLAIMS APPROVED Walter F. Lantz, Deputy City Controller, and Michael L. Vance, City Auditor, submitted to the Board Claim Docket Numbers 13073 through 13474 and recommended their approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the claims were approved and checks in payment were ordered issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of July 25 through 29 was received. The report indicated 140 outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded bMr. Mullen and carried, the meeting adjourned at 11:00 a.m. ATTEST: Peter H. Mullen Patricia DeC ercq, Clerk