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HomeMy WebLinkAbout07/18/77 Board of Public Works MinutesREGULAR MEETING JULY 18, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, July 18, 1977 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Also present was Deputy City Attorney Terry A. Crone. REVIEW OF MINUTES OF MEETINGS Mr. Brunner reported that he had reviewed the minutes of the July. 11 meeting of the Board and he made a motion that they be accepted as submitted. Mr. Mullen seconded the motion and it carried. A special meeting was held on July 7 approving a tent sale at 2701 S. Michigan Street from July 8 through July 25, 1977. Mr. McMahon made a motion that the minutes of the special meeting of July 7 be approved as submitted. Mr. Brunner seconded the motion and it carried. A special meeting was held on July 11, 1977. It was called to the Board's attention that Grady Thompson, operator of the Independent Cab Company and holder of one taxi cab license, has no insurance coverage as required by the Municipal Code. A hearing was set for,July 25, 1977 at 9:30 a.m. to show cause why Mr. Thompson's Certificate of Public Convenience and Necessity should not be revoked. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the minutes of the special meeting of July 11 were approved as submitted. BID OPENING - FIRE DEPARTMENT UNIFORMS AND UNIFORM ACCESSORIES This was the date set for receiving bids for uniforms and uniform accessories for the Fire Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: Shield Uniform Company South Bend, Indiana Bid - Dress Blouse Dress Trouser Winter Cap, Private Summer Cap, Private Bid was signed by Thomas H. Clarisey, President, non -collusion affidavit was in order and a 5% bid bond was submitted. Long Sleeve Work Shirt, Private Short Sleeve Work Shirt, Private Long Sleeve Dress Shirt, Private Short Sleeve Dress Shirt, Private Shoes, Oxford Duty Jacket Reefer or Short Overcoat Belt Tie Socks Cap Badge, Private Buttons Collar Insignia, Private Zuckerbergs Uniforms, Inc. Indianapolis, Indiana 091 $ 82.00 32.00 14.00 14.00 14.00 13.00 22.00 21.00 33.00 45.00 105.00 6.00 3.00 2.00 7.00 4.00/set of 13 6.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid was referred to the Fire Department for review and recommendation. REGULAR MEETING JULY 18. 1977 PUBLIC HEARING ON ASSESSMENT ROLL VACATION RESOLUTION NO. 3442 This being the date set, hearing was held on the Assessment Poll with respect to Vacation Resolution No. 3442 for the vacation of Kaley Street from the south right-of-way line of Kenwood Avenue to the north right-of-way line of Linden Avenue, a distance of 270 feet, also, the east -west alley between Kenwood Avenue and Linden Avenue, running east from the east right-of-way line of Kaley Street to the west right-of-way line of the north -south alley between Kaley Street and Meade Street, a distance of 130 feet, all in Kaley's 1st Subdivision. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No remonstrators appeared and no written remonstrances were filed. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Assessment Roll showing $0.00 net damages and'$0.00 net benefits was approved and said resolution is in all things ratified and confirmed and said proceedings closed. PETITION TO CONSTRUCT SANITARY SEWERS IN THE SOUTHWEST AREA OF CREST MANOR FILED The Board received a petition signed by eight property owners request- ing that sanitary sewers be constructed in the southwest area of Crest Manor. Upon motion made, seconded and carried, the petition was filed and referred to the Bureau of Engineering to prepare".plans, preliminary assessment roll and engineer's estimate. LETTER FROM HAROLD MEDOW RE: SUNDAY AUTO MART The Board of Public Works received the following letter: "When I read that our Board of Public Works approved renting the city's Colfax parking garage for $65 every other Sunday to the Sunday Auto Mart of Fort Wayne, I felt very much uncared for, hurt and frustrated. The dealers in the Michiana area: 1. Have the responsibility of selling and servicing motor vehicles to the people of Michiana, and therefore have huge investments in facilities. 2. Pay hundreds of thousands of dollars in local taxes on them, and must continue to spend money on them to keep them up to date. 3. Furnish employment to large numbers of local, people with payrolls amounting to millions of dollars annually. 4. Have contributed much time and considerable monies for countless local civic and community organizations. 5. Have entered wholeheartedly in honest, spirited bidding when governmental agencies have needed such competitive bidding. 6. (Those in the inner core area) have demonstrated their loyalty to downtown South Bend (at a time when it's sorely needed) by staying downtown. Many other communities have seen a mass exodus from their downtown districts to the fringe areas. It's possible the Sunday Auto Mart is not violating the letter of the Indiana law by enabling vehicles to be sold on Sunday, but the spirit of the regulation is most certainly violated. Moreover, the citizens of Michiana are much better served by allowing local dealers to handle vehicle sales because of the consequent necessary service. REGULAR MEETING JULY 18, 1977 The local business people need your encouragement and support. Certainly we'd all be better off with a feeling of good will between us. In this spirit, I ask that you rescind your contract with the Sunday Auto Mart and thus enhance mutual cooperation, peace, and harmony in the Michiana community. Sincerely, s/ Harold Medow" Upon motion made, seconded and carried, the letter was filed and referred to the City Controller's office and the Legal Department for review. OFFER TO PURCHASE 721-725 S. FELLOWS The Board had set an offering price of $991.00 on the city -owned lot at 721-725 S. Fellows Street. An offer to purchase the lot for $500.00 was received from Esther Waldon. The Board felt the cost of the two appraisals should be added to that, making the offer $700.00. A letter was received from Mrs. Waldon agreeing to purchase the lot for $700.00. She also telephoned to say she would like the purchase agreement in her brother's name, Leo Dunaetz. Mr. McMahon moved the Board sign the purchase agreement and accept the offer subject to the concurrence of the Common Council in accept- ing an amount lower than the offering price. Mr. Mullen seconded the motion and it carried. REPORT - ACQUISITIONS FOR DISCOVERY HALL THROUGH JUNE 30, 1977 Richard W. Welch, Director, Discovery Hall, presented to the Board the following list of objects acquired by the Discovery Hall Museum through June 30, 1977, which are now part of the permanent collections of Discovery Hall: Birdsell grain wagon and seat Birdsell Company pamphlets Studebaker name -plate (brass) "Lark" pin Birdsell advertising blotter Studebaker service book Studebaker auto supplies Studebaker Jr. goat wagon w/harness Model 405 Oliver steel beam plow Studebaker hay wagon Studebaker wagon seat Scrapbook Newspapers Studebaker annual report, 1928 Book DONOR Mrs. Allen P. Hill Allis-Chalmers Corporation Eugene W. Ingram Mary Kay Huszar John C. Birdsell III Clyde & Eldean Alderman Richard & Wendy Welch Ned S. Bowman Paul & Matthew Radecki Gerald & Martha Kline Gerald & Martha Kline Howard Small Caroline More Andrew Molnar Unigraphic Corporation Upon motion made by Mr. McMahon, seconded and carried, the report was ordered filed. GREEN LAND DEVELOPMENT CORPORATION - LETTER RE: CONTRACT The following letter was received and read by the Board: "In. 1971, the Board of Public Works entered into a private sewer contract with the Green Land Development Corporation (enclosure no. 1). Subsequent to the execution of this contract, and faced with foreclosure, the Green Land Development Corporation held a meeting of its shareholders and directors. The minutes of that meeting are included as enclosure no. 2. Following the meeting, the corporation deeded their property and assets to South Bend Federal Savings and Loan Association to avoid foreclosure (enclosure no. 3). Based on my review of the attached documents, it appears clear that the Green Land Development Corporation intended and agreed to transfer future receipts to South Bend Federal as an inducement to avoid foreclosure. REGULAR MEETING JULY 18, 1977 Therefore, we request that the Board of Public Works: 1. File the attached documents, and, 2. Authorize the Department of Public Works to arrange for monies received due to a "Contract for Construction of Sewer", dated August 16, 1971 by and between the Board of Public Works and Green Land Development Corporation, to be credited to South Bend Federal Savings and Loan Association, 233 South Main Street, South Bend, Indiana, 46601. Very truly yours, s/ David A. Wells, P.E., Manager Bureau of Design & Administration" Upon motion made by Mr. McMahon, seconded and carried, the Board moved to file the documents and approved the request, subject to concurrence of the Legal Department. REPORT ON INQUIRY REGARDING YOUTH SERIVCES BUREAU The Board had received an inquiry from Councilman Richard Dombrowski regarding a lease agreement for the Youth Services Bureau. He questioned when the Board entered into a lease agreement for the Youth Services facility, when will a new agreement be executed and how much and at whose authorization has the rental been paid. The Board received a.report from Deputy City Attorney Terry Crone that a lease was signed between the Youth Services Bureau and Youth , Facilities, Inc. on December 12, 1975. Mr. Crone said a new agree- ment does not have to be executed unless the Board desires to discontinue the month to month arrangement. The monthly rental fee for the facility is $275.00. Upon motion made by Mr. McMahon, seconded and carried, the report was ordered filed and the Clerk was directed to inform Councilman Dombrowski of the report. REQUEST TO ALLOW PARKING ON L.W.E. FROM MIAMI TO IRONWOOD - POTPOURRI The Board of Public Works received a request from Potpourri for parking to be allowed on Lincolnway East (U.S. 33) on both sides of the street from Miami to Ironwood for their loth Annual Art and Import Fair on August 6 and 7. It was indicated that the Traffic Division of the Indiana State Highway Department has given their approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, this was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Detail for review and recommendation. TENT REVIVAL APPROVED - 2627 W. NAPIER STREET The Board of Public Works received a request from the New Bethel Tabernacle Church to conduct a tent revival meeting to begin on Tuesday, July 19 and ending Sunday, July 24, 1977 at 2627 W. Napier Street. Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, reviewed the request and recommended approval. Upon motion made by Mr. McMahon, seconded and carried, the tent revival was approved, subject to inspection of the tent by the Fire Inspection Bureau. REQUEST BLOCK PARTY - 1300 E. SOUTH STREET The Board of Public Works received a request for a block party on E. South Street from the alley at 1300 South to the Longfellow intersection on August 12, with a rain date of August 13, 1977. Mr. McMahon moved that this be referred to the Bureau of Traffic and Lighting and the Police Department Traffic Detail for review and recommendation. Mr. Brunner seconded the motion and it carried. 1 REGULAR MEETING JULY 18, 1977 TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended the following traffic control devices: A. Revise No Parking Sign to No Parking 6 PM to 6 AM on the West side of Hill Street from a point 30 feet North of South Bend Avenue to the N.P.L. of 525 North Hill. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. B. Remove 2 Hour Parking 6 AM to 6 PM on the West side of the South 2 of 400 S. Taylor. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. C. Revise Yield Sign to Stop Sign at the Southeast corner on Fremont at Bertrand. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. PURCHASE AGREEMENTS ACCEPTED - SALE OF 125 AND 114 NORTH ADAMS All procedures required by the Municipal Code for the sale of City -owned property have been completed in regard to the lots at 125 North Adams and 114 North Adams. Purchase Agreements were prepared by Deputy City Attorney Terry A. Crone and transmitted to prospective purchaser, St. John's Missionary Baptist Church, at a total price of $432.00 for 125 North Adams and $840.00 for 114 North Adams. Major Qualls, Trustee, St. John's Missionary Baptist Church, has signed the purchase agreements and they are now submitted to the Board for approval. Upon motion made by Mr. McMahon, seconded and carried, the Board approved the purchase agreements and referred them to Mr. Crone for preparation of the deeds and final closing. PURCHASE AGREEMENT ACCEPTED - SALE OF 5272 LELAND AVENUE All procedures required by the Municipal Code for the sale of City -owned property have been completed in regard to the lot at 5272 Leland Avenue. Purchase Agreements were prepared by Deputy City Attorney Terry A. Crone and transmitted to the prospective purchaser, Jean Gabbard, at a total price of $233.00. Jean Gabbard has signed the purchase agreement and it is now submitted to the Board for approval. Upon motion made by Mr. McMahon, seconded and carried, the Board approved the purchase agreement and referred it to Mr. Crone for preparation of the deed and final closing. UARTERLY REPORT - SERVICES RENDERED UNDER CONTRACT WITH Y.W.C.A. Jane J. Cobb, Executive Director for the Y.W.C.A. submitted to the Board of Public Works a Quarterly Report for services rendered under the contract between the City of South Bend and the Y.W.C.A. from April 1 through June 30, 1977. The report stated the goals, objectives and measurable results for the YWCA Residence Program, YWCA Woman's Center, YWCA Extended Pre -School Program and the YWCA Youth Program. It also included reports on additional programs at the YWCA such as the Adult Education Class Program and Early Learning for Children and the Summer Youth Program which provides summer jobs to 100 teenagers. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was filed and referred to the Deputy Controller's Office for payment. RIVER BEND PLAZA APPLICATIONS APPROVED Mary Kay Huszar, Director, River Bend Plaza, submitted to the Board the following applications with her favorable recommendation: REGULAR MEETING JULY 18, 1977 A. Sidewalk sales by the following merchants, July 22 and 23, 1977: Mueller's Jewelers, Robertson's, Penny's, Dainty Maid, Aktive Vacuum, C.E. Lee, Jefferson Book Store Newman's, Sonneborn's, Hall of Cards, Osco's, Lerner's, Rasmussen's and Office Engineer's. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the applications were approved, subject to the necessary insurance and licensing. Also requested was permission for the Coachmen Industries Band to perform on the Robertson's Stage from 11:00 to 1:00 on July 22, 1977. Upon motion made, seconded and carried, this request was approved. B. Solar Space Heating Company to hold a demonstration of solar cooking and heating units on River Bend.Plaza July 22 and 23. Mr. Jim Regelan of the Solar Space Heating Company will demonstrate the use of solar ovens and solar heating equipment and sandwiches will be prepared and sold to the public. Mr. McMahon made a motion to approve, subject to the necessary insurance and licensing. Mr., Brunner seconded the motion and it carried. C. Gregory Rosander to open a fruit stand on the apron.area of the 100 block South Michigan along the east curb for one month. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the application was approved, subject to the necessary insurance and licensing. D. Jerry Wroblewski, Midwest Karate School, to hold a karate demonstra- tion on Robertson's Stage July 19, 1977 from 11:30 to 1:00. Upon motion made by Mr. McMahon,.seconded by Mr. Brunner and carried, the application was approved. E. H.J. Barnum Theatrical Troupe to have a children's play on Robertson's Stage on July 21, 1977 at 12:15 and 12:45. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the application was approved. F. South Bend Track Club to hold their Paul Boehm Mini -Marathon track meet on River Bend Plaza on Sunday, August.7 at 10:00 a.m. The proposed route is: 100 block N. Michigan down Plaza to Western, Western Avenue to St. Joseph Street, St. Joseph Street to Colfax, Colfax to Plaza. Mr. McMahon made a motion to approve, subject to concurrence of the Bureau of Traffic and Lighting and the South Bend Police Department Traffic Detail. Mr. Brunner seconded the motion and it carried. REQUEST FROM JAYCEE'S TO HOLD CENTURY CENTER FISHING CONTEST The Board received a request from the South Bend Jaycees for the use of Island Park to sponsor a fishing contest for children on Saturday, August 27, 1977. They plan to stock the pool north of, the raceway. Each child entered must be accompanied by an adult. Fishing will be permitted from the bridge leading to the park and along the wall on the east side of the pool. Standing on the wall, or sitting with feet hanging over the edge will be prohibited. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was approved, subject to the filing of the necessary insurance. REQUEST TO CLOSE ALLEYS ADJACENT TO 1024 W. INDIANA FOR WILLIAM PENN PICNIC A request was received from the William Penn Fraternal Association to block the alleys surrounding the William Penn Lodge at 1024 W. Indiana Avenue for their annual picnic on Saturday, July 30, 1977 commencing at 12:00 noon. Mr. McMahon moved that the request be approved, subject to concurrence of the Bureau of Traffic and Lighting and the Police Department Traffic Detail. Mr. Brunner seconded the motion and it carried. IN -KIND CONTRUBUTION VOUCHERS FROM A.C.T.I.O.N., INC. APPROVED A.C.T.I.O.N., Inc. submitted to the Board In -Kind Contribution Vouchers for the rental of old Fire Station #7 at 803 N. Notre Dame Avenue for April, May and June in the amount of $843.16 per month and for the 1 26'T}. REGULAR MEETING JULY 18, 1977 1 rental of old Fire Station #10 at 1820 S. Michigan Street for April, May and June in the amount of $2,149.33 per month. The vouchers are in accordance with the current leases between the City and A.C.T.I.O.N., Inc. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the vouchers were approved. BOND APPROVED - LEONARD GEANS Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the Contractor's Bond for Leonard Geans was properly executed and could be approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was approved. BOND RELEASED - HERMAN F. GLASER CONSTRUCTION CO. Ray S. Andrysiak, Bureau of Engineering, reported to the Board that he had reviewed the request from the American Employer's Insurance Company to release the Contractor's Bond of Herman F. Glaser Construction Company. The Company has no outstanding permits and Mr. Andrysiak said he would recommend release of the bond. Mr. McMahon made a motion that the bond of Herman F. Glaser Construction Company be released, effective July 18, 1977. Mr. Brunner seconded the motion and it carried. CLAIMS APPROVED Walter F. Lantz, Deputy City Controller and Michael L. Vance, City Auditor, submitted to the Board Claim Docket Numbers 1,2301 through 12514 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 12301 through 12514 and directed that checks for payment be issued. There being no further business to come before the Board, upon motion made, seconded and carried, the meeting adjourned at 10:35 a.m. In the absence of Patricia DeClercq, Clerk of the Board of Public Works, I, Maryrose Putz, am assuming all responsibility for the Board of Public Works meeting of July 18, 1977. ATTEST: Patricia DeClercq, Clerk