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HomeMy WebLinkAbout07/11/77 Board of Public Works MinutesREGULAR MEETING JULY 11. 1977 1 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, July 11, 1977 by Chairman Pro-Tem Peter H. Mullen, in the absence of President Patrick McMahon. Mr. Mullen and Mr. Brunner were in attendance, as was Deputy City Attorney Terry A. Crone. REVIEW OF MINUTES OF JULY 5 MEETING Mr. Mullen,reported that he had reviewed the minutes of the July 5, 1977 meeting and he made a motion that they be approved as submitted. Mr. Brunner seconded the motion and it carried. OPENING OF BIDS - POLICE DEPARTMENT COLOR PHOTO LAB EQUIPMENT This was the date set for receiving bids for Color Photo Lab Equipment for the Police Department. The Clerk tendered proofs of publication in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Photo Pro Bid was signed by Joseph G. Sadler, Fort Wayne, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - $15,880.80 Schillings, Inc. Bid was signed by C. George Schilling, Jr., South Bend, Indiana non -collusion affidavit was in order and a certified check in the amount of $662.34 was submitted. Bid - Individual items were listed on the bid form. Total bid was computed at $6,623.40. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the bids were referred to the Police Department for review and recommendation. OPENING OF BIDS - LOCKS FOR CRIME PREVENTION PROGRAM This was the date set for receiving bids for Locks for the Police Department Crime Prevention Program. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Seifer Lock and Safe Company South Bend, Indiana A review of the bid by Mr. Crone indicated that the non -collusion affidvait was not signed and there was no bid bond or certified check submitted as required in the Notice to Bidders. Therefore, the bid was non -responsive to the bid specifications and was not read. Upon motion made by Mr. Mullen, seconded by Mr-. Brunner and carried, the bid was rejected as being defective and the Police Department is to be notified and asked to make a recommendation to the Board on whether or not they wish to re -advertise. OPENING OF BIDS - ASPHALT SCARIFICATION This was the date set for receiving bids for scarification of asphalt from various streets in South Bend. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Chapin and Chapin, Inc. Bid was signed by Bruce L. Chapin, Norwalk, Ohio non -collusion affidavit was in order and a 5% bid bond was submitted. Bid - $56,017.00 REGULAR MEETING JULY 11, 1977 Eisenhour Construction Co. - Bid,was.signed by Patterson N. Rider, East Lansing, Michigan non -collusion affidavit was in order and a 5% bid bond was submitted. bid - $53,060.00 American Asphalt Paving Company Bid was signed by Charles E. Kelly, Chicago, Illinois non -collusion affidavit was in order and a certified check in the amount - of $5,000 was submitted. Bid - $92,402.00 Asphalt Milling Wirtgen Co. Bid was signed by R. Wirtgen, Ridgefield, New Jersey non -collusion affidavit was in order and a 5% bid bond was submitted. Bid - $75,465.00 Tom Robinson & Son, Inc. Bid was signed by Walter Pope, Jackson, Michigan non -collusion affidavit was in order and a 5% bid bond was submitted. Bid - $60,547.50 Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Engineering and Bureau of Streets for review and recommendation. HOUSE MOVE TO 820 W. COLFAX APPROVED CONDITIONALLY John DeLee, Building Commissioner, submitted to the Board an application from Lee Barnhart to move a house from 314 W. Marion Street to 820 W. Colfax. Attached to the application were utility clearances. Notices were sent to the property owners in the area where the house is to be moved and a public hearing on the house move was now held. There was no one present who wished to speak on the matter. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board a copy of a letter from the Indiana State Highway Commission indicating that they would approve the portion of the move on U. S. 20, with the stipulation that the move not be made on a Saturday, Sunday or holiday or on a day before or a day after a holiday. Mr. Wadzinski also noted that he has received confirmation that a pre -qualified signal contractor has been hired to do the necessary traffic signal work connected with the move. Mr. Wadzinski recommended that the house move be approved with the stipulation that the date and the time of day be determined at the discretion of Mr. Wadzinski and Captain James Sweitzer of the Police Department Traffic Detail. Mr. Barnhart was present and said he was asking for approval of this route at this time but would then pursue an amendment to the Ordinance through the Common Council to allow the move on Lafayette Street to Colfax. Mr. Brunner noted that he had discussed this procedure with Mr. Barnhart and has advised him that the Legal Department would be willing to help him with the language of the proposed ordinance amendment. It is the opinion of the Legal Department that they cannot approve the route using Lafayette Boulevard to Colfax, since the language of the ordinance is specific in prohibiting such use. This Board does not have the authority to approve a route in violation of the Municipal Code. Mr. Barnhart said he would like to get an amendment to the Code, since to use the route the -Board is considering today would cost him $1100 for utility and signal work. He said he has an agreement with Temple Beth -El to remove the house within a stipulated time and some action must be taken immediately. Mr. Brunner said the Board is sympathetic to Mr. Barnhart's problem and would have no objection to an amendment to the ordinance which would provide a narrow exception to the language as it now stands. Mr. Mullen made a motion that the Board approve the house move to 820 W. Colfax Avenue, using the following route: 1 REGULAR MEETING JULY 11, 1977 Lafayette Blvd. to LaSalle Street to Williams Street to Colfax Avenue, with the stipulation that the date and time of day be determined by the Bureau of Traffic and Lighting and the Police Department Traffic Detail. Mr. Brunner seconded the motion and it carried. APPROVAL OF CONTRACT FOR GRAPHICS AT CENTURY CENTER A contract with North American Signs for Interior and Exterior Graphics at Century Center was prepared in accordance with the bid awarded by the Board. The contract was reviewed by Deputy City Attorney Terry A. Crone and has been executed by officials of North American Signs. A performance bond has been submitted with the contract. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the contract was approved. BID AWARDED - MAPLE LANE SEWER PROJECT The Bureau of Design and Administration prepared a bid tabulation of all bids received for the Maple Lane Storm Sewer Project and submitted it to the Board along with a recommendation to accept the low bid of H. DeWulf Mechanical Contractor, Inc. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board accepted the recommendation and awarded the bid for the Maple Lane Storm Sewer Project to H. DeWulf Mechanical Contractor, Inc. on their low bid of $218,712.50. RECOMMENDATION TO ACCEPT PROJECT M6000(16) ACCEPTED The Board received a notice of completion of Project M6000(16) for the work at sixteen intersections in South Bend by the Indiana State Highway Commission. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that all work has been completed and the signals are in operation. The project is now recommended for approval by Patrick M. McMahon, Director of Public Works, and the local inspectors and will now be submitted to the Indiana State Highway Commission for concurrence. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the recommendation was approved. REQUEST -FOR PARADE FILED The Board received a request from William Welsheimer, Potentate of Orak Temple, for a parade to be held on November 12, 1977. The proposed parade route and a Certificate of Insurance were :submitted with the request. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting and the Police Department Traffic Detail for review and recommendation. PURCHASE AGREEMENT ACCEPTED - SALE OF 513 E. SOUTH STREET All procedures required by the Municipal Code for the sale of City -owned property have been completed in regard to the lot at 513 E. South Street. A purchase agreement was prepared by Deputy City Attorney Terry A. Crone and transmitted to prospective purchaser, James A. Fenters, at a total price of $660.00. Mr. Fenters has signed the purchase agreement and it is now submitted to the Board for approval. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board approved the purchase agreement and referred it to Mr. Crone for preparation of the deed and final closing. COUNTER-OFFER RECEIVED FOR SALE OF 923 E. BOWMAN A purchase agreement for the sale of a city -owned lot at 923 E. Bowman at a total price of $999.00 was prepared by the Legal Department and submitted to prospective purchaser, Donald Kintner. Mr. Kintner advised the Board by letter that he has invested $400 in cleaning and 1-2,58 REGULAR MEETING JULY 11, 1977 maintaining the lot, which is next to his property, and .feels he cannot offer more than $500 for the purchase of the property. The Board noted that the property was appraised by two real estate appraisers and the offering price was based on the average of those appraisals. Common.Council approval would be required to negotiate the sale of the lot for less than the offering price. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board directed that Mr. Kintner be advised that the Board would be willing to request Common Council approval for the sale of the lot for less than the offering price if 11r. Kintner would agree to a price of $750.00. QUARTERLY REPORT FROM GOODWILL INDUSTRIES FILED A quarterly report'from Goodwill.Industries, Inc., outlining services performed under terms of the contract with the City of South Bend, was submitted to the Board. The report indicated the number of interviews, evaluations, tests, counseling sessions and job placements in the quarter ending June 30, 1977. Upon.motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the report was ordered filed. STREET DEPARTMENT CLEAN-UP CREW REPORT FOR JUNE FILED The report of the Street Department Clean -Up Crew for the month of June was filed. The report listed the number of properties cleaned during the month, the number of loads dumped and the environmental complaints serviced. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the report was ordered filed. RIVER BEND PLAZA APPLICATION APPROVED Mary Kay Huszar, Director of an application from the Two Plaza on July 15, along wit BONDS APPROVED h Ray S. Andrysiak, Bureau of Engineering, reported to the Board that bonds for the Americana Realty Corporation and Edward Jerzak, Jr. had been properly executed and could be approved. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the bonds were approved, effective July 11, 1977. CLAIMS APPROVED Walter F. Lantz, Deputy City Controller, and Michael L. Vance, City Auditor, submitted to the Board Claim Docket Numbers 11432 through 12300 and recommended approval. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 11432 through 12300 and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of July 5 through July 8 was received. The report indicated eighty-one outages. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried,the report was ordered filed. BLOCK PARTY APPROVED - 500 OSTEPZO PLACE Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, advised the Board that he had reviewed the request of Susan Hendricks to close the 500 block Ostemo Place on Sunday, July 17 from 1:00 p.m. until dark for a block party and he recommended approval of the closing REGULAR MEETING , JULY 11, 1977 of the street from the intersection of 0stemo and Iroquois to the first alley west of Iroquois. Captain Sweitzer of the Police Department Traffic Detail has been contacted and is in agreement. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the closing of Ostemo Place from Iroquois to the first alley west of Iroquois on Sunday, July 17 was approved. REQUEST FOR PARADE FILED The Board received a request from the Mishawaka First Nazarene Church to conduct a parade on July 30. The parade would begin at 10:00 a.m. at the church in Mishawaka and proceed to Potowatomi Park, where it would end at approximately 11:00 a.m. The parade would consist of two buses, fifteen to twenty-five vehicles and ten to fifteen bicycles. A proposed route was submitted and the required Certificate of Insurance has been ordered. Upon motion made by Mr. Mullen, seconded by Mr. Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. There being no further business to come before the Board, upon motion made by Mr. Mullen, seconded by M unner and carried, the meeting adjourned at �2 35 a.m. ATTEST: Patricia DeClercq, Clerk