Loading...
HomeMy WebLinkAbout07/05/77 Board of Public Works MinutesREGULAR MEETING JULY 5, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, July 5, 1977 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Terry A. Crone was also present. APPROVAL OF MINUTES OF PREVIOUS MEETINGS Mr. McMahon reported that he had reviewed the minutes of the June 27 meeting of the Board and he made a motion that they be accepted as submitted. Mr. Mullen seconded the motion and it carried. A special meeting was held on June 27, 1977 to approve advertising for sealed bids for the property known as the old Street Department yards, Corby and Niles Avenue. The Council has approved the sale of the property. Bids are to be received on July 25, 1977. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the minutes of the June 27 meeting were approved as submitted. A special meeting was held on June 28, 1977 to consider applications for two fireworks stands. Mr. McMahon made a motion that the minutes of the special meeting on June 28 be approved as submitted. Mr. Mullen seconded the motion and it carried. - OPENING OF BIDS - FOOD SERVICE EQUIPMENT FOR CENTURY CENTER This'was the date set for receiving bids for Food Service Equipment for Century Center. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. McMahon noted that Brian Hedman, Executive Director, of Century Center, and Mr. Graeber, Mr. Stanek and Mrs. Conley of the Hotel -Motel Tax Board were present and this was a joint meeting of both Boards. The following bids were opened and publicly read: General Store Fixture Company Bid was signed by Milton Dreyfus, Gary, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid as per specifications - $259,757.00 Stafford -Smith, Inc. Bid was signed by David J. Stafford, Kalamazoo, Michigan non -collusion affidavit was in order and a 10% bid bond was submitted. Bid as per specifications - $247,233.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Hotel -Motel Tax Board and the Civic Center Board of Managers for review and recommendation. OPENING OF BIDS - THEATRICAL LIGHTING FOR CENTURY CENTER This was the date set for receiving bids for theatrical lighting for Century Center. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Colip Electric Company South Bend, Indiana Bid - Base Lighting Package - Alternate JfA Alternate #B Optional Equipment Dimmer Racks Preset console Bid was signed by Charles D. Colip, non -collusion affidavit was in order and a 5% bid bond was submitted. $96,000.00 85,000.00 84,500.00 3,300.00 1,800.00 Several voluntary alternates were submitted but were not read at this time. REGULAR MEETING JULY 5. 1977 MIN Koontz Wagner Electric Company Bidwassigned by R. L. Pfeil, South Bend, Indiana non -collusion affidavit was in order and a 5% bid bond was submitted. Bid - Base Lighting Package - $94,660.00 Alternate #A 83,540.00 Alternate #B 82,600.00 Optional Equipment Dimmer Racks 3,130.00 Preset Console 1,690.00 Several voluntary alternates were submitted but were not read at this time. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Civic Center Board of Managers for review and recommendation. OPENING OF BIDS - MAPLE LANE STORM SEWER PROJECT This was the date set for receiving bids for the Maple Lane Storm Sewer Project. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: H. DeWulf Mechanical Contractor, Inc. Bid was signed by Henry DeWulf, Mishawaka, Indiana non -collusion affidavit was in order and a 5% bid bond was submitted. Bid - $218,712.50 Dye Plumbing & Heating Company LaPorte, Indiana Bid - $296,388.10 Woodruff & Sons, Inc. Michigan City, Indiana Bid - $226,706.40 Marion Hamilton & Son, Inc. South Bend, Indiana Bid - $249,367.57 Bid was signed by Charles T. Dye, non -collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Gordon D. Booz, non -collusion affidavit was in order and a 5% bid bond was submitted. Bid was signed by Marion M. Hamilton, non -collusion affidavit was in order and a 5% bid bond was submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Design and Administration for review and recommendation. CONDITIONAL BID AWARD - POLICE DEPARTMENT RADIO EQUIPMENT The Board received a report from Chief Michael Borkowski, Police Department, that he had reviewed the bid received from the Meade Electric Company for police radio equipment with John V. Hunt, Director of Communications. The bid was the single bid received and meets all specifications. The Common Council has approved the request for a revenue sharing appropriation for the purchase and REGULAR MEETING JULY 5, 1977 the appropriation ordinance has -now been submitted to the State Board of Tax Commissioners for their approval. Chief Borkowski recommended acceptance of the bid. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the low and only bid of Meade Electric Company of $8,763.00 for police radio equipment was accepted, subject to final approval of the funding. BID ADVERTISING APPROVED - FIRE DEPARTMENT UNIFORMS AND ACCESSORIES Chief Oscar Van Wiele, Fire Department, submitted to the Board detailed specifications for uniforms and uniform accessories for initial issue for new firemen. The Chief indicated that the amount will range from $3,000 to $6,000 and this is a budgeted item in the Fire Department budget. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request to advertise for bids, and sealed bids will be received on Monday, July 18, 1977. TITLE SHEET AND BID ADVERTISING APPROVED - WESTERN -WALNUT UNDERPASS LIGHTING The title sheet approving the plans for the lighting of the Western - Walnut Underpass was submitted to the Board by the Bureau of Traffic and Lighting, along with a request to advertise for bids for the project. Mr. McMahon noted that Community Development funds are being sought for the lighting. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the title sheet and authorized advertising for bids for the project. PROJECT COMPLETION AFFIDAVIT APPROVED BENDIX DRIVE RECONSTRUCTION R & S 86 The Project Completion Affidavit for R & S 86, the Bendix Drive Reconstruction, was submitted to the Board, recommended for approval by Patrick M. McMahon, Director of Public Works, and John Leszczynski, Manager of the Bureau of Public Construction. The project included the reconstruction of Bendix Drive, from Lathrop Street to Cleveland Road, to include storm sewers and.concrete street and the total cost was $527,732.41. The Maintenance Agreement is to end three years from the date of acceptance of the Airport Industrial Park, Phase IV. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Project Completion Affidavit was approved and Waivers of Lien were filed with the Board. R & S 86 and R & S 87 BREAKDOWN FILED John Leszczynski, Manager of the Bureau of Public Construction, advised the Board that, in accordance with a requirement of the State Board of Accounts, the Airport Industrial Park, Phase IV project has been broken down into two parts - R & S 86, the Bendix Drive Reconstruction and R & S 87, the Cleveland Road reconstruction Mr. Leszczynski submitted a breakdown of all change orders in both projects. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. FINAL CHANGE ORDER APPROVED - AIRPORT INDUSTRIAL PARK, PHASE IV A final change order in the contract with Ritschard Brothers for the Airport Industrial Park, Phase IV, was submitted to the Board. The Change Order reflected a decrease of $3,996.88 and was caused by the deletion of some fencing from the project. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the change order was approved. TAXI LICENSE APPLICATION DENIED - JOHN MORSE Peter H. Mullen, City Controller, advised the Board that he received a recommendation from the Police Department that the taxi license application of John Morse be denied because the applicant was not truthful on his application. Mr. Morse indicated he had not been arrested and records indicate he has been arrested eight times. Mr. Mullen advised the Board that he concurred with the Police Department in their recommendation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board denied the taxi license application. 2.51 REGULAR MEETING JULY 5. 1977 REQUEST FOR WATCH CHILDREN SIGN ON RALEIGH DRIVE -FILED The Board received a request from Mrs. Anthony Sergio that "Watch Children" signs be installed in the 5600 block Raleigh Drive. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST FOR BLOCK PARTY 500.OSTEMO PLACE FILED Susan Hendricks, 602 Ostemo Place, submitted a request to block the 500 block Ostemo Place for a block party on Sunday, July 17 from 1:00 p.m. until dark. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and recommendation. RIVER BEND PLAZA APPLICATION APPROVED Mary Kay Huszar, Director of River Bend Plaza, submitted an application for a display booth for the Commission on the Status of Women on July 11 from 11:30 to 1:00 p.m. The display is in conjunction with Women's Week. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was approved. APPROVAL OF CLAIMS Walter F. Lantz, Deputy City Controller, and Michael L. Vance, City Auditor, submitted to the Board Claim Docket Numbers 10792 through 11411 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved Claim Docket Numbers 10792 through 11411 and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of June 27 through July 1 was received. The report indicated eight outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. ADOPTION OF VACATION RESOLUTION NO. 3443, 1977 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following resolution was adopted in conjunction with the petition of Memorial Hospital to vacate four alleys: VACATION RESOLUTION NO. 3443. 1977 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The eastern half of the northerly east -west alley east of Lafayette Boulevard and southern half of the north -south alley east of Lafayette Boulevard, the northerly east -west alley east of Main Street, and the northern third of the north -south alley south of Bartlett Street, City of South Bend. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana,. to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: 262 REGULAR MEETING JULY 5, 1977 Lot Numbers 4, 5, 6, of Reynold's Addition; 184 and 185 of Origins 14, 15, 25, 26, 27 an( 8, 9, 10, 11, 15, 16, 17, 18 and 19 Lot Numbers 178, 179, 180, 181, 182, 183, 1 Plat of South Bend.. Lot Numbers 12, 13, 28 of J. G. Bartlett's Addition. Notice of this Resolu ion shall be published on the 8th and 15th day of July, 197 in the South Bend Tribune and in the Tri- County News. This Board, at its of ice, on the 25th day of July, 1977, at 9:30 o'clock, A.M., will h ar and receive remonstrances from all persons interested in or affe ted by these proceedings. Adopted this 5th day ATTEST: s/ Patricia DeClercq, The Board requested th to attend the public h report on Memorial Hos in the letter to Mr. E ADOPTION OF VACATION f July, 1977. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen Clerk t John DeLee, Building Commissioner, be asked aring on the vacation resolution to give a ital's compliance wilth the agreement outlined Lee dated May 6, 1977. ESOLUTION NO. 3414, 1977 Upon motion made by Mrl. McMahon, seconded by Mr. Mullen and carried, the following resolution was adopted in conjunction with the petition of the Schafer Gear Works to vacate two alleys: VACATION RESOLUTION NO. 3444. 1977 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The north -south alley south of Tutt Street to the east - west alley directly south, and including the aforesaid east -west alley from Main Street to the adjacent alley, City of South Bend. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: elec-tric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right-of-way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lot Numbers 211, 212, 213, 214, 215, 216, 217, 218, 219 and 220 in Daniel Garst's 1st Addition. Lot Numbers 259 and 260 in Daniel Garst's Subdivision of Part of Garsts 1st Addition. Notice of this resolution shall be published on the 8th and 15th days of July, 1977 in the South Bend Tribune and the Tri-County News. This Board, at its office, on the 25th day of July, 1977 at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 5th day of July, 1977. ATTEST: s/ Patricia DeClercq, Clerk BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen 1 1 REGULAR MEETING JULY 5. 1977 BID AWARDED - BUREAU OF SOLI.D:;WASTE VEHICLES John Stancati, Director of Utilities, reported that he had reviewed the bids received for solid waste vehicles and he recommended that the low bid of Shamrock Ford Trucks, Inc. be accepted. Their bid meets specifications and was as follows: Unit A - Cab and Chassis $21,043.00 Packer and Installation - $8,990.00 (Leach Packer) Unit B - Cab and Chassis - $8,650.00 Trade-ins - $1100.00. Total Net Bid - $37,583.00 Mr. Stancati noted that the Leach Packer is $455.00 more than the Pak-Mor packer. The City has more Leach Packers than any other type and experience with them has'been good. The City has no Pak-Mor packers. The acceptance of the Leach Packer still makes the bid of Shamrock Ford Trucks, Inc. the low bid. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted the recommendation to award the bid for a cab and chassis with packer and installation and a cab and chassis to Shamrock Ford Trucks, Inc. on their low net bid of $27,583.00. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at 10:25 a.m. --� 0 ATTEST: Patricia DeClercq, Clerk ,