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HomeMy WebLinkAbout06/13/77 Board of Public Works MinutesL '� ' REGULAR MEETING JUNE 13, 1977 REOUEST FOR REVIEW OF YOUTH SERVICES BUREAU BUILDING LEASE The Board received a letter from Councilman Richard Dombrowski requesting information about a lease agreement for use of a structure at 1011 E. Madison Street by the Youth Services Bureau. Mr. Dombrowski asked that he be advised when the lease was entered into, when a new agreement will be executed and the amount of rental paid. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board referred the matter to the Legal Department and the Human Resources Department for review and information so a reply can be made to Councilman Dombrowski. LETTER FILED RE: USE OF EASEMENT SOUTH OF WESTERN AVENUE James R. Gore, Jr. and Councilman Walter Kopczynski had requested that the Board review the use of an easement between Mayfair Place and Western Avenue. Mr. McMahon submitted the following reply to the Board .for consideration: "Mr. Walter Kopczynski Re: Requested controlled use of the Easement Between Mayfair Place and Western Avenue, running east -west Between Summit Drive and Mayflower Road Dear Councilman Kopczynski: Please be informed that we have reviewed the above referenced request and offer the following: 1. The entire width of this easement lies within the property lines of the Western Avenue lots. 2.- The easement Was dedicated for the purpose of providing 'access to -sanitary sewers located within its limits, and also for the purpose of providing a future access route for the Western Avenue properties, should they ever develop commercially, as they indeed have. 3. The easement is not a restricted access easement. 4. Based upon the above, the Legal Department has advised me that the City of South Bend has the right to insist that this easement be maintained clear and free of fixed obstructions which would prohibit or deny us access to the sewer lines, and that we have no other jurisdiction what- soever in this matter. The authority to deny ingress or egress lies solely with the property owners affected and is a civil matter. In light of the above, I would like to inform you that the Board intends to take no action in this matter. Currently, traffic which uses this easement passes over the curb and sidewalk located at its east end at Summit Drive; should this walk orcurbingbe damaged as a result of this traffic, the Department of Public Works will take action to see that it is repaired in a manner consistent with its usage. Very truly yours, s/ Patrick M. McMahon, P. E. President Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board directed that the letter be sent to Mr. Kopczynski, with a copy to Mr. Gore. REGULAR MEETING JUNE 13, 1977 COMPLAINT'- INDIANA CABLEVISION CQMPANY Tim Zeak, South Bend Antenna Service, was present to advise the Board that his customers are still having problems with reception caused by radiation leaks from Indiana Cablevision equipment. He asked that the Board take some action to require Indiana Cablevision Company to correct the leaks. He rioted that other antenna installers are having similar problems and that Matt from Matt's Antenna Service would be at this meeting but is out of town. Mr. Zeak said he did not feel that he should have to follow up on these complaints which are caused by Indiana Cablevision Company. Mr. McMahon said that Mr. Zeak had indicated to the Board, at the time the franchise was transferred from Valley Cablevision to Indiana Cablevision, that Mr. King of Indiana Cablevision had met with him and had agreed to cooperate. Mr. Zeak said this was true but he said the conditions Mr. King agreed to in a letter from Indiana Cablevision have not been met. He requested that the Board request compliance, since they have the franchise agreement with the company and also stated that Mr. Farrand had indicated at that time that the City would initiate a complaint procedure for such com- plaints. Deputy City Attorney Terry Crone advised the the Board that at the time Mr. Farrand made that statement, it was thought that the franchise agreement would be renegotiated and some consideration was given to a complaint procedure. It was then determined by the F.C.C. that the franchise agreement could be transferred without renegotiation and such a procedure was never established. The Board advised Mr. Zeak that if complaints are transmitted to the Board in writing from the citizens involved, and they are complaints which involve radiation leaks from Indiana Cablevision equipment, the Board will transmit those complaints to Indiana Cablevision with the request that they be handled immediately and a response made to the Board. Mr. Zeak said this would be satisfactory and he would advise his customers, when the problem results from a radiation leak, to write to the Board of Public Works. REQUEST FOR HOUSE MOVE RECEIVED Lee Barnhart submitted to the Board a request to move a house from 314 W. Marion Street to 820 W. Colfax Avenue. The house is being moved from Temple Beth -El property by the Southhold Heritage Foundation and Mr. Barnhart who plans to rehabilitate the structure on the lot. Mr. Barnhart's request is to move the house on a route that would include Lafayette Blvd.in an area where such use is prohibited by the Municipal Code. Mr. Barnhart was asked if he could use an alternate route. He replied that any alternate route would require the moving of telephone wires and would be very expensive. Mr. Brunner said the Board.is sympathetic but the ordinance is clear in indicating that a house may not be moved down Lafayette Blvd., between LaSalle and South. He said the Board is on notice of the ordinance restriction and, unless there is a clear emergency, cannot deviate from the clear language of the ordinance. Mr. Barnhart said the alternate route would increase his costs by $1200. Mr. Brunner said the Legal Department would look into the matter to see if there is a way to accommodate Mr. Barnhart's objective. He said the position of the Board would be that they do not want a house moving down one of the main thoroughfares of the City, because if there should be a breakdown, there would be a tremendous traffic jam. Mr. McMahon also noted that a permit is required from the Building Department and a public hearing on the house move must be scheduled before the Board. Mr. Barnhart said he was aware of these requirements but wanted to get the route cleared so he would know what utility clearances are needed. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Legal Department, Bureau of Traffic and Lighting and Building Department for further review and a recommendation for action. REGULAR MEETING JUNE 13, 1977 CONTRACT APPROVED - JOHNSON STREET SEWER PROJECT The contract with H. DeWulf Mechanical Contractor, Inc. for the Johnson Street Storm and Sanitary Sewer Project was submitted to the Board, along with the performance bond and labor and material payment bond. The bid was awarded, on May 31, 1977 for a total project cost of $229,491.70. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved. CHANGE ORDER #2 APPROVED - MODEL CITIES SEWER PROJECT Change Order No. 2 in the contract with Loitz Brothers Construction Company, Inc. was submitted to the Board. The change order was a decrease of $70,427.84 and is the result of deleting from the Model Cities contract the work on the Johnson Street sewer. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the change order. CENTURY CENTER PAYMENT SUMMARIES FILED Payment Summaries for contract payments made on Century Center contracts for the months of February and March were submitted to the Board. The summaries indicate an amount paid to date of $4,391.065.35, with the amount remaining in the contingency fund of $2,273,151. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the summaries were filed. CHANGE ORDERS APPROVED - CENTURY CENTER Patrick M. ?McMahon., Director of Public Works, submitted to the Board the following change orders in Century Center.contracts: Contract 004 - Concrete Masonry and Carpentery - Increase of $16,834.00 for miscellaneous masonry, modifications to the Art Center Wing and modifications in floor slab for duct grills. Contract No. 005 - Structural and Miscellaneous Steel - Increase of $9,727.99 for supporting steel modifications for partition and theatre, modifications in the main entrance and Art Center Wing changes. Contract No. 020 - Window Walls - Increase of $969.00 for miscellaneous changes for window walls. Contract No. 021 - Ceilings, Lath and Plaster, Fireproofing - Increase of $7,525.00 for theatre soundproofing, miscellaneous plaster modifications and Art Center Wing modifications. Contract No. 033 - Partitions - Increase of $5,958.00 - for Art Center Wing Modifications. Contract No. 039 - Heating, Ventilating & Air Conditioning - Increase of $719.40 for miscellaneous modifications and Art Center Wing modifications. Contract No. 041 - Plumbing - Decrease of $2,260.00 - for modifications in hot water system and Art Center Wing modifications. Contract No. 042 - Sprinklers - Increase of $927.00 for miscellaneous modifications and Art Center Wing modifications. Contract No. 043 - Electrical - Increase of $4,129.70 for additional water heaters and miscellaneous electrical adjustments and Art Center Wing modifications. Mr. McMahon noted that the total Art Center Wing changes in the amount of $13,978.00 are to be reimbursed by the Art Center. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the change orders were approved. r' . 222. REGULAR MEETING JUNE 13. 1977 BID AWARDED - PAINTING OF JEFFERSON STREET PARKING GARAGE Joseph Paszli, Manager of Parking Facilities, reported to the Board that he had reviewed the bid received for painting of the -parking garage structures. He noted that.there was a maximum of $24,000 budgeted for the painting. He recommended that the Board accept the low and only bid received from A. Hartke.& Son, Inc. of $23,000 for painting of the Jefferson Street Parking Garage and that no award be made for painting of the Colfax Garage. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted the recommendation and awarded the bid for painting of the Jefferson Street Parking Garage to A. Hartke & Sons, Inc. at a total bid price of $23,000.00. REPORT ON PETITION TO VACATE A PORTION OF' MAPLEWOOD AVENUE The Bureau of Design and Administration reported that the petition of Stanz Realty Company to vacate a portion of Maplewood Avenue had been reviewed and a utility check made. The Department has no objection to the vacation, subject to existing utility easements. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed and the petition was referred to the Area Plan Commission for their review and recommendation. REPORT ON PETITION TO VACATE A PORTION OF COLFAX AVENUE AND AN ALLEY The Board received a report from the Bureau of Design and Administra- tion that the petition of St. John's Missionary Baptist Church to vacate a portion of Colfax Avenue and an alley had been reviewed and a utility check made. The Department has no objection to the vacation, subject to existing utility easements. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed and the petition was referred to the Area Plan Commission for their review and recommendation TRAFFIC CONTROL RECOMMENDATIONS FOR ETHNIC FESTIVAL APPROVED Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following recommendations for traffic control for the Ethnic Festival were approved: 1. Parking will be prohibited in the 100 block North and 100 block South Michigan Street on July 1, 2, 3 and 4. 2. Both parking garages will be opened on July 3 and 4. 3. Free parking is available on all City surface lots on Saturday and Sunday and will be available for July 2 and 3. 4. Washington.Street July 2 from 7:00 a.m, to 7:00 p.m. 3:00 p.m. will be closed at St. Joseph Street on a.m. to 7:00 p.m., on July 3 from 9:00' and on July 4 from 9:00 a.m, to 5. The City vending license fee will be waived for Ethnic Food and/or Craft Booths for July 2, 3 and 4, since these participants are paying a booth fee to the City of South Bend for each booth. 6. The Police Department, Fire Department, City Attorney's Office and the Bureau of Traffic and Lighting will be advised of the Board's action regarding this matter and will be kept informed regarding the proposed schedule. These Departments can be expected to cooperate with the River Bend Plaza Office in the promotion of this event. I I REGULAR MEETING JUNE 13, 1977 BID ADVERTISING APPROVED - ASPHALT REMOVAL The Board received a request from Patrick M. McMahon, Director of Public Works, for permission to advertise for bids for scarification of asphalt material from the following streets in conjunction with the 1977 street department paving program: Miami from Ridgedale Road to Ireland Road South Bend Avenue from Eddy Street to Hill Street Ford Street from Liberty to Albert Avenue Lincolnway Bast from Cooper Bridge to Monroe Street High Street from Sample. Street to Calvert Street Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the bid advertising, with the date of advertising to be supplied to the Clerk. BLOCK PARTY REQUEST FILED- SUNNYMEDE AVENUE The Board received a request from Anthony Molnar to block the 1300-1500 blocks of Sunnymede Avenue, from Sunnyside to Twyckenham, on Friday, July 8, 1977 from 4:00 p.m. to Midnight. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and referred to the Bureau of Traffic and Lighting and the Police Department Traffic Detail for review and recommendation. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended to the Board the following traffic control devices: 1. Remove 30 minute parking at 1432-34 Portage Avenue. 2. Remove one hour parking and revise to No Parking This Side - East side of Huey, from Washington north 100'. 3. Remove Taxi Stand and revise to one hour meter and 12 minute meter - West side of 100 North Main. 4. Remove loading zone and revise to one hour meter - Former Indiana Club. 5. Remove No Parking - North side of 2800 and 2900 Westmoor. 6. Remove No Parking - W. side of Eclipse, south 2 block north of Westmoor. 7. Remove 15 minute parking - 2010 W. Western. 8. Remove No Parking - North side of 3000 Fredrickson. 9. Install Yield Signs - Fairview and Leer (3 signs) w 10. Remove No Parking - East side of Goodland, between Westmoor and Fredrickson. 11. Remove No Parking and Revise to No Parking Tow Zone - 300 E. Colfax - I & M Company service drive gate. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendations were approved. 2 REGULAR MEETING JUNE 13, 1977 FIREWORKS STANDS APPROVED The Board received an application from Greg Gaul to operate a fireworks stand at 4507 Miami and from Dewey Covell to operate stands at 1615 Lincolnway East and 1827 S. Ironwood. The applications were accompanied by written permission of the private property owners for the stands and the areas are in commercially zoned areas. Upon motion made by Mr. McMahon,,seconded by Mr. Brunner and carried, the Board approved the stand applications, subject to licensing, inspection by the Fire Inspection Bureau and compliance with the requirements of the State Fire Marshal. RIVER BEND PLAZA APPLICATION APPROVED Mary Kay Huszar, Director, River Bend Plaza, submitted a request to the Board for a Beer Can Trading Session to be conducted on the Plaza on June 18, along with her favorable recommendation. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the recommendation. BOND APPROVED - MURDOCK & SON CONSTRUCTION Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a bond submitted by Murdock & Son Construction Company was properly executed and could be approved. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was approved. BOND RELEASED - KEITH CARBIENER Ray S. Andrysiak, Bureau of Engineering, reported to the Board that he had reviewed a request for release of the Contractor's Bond filed by Keith Carbiener and would recommend its release. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was released effective June 13, 1977. APPROVAL OF CLAIMS Walter F. Lantz, Deputy City Controller, and Michael L. Vance, City Auditor, submitted to the Board Claim Docket Numbers 9328 through 9820 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the claims and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of June 6 through 10 was received. The report indicated 87 outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. ETHNIC RESTIVAL APPLICATIONS APPROVED Mary Kay Huszar, Director, River Bend Plaza, submitted to the Board the following applications for the Ethnic Festival on July 2, 3 and 4 on River Bend Plaza, along with her favorable recommendation: DISPLAY ONLY APPLICATIONS: South Bend Chess Club, World Book Childcraft, First United Methodist Church, Common Cause, Association of American Youth of Ukranian Descent, Central Polish American Organization and Community Association of Volunteer Coordinators. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the applications were approved. REGULAR MEETING JUNE 13, 1977 NON-FOOD MERCHANDISE BOOTHS Louise Nagy, Studio Three - Indian Jewelry and Wooden Toys Viola Robinson - Sale of handmade Ceramics - John Adams Band & Orchestra Boosters - Sale of Balloons and Pop John Docherty, Jr., Ancient Order of Hibernians Aphrodite Pappas, Greek Community - Craft Booth Steve Longfellow - Spoon Rings Gerald L. Gloster - Right to Life Committee - Plants, Books and Buttons Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the non-food merchandise booth applications were approved, subject to filing of the necessary certificates of insurance. ETHNIC FOOD BOOTHS Martha Spencer - Family Affairs Peggy J. VanLaere, American Lung Association Lula Malone - Belleville Church of God in Christ Mandy Linton - LaSalle Park Senior Citizens Club Mrs. Dickerson and Mrs. Ashe - Alumnae Chapter of Delta Sigma Theta Mary Bryant - Footsteps, Inc. East Side Little League - Charles Lennon Family Janet Doolittle, Edith Haskin, Howard Smoger - French Food Booth Margaret Smith - German American National Congress Chester C. Bentkowski - Central Polish -American Organization Mary Zeak - German Club Aphrodite Pappas, Greek Community Tillie Arch, Our Lady of Hungary Church John Docherty, Jr. - Ancient Order of Hibernians Isaac Albala - Jewish Community Council El Canpito Day Care Center Jo Ann Bergren, Gloria Dei Lutheran Church, Swedish Group Benito Salazar - La Casa De Amistad Youth Center Nasra Farhataziz and Yasmin Ahmad Anatol Lucenko - ODUM, Association of American Youth of Ukranian Descent Paul Colflazier - Dutch Pastry Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the food booth applications listed above were approved, subject to the filing of the necessary certificates of insurance. RIVER BEND PLAZA APPLICATION DENIED The Board received a request from Shawn Walker to display a converted Greyhound Bus on River Bend Plaza during the Ethnic Festival and charge admission. It was felt that this was not in keeping with the Ethnic Festival purpose. Upon motion made by Mr. Mullen, seconded by Mr. McMahon, and carried, the request was denied. PARKING REMOVAL ON WEST SIDE OF 800 S. ILLINOIS APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had reviewed the request of residents of the 800 block S. Illinois Street that parking on the West side of the block be prohibited. He noted that only two homeowners in the 800 block did not sign the petition and both these residents have parking available other than on Illinois Street. There will be no apparent adverse effects on traffic flow or safety and Mr. Wadzinski recommended approval, noting that the block would also be posted with Speed Limit 30 signs. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation to remove parking from the west side of the 800 block South Illinois Street. REGULAR MEETING JUNE 13, 1977 OBSTRUCTION TO TRAFFIC FROM TREES IN PARKWAY NOTED The Board received a complaint from William H. Kelly that an obstruction from tree limbs in the parkway area on Pleasant Street from the 1200 block of S. 31st Street causes a hazard to traffic. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the complaint was referred to the Bureau of Traffic and Lighting for investigation and notification of the property owner if the obstruction exists. There being motion made the meeting ATTEST: no further business to come before the Board, upon by Mr. McMahon, seconded by Mr. Brunner and carried, adj ou3 ' " ) t�-� ,a CLERK 1