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HomeMy WebLinkAbout06/06/77 Board of Public Works MinutesREGULAR MEETING JUNE 6, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, June 6, 1977 by President Patrick M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorneys Terry Crone and Georgia Luks were also present. MINUTES OF PREVIOUS MEiETING APPROVED Mr. McMahon reported that he had reviewed the minutes of the May 312 1977 meeting of the Board and he made a motion that they be approved as submitted. Mr. Mullen seconded the motion and it carried. OPENING OF BIDS - FIXED SEATING FOR CENTURY CENTER This was the date set for receiving bids for Fixed Seating for Century Center. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: Irwin Seating Company Bid was signed by William W. Irwin, Grand Rapids, Michigan non -collusion affidavit was in order and a 5% bid bond was submitted. Base Bid - $49,356.00 American Seating; Company Bid was signed by Fred E. Vandenberg, Grand Rapids, Michigan non -collusion affidavit was in order and a 5/0 bid bond was submitted. Base Bid - $55,345.50 Imperial Enterprises Bid was signed by R. Q. Calloway, Lafayette, Indiana non -collusion affidavit was in order and a 5% bid bond was submitted. The bid was labeled a voluntary alternate. A company representative present indicated that this was their base bid but they had also submitted an alternate bid. Mr. McMahon noted that the figure listed would be read as the base bid but the matter would be reviewed by the Legal Department and the Building Authority. Bid - $59,980.00. Upon motion made by Mr. McMahon, seconded by PZr. Mullen and carried, the bids were referred to the Division of Engineering and the Civic Center Board of Managers for review and recommendation, with a possible recommendation for award to be made yet this week. OPENING OF BIDS - PAINTING OF PAR1,UNG STRUCTURES This was the date set for receiving bids for the painting of the two parking structures, on Colfax and Jefferson. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri County News which were found to be sufficient. The following bids were opened and publicly read: A. Hartke & Sons., Inc. Bid was signed by Donald A. Hartke, South Bend, Indiana Sr., non -collusion affidavit was in order and a 5/0 bid bond was submitted. Bid - Colfax Garage - $16,000.00 Jefferson Garage - $23,000.00 This was the only bid received. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bid was referred to the Bureau of Parking Garages for review and recormendation. REGULAR MEETING JUNE 6, 1977 PUBLIC HEARING - REVENUE SHAPING APPROPRIATION FOR DISCOVERY HALL This was the date set for a public hearing on AN ORDINANCE APPROPRIATING $27,950 FROM THE FEDERAL ASSISTANCE GRANT, COMMONLY REFERRED TO AS GENERAL REVENUE SHARING, FOR VARIOUS ADMINISTP.ATION AND FIlIA14CE PROGRAMS TO BE ADMINISTERED BY THE CITY OF SOUTH BE14D THROUGH ITS DEPART11ENT OF ADMINISTRATION AND FINANCE. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. McMahon noted that the ordinance has been filed with the Common Council and is for Discovery Hall Museum in Century Center. Richard Welch, Director of Discovery Hall, was present and reported that the appropriation is to cover the first phase in the planning, design and construction of the permanent exhibits in Discovery Hall Museum. The City has received a letter of proposal from Joseph. Wetzel Associates for the design work. Mr. McMahon then reported that, in accordance with guidelines formulated for such appropriations, information about this public hearing has been forwarded to the following senior citizen groups, with the request that the information be posted for the information of members: Foster Grandparents, Hansel Neighborhood Service Center, Harvest House Centers, Howard Park Senior Citizens' Center, R.E.A.L. Services, Retired Senior Volunteer Program and Senior Citizens' Group of LaSalle Park. There was no one present who wished to speak on the natter and no written cor_nments were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the information was filed and will be transmitted to the Common Council, along with the minutes of this meeting. CONDITIONED NOTICE TO PROCEED AUTHORIZED FOR JOSEPH WETZEL ASSOCIATE Richard Welch, Director of Discovery Hall Museum, submitted a request to the Board to allow Joseph Wetzel Associates to begin Phase One of the design work under the letter of proposal they submitted to the City up to the amount of $5,000, until approval of the appropriation is received from the Common Council. Mr. McMahon made a motion that the Board approve a conditional notice to proceed and request the Board's attorney to prepare such a Notice to Proceed, with a limit of $5,000 until funding is approved, and with the agreement to contain a provision that there will be no penalty for termination of the contract at the $5,000 amount. Mr. Brunner seconded the motion and it carried. BID AWARDED COIIDITIO14ALLY - STREET DEPARTMENT TRACTOR WITH LOADER Patrick M. McMahon, Director of Public Works, reported to the Board that the bids for a tractor with front end loader for the Bureau of Streets had been reviewed and he recor_nended that the Board accept the low bid of A. 11. Choitz & Company of $6,278.00 for the vehicle, subject to approval of the funding. Upon motion made by Mr. Mcl-lah-on,:seconded by Mr. Brunner and carried, the Board awarded the bid conditioned upon approval of the funding. AGREEl1ENT FOR NORTHEAST DRAINAGE FACILITIES APPROVED An Engineering Agreement with Cole Associates, Inc. to serve as Consultant for Study, Development and Construction of Storm Drainage Facilities in an area of the Northeast Section of South Bend, Indiana, bounded by: the north Corporate Limits, (South Bend Avenue) on the north, Eddy Street on the west, Ironwood Drive on the east and Mishawaka Avenue on the south; was submitted to -the Board. The agreement was reviewed by the Legal Department and is in the amount of $32,530. The appropriation has been approved by the Common Council. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the agreement was approved. ':_I 1' REGULAR MEETING JU14E 6, 1977 APPOINTPE,NT OF A. BERT ELLIS AS CHIEF HEATING INSPECTOR APPROVED John DeLee, Building Commissioner, recommended that the Board approve the appointment of A. Bert Ellis as Chief Heating Inspector for the City of South Bend to fill the vacancy created by the death of Neil Crumb. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation. ASSESSMENT POLL FILED - VACATION RESOLUTION NO. 3441 Patrick 11. McMahon, Civil City Engineer, files an Assessment Roll for Vacation Resolution No. 3441 for the vacation of the east -west alley between South Street and Bronson Street from the east right-of- way line of Michigan Street east to the west right-of-way line of the north -south alley; also from the east right-of-way line of the north -south alley east to the west right-of-way line of St. Joseph Street. The following lots may be injuriously or beneficially affected by such vacation: Lot Nos. 1 through 6 of Bronson Survey and Lot Nos. 17 through 24 of Taylor rield'lst Addition. The Board finds that each of said lots have been damaged in the amount of $0.00 and benefited in the amount of $0.00. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Assessment Roll was filed and set for public hearing on June 27, 1977 at 9:30 a.m. AMENDED OFFER TO PURCHASE 721-725 S. FELLOWS APPROVED The Board had received an offer from Esther Waldon to purchase a city -owned lot at 721-725 S. Fellows Street for $500. The offering price for the lot had been established at $991.00 following the appraisals. The Board had requested that Mrs. Waldon be asked to increase her offer at least to cover the $200 appraisal fees. Mrs. Waldon now submits an offer to purchase the lot at 721-725 S. Fellows Street for $700. The Board determined that they would be willing to request approval of the Coon Council, in accordance with the ordinance governing sale of property, to sell the lot for less than the offering price. Upon motion by Mr. McMahon, seconded by Mr. Mullen and carried, the Board accepted Mrs. Waldon's offer of $700 for the city -owned lot at 721-725. S. Fellows, subject to concurrence of the Common Council. The Legal Department was requested to prepare a purchase agreement for Mrs. Waldon's signature and the resolution for Common Council approval of the sale. APPLICATIO14 FOP. MASSAGE ESTABLISHMENT AND TECHNICIAN LICENSE FILED James McCay filed with the Board an application to operate a massage establishment at Dave's Gym, 914 N. Olive Street. 11r. McCay will be asked to submit an additional application for a technician's license. Upon motion rude by Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the application and referred it to the Building, Fire and Police Departments for review and recommendation and set it for a public hearing on Monday, June 27 at\9:30 a.m. REQUEST TO SELL OBSOLETE PARKING METER HEADS APPROVED Joseph Paszli, Manager of the Parking Garages, submitted a request to the Board to sell 350 obsolete parking meter heads, valued at $5.00 each, at the River Bend Plaza Garage Sale on June 11. The Board discussed the requirements for sale of obsolete equipment and determined that sale of the meter heads could be authorized up to a limit of $500. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board authorized Mr. Paszli to dispose of the deter heads at the garage sale up to a limit of $500.00 total sales. REQUEST FOR STREET SERVICES FILED Missionary Dora Lottie submitted a request to hold Street Services during the morith of June on Tuesday, Wednesday and Thursday of each week at the corner of Chapin and Napier from 3:00 p.m. to 6:00 p.m. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting and Police Department Traffic Detail for review and recormendation. 4 2: REGULAR MEETING JUNE 6, 1977 REPORT OF ENVIRONMENTAL CLEAN UP CREW FOR MAY FILED The report of the Environmental Clean -Up Crew for the month of May was submitted to the Board by Ed Nowak and Joseph Gawrysiak. The report indicated 81 lots cleaned, and also included cleaning trash and weeds on the Memorial Parade route downtown and on the Chapin Street Inner -belt. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was filed. Mr. McMahon noted that the weed crew will start working today and will be utilizing CETA personnel to control the weed problem this summer. REQUEST TO DISPOSE OF OBSOLETE EQUIPMENT APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, requested approval of the Board for disposition of 1,190 street name signs and 48 walk -wait pedestrian signals. The items are obsolet-e and their scrap value is minimal. Mr. Wadzinski asked permission to sell the items at the River Bend Plaza Garage Sale on June 11 at $1.00 per street name sign and $15.00 per signal. He noted that the sale of pedestrian signals would require the purchaser to sign a statement indicating that the signal would not be displayed in view of the motoring or walking public. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the disposition of the item$ listed above up to a limit of $500.00 and requested that the Legal Department prepare the necessary document to be signed by purchasers of the pedestrian signals. BLOCK PARTY APPROVED - TTENTY."SEVENTH STREET Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that the request of Mrs. Beth Ekstrand to block 27th Street on Friday, June 10 had been reviewed with the Police Department traffic detail. They have no objection to the closing of the street from 4:00 p.m. to midnight, with the stipulation that the entire block, from Hastings Street to Wall Street be closed. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommmendation was approved. BLOCK PARTY APPROVED - RAINBOW DRIVE Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that the request of the Riverside Manor Horae Owners to block the circle at the end of 3800 Rainbow Drive on July 1 had been reviewed with the Police Department traffic detail. They have no objection to the closing of the street from 8:00 p.m. to 1:00 P.M. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendation was approved. ST. ADALBERT'S PROCESSION APPROVED - SUNDAY. JUNE 12 Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that he had reviewed the request of St. Adalbert's Church to hold a procession on Sunday, June 12 from 10:00 a.m. to 11:30 a.m. He recommended that approval be given with the stipulation that the parade use the sidewalk area on Olive Street and cross Olive Street with the aid of a police officer. He further recommended that parking be prohibited on Huron Street, from Phillipa to Olive, and on one side of Phillipa Street. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was approved. BID ADVERTISING APPROVED - CENTURY CENTER THEATRICAL LIGHTING Patrick M. McMahon, Director of Public Works, requested that the Board approve advertising for bids for theatrical lighting equipment for Century Center. Plans and specifications have been prepared by the architect and the Clerk will be advised when bids are to be advertised. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request to advertise for bids was approved. REGULAR MEETING JUNE 6, 1977 STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of May 31 through June 3 was received. The.report indicated fifty-one outages. Upon motion made by Tyr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. ADOPTION OF RESOLUTION NO. 11, 1977 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following resolution was adopted: RESOLUTIO14 NO, 11, 1977 W11EREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Section 30 A-1 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate now owned by the City are not necessary to the public use and are not set aside by state or city law for public purposes, pursuant to Section 30 A-2 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to Chapter 30 A of the Municipal Code of the City ofSouth Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcels of real estate owned by the City, contained in the following list, are not necessary to the public use and are not set aside by state or city law for public purposes: Street Address Deed Number 1713 S. Marietta 894 310 14. Walnut Street 876 2. That this Resolution shall, immediately upon its adoption, be .submitted to the Connon Council of the City of South Bend, pursuant to Section 30 A-2 of the municipal Code of the City of South Bend. Adopted this 6th day of June, 1977. BOARD OF PUBLIC WORKS s/ Patrick 11. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board requested that the Council also be requested to approve use of the City appraiser to appraise the lots. REGULAR MEETING JUNE 6, 1977 BIDS ACCEPTED CAP. WASHES FOR CITY VEHICLES The Board received a memorandum from James Ifeehan, Bureau.of Vehicle Maintenance, that the bids received for car washes for city vehicles had been reviewed and he recommended that the bids of both Comet Car Wash and Ili -Speed Auto Wash be accepted. 'Mr. Mullen noted that the City saved a considerable amount of money on car washes last year with many city employees responsible for providing their own car washes. Comet Car Wash raised its price on washes for less than 100 units per month by 100 per unit to $1.85. Mr. Mullen said better service is available if car wash facilities are available on both the east and west side of town and, for that reason, both bids are reconuiended as acceptable. Upon motion made by Mr. IlLlahon, seconded by Mr. Brunner and carried, the bids of Comet Car Wash and Ili -Speed Auto lush to provide car washes for city vehicles were accepted and contracts will be prepared through May 31, 1978. CLAIMS APPROVED Walter F. Lantz, Deputy City Controller, and Michael L. Vance, City Auditor, submitted Claim Docket Numbers 8981 through 9328 to the Board and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the claims were approved and checks for payment are directed to be issued. CONTRACT WITH HUMANE SOCIETY APPROVED CONDITIONALLY - PUBLIC HEARING ON REVENUE SHARING APPROPRIATION SET Mr. Mullen reported that negotiations with the Humane Society were completed last week and a contract has been drafted for the remaining six months of this year. The Legal Department was involved in negotiating the contract and it has now been signed by Michael Zubler, Vice President, on behalf of the Humane Society. The contract calls for the payment of $24,500, an increase of $13,500. The additional funding will require a revenue sharing appropriation and the Board of Public Works will need to hold a public hearing on the appropriation prior to the Council hearing. Upon motion made by Mr. Mullen, seconded by Mr. McMahon and carried, the Board approved the contract subject to approval of the funding and set a public hearing onthe revenue sharing appropriation for June 20, 1977 at 9:30 a.m. CONTRACT WITH MUEPHY CO14SULTA14TS FOR MICHIGAN STREET CIIATIPIELIZATIOII APPROVED Mr. McMahon noted that an agreement with Murphy Consultants for professional services for traffic channelization of Michigan Street, between.alarion and LaSalle, had been prepared. The contract is in the amount of $5,000 and the money has been appropriated by the Common Council. The City has now been notified that the appropriation from the Local Roads & Streets Fund has been approved by the state. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the agreement was approved, subject to review and approval by.the Legal Department. RIVER BEND PLAZA APPLICATION APPROVED Mary Kay Huszar, Director of River Bend Plaza, submitted to the Board a request from Bill Moor on behalf of the United States Army Reserves to have a display on the Plaza on June 14, 1977 from 10:00 a.m. to 3;00 p.m. in honor of the birthday of the Army. Miss Huszar recorimiended the application.favorably to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the application was approved. REGULAR Pg:ETING JUNE 6, 1977 4 S INTP.ODUCTION OF TERRY CROIIE AS' ATTORIIEY FOR BOARD Thomas J. Brunner, Jr., City Attorney, introduced Terry Crone, now a Deputy City Attorney on the City Attorney's staff, who will serve as Attorney for the Board of Public Works. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:30 a.m. Peter Iff. Mullen ATTEST: Patricia DeClercq, Clerk