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HomeMy WebLinkAbout05/31/77 Board of Public Works MinutesREGULAR MEETING MAY 31, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, flay 31, 1977 by President Patrick M. McMahon, with Mr. McMahon, fir. Brunner and Mr. Mullen present. Deputy City Attorney Georgia C. Luks was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that the minutes of the May 23 meeting had been reviewed and he made a motion that they be approved as submitted. Mr. McMahon seconded the motion and it carried. PUBLIC HEARING - VACATION RESOLUTION NO. 3441 This being the date set, hearing was held on Vacation Resolution No. 3441 for the vacation of the east -west alley between South Street and Bronson Street, from the east right-of-way line of Michigan Street east to the west right-of-way line of the north -south alley, also from the east right-of-way line of the north -south alley east to the west right-of-way line of St. Joseph Street. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri-County News which were found to be sufficient. Jack C. Dunfee, Jr., Attorney, was present to represent the petitioners, Ben Feferman Motor Sales. Mr. Dunfee displayed photographs and a drawing of the proposed vacated property. He noted that the petitioners own all but one lot in the area displayed. For security reasons and to prevent vandalism, the petitioner would like to construct fences across the vacated alleyway. Mr. Dunfee noted that the Area Plan Commission voted unanimously to recommend the petition favorably to the Board. There were no remonstrators present and no written remonstrances were filed with the Board. Mr. McMahon made a motion that the Vacation Resolution be confirmed and referred to the Division of Engineering for preparation of the Assessment Roll. Mr. Mullen seconded the motion and it carried. APPROVAL OF LEASE WITH COUNTY COMMISSIONERS FOR TENTH _FLOOR SPACE Elroy Kelzenberg, Director of Manpower and Training, submitted to the Board a lease with the County Commissioners for use of loth floor office space by CETA. The lease calls for a monthly rentaly payment of $1750. Deputy City Attorney Georgia Luks advised the Board that she had reviewed the lease and it was in order. The lease has been executed by the County Commissioners. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the lease agreement. BID AWARDED CONDITIONALLY - ANIMAL CONTROL VAN James Meehan, Manager of the Bureau of Vehicle Maintenance, reported to the Board that the bids received for a van for the animal control project had been reviewed with Ted Latkowski, Environmental Protection Officer, and they. were recommending acceptance of the bid of Harold Medow of $3,201.75, as being the low bid within the specifications. Upon motion made by Mr. McMahon, seconded by fir. Brunner and carried, the Board awarded the bid to Harold Medow, subject to approval of the funding. BID AWARDED - TIRE REPAIRS FOR CITY VEHICLES James fieehan, Manager of the Bureau of Vehicle Maintenance, reported that the single bid received for tire repairs from the Singer General Tire Company had been reviewed. Mr. Meehan recommended that the bid be accepted, noting that it met specifications and there was no increase in price over last year's contract. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board awarded the bid for tire repairs for city vehicles to the Singer General Tire Company on the low and only bid submitted and requested that the Legal Department prepare a contract for execution. BID AWARDED CONDITIONALLY - STREET DEPARTMENT VEHICLES Patrick M. McMahon, Director of Public Works, reported to the Board that the bids received for various vehicles for the Street Department had been reviewed and he made the following recommendation for award, subject to approval of the fund appropriation: Ad 0 REGULAR MEETING MAY 31, 1977 Six pick-up trucks to Gates Chevrolet- Net low bid, $24,472.00 Four single -axle dump trucks - Shamrock Ford - Net low bid, $64,075.00 Three tandem axle dump trucks - Shamrock Ford - Net low bid, $79,922.00 One Flusher - International Harvester - Net low bid - $29,697.26 One Tandem Roller - Indiana Equipment Co. - Piet low bid, $17,051.00 Mr. McMahon noted that the recommendation to award the Tractor with loader would be made at a later date. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board awarded the bids listed above, subject to approval of the funding. APPROVAL TO SCRAP VEHICLES AND AUTHORIZE DISPOSITION James Meehan, Manager of the Bureau of Vehicle Maintenance, requested that the Board approve a request to scrap City Vehicles No. 550 and 554, both with bad engines, and authorize their disposition. Mr. McMahon made a motion that the vehicles be scrapped and disposition authorized. Mr. Brunner seconded the motion and it carried. FILING OF ACQUISITIONS AND COLLECTIONS POLICY FOR DISCOVERY HALL Richard Welch, Director of Discovery Hall Museum, submitted to the Board the Acquisitions and Collections Policy as adopted by the Mayor's Advisory Committee on May 20, 1977. Mr. Welch was present and advised the Board that the policy provides guidelines for the Museum for acquiring and using historical objects. The museum will collect objects that relate to the industrial history of South Bend. Mr. Mullen noted that the Board of Public Works will be the collecting agency and all acquisitions will be accepted by the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the policy was filed. STATEMENT ON STUDEBAKER DRIVER'S CLUB RESTORATION FUND FILED Richard Welch, Director of Discovery Hall Museum, submitted to the Board a statement regarding the Studebaker Driver's Club Restoration Fund. The Club has already begun raising funds and has a goal of $40,000 for the use of Discovery Hall in restoring of Studebaker and related vehicles. It has been determined that the fund will not be used for non -Studebaker vehicles. Mr. Mullen pointed out that the fund will be used only for restoration of vehicles to be used in Discovery Hall exhibits. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the statement was ordered filed. ADOPTION OF VACATION RESOLUTION NO..3442 Upon motion made by Mr. McPtahon, seconded by Mr. Brunner and carried, the following resolution was adopted: VACATION RESOLUTION NO. 3442, 1977 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: Kaley Street from the south right-of-way line of Kenwood Avenue to the north right-of-way line of Linden Avenue, a distance of 270 feet Also, the east -west alley between Kenwood Avenue and Linden Avenue, running east from the east right-of-way line of Kaley Street to the west right-of-way line of the north -south alley between Kaley Street and Meade Street, a distance of 130.feet, all in Kaley's 1st Subdivision. 1 Lj REGULAR MEETING MAY 31, 1977 Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way unless such rights are released by the Individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lot Numbers 30 through 36 and 69 through 75 in Kaley's 1st Subdivision. Notice of this Resolution shall be published on the 3rd and loth day of June, 1977 in the South Bend Tribune and in the Tri-County News. This Board at its office, on the 20th day of June, 1977 at 9:30 o'clock A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted the 31st day of May, 1977. BOARD OF PUBLIC WORKS s/ Patrick M. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen Attest; s/ Patricia DeClercq,,Clerk BID AWARDED - JOHNSON STREET SANITARY AND STORM SEWER CONSTRUCTION The Board received a recommendation from the Department of Public Works that, after a review of all bids received for the Johnson Street Sanitary and Storm Sewer project, the low bid of H. DeWulf Mechanical Contractor, Inc. should be accepted. A bid tabulation was attached to the recommendation. Upon motion made by Mr: McMahon, seconded by Mr. Mullen and carried, the Board accepted the low bid of H. DeWulf Mechanical Contractor, Inc. of $229,491.70 for the construction of the Johnson Street sewer project. FILING OF ASSESSMENT ROLL - VACATION RESOLUTION NO. 3440 Patrick M. McMahon, Civil City Engineer, files an Assessment Roll for Vacation Resolution NO. 3440 for the vacation of the second east -west alley south of LIncolnway West, running from the east right-of-way line of Olive Street east 125 feet to the west right-of-way line of the north -south alley east of Olive Street in Jacob Miller's Addition. The following property may be injuriously or beneficially affected by such vacation: Lot numbers 3 through 10 and 14 through 19 in Jacob Miller's Addition. The Board finds that each of said lots have been benefited in the amount of $0.00 and damaged in the amount of $0.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Roll was filed and set for public hearing on June 20, 1977. REPORT FILED -PETITION OF SCHAFER GEAR WORKS TO VACATE THREE ALLEYS The Board received a report from the Bureau of Design and.Administration that the petition of the Schafer Gear Works had been reviewed and they have no objection to the vacation, subject to existing utility easements. Attached to the recommendation was a report from the Fire Department indicating that they had no objection to the vacation, providing an access gate is installed at the alley intersection on Tutt Street east of Main Street. A drawing was attached indicating the location of the access gate. The Northern Indiana Public Service Company submitted a Notice of Public Utility Use regarding the alley where a 4" gas main is located and indicated they did not waive their rights in the alley. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report and correspondence were filed and made a part of the record of proceedings in this vacation petition and the petition was referred to the Area Plan Commission for their review and recommendation. REGULAR MEETING MAY 31, 1977 REQUEST FOR PARADE FILED St. Adalbert's Church submitted a request to hold a parade on Sunday, June 12 and block several streets in the immediate vicinity of the church for observance of a Corpus Christi ceremony. The route was submitted.with the request as was the required Certificate of Insurance. The Board also received a letter from Council President Roger Parent supporting the request. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted the following recommendations: A. Installation of one hour parking in the 800 block North College.. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved.. B. Removal of two hour parking and designation of one hour parking at 1805 Lincolnway West. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, theA nstallation was approved. C. Removal of t[virty;minute parking -at 633-635 North Studebaker Street. Mr. McMahon made a motion to approve the removal, seconded by Mr. Mullen and carried. D. Removal of yield sign on Frederickson at Bendix. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the removal was approved. TEMPORARY MOBILE OFFICE AT SOUTHEAST CORNER, MAIN AND WESTERN APPROVED The Board received a letter from Marvin Borr, Mary Borr Toyota, requesting permission to.use a mobile used car office for one year at the southeast corner of Main and Western Avenue. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request for a period of six months and directed that Mr. Borr be advised that the Board has jurisdiction to permit such temporary usage for a six month period only. BLOCK PARTY REQUESTS FILED The Board received a request from Mrs. Beth Ekstrand to hold a block party on-27th--- Street, on Friday, June loth from 4.00 p.m, to midnight. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting and the Police Department for review and recommendation. Mr. David McCarthy, representing the Riverside Manor Home Owners, requested permission to block the circle at the end of 3800 Rainbow Drive on July 1 from 8:00 p.m, to 1:00 a.m, for a block party. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and recommendation, and coordination with the Police Department Traffic Detail. BLOCK PARTY APPROVED - TASHER STREET Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that the request to hold a block party on Tasher Street, between Jennings and Michigan, on Sunday, June 5 from 3:30 p.m, until dark had been reviewed and he recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Block Party was approved. RIVER BEND PLAZA APPLICATIONS APPROVED Mary Kay Huszar, Director of River Bend Plaza, submitted applications from Southhold Dancecenter for a noon hour display on River Bend Plaza on July 13 and 27. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the applications were approved. The applications were favorably recommended by Miss Huszar. 1 REGULAR MEETING MAY 31, 1977 1 CLAIMS APPROVED Walter F. Lantz, Deputy City Controller, and Michael L. Vance, City.Auditor, submitted to the Board Claim Docket Numbers 8524 through 8980 and recommended their approval. Mr. McMahon made a motion that the claims be approved and checks issued for payment. Mr. Brunner seconded the motion and it carried. CERTIFICATE OF INSURANCE FILED A Certificate of Insurance from E. L. Zimmerman was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Certificate was filed with the Board. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that bonds for Charles O. Hawkins, Allison -Associates, Inc. and W. E. Crachy had been properly executed and could be approved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bonds were approved. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of May 23 through 27 was submitted to the Board. The report indicated 42 outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. EXTRA WORK AGREEMENT AND CHANGE ORDER APPROVED - SIXTEEN INTERSECTION PROJECT An Extra Work Agreement and Change Order for Project RT 9897, Indiana State Highway work at sixteen intersections in South Bend, were submitted to the Board. The Change Order increased the contract by $1,855.90 and involves changes in steel and quantity modifications. Mr. McMahon noted that this is a state project, funded by federal, state and local funds. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Change Order was approved and will be submitted to the Indiana State Highway Commission. The Extra Work Agreement is to cover installation of a traffic signal foundation not included in the contract at a cost of $613.96. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Extra Work Agreement was approved and will be submitted to the Indiana State Highway Commission. REQUEST TO ADVERTISE FOR BIDS FOR SOLID IrJASTE VEHICLES APPROVED Patrick M. McMahon, Director of Public Works, advised the Board that specifications have been prepared for a cab and chassis and a cab, chassis and packer for the Solid Waste Department and they are requesting that bids be advertised. James Meehan, Manager of the Bureau of Vehicle Maintenance, is reviewing the specifications. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request to advertise for bids for vehicles for the Solid Waste Department, with sealed bids to be received on June 20. There being no further business to come before the Board, upon motion made by Mr. McMahon. seconded by Mr. Brunner and carried, the meeting adjourned at 10:20 a.m. ATTEST: "-p _. G Patricia DeClercq, Clerk