HomeMy WebLinkAbout05/23/77 Board of Public Works MinutesREGULAR MEETING MAY 23, 1977
A regular meeting of the Board of Public [corks was convened at
9:30 a.m. on Monday, May 23, 1977 by President Patrick McMahon
with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City
Attorney Georgia C. Luks was also present.
MINUTES OF PREVIOUS IIEE^1I14GS APPROVED
Mr. Mullen reported that the minutes of the May 16 meeting of the
Board had been reviewed and he made a motion that they be approved
as submitted. Mr. McMahon seconded the motion and it carried.
Mr. McMahon noted that a special meeting was convened on May 17 to
act on the request of the American Cancer Society for a fund
solicitation. He made a motion that the minutes of the special
meeting be approved as submitted. Mr. Brunner seconded the motion
and it carried.
BIDS REJECTED A14D RE -ADVERTISING APPROVED FOR CENTURY CENTER SEATING
Mr. McMahon noted that a recommendation to award a bid for fixed
seating for Century Center was tabled by the Board last week for
further review. After discussion with the other Board members, Mr.
McMahon said, he would now move that the Board reject all bids and
readvertise for for fixed seating on May 27 and June 3, with
bids to be received on June 6. He noted that the reason for this
action was there was some question on the part of two bidders as to
the exact number of seats to be bid upon. In response to questioning,
Mr. McMahon said the number of seats to be bid is 882 and the budgeted
amount for the purchase is $77,000. Since there is a substantial
amount of money involved, it was felt that bids should be readvertised.
Mr. Brunner seconded the motion and it carried. Mr. McMahon was asked
if this readvertising would delay the opening of Century Center. He
replied that it should not, but the time schedule is somewhat tight
and it would be difficult to say for sure.
OPENING OF BIDS - CONSTRUCTION OF JOHNSON STREET SEWERS
This was the date set for receiving bids for the Johnson Street Storm
and Sanitary Sewer Project. The Clerk tendered proofs of publication
of notice in the South Bend Tribune and the Tri-County News which
were found to be sufficient. The following bids were opened and
publicly read:
Dye Plurlbing & Heating Company Bid was signed by Charles T. Dye,
non -collusion affidavit was in
order and a 5% bid bond was submitted.
Bid - $274,033.30
Marion Hamilton & Son
Bid - $235,889.00
Woodruff & Sons
Bid - $263,610.60
Loitz Brothers Construction Co.
Bid - $258,188.90
Bid was signed by Clifford Hamilton,
non -collusion affidavit was in
order and a 5% bid bond was submitted.
Bid was signed by Gordon D. Booz,
non -collusion affidavit was in order
and a 5% bid bond was submitted.
Bid was signed by Lawrence Loitz,
non -collusion affidavit was in
order and a 5% bid bond was submitted.
REGULAR MEETING
MAY 23, 1977
H. DeWulf Mechanical Contractor_., Bid was: signed by Henry DeWulf,
non -collusion affidavit was in order
and a 5% Bid bond was submitted.
Bid - $229,491.70
Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried,
the bids were referred to the Bureau of Design and Administration
for review and recommendation.
OPENING OF BIDS - LEASING .OF EIGHT VANS FOR SUIRIER CETA PROGRAM
This was the date set for receiving bids for leasing eight vans for
the CETA summer program. The Clerk tendered proofs of publication
of notice in the South Bend Tribune and the Tri-County News which
were found to be sufficient. There were no bids submitted. Mr.
McMahon noted that bid notices were mailed to ten local vendors.
Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried,
the Board authorized Elroy Kelzenberg, Director of Manpo�,!er and
Training, to negotiate for the leasing of the vans with the concurrence
of City Controller, Peter H. Mullen.
PUBLIC HEARING - VACATIO14 RESOLUTION NO. 3440-RESOLUTION CONFT_RMED
This was the date set for holding a public hearing on Vacation
Resolution No. 3440 for the vacation of the second east-west.alley
south of Lincolnway West running from the east right-of-way line"of
Olive Street east 125 feet to the west right-of-way line of the
north -south alley east of Olive Street in Jacob Miller's Addition.
The Clerk tendered proofs of publication of notice in the South Bend
Tribune and the Tri-County News which were found to be sufficient.
Petitioners for the vacation are David and Maxine Bjoraas, owners
of Dave's Gym. Mr. & Mrs. Bjoraas were present as was their Attorney,
J. Patrick McNamara. Mr. McNarara submitted to the Board a drawing
of the proposed expansion of Dave's Gym, which is the reason for the
petition to vacate. The petitioners own the property on the north
and south sides of the alley. There will be a north -south alley
remaining open for emergency vehicles and Mr. Bjoraas has no objection
to creating an aisle down the middle of the proposed parking area.
Mr. McNamara said it should be pointed out that the petitioner has been
in this location for sixteen years with his gym facilities. This is
a very reputable business used by professional people and athletes for
training. It is one of the best equipped gyms in the business and is
a credit to the neighborhood. Adjacent property owners have signed
the petition in support of Mr. Bjoraas' request for the vacation. The
Area Plan Commission recommended the petition favorably to the Board
with the suggestion that a five foot strip, extending fifty feet north
and south be granted to the City. Mr. McNamara said there is no problem
with this and the strip could be accommodated by setting back a
retaining wall in the proposed improvement. No remonstrators appeared
and no written remonstrances were filed with the Board. Mr. McMahon
noted that the Area Plan Commission did give the petition a unanimous
recommendation to the Board and said a number of Mr. Bjoraas' neighbors
were present at that hearing and spoke very highly of the operation
that he runs. Mr. McMahon said that is the opinion of the Department
of Public Works as well. Mr. Mullen asked if the expansion was to
include a swimming pool, exercise area and building expansion and Mr.
McNamara said that it was. Mr. Mullen said he saw no problem with
the petition to vacate. He noted that Mr. Bjoraas was very helpful to
the City in their work on adopting a massage parlor ordinance and said
this is one of the two or three good, legitimate operations in the City.
Mr. Mullen said it was his understanding that Mr. Bjoraas planned to
apply for an establishment license under the massage parlor ordinance
and for licenses for the technicians. Mr. Bjoraas said he did plan to
apply. Mr. Brunner asked if Mr. Bjoraas planned.to make such application
in the near future and Mr. Bjoraas said he would apply next week. Mr.
McMahon made a motion to confirm Vacation Resolution No, 3440 and
refer it to the Division of Engineering for preparation of the Assessment
Roll. Mr. Mullen seconded the motion and it carries.
REGULAR IIEET IP4G MAY 23, 1977
PUBLIC IIEARI14G 011 ASSESSMENT.._ROLL - VACATION RESOLUTION NO. 3439
This being the date set, hearing was held on the Assessment Roll
with respect to Vacation Resolution No. 3439 for the vacation
of the first east -west alley north of LaSalle Avenue, from the east
.right-of-way line of Hill Street east to the first north -south
alley east of Bill Street, between Bill and St. Louis Streets.
The Clerk tendered proofs of publication of notice in the South
Bend Tribune and the Tri-County News which were found to be
sufficient. No remonstrators appeared and no written remonstrances
were filed. Upon motion made by Mr. McMahon, seconded by Mr.
Brunner and carried, the Assessment Roll showing $0.00 net damages
and $0.00 net benefits was approved and said resolution is in all
things ratified and confirmed and said proceedings closed.
BID ADVERTISING APPROVED - POLICE DEPARTMENT RADIO EQUIPMENT
Chief Michael C. Borkowski requested that the Board advertise for
bids for 28 new in -car chargers compatible with existing portable
radios, 60 new 700 milampre batteries, a basic charger unit
capable of holding and charging 30 batteries and one basic five unit
charger. The Chief noted that this equipment will help solve some
of the radio problems the Department has been experiencing.
The cost estimate is $9,500 and revenue sharing funds are requested.
Mr. Mullen explained that the Board will be required to hold a public
hearing on the revenue sharing request prior to bid opening and
suggested that arrangements be made with the Clerk.for such a public
hearing. Mr. McMahon made a motion that the request to advertise
for bids be approved, subject to the scheduling of a public hearing
on the revenue sharing appropriation request. Mr. Mullen seconded
the motion and it carried.
LEASE AGREEMENT APPROVED - TRUCK FOR SUMMER CETA PROGRAM - STREET DEPT.
A lease agreement with Shamrock Ford Trucks, Inc. for the leasing of
one 1972 Ford F600 truck with dump body, at a monthly rental fee of
$500 was submitted to the Board. Elroy Kelzenberg, Director of
Employment and Training, was present and advised the Board that this
truck will be used by the summer environmental crew. He noted that
Shamrock Ford was the only agency with a unit that was leasable.
Joseph Gawrysiak, Street Commissioner, advised the Board that there
will be three crews working on environmental complaints this summer
and this truck will be used by one crew. Mr. McMahon made a motion
that the Board approve the lease agreement with the stipulation that
Paragraph 16 be deleted in its entirely. Mr. Mullen seconded the
motion and it carried.
CONTRACT APPROVED - COMMUNITY CORRECTIONS PROJECT PLANNER
John Cimino, Director of the Criminal Justice Planning Bureau,
submitted to the Board a contract between his Bureau and Sue Lynda
Symonds for services as a Community Corrections Project Planner.
Funding for the services will be supplied by L.E.A.A. funds, 90%
federal, 5% state and 5% local. $33.33 will be paid from the Contractual
Services Account of the Police Department. Mr. Cimino submitted to
the Board a job description and noted that the project is sponsored
by the Indiana Lawyer's Commission. It was estimated that the services
will be required for two to three months. This contract is for one
month and additional contracts will be submitted to the Board for
approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and
carried, the contract was approved.
REPORT FROM AREA PLAN CODRIISSIO14 RE: PETITION TO VACATE A PORTION OF
KALEY STREET A14D AN EAST -WEST ALLEY
The Area Plan Commission reported to the Board that a public hearing
was held on May 17, 1977 on the petition of the Bendix Corporation
REGULAR MEETING
MAY 23, 1977
to vacate Kaley Street from the.,'south right-of-way line of Kenwood Avenue
to the north right-of-way line of Linden Avenue and also an east -west
alley running west from Kaley Street to the first north -south alley.
The Area Plan Commission recommended the petition favorably to the
Board, with the suggestion that five feet be dedicated at the alley
intersection to provide a turning radius. Mr. McMahon made a motion
that the report be filed.and the petition referred to the Division
of Engineering for preparation of the Vacation Resolution.
RECOIRIENDATION TO ACCEPT BID - STREET DEPARTMENT TRACTOR AND MOVER
The Board received the following recommendation:
"Gentlemen:
P-lay 20, 1977
Please be informed that we have reviewed the bids for the
tractor -mower as referred to this Bureau. It is the
recommendation of this Bureau that the Board accept the bid
of A. 11. Choitz, Inc. at $13,720. Their bid was the second
lowest posted with the Board. Low bid was by State Equipment
Company of Fort Wayne, Indiana, at $13,377, the difference
between bids being $343.
The rejection of the low bid was based upon the mowing head
provided by the Fort Wayne -firm (the tractor itself was
identical from both firms). The following reasons are offered:
1. Ring Cutter is a relatively unknown mower to this area.
The closest distributor for this equipment and any repair
parts is Fort Wayne, Indiana.
The Tiger Plower can be purchased and serviced locally.
This matter is of utmost importance in that the Street
Department only utilizes two of these vehicles, and
down time for repair is a significant factor.
2. The King Cutter Mower is not responsive to the specifications
in regard to the minimum cutting width; specifications
called for "mower to be fully side -mounted with a cutting
width of not less than 60-inches". The King Cutter Plower
has a cutting width of 57 inches.
The existing rotary mower currently operated by the Street
Department is a Tiger Mower. It is our desire that both
units be identical.in that this allows us to switch
operators without regard to their training with any
particular piece of equipment. It also allows us to switch
parts and various aspects of the mechanical system should
both mowers break down simultaneously.
The Taylor Tiger Rotary Plower is used by nearly all
municipalities in this area, which in itself is a very strong
statement in its behalf. It should also be noted that all
other bidders for this equipment bid the Taylor Plower in the
base specifications. (There were a total of five (5) bidders.)
Respectfully submitted,
s/ Joseph..Gawrysiak, Manager
Bureau of Streets
s/ Patrick Pl. McMahon, P . E .
Director of Public Works "
Mr. McMahon said this recommendation was being made as being the
lowest and best bid in the interests of the City. Mr. Gawrysiak noted
that the Department has one mower now of the type provided by Choitz
and it has given them good service. They have no knowledge about the
other type of mower bid by the low bidder. Mr. McMahon.made a motion
that the Board accept the bid of A. Ei. Choitz & Company of $13,720.
Mr. Brunner seconded the motion and it carried.
REGULAR MEETING MAY 23, 1977
APPROVAL OF PUBLIC HEARING FOR REVENUE SHARING APPROPRIATION
OF $27,950 FOR DISCOVERY HALL MUSEUM PLANNIIIG
Mr. Mullen advised the Board that the City has received a proposal
from Joseph A. Wetzel Associates for the first phase in the planning,
design and construction of the permanent exhibits in Discovery Hall.
The proposal is in the amount of $27,950. Richard Welch, Director
of Discovery Hall, was present and said this is a logical first step
in planning the exhibit program. Mr. Mullen said Joseph Wetzel
is a major museum design firm, in the category of Johnson-Burgee,
Architects for Century Center. This phase will determine the total
cost for the program, at which time a major fund-raising effort can
be made for the maintenance and operation of Discovery Hall.
Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried,
the Board set Monday, June 6, 1977 at 9:30 a.m. as the time for a
public hearing on the revenue sharing appropriation ordinance
which will be filed with the Common Council.
BLOCK PARTY REQUEST FILED
The Board received a request from Mrs. Robert Russell to hold a
Block Party on Sunday, June 5, 1977 from 3:30 p.m* until dark on
Tasher Street, from Jennings to Michigan. Upon motion made by Mr.
McMahon, seconded by Mr. Mullen and carried, the request was filed
and referred to the Bureau of Traffic and Lighting and Police Department
for review and recommendation.
BLOCK PARTY REQUEST APPROVED
A request to hold a Block Party on Memorial Day, May 30, 1977 on
Vassar, from Riverside Drive to Woodward Avenue, was submitted to
the Board. The -request was submitted by Mrs. Jo Ann Gabrich and
hours of the Block Party are to be from noon until dark. Because
the Board will not meet again before Meriorial Day, Mr. McMahon made
a motion that the request be approved, subject to coordination
by the Bureau of Traffic and Lighting and the Police Department Traffic
Detail. Mr. Brunner seconded the motion and it carried.
BID ADVERTISING APPROVED KITCHEN EQUIPMENT FOR CENTURY.CENTER
Patrick PZ. McMahon, Director of Public Works, submitted a request to
advertise for bids for kitchen equipment for Century Center. Mr.
McMahon explained that this purchase will be made in conjunction
with the Hotel -Motel Tax Board and both the City and the Hotel -Motel
Tax Board will participate in the purchase. The dates for legal
advertising and for receipt of bids will be posted with the Clerk.
Upon motion made by PZr. . McMahon, seconded by PZr. . Brunner and carried,
the Boar.d'approved the request to advertise for bids.
SIGNING OF TITLE SHEET - RIVERSIDE DRIVE IMPROVEIENTS
The title sheet approving the plans for the improvement of Riverside
Drive, 1000 feet north and south of Northview Drive, was submitted to
the Board for approval. Upon motion made by Mr. McMahon, seconded
by Mr. Brunner and carried, the Board signed the title sheet approving
the plans.
STREET LIGHT REMOVAL AND INSTALLATION APPROVED
A recommendation from the Bureau of Traffic and Lighting for the
removal and installation of street lights was submitted to the Board.
Mr. McMahon reported that the removals were the result of new lights
being installed on mast arms on new traffic signals and/or replacement
of existing lights with stronger lights. The recommendation was as
follows:
20
REGULAR MEETING
MAY 23, 1977
Removal:
NW Corner of Mishawaka
SW Corner of Mishawaka
SE Corner of Mishawaka
SE Corner of Mishawaka
100 S. Chapel Lane
700 Lindsey
1200 Hoffman Court
1200 Whiteman Court
1200 Marietta
700 E. Wayne
& Twyckenham,
& TwyckEinham,
& Twyckenham,
& Greenlawn
SE Corner Wayne & St. Peter
SE Corner Wayne & Notre Dame
NW Corner Wayne & Frances
200 S. Notre Dame
1000 Quimby
200 S. St. Louis
300 S. Notre Dame
300 S. Frances
Installation.:
20,000L DIV
20,000L MV
20,000L MV
20, 000L DIV
4 , 0.0-OL , INC.
4,0001, INC
4,000L INC
4,000L INC
4,OOOL INC
4,000L INC
4,000L INC
4,000L INC
4,000L INC
4,000L INC
4,000L INC
1,000L INC
6,0001, MV
6, 0 0 0 L DIV
Total Decrease
$6.82
6.82
6.82
6.-82
3.1.9
3.19
3.19
3.19
3.19
3.19
3.19
3.19
3.19
3.19
3.19
1.91
4.80
4.80
73.88
Midblock 2200 N.-Brookfield
7,000L
MV
4.80
Midblock 800 N. Allen (2 lights)
7,000L
MV
9.60
Midblock 900 N. Allen (2 lights)
7,000L
MV
9.60
100 S. Chapel Lane
7,000L
MV
4.80
Midblock 3000 Longley
7,000L
MV
4.80
Midblock 1300 Johnson
7,000L
DIV
4.80
In back of 621 Portage
7,000L
MV
4.80
Midblock 700 Lindsey
7,000L
MV
4.80
Midblock 2100 Hanilton
7,000L
MV
4.80
Harlilton Court
7, OOOL
DIV
4.80
Midblock 1700 Elmer
7,000L
MV
4.80
Midblock 800 Victoria
7,000L
MV
4.80
Midblock 900 Victoria
7,000L
MV
4.80
Midblock 1200 Hoffman Court
7,000L
DIV
4.80
Midblock 1200 Whiteman Court
7,000L
DIV
4.80
Midblock 1200 Marietta
7,0001,
MV
4.80
Midblock 100 E. Oakside
7,000L
MV
4.80
Midblock 3600 Whitcomb
7, OOOL
DIV
4.80
Midblock I:ent Lane (2 lights)
7,000L
P-IV
9.60
Midblock 2700 Northside
7,000L
DIV
4.80
700 E. Wayne
7,000L
I -IV
4.80
SE Corner Wayne & St. Peter
7,000L
MV
4.80
SE Corner Wayne & Notre Dame
7,000L
MV
4.80
NW Corner Wayne & Frances
7,000L
MV
4.80
300 S. Notre Dame
7,000L
MV
4.80
200 S. Notre Dame
7,000L
DIV
4.80
200 S. St. Peter
7,000L
DIV
4.80
200 S. Frances
7,000L
MV
4.80
300 S. Frances
7,000L
MV
4.80
Midblock 1000 Quir•Zby
7, OOOL
MV
4.80
Midblock 900 Wayne
7,000L
DIV
4.80
Midblock 1000 Jayne
7,000L
MV
4.80
Midblock 2300 Clyde
7,000L
DIV
4.80
200 S. St. Louis
20,000L
MV
8.29
St. Louis & Wayne
20,000L
MV
8.29
300 S. St. Louis
20,000L
MV
8.29
Total
Increase
201.16
TOTAL INCREASE $201.16
TOTAL DECREASE 73.88
NET INCREASE 127.28
1
REGULAR MEETING
MAY 23, 1977
Upon motion made by Mr. McMahon, seconded by Mr. Mullen and
carried, the recommendations were approved.
TRASH PICK-UP A14NOUNCED FOR MEMORIAL DAY
Joseph Klebosits, Manager of the Bureau of Solid Waste, announced
that regular pick-up would�be made by his Department on Monday,
May 30, Memorial Day, with the regular schedule to be followed
all week. Mr. McMahon made a motion to file the notice, seconded
by Mr. Mullen and carried.
RIVER BEND PLAZA REQUEST APPROVED
Mary Kay Huszar, Director of River Bend Plaza, requested permission
to allow Elsie the Borden Cow and Beauregard to appear on the
Plaza on June 21 from 11:00 a.m. to 1:00 p;"m. Upon motion made by
Mr. McMahon, seconded by Mr. Brunner and carried, the request was
approved, subject to the filing of the necessary insurance certificate.
CERTIFICATE OF INSURANCE FILED
A Certificate of Insurance from North American Signs was submitted
to the Board. Upon motion made by Mr. McPlahon, seconded by
Mr. Brunner and carried, the certificate was ordered filed.
ST1REET LIGHT OUTAGE REPORT FILED
The Street Light Outage report for the period of flay 16 through 20
was received. The report indicated 44 outages. Upon motion made
by Mr. McMahon, seconded by Mr. Mullen and carried, the report
was ordered filed.
APPROVAL OF CLAIMS
Walter F. Lantz, Deputy City Controller, and Michael L. Vance, City
Auditor, submitted to the Board Claim Docket Numbers 7954 through
8519 and recommended approval. Upon motion made by Mr. McMahon,
seconded by Mr. Brunner and carried, the claims were approved
and checks for payment were ordered issued.
BOND APPROVED - PORTAGE REALTY COMPANY
Ray S. Andrysiak, Bureau of Engineering, reported to the Board
that a Contractor's Bond for Portage Realty Company had been
properly executed and could be approved. Mr. McMahon made a motion
to approve the bond, seconded by Mr. Brunner and carried.
ENGINEERING AGREEMENT WITH COLE ASSOCIATES TABLED
An Engineering Agreement with Cole Associates, Inc. for construction
of storm drainage facilities in the northeast section of South Bend,
in an area bounded by South Bend Avenue, Eddy Street, Ironwood Drive
and Mishawaka Avenue, was, upon motion made by Mr. McMahon,. seconded
by Mr. Brunner and carried, tabled until Play 31.
EASEMENT AND RIGHT-OF-WAY ACCEPTED - MOTOROLA SEWER
An Easement and Right -of -Way Agreement executed by Louis Zobrosky
and Robert L. Kennedy for the Motorola Sewer project in the general
area of the Beacon Bowl and between Lincolnway West and Edison Road
was accepted by the Board upon motion made by._P-lr. McMahon, seconded
by Mr. Mullen and carried. The easements will now be recorded.
REGULAR MEETING
MAY 23, lq%%
There being no further business to code before the Board, upon
motion made by Mr. McMahon, seconded by Mr. Brunner and carried,
the meeting adjourned at 10:30 a.m.
ATTEST:
Patricia DeClercq, Clerk
11