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HomeMy WebLinkAbout05/16/77 Board of Public Works MinutesREGULAR MEETINNG mAY 16. 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.r_1. on Monday, May 16, 1977 by President Patrick McP2ahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Georgia C. Luks was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that he had reviewed the minutes of the May 9, 1977 meeting of the Board and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. OPENING OF BIDS - CAR WASHES FOR CITY VEHICLES This was the date set for receiving bids for car washes for City vehicles. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: COMET CAR WASH South Bend, Indiana Bid - Full Service Car Wash - $1.85 100 or more units - $1.75 Wet Wash - $1.35 100 or more units $1.25 HI -SPEED AUTO WASH South Bend, Indiana Bid was signed by Steven Shaw non -collusion affidavit was in order and a Certified Check in the amount of $350.00 was submitted. Bid - Full Service Car Wash - $1.75 100 or more units - $1.75 Bid was signed by Sam Cossman, non -collusion affidavit was in order and a Certified Check in the amount of $700.00 was submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the City Controller and the Bureau of Vehicle Maintenance for review and recommendation. OPENING OF BIDS - TIRE REPAIRS FOR CITY VEHICLES This was the date set for receiving bids for tire repairs for City vehicles. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Singer General Tire Company Bid was signed by Merl C. Fahler, South Bend, Indiana non -collusion affidavit was in order and a Certified Check in the amount of $1,000.00 was submitted. Bid - Item Ikl. Mounts and dismounts Passenger Tires (No wheel change on car) $2.50 Passenger Tires (with wheel change on car) 3.00 Light Commercial Tires (No wheel change on truck 4.75 Light Commercial Tires (Wheel change on truck) 6.00 Heavy Truck Tires (No wheel change on truck) 5.00 Heavy Truck Tires (With wheel change on truck) 7.00 184 REGULAR MEETING MAY 16, 1977 Item #2. Tube Repairs: Passenger $2.25 Truck 3.25 Item It Section Repairs: 45% discount from Price Book Enclosed Example: 10.00/20 12 ply tire 32.95 Less 45% discount 14.83 18.12 Item #k4 . Wheel Changes: Passenger Car 2.25 Trucks 5.00 Item #5. Stem Installation: Passenger Tubes 3.00 Truck Tubes 4.00 Item #p6. Service Calls: In City Limits 10.00 Outside City Limits $.25 mile plus 10.00 Item 1P. Recaps: 45% discount from Price Book enclosed Example: 10.00/20 Hawkinson Rib Tread neutral 83.15 Less 45% discount 37.42 4573 Tread Rubber Tax (Federal) 1.05 Item #k8. Tubeless Repairs: 13.99/14.00-24 Cured -in Plug 10.75 Truck Tires - 10 & 12 ply 7.50 Truck Tires - 8 ply and smaller 6.50 Truck Flotation - 12, 14 and 16 ply 10.75 Truck Tires - Bow Tie Repairs 6.50 Giant Tires - Bow Tie Repairs 9.50 Upon motion glade by Mr. McMahon, seconded by Mr. Brunner and carried, the bid was referred to the Bureau of Vehicle Maintenance for review and recommendation. OPENING OF BIDS - ANIMAL C014TROL VAN This was the date set for receiving bids for one van for the Animal Control Project. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Jordan Ford - Submitted a letter stating they could not submit a bid at this time because the factory will not guarantee 1977 prices. Harold Medow, Inc. Bid was signed by Jack Foster, South Bend, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - Net, with trade - $3,201.75 Basney Ford Bid was signed by James Basney, South Bend, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - Net - $5,839.55. No trade in valuation was listed. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the 'Bureau of Vehicle Maintenance and the Environmental Protection Officer for review and recommendation. REGULAR MEETING MAY 16, 1977 REQUEST TO SCRAP POLICE VEHICLES APPROVED Chief Michael Borkowski requested permission of the Board to scrap Mechanic #631 and Mechanic #661. He noted that the cost to repair the vehicles exceeds their value and recommends that they be declared obsolete and disposed of as junk after parts are stripped from them. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation to declare the vehicles obsolete and dispose of them. REQUEST FOR TRAFFIC AND PARI:ING CONTROL ON WESTERN AVE14UE Mr. Michael Dillon of the DeFrew Carpet Company, 1616 Western Avenue, was present to advise the Board of a -problem faced by.customers leaving his lot on Western Avenue. Mr. Dillon said cars parking on Western Avenue decrease visibility for vehicles attempting to pull out on Western Avenue. He submitted photographs of traffic congestion occurring at various hours during the day. Mr. Dillon noted that the curb was painted yellow for 20 feet at the entrance to their parking lot. He then displayed.two newspaper articles regarding traffic accidents, one a fatality, which have occurred in the area. Mr. Dillon said he was requesting that parking be removed from in front of his store on Western Avenue. He said that vehicle traffic in that area travels at a much higher rate of speed than the 35 m.p.h. posted limit. Mr. McMahon advised the members of the Board that Mr. Dillon's original request was transmitted to the Mayor's office and referred to the Engineering Department. It was their recommendation that the -yellow curb be marked at the entrance to the parking lot. Mr. McMahon said the Engineering Department does not feel that parking should be removed from Western Avenue in this area. The roadway is wide enough to accommodate four driving lanes and parking. Mr. McMahon said at no time has the City considered removing parking from the area. He said they indicated that they would remove some parking immediately next to the driveway into the parking lot and that has been done. In regard to the traffic accidents mentioned, Mr. McMahon said neither was related to parking in the area. One was the result of a passenger getting out of a car and crossing the street and the other was caused by a driver making a U-turn on Western Avenue in the middle of the street. Mr. McMahon said the Mayor was advised that parking would not be removed with the exception of the 20 foot segment at the entrance to the parking lot. The Police Department has been asked to conduct an investigation regarding cars traveling at excessive speeds and has been asked to arrest violators. Mr. Dillon said the yellow curb at the entrance to the parking lot removes only one vehicle. He asked where he could now take his complaint. fir. McMahon noted that this Board is the body which makes decisions on parking restrictions and the matter rests here. Mr. Dillon asked the other members of the Board if they agreed. Mr. Brunner asked why Mr. Dillon considered this an unusual area. He noted that this is a straight stretch of road. Mr. Dillon said cars coming out of the driveway from his parking lot have difficulty seeing if the street is clear and have to back up. Mr. Mullen asked when the curb was painted yellow. Mr. Dillon said it was painted on May 3, the day after he appeared before the Common Council with his complaint. Mr. Mullen said, according to the times on the photographs submitted, it appears that the congestion occurs at the noon hour. Mr. Dillon said there is a restaurant next door to his store and the congestion occurs over the noon hour and on Monday and Friday nights when the store is open. The area is also congested on Saturdays when there are activities at the American Legion Post. He said his store has provided a parking lot for customers. Other business places in the area provide no off-street parking, although there is a field directly across the street which might be used for parking. Mr. McMahon advised the members of the Board that when this matter was discussed at the Common Council meeting, the members REGULAR MEETING MAY 16, 1977 of the Council indicated, in caucus, that they would object rather strenuously to taking the parking off Western Avenue, which would force the vehicles onto the residential streets in the area. Mr. Dillon said the parking removal would only involve four vehicles. Mr. Brunner said he understood Mr. Dillon's argument but said he would agree with the professional opinion of the City Engineer. He said he felt the City acted very quickly to see that the twenty - foot segment of curb at the driveway entrance was painted yellow. Mr. Dillon thanked the Board members for listening to him. RECOP'MENDATION TO AWARD BID - 10TH FLOOR REMODELING The Board received a report from Tom Becker, Bureau of Employment and Training, that the bid of Ziolkowski Construction Company to provide materials for partitions for the loth floor remodeling had been reviewed and it was recommended that the bid be accepted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted thelow and only bid of the Ziolkowski Construction Company to provide materials.for partitioning of the loth floor at a bid price of $3,913.00. RECOMMENDATION TO AWARD CENTURY CENTER GRAPHICS BID APPROVED Patrick M. McMahon, P. E., Director of Public [corks, submitted a report to the Board indicating that he had reviewed the bid of North American Signs for graphics at Century Center with the South Bend Civic Center Board of Managers. It is their recommendation that the Board approve the bid of North American Signs of $24,784. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation and accepted the low bid of North American Signs of $24,784 for -graphics for Century Center. FIXED SEATING BID FOR CENTURY CENTER TABLED The following recommendation was read: "Board of Public Works May 12, 1977 Gentlemen: Please be advised that I have reviewed the fixed seating bid for Century Center with the South Bend Civic Center Board of Managers. Based upon our discussion and their recommendation, I am hereby requesting that the Board of Public Works accept the bid of Irwin Seating Company. Irwin Seating Company, as noted in the minutes taken during the receipt of bids, had submitted a bid for 950 theatre seats, for a total price of $77,770. Using these numbers, a unit price of $81.86 per chair could be established. This office contacted Irwin Seating Company and requested a clarification, in that the correct bid quantity was 882 seats. Irwin Seating Company responded, confirming that they had erred in the total number of seats, and agreed that the correct total was 882. They also confirmed that the unit price as calculated above was correct, and that the extension of $72,200.52 (882 x$81.86) was a correct representation of their bid based upon 882 seats. Based upon the above, and upon the recommendation of Johnson/Burgee, I submit that Irwin Seating Company of Grand Rapids, Michigan, is the low and best bidder for 882 auditorium seats. The alternatives listed by Irwin Seating Company in their bid were then examined. Based upon the review of this Office and the recommendation of Johnson/Burgee, it is suggested that Voluntary Alternate No. 1 also be accepted; this reduces the base bid to $54,957.42. The other alternates offered by Irwin Seating Company have been rejected by this office. Respectfully submitted, s/ Patrick M. McMahon, P. E. 1 REGULAR MEETING MAY 16, 1977 Mr. McMahon then submitted the following correspondence from Irwin Seating Company and from American Seating. "Mr. Patrick McMahon, President April 29, 1977 Board of Public Works Dear Mr. McMahon: This letter will confirm our phone conversation this date. Your interpretation that our base bid of $77,770 was based on a total of 950 chairs was correct. We erroneously added the 68 seats floor r..lounted in the back row to the 670 permanently attached seats in Section 1 under the requirements for chairs in the theatre - actually, the 68 chairs should have been included in the quantity of 670. Thus, our bid should have been based on a total quantity of 882 chairs. Dividing our total base bid by the quantity bid (950 quantity) results in a unit price of $81.86 per chair. Your interpreta- tion that the unit price extended over the correct quantity of 882 chairs would give us our actual corrected bid -- is .correct. Thus, our bid, based on 882 total quantity would correct to $72,200.52. Under Alternate 1, where we proposed to furnish polyurethane cushions treated to meet the California Code, we would offer a deduct for the.882 quantity chairs a total of $17,243.10, resulting in a price for Alternate 1 at lump sum of $54,957.42. Alternate 2 for furnishing Chatham 17000 fabric in lieu of the Girmes fabric, we would deduct $7,276.50, resulting in a total net price under Alternate 2 of $64,924.02. Alternate 3 - a combination of the two above, would result in a net deduct of $24,519.60 -- arriving at a total lump sum bid of $47,680.92. I am pleased again to include two specific installation photos - the Ford Auditorium in Detroit, Michigan and the Market Square Arena in Indianapolis. In case you or your associates are interested in communicating with the executive directors of these buildings, I am pleased to list their names and phone numbers below. lie sincerely request again an opportunity of presenting our product to you in detail - and again extend a warm invitation to visit us in Grand Rapids. Yours very truly, s/ David E. Powers Sales Manager "14r. Patrick M. McMahon, P. E. May 12, 1977 President, Board of Public Works Dear Mr. McMahon: I have been bothered ever since the bid opening by the fact that we bid on the wrong quantity of chairs. The people that prepared this bid for my submission totaled the chairs on page 1275-2 of the specifications and came up with a total of 950 chairs. It did not occur to me to state the quantity of chairs in my bid since it was our intent to bid exactly as called for on the base bid. The fact of the matter is that we did bid on 950 chairs rather than on the correct number, which would be 882 chairs. m "18 REGULAR MEETING MAY '16, 1977 I would appreciate the opportunity to meet with you and to submit certification of the testing requirements as requested in the specifications, discuss with you and show to you the inside mechanical aspects of the chair which are not apparent by looking at the outside, and also show to you a movie concerning the flammability values of the Neoprene foam specified in the base bid compared to any other padding material. I would appreciate this opportunity. Very truly yours, AMERICAN SEATING COMPANY S/ Quentin R. Van Dore Project Manager Mr. McMahon then noted that no documentation submitted with the American Seating Bid substantiates this claim. The bid document reads as per specifications and gives a price. As a result, Mr. McMahon said he did not recommend that this additional information be considered as relates to the American Seating Company bid. He said he felt the Irwin Seating Company very clearly stated the number of seats they were bidding on the bid documents they submitted. Irwin Seating Company had totaled the number of seats as stipulated in the specifications incorrectly and bid a number in excess of the specifications, which was 852. Mr. Mullen asked if this information would change the low bidder. Mr. McMahon said if the American Seating bid was calculated in this manner, they would be low by about $1000 but he again stated that he could find no substantiation for their claim that they actually submitted their bid on 950 seats. Fie said he could not recommend that their bid be accepted, and he noted that Irwin Seating made it clear in their bid that they were bidding 950 seats. After a further discussion, Mr. McMahon made a motion that the bids be referred to the Legal Department for review and recommendation. Mr. Brunner seconded the motion and it carried. BID ADVERTISING APPROVED FOR RIVERSIDE DRIVE IMPROVEMENTS John E. Leszczynski, Manager of the Bureau of Public Construction, advised the Board by letter that corrective action needs to be taken on Riverside Drive, near the intersection of Northview Drive, for the safety of pedestrians and motorists. Plans and specifications for the improvement have been prepared and Mr. Leszczynski requested that the Board advertise for bids for the project. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request and directed the Clerk to advertise for sealed bids. ENGINEERING AGREEMENT TABLED An Engineering Agreement with Cole Associates for construction of storm drainage facilities in the northeast section of South Bend was tabled until the May 23 meeting. STATEMENT OF PURPOSE FOR DISCOVERY HALL FILED The Board received a letter from Richard W. Welch, Director of Discovery Hall Museum, indicating that the Mayor's Advisory Committee on Discovery Hall has adopted a statement of purpose to provide guidelines for the design and operation of the museum. The Statement of Purpose reads as follows: STATEMENT OF PURPOSE - DISCOVERY HALL MUSEUM - CENTURY CENTER Discovery Hall is a museum of the industrial heritage of the South Bend Community, featuring the Studebaker Historic Vehicle Collection. The Museum will explore the community's economic growth and development, showing how that development created the community of today. REGULAR MEETING MAY 16, 1977 1 �I The Studebaker Collection traces the development of both personal transportation and the fortunes of the Studebaker firm. The Collection includes vehicles from the 1835 Conestoga wagon used to move the Studebaker family westward to the Avanti, the last design innovation of the Corporation. Through exhibits and programs, the museum hopes.to examine how this area of South Bend history reflected national trends and events, and what occurences were unique to this area. This includes the varied past and present industries located here, factors leading to their success or decline, the role played by workers from a rich variety of ethnic backgrounds in the industrial growth, and national and international events affecting local industrial and technological development. Industry, as defined by the American Heritage Dictionary, is "the cormiercial production and sale of goods and services". Industry has been an important factor in the history of South Bend and this will be reflected within Discovery Hall. Adopted by the Mayor's Advisory Committee on Discovery Hall, April 15, 1977.. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the statement of purpose was filed. FILING OF PETITION TO VACATE A PORTION OF COLFAX AVENUE AND A NORTH -SOUTH ALLEY BETWEEN LISTON AND ORANGE STREET St. John's Memorial Baptist Church, by its Attorney Melvin Reed, files a petition to vacate a portion of Colfax Avenue and a north - south alley between Liston and Orange Streets for an expansion of the church facilities. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the petition was filed and referred to the Division of Engineering for review and recommendation. LETTER FILED RE: RAILROAD CROSSING ON SOUTH OLIVE STREET The Board received a letter from Councilman Walter Kopczynski asking that a hazardous railroad crossing on South Olive Street, near the Plastic plant, be repaired. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the letter was filed and referred to the Division of Engineering for investigation�.and recommendation. Mr. McMahon noted that both the Penn Central Railroad and the New Jersey, Indiana and Illinois Railroad have crossings in that area. REQUEST RECEIVED RE: PURCHASE OF CITY -OWNED LOT AT 721-725 S. FELLOWS Mr. McMahon noted that the City followed all procedures relative to the sale of city -owned real estate located at 721-725 S. Fellows at the request of McNulty -Dunbar Realtors. A purchase agreement offering the property for sale at a price of $991. McNulty -Dunbar has now advised the Board that they.are no longer interested in the purchase of the property. Mrs. Esther Waldon, 727 S. Fellows Street_, has now submitted an offer of $500 for the lot. Mr. McMahon noted that the Board would have to get permission from the Common Council to accept less than the offering price for•the lot and pointed out that this offer was $400 less than the Board's offering price. Mr. Mullen stated it was his feeling that the prospective purchaser should add to the offer the appraisal costs involved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board directed the Clerk to notify Mrs. Waldon that, if she is willing to add to her offer the cost of the appraisals, the Board will consider requesting permission from the Common Council to sell the lot for less than the stated offering price. REGULAR MEETING AMERICAN CANCER SOCIETY SOLICITATION REQUEST TABLED MAY 16, 1977 The Board received a request from the American Cancer Society to conduct a fund solicitation on Saturday, Play 21 from 10:00 a.r'i. to 2:00 p.m. The Society had requested approval be given for an intersection collection and had submitted the intersection of Angela and Michigan, Ireland and U. S. 31 or Ironwood and Mishawaka Avenue for consideration. Mr. McMahon noted that the request is for this coming Saturday and the Board has not had an opportunity to review the request. He made a motion that the clatter be tabled for further study, with a special meeting to be called later in the week to act on the request. Mr. Brunner seconded the motion and it carried. REQUEST FOR WALKATHON ON OCTOBER 16 RECEIVED The St. Marys -Notre Dame World Hunger Coalition requested permission to hold a Walkathon on Sunday, October 16 on the approved bike route. The request was submitted in accordance with guidelines of the Board requiring advance notice of any such requests. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the date was tentatively reserved for the group and the request was referred to the Bureau of Traffic and Lighting for review and recommendation. REPORT RECEIVED RE: PARKING ON..ROBINSON ST. AT ALLEY INTERSECTION Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that a field investigation had been made in response to Joseph Kasa's complaint that cars parking on Robinson Street at the exit of the east -west alley between Ewing and Fox make turns out of the alley very difficult. Mr. Wadzinski said he has ordered that the curb be painted yellow for 10 feet on either side of the alley intersection. Upon motion made.by Mr. McMahon, seconded by Mr. Mullen and carried, the Board filed the report. SPECIAL OLYMPICS TENNIS TOURNAMENT BLOCK PARTY APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had reviewed the request of the Special Olympic Tennis Tournament to hold a Block Party on Sunnyside Avenue, between E. Wayne South and E. Wayne North, on Saturday, ..June 4 from 5:30 p.m. to 11:00 p.m, and he recommended approval. Upon motion made by Mr. Mcklahon, seconded by Mr. Brunner and carried, the Board approved the Block Party. CHET WAGGONER LITTLE LEAGUE PARADE REQUEST APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had reviewed the request of the Chet Waggoner Little League to hold an Opening Day parade on Play 21. The Police Department has agreed to provide an escort and Mr. Wadzinski recommended approval, noting that the Fire Department and Civil Defense Department should be notifed that Navarre Street will be used, in the event of ambulance traffic coming to Memorial Hospital from the west during the time of the parade. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the parade and directied that departments be noted of the information noted in Mr. Wadzinski's recommendation. MEMORIAL DAY PARADE APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had reviewed the request of the St. Joseph County Memorial Day Society to hold their annual Memorial Day Parade on Monday, Play 30, 1977 at 2:00 p.m. in the downtown area. Arrangements have been coordinated with Captain Sweitzer of the Police 0 1 R REGULAR MEETING MAY 16, 1977 Department Traffic Detail and an escort will be provided. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the parade request subject to the filing of the necessary insurance. WEST SIDE VETERANS MEMORIAL DAY PARADE APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had reviewed the request of the Nest Side Veterans to hold a Memorial Day Parade at 9:30 a.m. on Monday, May 30, 1977 and coordinated arrangements with Captain Sweitzer of the Police Department Traffic Detail. lie recommended approval, subject to the requirements of the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the parade was approved, subject to the filing of the necessary insurance. REPORT FILED RE: KWIK PRINT SIGN ON JEFFERSON STREET PARKING GARAGE The Bureau -of Traffic and Lighting had been requested to review requests of Nicholas Avgerinos, owner of the Kwik Print Company on E. Jefferson Boulevard. Mr. Wadzinski reported to the Board that he would not recommend approval of placing any sign at the corner of St. Joseph and Jefferson Streets, since it was his feeling that no signs directing motorists against the flow of traffic of the one-way system should be permitted. Regarding the sign presently posted on the west corner wall of the Parking Garage, Mr. Wadzinski noted that it is deteriorated but said he had no objection to the sign provided it did not, attempt to direct traffic against the normal flow, or imitate or appear similar to any traffic control device or sign. Upon motion made by Mr. Brunner, seconded by?Mr. McMahon and carried, the Board denied the request to place a sign on the Jefferson Street Parking Garage at the corner of St. Joseph and Jefferson Street and referred the request for continued placement of an existing sign on the west corner wall of the Parking Garage to the Controller's Office for preparation of an agreement between the City and Kwik Print for payment of a fee for the use.of the Jefferson Street Parking Garage wall for display of the sign. MOTORCYCLE RIDE FOR NATIONAL PARAPLEGIA FOUNDATION APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reported to the Board that he had reviewed the request of the National Paraplegia Foundation to conduct a Motorcycle Ride on Sunday, June 5 beginning at 1:30 p.m. Mr. Wadzinski said the route had been reviewed and met with his approval. He noted that the ' organization should contact Captain Sweitzer of the Police Department Traffic Detail to determine if an escort can be provided. If the Department cannot provide an escort, the event will be handled at the discretion of Captain Sweitzer and he will determine whether the group must proceed on the proper side of the street, obeying all traffic laws and signals. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the parade was approved subject to the Police Department determination regarding an escort and to the filing of the necessary liability insurance. SPECIAL OLYMPICS PARADE APPROVED Ralph J. Wadzinski, Manager of theBureau of Traffic and Lighting, reported to the Board that he had reviewed the request of the Special Olympics Committee to hold a parade on Saturday, June 4 at 4:00 p.m., beginning at Leeper Park. Mr. Wadzinski recommended approval with the recommendation that the organization contact the Police Department to determine if an escort can be provided. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the parade was approved subject to availability of a police escort and the filing of the necessary liability insurance. REGUT.;AR P/EEfi2NG MAY 16, 1977 TRAFFIC CONTROL DEVICES APPROVED The following traffic control devices were recommended for approval by the Bureau of Traffic and Lighting: 1. Removal of two hour parking limit on the east side of 1600 S. Main Street, no longer needed by existing business. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the removal Was approved. 2. Removal of two hour parking at 441 E. LaSalle, where this. signage conflicts with existing "No Parking, 6 a.m. to 9 a.ri. and 3 p.m. to 6 p.m. signs. Upon motion made by Plr. McMahon, seconded by Mr. Brunner and carried, the removal was approved. 3. Installation of No Parking, 1000 block of Portage Avenue, to extend an existing no parking zone and reduce congestion, increasing intersection capacity. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. CERTIFICATE OF INSURANCE FILED An insurance certificate submitted by the Sollitt Construction Company was reviewed by Deputy City Attorney Georgia Luks and she recommended that it be filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the certificate was ordered filed. RIVER BEND PLAZA APPLICATIONS APPROVED Mary Kay Huszar, Director of River Bend Plaza, recommended the following applications favorably to the Board: A. Display of the Indianapolis "500" Pace Car in front of the J. C. Penney Store on May 21. Upon motion glade by Mr. McMahon, seconded by Mr. Brunner and carried, the display was approved. B. Fred Astaire Dance Studio Exhibition on June 13, 14, 15, 16 and 17. Mr. McMahon made a motion that the exhibition be approved. Mr. Brunner seconded the notion and it carried. STREET LIGHT.OUTAGE REPORT FILED The Street Light Outage Report for the period of Play 9 through 13 was submitted to the Board. The report indicated 97 outages. Mr. McMahon made a motion to file the report, seconded by Mr. Mullen, and carried. CLAIMS APPROVED Walter F. Lantz, Deputy City Controller_, and Michael L. Vance, City Auditor, submitted Claim Docket Numbers 8548 through 7953 to the Board and recommended approval. Mr. McMahon made a motion that the claims be approved and checks issued for payment. Mr. Brunner seconded the motion and it carried. BID ADVERTISING APPROVED - PAINTING OF PARKING GARAGE STRUCTURES Mr. McMahon requested that the Board approve advertising for bids for the painting of the two parking garage structures on Colfax Street and Jefferson Street. Specifications have been prepared and money for the project has been budgeted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board authorized advertising for bids, with sealed bids to be received on June 6. REGULAR MEETING 14AY 16, 1977 There being no further business to cone before the Board, upon notion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:55 a.m. ATTEST: Patricia DeClercq, Clerk 1