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HomeMy WebLinkAbout05/09/77 Board of Public Works MinutesREGULAR MEETING MAY 9, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, May 9, 1977 by Patrick Pl. McMahon, President, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Georgia Luks was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Mr. McMahon made a notion that the minutes of the Play 2, 1977 meeting of the Board be approved as submitted. Mr. Mullen seconded the motion and it carried. Mr. McMahon reported that a special meeting of the Board was held on May 5, 1977 for the purpose of signing the title sheet approving the plans for the Johnson Street Sanitary Sewer so that bids could be advertised on Play 6. Mr. McPlahon made a motion that the minutes of the special meeting be approved as subr_litted. Mr. Mullen seconded the motion and it carried. OPENING OF BIDS - INTERIOR AND EXTERIOR GRAPHICS FOR CENTURY CE14TER This was the date set for receiving bids for Interior and Exterior Graphics for Century Center. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County.News which were found to be sufficient. The following bids were opened and publicly read: Nicel Industries Mt. Prospect, Illinois Deputy City Attorney Georgia Luks advised the Board that the non - collusion affidavit on the bid form was not signed, making the bid defective. The bid was not read. North Anerican Signs Bid was signed by Noel Yarger, South Bend, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - $24,684.00. A number of alternate bids were submitted. The amount budgeted for the graphics was $25,000. Mr. McMahon noted that it had been anticipated there would be more bidders. He made a motion that the bid be referred to the Century Center Board of Managers for review and a determination by next Monday, Play 16 as to whether or not the bid should be considered or the Board should readvertise, in view of the fact that the bid response was so limited. Mr. _Mullen seconded the motion and it carried. OPENING OF BIDS - PARTITIONS FOR TENTH FLOOR REMODELING This was the date set for receiving bids for partitions for the Tenth Floor Remodeling for the Department of Manpower and Training. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Ziolkowski Construction Company South Bend, Indiana Bid - 30A Panels 4B Panels 12C Panels 4D Panels $3,913.00 Bid was signed by Ben Ziolkowski, non -collusion affidavit was in order and a 10% bid bond was submitted. Upon motion made by Mr. MCPla.hon, seconded by Mr. Brunner and carried, the bid was referred to the Bureau of Manpower and Training for review and recorlmendation. 1 REGULAR MEETING MAY 9, 1977 OPENING OF BIDS - BUREAU OF STREETS TRACTOR WITH MOWER This was the date set for receiving bids for one tractor with mower for the Bureau of Streets. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Bivens Brothers Implements Bid was signed by Orville J. Bivens, Granger, Indiana non -collusion affidavit was in order and a certified check in the amount of $1397.40 was submitted. Bid - One Tractor $8,764.00 One Taylor Tiger_ Mower $5,210.00 Net - $ 13,974.00 Southlawn Ford Bid was signed by Larry Zeiger, South Bend, Indiana non -collusion affidavit was in order and a 10o bid bond was submitted. Bid - $14,074.00 Hite Equipment Company Plymouth, Indiana Bid - $13,810.00 State Equipment Company Indianapolis, Indiana Bid - $13,377.00 Tractorland Sales Eau Claire, Michigan Bid - Net - $13,889.50 A. H. Choitz & Company South Bend, Indiana Bid-.$13,720.00 Bid was signed by Jerry Greenlee, non -collusion affidavit was in order and a 10% bid bond was submitted. Bid was signed by Anual C. Sharp, Jr. non -collusion affidavit was in order and a 10% bid bond was submitted. Bid was signed by Arnold Rosenberg, non -collusion affidavit was in order and a certified check in the amount of $1388.95 was submitted. Bid was signed by A. H. Choitz, non -collusion affidavit was in order and a certified check in the amount of $1400.00 was submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Streets for review and recommendation. RECOP21ENDATION TO AWARD BID - FIRE DEPARTMENT EXTRICATION TOOL Chief Oscar Van Wiele reported to the Board that the bid submitted for a power extrication tool for the Fire Department had been reviewed and he recommended acceptance of the only bid received from Midwest Fire and Safety Company, Inc. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted the recommendation to award the bid for one power extrication tool at a total bid price of $5,191.46 to the Midwest Fire & Safety Equipment Company, Inc. REGULAR MEETING MAY 9, 1977 PUBLIC HEARING - REVENUE SHARING;.APPROPRIATION OF $10,000 This was the date set for a public hearing on AN ORDINANCE APPROPRIATING $10,000 FROM THE FEDERAL ASSISTANCE GRANT, COMMONLY REFERRED TO AS GENERAL REVENUE SHARING, FOR VARIOUS HUMAN RESOURCES PROGRAMS TO BE ADMINISTERED BY THE CITY OF SOUTH BEND THROUGH ITS DEPARTMENT OF ADMINISTRATION AND FINANCE. The Clerk tendered proofs of publication of notice in.the South Bend Tribune and in the Tri-County News which were found to be sufficient. Mr. McMahon noted that the ordinance has been filed with the Common Council for public hearing by that body. In accordance with guidelines formulated for such appropriations, information about this public hearing was forwarded to the following senior citizen groups, with the request that the information be posted for the information of members: Foster Grandparents, Hansel Neighborhood Service Center, Harvest House Centers, Howard Park Senior Citizens' Center, R.E.A.L. Services, Retired Senior Volunteer Program and Senior Citizens' Group of LaSalle Park. Mr. Mullen explained that this appropriation was to fund an Agreement with CANCO for the work of the Child Abuse and Neglect Coordinating Center of St. Joseph County. The agreement involves child care placement services and is an attempt to provide better utilization of available community resources for the protection of_ such children. There was no one present who wished to speak on the appropriation and no written comments were filed with the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the information was filed and will be transmitted to the Common Council, along with the minutes of this meeting, for consideration at their public hearing on.the appropriation ordinance. APPROVAL OF AGREEMENT WITH CANCO The Agreement between CANCO and the City of South Bend to provide for child care placement services as outlined in the revenue sharing appropriation hearing was submitted to the Board. The agreement is in the amount of $10,000 to be paid in four quarterly installments, with CANCO to make appropriate reports to the City on the nature and extent of services rendered. The agreement has been executed by CANCO. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the agreement was approved, subject,to approval of the funding. PETITION OF MEMORIAL HOSPITAL TO VACATE ALLEYS REFERRED TO AREA PLAN The petition of Memorial Hospital to vacate four alleys, which had been reviewed by the Engineering Department, was tabled by the Board pending receipt of information from Memorial Hospital regarding their plans to screen the parking areas. John DeLee, Building Commissioner, submitted to the Board a letter from R. W. Trenkner, Administrator, Memorial Hospital, indicating that the hospital planned to make major improvements to the parking lots in the area bounded by Bartlett, Main, Navarre and Lafayette. Parking lots will be paved with black top and properly drained, with work to begin on June land be completed by July 15, 1977. A drawing was submitted with the letter indicating the placement of hedges or guardrails around the parking areas. Mr. Brunner asked Mr. DeLee if it was his view that Memorial Hospital did not have to screen the parking areas on Navarre and Lafayette. Mr. DeLee said the homes across Navarre and Lafayette are more than fifty feet away from the parking area and, according to the ordinance, would not require screening. Mr. DeLee said the hospital has indicated that they will put hedges on Lafayette Street. There will be a guardrail on Navarre. Mr. R. W. Trenkner, Mr. Chester Kolber and Attorney Bruce Hammerschmidt were present on behalf of Memorial Hospital. Mr. Brunner inquired about the guardrails. Mr. Trenkner said there are commercial establishments across Navarre from the parking area so no screening is needed. Mr. Brunner said it would appear that the City has no jurisdiction under the ordinance in requiring screening where the distance from residences is fifty feet or more. He asked if there would be hedges all along Lafayette Street. 1 1 ITT REGULAR 14EETING MAY 9, 1977 Mr. Hammerschmidt said there would be hedges on Lafayette but not on Navarre or Bartlett. It was noted that the guardrails are for safety purposes. Mr. Brunner said the City wants to provide as much protection as possible for established residential neighborhoods and would appreciate it if the hospital would make every effort to screen the parking areas. He said they are viewed as eyesores. Mr. Trenkner noted that more than half the hospital staff and visitors are female. The concern of the hospital is for security in the parking areas. Females do not like hedges in areas where they must walk at night. They would prefer as open an area as possible for safety reasons. He pointed out that the hospital was trying to comply with the ordinance and improve the aesthetics of the area wherever possible. Mr. Brunner asked whether the hospital was planning a multi -level parking structure on any of this property. Mr. Trenkner said such a proposal is under consideration for property north of the hospital and between Main and Michigan. Mr. Brunner asked if the lot bounded by Navarre, Bartlett, Main and Lafayette will continue to be a paid parking lot. Mr. Trenkner said the entrance at Navarre will be controlled by a gate but the Bartlett Street entrance will be open and the lot will be used for employees. There will be no pay lots in this area. Mr. McMahon said, in light of the information furnished to the Board today, he would make a motion that the letter from Memorial Hospital be filed with the Board and the petition to vacate four alleys be referred to the Area Plan Commission for review and recommendation. Mr. Brunner seconded the motion and it carried. REQUEST TO ADVERTISE FOR BIDS FOR LEASING OF VANS APPROVED Elroy Kelzenberg, Director of Manpower and Training, requested that the Board advertise for bids for the leasing of eight vans to be used for the summer CETA program. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request and directed the Clerk to advertise for bids, with sealed bids to be received on May 23, 1977. ADOPTION OF VACATION RESOLUTION NO. 3441 EAST -WEST ALLEY BETWEEN MICHIGAN AND ST. JOSEPH STREETS, SOUTH OF SOUTH STREET Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following resolution was adopted: VACATION RESOLUTION NO. 3441, 1977 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The east -vest alley between South Street and Bronson Street, from the east right -.of -way line of Michigan Street east to the west right-of-way line of the north -south alley; also from the east right-of-way line of the north -south alley east to the west right-of-way line of St. Joseph Street. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lot Nos. 1 through 6 of Bronson Survey and Lot Nos. 17 through 24 of Taylor Field lst Addition. REGULAR MEETING MAY 9, 1977 Notice of this Resolution shal;l,be pub;fished on the 13th and 20th day of May, 1977, in the South Bend Tribune and in the Tri-County News. This Board, at its office, on the 31st day of Play, 1977, at 9:30 o'clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 9th day of Play, 1977. BOARD OF PUBLIC WORKS s/ Patrick Pl. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk FILING OF PETITION TO VACATE A PORTION OF MAPLEWOOD AVENUE - STANZ REALTY COMPANY Stanz Realty Company, by their attorney James Nafe, files a petition to vacate a portion of Maplewood Avenue running south from the City Limits line in the area of the Airport Industrial Park. The petitioners own the three lots east of Maplewood Avenue in this area and represent that the portion of Maplewood Avenue petitioned for vacation is not needed for ingress or egress, not used by the public and not in the interests of the public and should be vacated. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the petition was filed and referred to the Department of Engineering for preliminary review and recommendation. CHANGE OF DATE OF MAY 30 MEETING Mr. McMahon noted that the County -City Building will be closed on Monday, Play 30 for observance of Memorial Day and he made a motion that the regular meeting that week be changed to Tuesday, Play 31, 1977 at 9:30 a.m. Mr. Mullen seconded the motion and it carried. REQUEST OF OWEN NESBIT FOR PARADE WITHDRAWN Owen Nesbit who had requested a permit to parade down Mishawaka Avenue on Friday, Play 13 at 4:00 p.m., has now advised the Board that he plans to parade alone on the sidewalk and will not need a parade permit. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the letter was ordered filed. REQUEST FOR MOTORCYCLE RIDE FOR NATIONAL PARAPLEGIA FOUNDATION The Board received a request from Curtis Mann, on behalf of the National Paraplegia Foundation, to conduct a motorcycle ride for the Foundation on Sunday, June 5 beginning at 1;00 p.m. at the Moose Lodge, 4025 Lincolnway West and continuing downtown to end at Honda of Michiana on S. Michigan Street. Riders would get pledges of $1.00 per mile to be given to the Foundation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was filed and referred to the Bureau of Traffic and Lighting and the Police Department Traffic Detail for review and recommendation. POPPY SALE APPROVED The Board received requests from Bendix Post 284 and River Park Post 303 to sell veteran -made poppies on the public streets and sidewalks on Play 20 and 21. Both have received permits from the Charitable Solicitations Commission. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the requests were approved. u 1 --'=,,, 1 REGULAR MEETING MAY 9, 1977 REQUEST FOR PARADE BY CHET WAGGONER LITTLE LEAGUE FILED The Board received a request from the Chet Waggoner Little League for permission to hold a parade on Saturday, Play 21, 1977. The proposed route was attached. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and recommendation. REQUEST FOR STREET LIGHT FILED A request signed by several residents of the 2300 block Clyde Street was submitted to the Board in support of installation of a street light in the block to curb vandalism in the area. Upon motion made by Mr. .McMahon, seconded by Mr. Mullen and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and recommendation. TRAFFIC CONTROL DEVICES APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended approval of the following traffic control devices. A. No Parking on the West side of Leeper Avenue, from North Shore to a point approximately 130' north of North Shore. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. B. No Parking, West side of Hill Street, to include area from Cedar, North to SPL of 529 Hill, approximately 75' north of South Bend Avenue. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. C. No Parking or Stopping in east -west alley between Main and Michigan, adjacent to 2613 S. Michigan. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the installation was approved. D. 30 Minute Parking Limit, 6 A.M. to 6 P.M., 2102 S. Michigan Street. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. E. No Parking, South Side of Pennsylvania Avenue, 900 and 1000 blocks. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. F. No Parking, East side of 400 N. St. Louis, between Receiving and Emergency Entrance - St. Joseph Hospital. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. G. No Turn on Red - Mishawaka and Twyckenl.Lam, on the northwest corner facing east and on the southeast corner facing west. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. H. No Turn on Red -_Mishawaka and Greenlawn, on the northwest corner facing east and the southeast corner facing west. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the installation was approved. REQUEST FOR PARKING AND TRAFFIC CONTROL FOR ETHNIC FESTIVAL The Board received a request from Mary Kay Huszar, Director, River Bend Plaza for parking and traffic control for the Ethnic Festival July 2, 3 and 4. Mr. McMahon made a motion that the request be referred to the Department of Engineering and the Controller for review and coordination of the requests, with a report to be made next Monday. Mr. Mullen seconded the motion and it carried. REGULAR MEETING MAY 9, 1977 APPROVAL OF CLAIMS Walter F. Lantz, Deputy City Controller, and Michael L. Vance, City Auditor, submitted claim docket numbers 7066 through 7547 to the Board and recommended their approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the claims and directed that checks for payment be issued. PROJECT COMPLETION AFFIDAVIT APPROVED - R66, PHASE III, CONTRACT 5 The Project Completion Affidavit for the R66 Project, Phase III, Contract 5 was submitted to the Board on February 10, 1976. Mr. McMahon noted that final action on. this completion affidavit was delayed pending the vacation and dedication of the Replat of River Bend Addition. The vacation and dedication were approved by the Board at itsmeetingon May 2, 1977. The Completion Affidavit indicated the total cost of the improvement was $2,799,264.29. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried the Board approved the Project Completion Affidavitfor R66,,Phase-III`, Contract 5. FILING OF NOTICE FROM INDIANA STATE HIGHWAY COMMISSION REGARDING ABANDONMENT OF A PORTION OF U. S. 31 The following memorandum was filed with the Board and delayed pending final action on the vacation and dedication of the Replat of River Bend Addition which was approved on Play 2, 1977. Mr. McPlahon read the recommendation as follows: 1. To: Board of Public Works December 16•, 1975 From: Ralph J. Wadzinski, Manager Bureau of Traffic and Lighting This Bureau has examined the notification from the Indiana State Highway Commission on December 3, 1975 of the abandonment of US 31 from Monroe Street to LaSalle Street. This notification is in answer to a request on June-26, 1975 by the Board of Public Works to the Indiana State Highway Commission asking for the abandonment of the above section of US 31, and the acceptance of St. Joe Street in the same area as the paralleling roadway for northbound US 31. Both the notification by the Indiana State Highway Commission and the request by the Board of Public Works culminates the agreement between the two bodies in December of 1970 whereas in Item 6 on Page 4, "The State shall upon completion of all the above work by the City, accept these new streets into the State Highway System and abandon control and maintenance of Michigan Street between the north side of Monroe and the south side of LaSalle Street to the City of South Bend". Further stated, in the agreement of October 8, 1973 in reference to the one-way pair extension, in Item 2 on Page 2, "US 31 to be routed one way northbound from the intersection of Michigan Street and Chippewa Avenue, on Michigan Street to the intersection of Michigan Street and Marion Street which is in accord with the present one- way pair established under terms of agreement entered into December 16, 1970." If, by the abandonment proposed by the State of US 31, Michigan Street, from Plonroe to LaSalle, infers the acceptance of St. Joe Street from Monroe to LaSalle as US31 northbound, this Bureau finds no reason not to recommend approval. s/ Ralph J. Wadzinski if Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the recommendation was ordered filed. 1 REGULAR MEETING MAY 9, 1977 CERTIFICATE OF INSURANCE FROMSOLLITT CONSTRUCTION CO. FILED A Certificate of Insurance from Sollitt Construction Company was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the certificate was referred to Deputy City Attorney Georgia Luks for review and recommendation. BOND APPROVED - ABC PLUMBING AND HEATING OF MISHAWAKA Ray S. Andrysiak, Bureau of Engineer-ing,advised the Board that the bond of P. R. Guzman, d/b/a ABC Plumbing and Heating of Mishawaka had been properly executed and could be approved by the Board. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was approved. STATEMENT OF POLICY REGARDING RECEIPT OF BIDS Mr. McMahon said.the,Board would like to clarify its policy on receipt of sealed bids. All bid advertisements stipulate that sealed bids must be received,by the Board of Public Works before 9:30 a.m. on the date of bid opening. In the past, the policy of the Board has been to accept any bids that had been delivered to the County -City Building by 9:30 a.m. and were in the County or City mail room and delivered to the Board after 9:30 a.m. Mr. McMahon made a motion that effective May 9, 1977, the Board will not accept any.bids that are not received in the office of the Board of Public Works prior to 9:30 a.m. on the date of bid opening. Mr..Mullen seconded the motion and it carried. Mr. McMahon stated that notification will be included in all subsequent bid requests that it is the responsibility of the bidder to see that his bid is received in the Board office prior to the deadline stipulated inthe bid advertisement. This policy is consistent with other Boards and agencies in the State of Indiana. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage Report for the period of May 2 through 6 was received. The report indicated 30 outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. REQUEST FOR PARADE FOR SPECIAL OLYMPICS PROGRAM FILED The Board received a request from William H. Locke on behalf of the Indiana Special Olympics to hold a parade on Sat4Arday, June 4 beginning at Leeper Park at 4:00 p.m. A route was submitted with the request. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and coordination with the Police Department Traffic Detail, with a recommendation to be made to the Board. REPORT OF STREET DEPARTMENT CLEAN-UP CREW FOR APRIL FILED The Report of the Street Department Clean -Up Crew for April was submitted to the Board. The report indicated a total of forty-nine lots cleaned, with eighty-three loads of debris hauled to the landfill. In addition, the crew worked on catch basins and helped move the CETA office. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. REGULAR MEETING MAY 9. 1977 COMPLAINT RE: DEBRIS FROM DEMOLITION Chris Overgaard was present on behalf of the Gloria Dei Lutheran Church and called attention to a property where a house was demolished at 241-243 E. Broadway. Mr. Overgaard noted that the debris from the demolition remains on the lot, causing an eyesore and a breeding place for rats. He asked that the Board take action on the matter. Mr. McMahon advised Mr. Overgaard that this is a matter for the Board of Public Safety and would be referred to them for their action on May 10. John DeLee, Building Commissioner, was present and advised Mr. Overgaard that the status of the demolition could be checked immediately in the Sub -Standard Building Department. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10:50 a.m. atrick McMahon ATTE r Ga Patricia DeClercq, Clerk Ii 1