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HomeMy WebLinkAbout04/25/77 Board of Public Works Minutes1 5 REGULAR MEETING APRIL 25, 1977 A regular sleeting of the Board of Public Works was convened at 9:30 a.m. on Monday, April 25, 1977 by President Patrick 11. PZcMahon with Mr. Mcliahon, Mr. Brunner and Mr. Mullen present. Deputy City. Attorney Georgia C. Luks was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that he had reviewed the minutes -of the April 18 meeting and he rude a notion that the minutes be approved as submitted. Mr. McMahon seconded the notion and it carried. OPENING OF BIDS - FIXED SEATING FOR CENTURY CENTER This was the date set for receiving bids for fixed seating for Century Center. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and -publicly read: Irwin Seating Company Bid was signed by William W. P. O. Box 2429 Irwin, non -collusion affidavit Grand Rapids, Pichigan was in order and a 5% bid bond was submitted. Bid - $77,770.00. There were several alternates submitted. American Seating Company Bid was signed by John TV. Dugan, 901 Broadway Ave., N. W. non -collusion affidavit was in Grand Rapids, Michigan order and a _.5% bid bond was submitted. Bid was read, with Mrs. Luks to review proper notarization of form. Bid - $77,000.00 - There was an alternate bid submitted. Imperial Enterprises Corp. Bid was signed by R. Q. Calloway, Boa{ 1190 non -collusion affidavit was in Lafayette, Indiana order and a 5% bid bond was submitted. Bid - 75,697.00. There was an alternate bid submitted. Mr. McMahon noted that there was $77,000 budgeted for 880 theatre -type seats. Upon motion made by Pir. McMahon, seconded by Mr. Brunner and carried, the Board referred the bids to the Director of Public Works for review and reconurlendation. OPENING OF BIDS - SALE OF CITY-011NED REAL ESTATE This was the date set for receiving bids for the ;sale of several parcels of city -owned real estate. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Bid of James R. Rice, 1002 Dover Drive: Offering Price: 621 S. Columbia $1130.00 929.00 316 E. South 605.00 555.00 424 E. South ------ 749.00 606 S. Carroll 775.00 749.00 614 S. Columbia 790.00 780.00 Mr. Rice submitted no bid for 424 E. South Street but indicated a bid for all five parcels of $3800.00. Mr. McMahon made a motion that the bid be referred to the City Attorney's Office for review and recommendation. Mr. Brunner seconded the motion and it carried. 11. 5 REGULAR MEETING APRIL 25, 1977 PUBLIC HEARING VACATION RESOLU^lION NO. 3439 - RESOLUTION CONFIP14ED This being the date set, hearing was held on Vacation Resolution No. 3439 for the vacation of the first east -west alley north of LaSalle Avenue from the east right-of-way line of Hill Street, east to the first north -south alley east of Hill Street between Hill and St. Louis Streets situated between Lots 124 and 123, Part of Original Town of Lowell. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be'sufficient. Mr. Sam Cossman, petitioner, was present. Mr. Cossman advised the Board that he is the owner of the Ili -Speed Auto Wash and owns the property on both. sides of the alley to be vacated. _Mr. Cossman said he would like to expand his business and that is the purpose for requesting the vacation. Mr. Mullen inquired about the zoning of the property and Mr. Cossman said the property is zoned Commercial. Mr. McMahon noted that the Area Plan Commission held a public hearing on the vacation petition and referred it favorably to the Board of Public Works. There were no remonstrators present and no written remonstrances were filed. Upon notion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board confirmed Vacation Resolution NO. 3439 and referred'it to the Department of Engineering for preparation of an Assessment Roll. PUBLIC HEARING ON REVENUE SHARI14G APPROPRIATION OF $12,180 FOR VARIOUS PUBLIC WORKS PROGRAPSS TO BE AD-II14ISTERED BY THE DEPARTMENT OF EMPLOYMENT A14D TRAINING This was the date set for a public hearing on AN ORDINANCE APPROPRIATING $12,180 FROM THE FEDERAL ASSISTANCE GRANT, COMMONLY REFERRED TO AS GENERAL REVENUE SHARING, FOR VARIOUS PUBLIC WORKS PROGRAMS TO BE ADMINISTERED BY THE CITY OF SOUTH BEND THROUGH ITS DEPARTMENT OF EMPLOYMENT AIM TRAINING. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. McMahon noted that the ordinance has been filed with the Common Council and set for public hearing by that body on Play 9, 1977. Mr. McMahon reported that, in accordance with guidelines forrlulated for such appropriations, information about this public hearing has been forwarded to the following senior citizens groups, with the request that the information be posted for the information of members: Foster Grandparents, Hansel Neighborhood Service Center, Harvest House Centers, Howard Park Senior Citizens' Center, R.E.A.L. Services, Retired Senior Volunteer Program and Senior Citizens' Group of LaSalle Park. There was no one present- who wished to speak on the matter and no written comments were filed with the Board. Upon motion r.lade by Mr. McMahon, seconded by Mr. Brunner and carried, the inforr•iation was filed and will be transmitted to the Common Council, along with the minutes of this meeting. REQUEST FOR CITY WATER IN PORTAGE GARDENS AREA FILED Gary Richert, 56201 Mayflower Road, was present and advised the Board that he owns three lots in the Portage Gardens area. Sewers were constructed in the area and Mr. Richert said he was requesting that water be provided for the area. Mr. Richert said the area was annexed and the property owners are taxpayers and should have water. Mr. McMahon noted that a petition from a property owner is usually requested to initiate any proceedings and he asked that Mr. Richert submit a petition to the Board. Mr. Richert agreed to do so. Mr. Richert also called attention to the need for street lights at the intersection of Mayflower with Packard, Colfax and Olds Avenue. He said the area is very dark and lights would help reduce vandalism. Mr. McMahon noted that because of the limited funds available, lighting installations have had to be reduced but requests are being filed chronologically and will be handled as funds become available. Mr. McMahon made a motion that the request for city water be referred to the Bureau of Design and Administration and the request for street lights be referred to the Bureau of Traffic and Lighting for review and recormiendation. REGULAR MEETING APRIL 25, 1977 SUB -GRANT AGREE11ENT WITH HANStit--CEN''ER APPROVED A Sub -Grant Agreement between the Bureau of Manpower and Training and the Hansel Center, in the araount of $24,.901, was submitted to the Board by Elroy Kelzenberg. Mr. Kelzenberg noted that this is the last of the sub -grant agreements for the summer CETA program and is similar to the ones approved by the Board last week: Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the sub -grant agreement. PETITION TO VACATE THREE ALLEYS FILED BY;<SCHAFER GEAR WORKS Schafer Gear Works files a petition to vacate three alleys described as follows: 1. The north -south alley situated between Lots 257 and 258 of Daniel Garst's lst Add. and Lot Numbered 110 of Daniel Garst's lst Add. extending north from the north line of Tutt Street to the northerly line of said Lot Numbered 257 extended east and said Lot Numbered 110 extended west which alley is further described as being located approximately 138.5 feet east of the east line of South Main Street. 2. North -south alley situated between Lots Numbered 259 and 260 in Daniel Garst's Sub. of Daniel Garst's lst Add. and Lot 211 in Daniel Garst's lst Add. extending south from the south line of Tutt Street to Lots Numbered 214 and 215 in Daniel Garst's lst Add., which alley is further described as being located 138.5 feet east of the east line of South Main Street. 3. East -west alley situated along the north side of Lots Numbered 213 to 220 (incl.) in Daniel Garst's lst Addition and also situated along the south side of Lot Numbered 260 in Daniel Garst's lst Add. and along the south side of Lots Numbered 211 and 212 in Daniel Garst's lst Add., which alley is further described as being located approximately 132 feet south of the south line of Tutt Street and extending from the east line of South Main Street to a north -south alley running and extending from Tutt Street to Sample Street. The purpose of the vacation is to allow for improvement of parking facilities adjacent to the company and to provide for proper grading, security and regulation of parking facilities. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the petition was filed and referred to the Division of Engineering for review and recommendation. REPORT OF AREA PLAN COMMISSION -PETITION OF FEFERMAN MOTOR SALES TO VACATE ALLEY The Area Plan Commission reported to the Board that they had reviewed the petition of Feferman Motor Sales, Inc. to vacate the east -west alley between Michigan Street and St. Joseph Street, being the block bounded on the north by South Street and on the south by Bronson Street, City of South Bend. The Plan Commission recommended the petition favorably to the Board of Public Works. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the report and referred the petition to the Bureau of Engineering for preparation of the Vacation Resolution. REPORT OF AREA PLAN COIIDIISSIO14-PETITION OF DAVE T. AND 1WCINE BJORAAS TO VACATE ALLEY The Area Plan Commission reported to the Board that they had reviewed the petition of Dave T. and Maxine Bjoraas to vacate the second east -west alley south of Lincolnway West, running from Olive Street east to the first north -south alley, City of South Bend. The Plan Commission recommended the petition favorably to the Board of Public Works, subject to granting of any additional right-of-way if it is required. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was filed and the petition referred to the Department of Engineering for preparation of the Vacation Resolution. REGULAR MEETING APRIL 25, 1977 ADVERTISING APPROVED - PUBLIC.HEARING ON REVENUE SHARING APPROPRIATION Copies of an agreerent between the City of South Bend and CANCO (Child Abuse and Neglect Coordinating Organization) were submitted to the Board by City Controller Peter H. Mullen with the request that the Board schedule a public hearing on the appropriation ordinance for this agreement on May 9. An ordinance for this appropriation will be filed with the Common Council for public hearing by that body on May 23. The amount of the Agreement is $10,000 and it is Project FA-131. Upon motion glade by Mr. McMahon, seconded by Mr. Mullen and carried, the Board directed that the Clerk advertise the public hearing on the appropriation to be held on May 9, 1977 and that senior citizen's groups be notified of the hearing. PElTITION FOR STREET LIGHTS FILED Councilman Roger Parent submitted to the Board a petition signed by residents of Angela Boulevard requesting that additional street lights be installed on Angela Boulevard, from Michigan Street to Notre Dame Avenue. It was noted that the residents would prefer boulevard lights with concrete posts, matching existing lights in the area if new lights can be installed. Upon emotion made by Mr. McMahon, seconded by Mr. Mullen and carried, the petition was filed and referred to the Bureau of Traffic and Lighting for review and recommendation. PURCHASE AGREEMENT APPROVED - SALE OF 524 S. FELLOWS Deputy City Attorney Georgia Luks prepared a purchase agreement for the city -owned lot at 524 S. Fellows to James Fenters for a purchase price of $389.00, in accordance with the offering price established for the lot. Mr. Fenters has signed the agreement and it is now submitted to the Board for approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the purchase agreement and referred it to the Legal Department for preparation of the deed. FILING OF LETTER FROM SALVATION ARMY RE: RECYCLING. The Board received a letter from the Salvation Army regarding the lack of any recycling outlet in the City for glass collected. The organization is conducting an anti -litter campaign, encouraging the collection of debris, cans and glass but feels that the glass should' be recycled rather than dumped. They asked for any suggestions from the City. There was a discussion regarding this matter and it was noted that, at the present time, the only place for glass to be taken is to the landfill. Mr. McMahon made a motion that the letter be filed and Mr. Laub be informed that the City is aware of the value of recycling programs but at the present time there is no recycling center for glass. Mr. Brunner seconded the motion and suggested this matter might be reviewed in the future if funding were available. The motion carried. . BLOCK PARTY REQUEST FILED - SPECIAL OLYMPIC TENNIS TOURNAMENT The Board received a request from Susan M. Mueller for permission to hold a Block Party on Saturday, June 4 on Sunnyside Avenue between East Wayne South and East Wayne North, from 5:30 p.m. until 11:00 p.m. Rain date for the event is June 11. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried,the request was filed and referred to the Bureau of Traffic and Lighting for review and coordination with the Police Departnent. REGULAR MEETING APRIL 25, 1977 REQUEST FOR POPPY SALE APPROVED The Board received a request from American Legion Auxiliary, Post 50 for permission to sell veteran -made poppies on the public streets and sidewalks on May 20 and 21. They are not required to secure a permit from the Charitable Solicitations Commission. Upon emotion made by Mr. McMahon, seconded by Mr. Brunner and carried, the request was approved. RIVER BEND PLAZA APPLICATIONS APPROVED Mary Kay Huszar, Director, River Bend Plaza, submitted the following applications for Plaza activities, with her favorable recoru.iendation : 1. Navarre School Choir - April 28 2. Jackson Middle School Band - May 5 3. St. Joseph High School Jazz Band - May 6 4. Sale of Poppies, American Legion Post 50 - May 20 and 21 5. Wheel Chair Basketball - May 21 6. Farmer's Market to be conducted every Wednesday from June 1 through September 28 on the south end of the 100 Block South Michigan Street. Approximately 12 parking spaces will be needed each week. The farmers will be charged a $6.00 fee to purchase liability insurance to protect the City from liability. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the applications subject to insurance and licensing requirerlents where applicable. CLAIMS APPROVED Walter F. Lantz, Deputy City Controller, and Michael L. Vance, City Auditor, submitted to the Board Claim Docket Numbers 6090 through 6635 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the claims and directed that checks for payment be issued. BOND APPROVED - T11014AS S. BRITTAIN Ray S. Andrysiak, Bureau of Engineering, reported to the Board that a Contractor's Bond for Thomas S. Brittain had been properly executed and could be approved. Upon motion riade by Mr. McMahon, seconded by Mr. Mullen and carried, the bond was approved. NEIGHBORHOOD CLEAN-UP REPORT FILED Joseph Gawrysiak, Street Commissioner, submitted the following report on Neighborhood Clean-up Day, Saturday, April 16: Solid Waste Department: Wages, $451.67. 4 packers, 1 stake truck Park Department: Wages, $200.00. 4 trucks Wastewater Treatment Plant: Wages, $210.00. 4 trucks Street Department: Wages, $669.31. 16 trucks, 1 loader Mr. Gawrysiak indicated that there were 7 packer loads, the equivalent of 35 truck loads; three loads of appliances; 55 loads picked up on April 16, 27 loads on April 18 and 10 loads on April 19. Total loads picked up, 127. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. REGULAR MEETING APRIL 25, 1977 CONFERENCE REPORTS FILED The Board received the following conference reports: 1. A report from John DeLee on attendance at the Indiana Association of Building Officials Spring Conference in Speedway, Indiana on April 18, 19 and 20, 1977. 2. Report from Jean Jarvis, Personnel Department, on attendance at Hay Seminar March 23 through 25. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the reports were ordered filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of April 18 through 22 was received. The report indicated 25 outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. TRAFFIC CONTROL DEVICES APPROVED Ralph J. `Vadzinski, Manager of the Bureau of Traffic and Lighting, submitted the following,recor:imendations to the Board: 1. No parking or stopping first north -south alley west of Taylor and running north from 600 IV. LaSalle (opposite Embell Court). The alley is fourteen feet wide and has two houses on it. 2. No Parking on the north side of 600 IV. Marion between Leland and the east property line of 609 W. Marion, an extension of an existing no parking zone to provide for maneuvers from Leland to Chapin via the short service road. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the recommendations were approved. PARADE APPROVED - MAURICE MATTHYS LITTLE LEAGUE Ralph J. wadzinski, Manager, reported he had reviewed the request of the Maurice Matthys Little League to hold a parade on Saturday, May 21. Captain Sweitzer of the Police Depattr_1ent.Traffic Detail was consulted and concurs that approval can be given subject to the indemnification rules of the Board. Arrangements for a police escort are to be made by the organization. Upon motion made by Mr. McMahon, seconded by Captain Sweitzer and carried, the Board approved the parade request subject to receipt of the necessary insurance certificate. PARADE APPROVED - HOPE CHAPEL CHURCH OF GOD Ralph J. wadzinski, Manager of the Bureau of Traffic and Lighting, reported that he had reviewed the request of the Hope Chapel Church of God to hold a parade.on June 11 and had consulted with Captain Sweitzer of the Police Department Traffic Detail. They recommend approval subject to the indemnification rules of the Board. Any arrangements for a police escort are to be made by the organization. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the parade was approved subject to receipt -of the necessary insurance certificate. REGULAR MEETING APRIL 25, 1977 BID ADVERTISING APPROVED - GRAPHICS FOR CENTURY CENTER Patrick 11. McMahon, Director of Public Works, requested approval of the Board to advertise for interior and exterior graphics for Century Center. There is $25,000 budgeted for this item and detailed specifications are being prepared. Upon motion glade by Mr. Mullen, seconded by Mr. Brunner and carried, the -Board approved the request and directed the. Clerk to advertise for bids, with sealed bids to be received on May 9, 1977. BID ADVERTISING APPROVED - BUREAU OF STREETS TRACTOR Mr. MCMahon.a.dvised the Board that the Street Department would like to advertise for bids for an all-purpose tractor with hydraulic rotary mower. The equipment would be funded by revenue sharing and is to be used by the environmental crew. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the Board approved the request and directed the Clerk to advertise for bids, with sealed bids to be received on May 9, 1977. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr,. Mullen and carried, the meeting adjourned at 10:40 a.m. 4atLrick P1. P1cPlahon Thomas J. un , P to . Mullen ATTEST: G� Patricia DeClercq, Clerk f]