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HomeMy WebLinkAbout04/18/77 Board of Public Works MinutesREGULAR MEETING APRIL 18. 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, April 18, 1977 by: -.President Patrick Mcliahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Georgia C. Luks was also present. MINUTES OF PREVIOUS MEETINGS APPROVED Mr. McMahon reported that the minutes of the April 4 meeting had been reviewed and he made a motion they be approved as subritted. Mr. Mullen seconded the motion and it carried. 11r. Brunner made a motion that the minutes of the April 1.1 meeting be approved as submitted. Mr. Mullen seconded the motion and it carried. Mr. McMahon made a motion that the minutes of the special meeting held on April 13, 1977, to approve a resolution authorizing the Departrent of Public Works to prepare cost estimates and specifications for the Miami'Hills retention basin, be approved as submitted. Mr. Mullen seconded the notion and it carried. BID ADVERTISING APPROVED - FIRE DEPARTMENT EXTRICATION TOOL Chief Van Wiele requested that the Board advertise for bids for a Power Hydraulic Extrication Tool for the Department. Detailed specifications were attached. The Chief noted that the approxirlate cost of the equipment is $5200 and they have applied for a grant for funding and have been advised to proceed with advertising. Mr. McMahon made a motion that the Board approve the request and advertise for bids for the Extrication Tool, with bids to be received on May 2, 1977. Mr. Mullen seconded the motion and it carried. SUB -GRANT AGREEMENTS FOR CETA SUMMER PROGRAM APPROVED Sub -Grant Agreements for the'CETA summer program were submitted to the Board by Elroy Ke.lzenberg, Director of Manpower and Training. The agreements are with the Urban League in the amount of $24,901, the Y.W.C.A. in the amount of $19,128, the Y.M.C.A. in the amount of $24,901 and the Community School Corporation in the amount of $32,574. Deputy City Attorney Georgia Luks reviewed the agreements and recommended their approval. Mr. McMahon made a motion that the Sub -Grant Agreements with the Urban League, Y.W.C.A, Y.M.C.A, and Community School Corporation be approved. Mr. Brunner seconded the motion and it carried. RECOWIENDATION TO AWARD BIDS - POLICE DEPARTMENT VEHICLES The Board received a report from Chief Michael Borkowski that the bids for police vehicles had been reviewed with James Meehan of the Bureau of Vehicle Maintenance and they were recommending the acceptance of the bid of Don Medow Pontiac for 28 new vehicles, at a unit price of $4,594.92 or $128,657.76. They further recommended that 26 vehicles be traded -in with a value of $30,650.00, making the total net bid $98,007.76. Chief Borkowski noted that the bid of Don Medow was the low bid. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation to accept the bid of Don Medow Pontiac for 28 vehicles at a total net bid price of $98,007.76. REPORT ON CLEA14-UP PROGRAM Mr. McMahon reported that the Neighborhood Clean -Up Day held in conjunction with various neighborhood groups last Saturday was more successful than had been anticipated. He noted receipt of a letter from Conrad Damien of the Southeast Neighborhood Task Force stating that all locations in that area had not been picked up and asking that the clean-up continue until completed. Mr. McMahon said he had talked to Street Commissioner Joseph Gawrysiak and one of the problems encountered was lack of rianpower available in the areas to load the trucks. This was one of the conditions of the clean-up program. City REGULAR MEETING APRIL 18, 1977 trucks will continue to work`in'"the area'to complete the clean-up this week. Mr. McMahon said Mr. Gawrysiak would contact Mr. Damien and inform hire of this. It was noted that a large number of loads of appliances were removed. ANNOUNCEMENT OF PUBLIC HEARING ON REVE14UE SHARING APPROPRIATION Mr. McMahon announced that, in accordance with new guidelines from the State Board of Tax Commissioners, the Board of..Public Works will hold a public hearing on April 25, 1977 at a regular meeting on the proposed Revenue Sharing appropriation of $12,180 for various public works programs to be administered by the City Departrlent of Employment and Training. The public hearing has been advertised once and will be advertised again on April 22, 1977. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried the information was ordered filed. PURCHASE AGREEMENTS APPROVED - SALE OF CITY -OWNED LOTS Georgia Luks, Deputy City Attorney, submitted to the Board purchase agreements for the sale of city -owned property. One agreement is with Ellis Alford for the sale of a lot at 1109 S. Fellows Street for a purchase price of $209.00. The other was an agreement with Red John Smith for the sale of a lot at 413 E. Ohio Street on credit terms for $325.00, plus interest. Upon notion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the agreements and referred them to Mrs. Luks for preparation of the deed to Mr. Alford and the mortgage agreement with Mr. Smith. PARADE REQUEST FILED The. Board received a request from Kevin Weinberg for permission to hold the annual Maurice Matthys Little League parade on May 21, 1977. The proposed route was attached and the group indicated that a Certificate of Insurance would be filed. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and coordination with the Police Department.Traffic Detail. REQUEST TO PURCHASE CITY -OWNED LOT FILED The Board received a request from Mrs. Jean Gabbard for information regarding the possible purchase of a city -owned lot at 5271 Leland Avenue. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the request and referred it to the Bureau of Engineering, Parks, Redevelopment and Dr. Wing for review and a recommendation as to whether or not the lot should be retained for any purpose. REPLY FROM INDIANA STATE HIGHWAY COPURISSION RE: OLIVE -PRAIRIE SIGNALS The LaPorte District Office of the Indiana State Highway Commission, through Clinton Venable, Chief, Division of Traffic, submitted the following engineering investigation report of the City's request for signalization of the Olive -Prairie intersection. Mr.. Venable noted the study revealed normal observance of the posted speed limits northeast and southwest of the intersection. Normal delays of 0 to 5 seconds were experienced except during peak hours when delays of 15 to 25 seconds were observed. Platooning of traffic on Prairie Avenue provides sufficient gaps in order that motorists on Olive Street may safely enter. The report indicated that further analysis of the study revealed there were insufficient warrants for a signal, a four-way stop, or a flashing beacon, according to the requirements of the Indiana Manual on Uniform Traffic Control Devices. Mr. Venable noted that South Bend City buses use one quadrant of this intersection for parking 8 to 10 minutes out of each hour, greatly contributing to the sight distance restriction. Ile suggested that their parking location REGULAR MEETING APRIL 18, 1977 be altered. Mr. Venable assured the Board that the LaPorte District will continue to observe this location and recommend any additional controls as they are needed. There was a discussion regarding any further action which could be taken. Mr. McMahon made a motion that the report .be referred to the Bureau of Traffic and Lighting for review and a recommendation from Mr. Wadzinski as to whether or no.t.he concurs with the state findings. The motion further directed that Mr. Wadzinski contact Transpo to request that their buses change their waiting location at that intersection to eliminate the problem with sight distance. Mr. Mullen seconded the motion and it carried. The Board directed that a copy of the report from the state and the request to Mr. Wadzinski be forwarded to Councilman Kopczynski, who first brought this matter to the attention of the Board. IN -KIND CONTRIBUTION VOUCHERS. FROM ACTION, INC. APPROVED A.C.T.I.O.N., Inc. submitted to the Board In -Kind Contribution Vouchers for the rental of old Fire Station #7 at 803 N. Notre Dame Avenue for PZarch in the amount of $843.16 and for the rental of old Fire Station IP10 at 1820 S. Michigan Street for March in the amount of $2,149.33. The vouchers are in accordance with the current leases between the City and A.C.T.I.O.N., Inc. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the vouchers were approved. TRAFFIC CONTROL DEVICE APPROVED Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, recommended that the Board approve the installation of a No Parking, Passenger Loading Zone on the South Side of St. Vincent Street east of Notre Dame, at the ramped entrance to a nursing horde. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation. STREET LIGHT INSTALLATIONS APPROVED The Bureau of Traffic and Lighting recommended installation of the following street lights: On Edison between Oakridge and Rosemary - 4,000L INC $4.00/rao. On Manitou between Forest and Park 7,000L MV $4.80/rlo. On Elwood between Johnson and O'Brien 7,000L MV $4.80/mo. On Berkley between Beverly and Oakwood 7,000L MV $4.80/mo. On Woodward at alley in 1300 block 7,000L MV $4.80/mo. On Thornhill between Newton & McPherson 7,000L PIV (3 lights) $7.65x3-$22.95/mo. Total Billing Increase $46.15 Upon motion made by Mr. McP2ahon, seconded by Mr. Brunner and carried, the installations were approved. APPROVAL OF APPLICATION FOR STATE HIGHWAY CURB CUT PERMIT The Board received an application to be submitted to the Indiana State Highway Commission for making curb cuts at the site of Century Center. Mr. McMahon reviewed the location of the cuts and said there will be four curb cuts. The application will be sent to the State for concurrence and issuance of the permit. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the application was approved. . 4. REGULAR MEETING APRIL 18, 1977 BOND.APPROVED - BRAUNSDORF', INC. Ray S..Andrysiak, Bureau of Engineering, reported to the Board that the Excavation Bond of Braunsdorf's Inc. was properly executed and could be approved. Upon motion glade by Mr. McMahon, seconded by Mr. Brunner and carried, the Bond was approved. CLAIMS APPROVED Walter F. Lantz, Deputy City Controller, and Michael L. Vance, City Auditor, submitted to the Board claim docket numbers 5956 through 6089 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Pullen and carried, the Board approved the claims and directed that checks for payment be issued. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of April 11 through 15 was submitted. The report indicated 104 outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr..Mullen,and carried, the meeting adjourned at 10:32 a.m. ATTES Patricia DeClercq, Clerk LI