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HomeMy WebLinkAbout04/04/77 Board of Public Works MinutesREGULAR MEETING APRIL 4', 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, April 4, 1977 by President Patrick 12. McMahon with Eir. McMahon and Mr. Mullen present. Deputy City Attorney Georgia Luks was also present. 141NUTE S OF MARCH 28 IIEET I14G APPROVED Mr. Mullen reported that lie had reviewed the minutes of the March 28 meeting of the Board had he made'a motion that the minutes be accepted as submitted. Mr. McMahon seconded the notion and it carried. OPENING OF BIDS - POLICE DEPARTMENT VEHICLES This was the date set for receiving bids for vehicles for the Police Department. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Basney Ford Bid was signed by James A.,Basney, South Bend, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - Twenty-eight 1977 Ford LTD 4 Door Vehicles Unit Price - $4771.80. Individual Trade-in allowances were listed as requested. Freeman -Slicer Bid was s,icgned by J. Spicer, non - South Bend, Indiana collusion affidavit was in order and a 10% bid bond was submitted. Bid - Twenty-eight 1977 Plymouth Volare 4 Door Vehicles Unit Price - $4710..18.. Individual Trade-in allowances were listed as requested. Don Iledow Pontiac Bid was signed by Donald B. liedow, South Bend, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - Twenty-eight Pontiac Lemans 4 Door Vehicles Unit Price - $4594.92. Individual Trade-in allowances vTere listed as requested. Gates Chevrolet Company Bid was signed by Garry E. Westfall, South Bend, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted Bid - Twenty-eight Chevrolet Nova 4 Door Vehicles Unit Price - $4380 to . $4f�05 based _on, .style of seats bid". Trade-in valuations were listed as requested. Upon motion rlade by Mr. McMahon, seconded by Mr. Mullen and carried, the bids were referred to the Bureau of Police and the Bureau of Vehicle Maintenance for review and recommendation. CONTRACT APPROVED- REMODELING OF TENTH FLOOR FOR CETA OFFICES- Mr. McMahon reported that the tenth floor of the County -City Building is to be remodeled for expansion of the CETA offices. The project cost was under the amount which requires competitive bidding. Elroy Kelzenberg, Director of Manpower and Training, secured two proposals for the work; one from the Nunemaker Construction Company in the amount of $4465.80 and one from the Ziolkowski Construction Company in the arlount of $3575.00. Plans for the work were prepared by David A. Wells, Manager of the Bureau of_,Design and Administration. Mr. Kelzenberg recor._ugended that the Board enter into a contract with Ziolkowski Construction Company for the work. A report was received from Frank Alford stating that a pre -construction conference was held and that all Ll REGULAR MEETING APRIL 4, 1977 necessary E.E.O. and wage requirement documents are in compliance and the Ziolkowski Construction Company is an acceptable contractor. Mr. McMahon noted that the cost of the remodeling will be paid with CETA funds and not with civil city funds. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the contract with the Ziolkowski Construction Company for the remodeling of the tenth floor of the County -City Building at a total cost of $3575.00, subject to the. filing with the Board of a 100% Performance Bond and any other required documentation. VEHICLE ORDERED REMOVED FROM RIVER BEND PLAZA Mr. McMahon advised the Board that a hot dog wagon has been parked on River Bend Plaza since last fall. It has not been used for vending operations since that time and is being offered for sale while parked on the public right-of-way. Certified notice was sent the owner, Thomas Niedbalski, that the vehicle must be removed within fourteen days, or by April 11, 1977. The vehicle has also been tagged by the Abandoned Vehicle Department. Mr. Niedbalski had requested that this matter be on the agenda for today indicating he would be present to speak to the Board. Mr. Niedbalski was not present. Mr. McMahon noted that the vehicle will be towed away if it is not moved from the Plaza prior to April 11, 1977. RIVER BEND PLAZA REQUEST APPROVED Mary Fray Huszar, River Bend Plaza Director, submitted to the Board an application for the Clay Middle School Choir to appear on River Bend Plaza on May 24 from 11:30 to 12:30 p.m. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the application was approved. CORNUCOPIA OUTSIDE RESTAURANT APPROVED - 303 S. MICHIGAN STREET The Board had under advisement a request of the Cornucopia Restaurant, 303 S. Michigan Street, to operate an outdoor restaurant on the public sidewalk in front of their place of business. The Fire Department was asked to investigate the request as it related to the fire lanes. The following report was received from the Fire Inspection Bureau: "From: Capt. Stanley Sparazynski & Battalion Chief Edward Szymkowiak Re: Cornucopia Request Capt. Stanley Sparazynski has reviewed the proposal in regard to fire lanes at 303 S. Michigan Street. It is recommended: 1. That they provide a 16 to 20 foot Fire Lane in the brick way area. 2. Maintain a 44' aisle from store to the serving area. 3. That they are liable for any fire equipment that is damaged or any firefighter that would be hurt in answering the alarm. 4. That they maintain sidewalk for ambo use at all times." Mr. McMahon made a motion that the Board approve the request of the Cornucopia Restaurant to operate an outdoor restaurant on the public sidewalk at 303 S. Michigan Street, subject to the stipulations of the Fire Inspection Bureau and to the filing of the necessary insurance certificates and the securing of the necessary license. REGULAR PiEETING APRIL 4, 1977 BID ACCEPTED - STREET DEPARTMENT, FLUSHERS The Board received a recommendation from John Baumgartner, Assistant Street Commission, as follows: "It is my recommendation the Board award the bid as submitted for the Two (2) street flushers to International Harvester for $58,394.52. With the exception of the high bid, International followed the specifications with the fewest exceptions. After reviewing the specifications, James Meehan, Manager of Vehicle Maintenance, concurs with my recommendation. s/ John Baumgartner Assistant Street Commissioner " Mr. McMahon noted that one bid, Steel City Ford, came in lower than International. While the bid was approximately $170 lower, a review of the bid determined that it was not responsive to the bid specifications with regard to the chassis weight and engine requirerlents. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the recommendation to accept the bid of International Harvester to supply two flushers at a total bid price of $58,394.52. ADOPTION OF RESOLUTION NO. 5, 1977 - SALE OF CITY -OWNED PROPERTY Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the following resolution was adopted by the Board; RESOLUTION NO. 5, 1977 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Section 30 A-1 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate now owned by the City are not necessary to the public use and are not set aside by state or city law for public purposes, pursuant to Section 30 A-2 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works now wishes to take the necessary action .to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to Chapter 30 A of the Municipal Code of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcels of real estate owned by the City, contained in the following list, are not necessary to the public use are are not set aside by state or city law for public purposes: Street Address 235 N. Studebaker 1310 Fassnacht 517 S. Rush 614 S. Rush 618 S. Rush 621 S. Rush 622 S. Rush 722 S. Rush 508 E. South 114 W. South Two parcels of land on Niles Avenue, south of Corby Deed Number 774 1023 857 956 635 814 623 596 805 860 240 263 1 1 REGULAR MEETING APRIL 4, 1977 2. That this resolute n,-'ah,all irmediately upon its adoption be subrE itted to the Cortmion Council the City of South Bend, pursuant to Section 30 A-2 of the Municipal Code of the City of South Adopted this 4th day of April, 1977. BOARD OF PUBLIC WORKS s/ Patrick PZ. McMahon s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq Clerk PARADE REQUESTS FILED The Board received the following requests for parades: Gla Bend. A. Memorial Day Parade on Play 30, sponsored by the St. Joseph County Memorial Society B. Hope Chapel Church of.God - Bible School'Opening Day Parade on June 11 Upon notion made by Mr. McMahon, seconded by Mr. Mullen and carried, the requests were filed and referred to the Bureau of Traffic and Lighting for review and recommendation. LETTER REQUESTING REPAIR OF ANGELA RAILROAD CROSSING The Board received a request from E. C. Rossow, 906 Beale Street, that the railroad crossing at Angela Boulevard, just west of Michigan Street be repaired. Mr. McMahon noted that the City concurs that repairs should be made but said the City has no jurisdiction over the crossing which is railroad right-of-way. PZr. McMahon made a motion that the request be filed and referred to the railroad whose property is involved and that Mr. Rossow be advised of the Board's action. Mr. Mullen seconded the motion and it carried. REPORT ON PETITION OF THE BENDIX CORPORATION TO VACATE A PORTION OF KALEY STREET AND AN ALLEY The Division of Engineering reported that:. they reviewed the petition of The Bendix Corporation to vacate Kaley Street from the south right-of-way line of Kenwood Avenue to the north right-of-way line of Linden Avenue, a distance of 270 feet; also the east -west alley between Kenwood Avenue and Linden Avenue, running east from the east right-of-way line of Kaley Street to the west right-of-way line of the north -south alley between ' Kaley Street and Meade Street, a distance of 130 feet. The report indicated no objection to the proposed vacation subject to existing utility easements. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed and the petition was referred to the Area Plan Commission for their review and recommendation. REQUEST FOR WIDENING OF FELLOWS STREET FILED The Board received a request from Mrs. Irving Minkow, 108 S. Notre Dame, that consideration be given to the widening of the 1300 block S. Fellows Street. Mr. McMahon noted that the street is narrow in the area and there is no parking allowed. He said the right-of-way in the area is also narrow. Mr. McMahon made a motion that the letter be referred to the Bureau of Traffic and Lighting and the Bureau of Design and Administration for review and recommendation. REGULAR MEETING APRIL 4, 1977 REQUEST TO PURCHASE CITY -OWNED t&S FILED The Board received a letter from Attorney Melvin Reed requesting information about the possible purchase of city -owned lots at 114 and 125 N. Adams Street. Upon motion nade by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and referred to the Bureau of Engineering, Parks, Redevelopment for review and a determination as to whether or not the lots are needed for any purposes. FILING OF PETITIO14 TO VACATE FOUR ALLEYS Memorial Hospital of South Bend files its petition to vacate four alleys, described as follows: 1. East -west alley from the east side of North Main Street, east through the north -south alley east of North Main Street which is located between Lots 25 and 26 of the original plat,of South Bend and is a westerly extension of the alley vacated under Resolution 2884. 2. North -south alley from the south side of Bartlett Street south, through the first east -west alley which is located between Main Street and Michigan Street and adjoins Lots 13, 14, 15, 26 and 27 and 28 of the original plat of South Bend and is a northerly extension of vacated alley under Resolution 2678. 3. East -west alley from the west side of North Main Street, west to the north -south alley between Main Street and Lafayette Boulevard and located between Lots 7 and 8 of Reynold's Addition to the City of South Bend. 4. North -south alley from Navarre Street, north to a point opposite the north line of Lot 185 of the original plat of South Bend and located between North Main Street and North Lafayette Boulevard. The petitioner states that the purpose of the proposed vacation is to improve parking facilities for the hospital. Upon raotion glade by Mr. McMahon, seconded by Mr. Mullen and carried, the Board filed the petition and referred it to the Bureau of Engineering for preliminary review and recorunendation. FILING OF REQUEST TO SELL AMERICAN LEGION AUXILIARY POPPIES The Board received a letter from Mrs. Millard Coleman on behalf of Bendix Legion Post 284 requesting.pernission for the sale of veteran - made poppies on the public streets and sidewalks on May 20 and 21. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and will be tabled under a report is received from the Charitable Solicitations Commission on the organization's application with them. NOTIFICATION OF SOLID WASTE PICK-UP ON GOOD FRIDAY The Board received notification from Joseph Klebosits, Manager of the Bureau of Solid Waste, that regular trash pick-up would be made on Good Friday, April 8. The notification was ordered filed. FILING OF BID TABULATION - STREET MATERIALS FOR 1977 Mr. McMahon noted that the Bureau of Engineering had prepared a bid tabulation of bids received for Bureau of Streets materials for 1977. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the tabulation was filed. 1 nm REGULAR MEE.LING APRIL 4, 1977 REQUEST TO ADVERTISE FOR BIDS TOR FIXED ,SEATING FOR CENTURY CENTER Patrick M. McMahon, Director of Public Works, submitted his request that the Board approve advertising for fixed seating for Century Center_. Mr. McMahon noted that this item was included in the original budget in the amount of $77,000. fie asked that bids be advertised on April 8 and 15, with sealed bids to be received by the Board at its regular meeting on April 25, 1977. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the request to advertise for bids for fixed seating for Century Center. BOND RELEASED - BUD'S CONCRETE CONTRACTOR Ray S. Andrysiak, Bureau of Engineering, reported to the Board that he had reviewed a request of the surety company to release the Contractor's Bond of Bud's Concrete Contractor and he found no reason to retain the bond. Mr. McMahon made a motion that the bond be released. Mr. Mullen seconded the motion and it carried. NOTIFICATION OF NAME CHANGE ON BOND TO I14DIANA CABLEVISION CORPORATION The Board received notification from the American States Insurance Company that the Excavation Bond on file with the Board in the name of Valley Cablevision Corporation should now reflect a name change of the principal to Indiana Cablevision Corporation. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the notification was filed and will be attached to the bond. STREET .LIGi OUTAGE REPORT FILED The Street Light Outage Report for the period of March 28 through April 1 was filed with the Board. The report indicated sixty-nine outages. Upon notion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. SOUTH BENDPARKING LOT RATE CHANGES TABLED The Board received notification from the South Bend Parking Company that they were increasing rates at several of their open parking lots. This notification was tabled without action at Mr. Mullen's request pending receipt of payment from the Parking Company of the Code requirement of $1.00 per parking space per lot for licensing. Mr. Mullen noted that the matter is still under review by the Legal Department and he recommended that the Board take no action on the notification until they are advised by the Legal Department that the matter has been resolved. APPROVAL OF CLAIMS Walter F. Lantz, Deputy City Controller, and Michael L. Vance, City. Auditor, submitted to the Board Claim Docket Numbers 5247 through 5590 and recommended approval. Mr. McMahon made a motion that the claims be approved and checks for payment issued. Mr. Mullen seconded the motion and it carried. BOND APPROVED - DAVID FORDYCE A contractor's bond in the name of David Fordyce was submitted to the Board for filing with the recommendation of Ray S. Andrysiak, Bureau of Engineering, that the bond could be approved, subject to receipt of Mr. Ford -Ice's business address and telephone number. Upon notion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board -approved the bond, subject to receipt of the necessary information regarding the principal. 1-4 0, REGULAR MEETING APRIL 4, 1977 DISCUSSION: MEMORIAL HOSPITAL PARKI14G AND REMOVAL OF BARRICADE AT MICHIGAN STREET AND MARION STREET Mrs. Janet Allen, 125 W. Marion Street, requested that the Board review past commitments made by Merorial Hospital in previous parking lot construction. She noted that the hospital had agreed to pave and screen the parking areas and this has not been done. She said she would like the Board to review this matter in light of the petition filed today for the vacation of additional alleys to provide parking for the hospital. Mr. McMahon directed that the Bureau of Traffic and Lighting and the Bureau of Buildings be asked to check their records for any past agreements involving screening of parking areas at Memorial Hospital. Mrs. Allen also inquired about the progress on removal of the barricades at Michigan Street and. Marion Street and said traffic would increase in the area with the advent of good weather. Mr. McMahon said the project cannot be started until the State Board of Accounts has approved the appropriation. The Common Council approved the funding. There being no further business to come before the Board, upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the meeting adjourned at, 10:30 a.m. trick P'i. PZcP'iahon ete4 1H) Mullen ATTEST: Patricia DeClercq, Clerk