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HomeMy WebLinkAbout03/28/77 Board of Public Works MinutesREGULAR MEETING MARCH 28, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday,•March 23, 1977 by President Patrick 11. McMahon, with Mr. McMahon, Mr. Brunner & Mr. Mullen- 'present. Deputy City Attorney Georgia C. Luks was also present. MINUTES OF PREVIOUS 11EETING APPROVED TZr. Mullen reported that he had reviewed the minutes of the March 21 neeting of the Board and he made a motion that they be approved as submitted. Mr. McMahon seconded, the r..lotion and it carried. REQUEST FOR OUTSIDE TABLES AT CORNUCOPIA RESTAURANT FILED The Board received a letter from Rob and Carol Friend, oimers of the Cornucopia Restaurant, requesting permission to operate an outside restaurant in front of their establishment at 303 S. Michigan Street A drawing of the location of the proposed tables and chairs was submitted and Mr. Friend indicated that the St. Joseph Insurance Agency would supply their liability insurance. Mr. Brunner asked whether the location of the tables left the fire lanes clear. Mr. Friend said the tables will be located on the sidewalk and the brick area and are movable and could be removed at a moment's notice. Mr. McMahon riade.a motion that the request be tabled and referred to the Fire Department for a report as to how this operation will affect the fire lanes. Mr. Brunner seconded the motion and it carried. BID ADVERTISING APPROVED - REMODELING OF 'TENTH FLOOD. The Board received a request from Elroy Kelzenberg, Director, of Manpower and Training, to advertise for bids for the remodeling of space on the Tenth Floor of the County -City Building being leased from the County for expansion of the CETA program. Mr. McMahon asked Mr. I:elzenberg if plans and specifications were completed and Mr. Kelzenberg said they were being modified and would be available this week. Upon notion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board authorized the advertising for bids for the remodeling of the Tenth Floor area of the County -City Building when plans and specifications have been filed with the Board. RECOMPENDATION TO ACCEPT STREET MATERIALS BIDS The Board received a recor_imendation from John Baumgartner, Assistant Street Commissioner, that the following bids for street materials be accepted for 1977: The Levy Company, Inc. St. Joseph Materials Company Walsh & Kelly, Inc. Emulsified Asphalts, Inc. Westville Oil & Manufacturing Compan-V Rieth-Riley Construction Company, Inc. Rose Fuel & Materials, Inc. Kuert Concrete, Inc. j•Jestern Materials Company Mr. 11c1lahon noted that he had reviewed the bids and it was his recor.�riendation ,that the bids be accepted as submitted. The hot asphalt bids of both Walsh & Kelly, Inc. and Rieth--Riley are reconnended for acceptance, in compliance with the previous policy established by the Board. Major itens of naterial were bid at anproxinately the sane figures as last year. Mr., McMahon made a motion that the recor_miendation to accept Street Materials bids as outlined above be accepted. Mr. Brunner seconded the motion and it carried. REGULAR IIEETIIIG MARCH 28, 1977 ADOPTION OF VACATIO14 RESOLUTION NO,, 3439,_.1977 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following resolution was adopted: VACATION RESOLUTION NO. 3439, 1977 RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, That it is desirable to vacate the following: The first east -west alley north of LaSalle Avenue from the east right-of-way line of Hill Street, east to the first north -south alley east of Hill Street between Hill and St. Louis Streets situated between Lots 124 and 123, Part of the Original Tom of Lowell. Reserving the rights and easements of all Utilities and the Municipal City of South Bend, Indiana to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right of way, unless such rights are released b�7 the individual Utilities. r The following property riay be injuriously or beneficially affected by such vacation: Lots 124 and 123, Part of Original Toxm of Lowell Notice of this Resolution shall be published on the lst and 8th day of April, 1977 in the South Bend Tribune and the Tri-County News. This Board, at its office, on the 25th day of April, 1977 at 9:30 o`clock, A.M., will hear and receive remonstrances from all persons interested in or affected by these proceedings. Adopted this 28th day of March, 1977. BOARD OF PUBLIC WORKS s/ Patrick 11. McMahon s / Thomas J . Brunner, Jr , s/ Peter H. Mullen ATTEST: s/ Patricia DeClercq, Clerk NOTICE OF SALE OF PEAL ESTATE BY THE CITY OF SOUTH BEND Mr. McMahon noted that several parcels of city-o-med real estate have been prepared for sale and, because there are two prospective purchasers, the Board is advertising the property for sale requesting sealed bids. Upon motion made by Mr. McMahon, seconded b17 Mr. Brunner and carried, the following Notice of Sale was approved: NOTICE OF SALE OF PEAL ESTATE BY THE CITY OF SOUTH BEND Notice is hereby given to all interested persons that the City of South Bend, Indiana, pursuant to the Municipal Code of the City of South Bend, Chapter 30A, is offering for sale the follor,ring parcels of real estate at the offering prices stated as follows: 606 S. Carroll Street - Offering Price ?749.00 614 S. Columbia Street - Offering Price $780.00 621 S. Columbia Street - Offering Price $929.00 316 E. South Street - Offering Price $555.00 424 E..,South Street - Offering -Price $749.00 -34 REGULAR 1EETING MARCH 25,. 1977 An offering sheet for each, property is on file and available for inspection by any interested bidders in the Office of the Board, 1303 County-Cit;T Building, South Bend, Indiana. The Board will receive sealed bids at not less than the.offering price until the 25th day of April, 1977 at 9:30 o'clock, A.M. Bids will be opened by the Board at its office on the 25th day of April, 1977 at 9:30 o'clock A.M. The Board shall award the sale of the property to the highest and best bid equal to not less than the offering price. The terms of the sale are cash at the date of closing, all title and abstract costs to be paid by the purchaser, and the City will execute its Quit-Clair-z Deed to the property. BOARD OF PUBLIC WORKS s/ Patrick Pl. McMahon s/ Thomas J. Brunner, Jr. s/ Peter H. Mullen Approved this 23th day of March, 1977. Attest: s/ Patricia DeClercq, Clerk. BID ACCEPTED FOR SALE OF ABANDONED VEHICLES Peter li. Mullen, City Controller, recommended that the Board accept the high bid of Bremen Iron and Metal Company to purchase forte -five abandoned vehicles at a total bid of $2,612.00. Mr. ilcPlahon made a notion that the Board accept the recommendation and award the sale of the vehicles to Bremen Iron and Metal Company. for $2,612.00. Mr. Brunner seconded the motion and it carried. REPORT ON PETITION TO VACATE EAST-ITEST ALLEY BETWEEN MICHIGAN AND Sri'. JOSEPH STREET FILED The Board received a report from the Bureau of Design and Administration that the petition of Feferman Motor Sales, Inc. to vacate the east -`-nest alley south of South Street and north of Bronson Street, between Michigan and St. Joseph Street, had been reviewed. The report indicated that the Bureau had no objection to the vacation, subject to any existing utility easements. Upon notion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was filed and the petition was referred to the Area Plan Comrsiission for their review and recommendation. REPORT ON PETITION TO VACATE THE SECOND ALLEY SOUTH OF LINCOLIMAY IXS L FROM OLTVE STREET EAST The Board received a report from the Bureau of Design and Administration that the petition of Dave's Gym to vacate the second alley south of Lincolnway Ilest running from the east right-of-way line of Olive Street east 125 feet to the west right-of-way line of the north -south alley east of Olive Street had been reviewed. The report indicated.the Bureau has no objection to the proposed vacation, subject to existing utility easements in the area. Upon motion made b�7 Mr. McMahon, seconded by Mr. Mullen and carried, the report was filed and the petition was referred to the Area Plan Commission for their review and recom-iendation. REGULAR MEETING MARCH 28, 1977 A petition signed by residents of the 800 block South Illinois Street requesting that parking be banned on the Jest side of the 800 block was transmitted to the Board by Councilman Walter Kopczynski. ,Upon motion made by Mr. McMahon, seconded by Mr. Mullen -and carried, the -petition was filed and referred to the Bureau of Traffic and Lighting for review and recommendation REQUEST FOR AMERICAN HEART ASSOCIATION CYCLETHON FILED The American Heart Association submitted a request to conduct their annual Cyclethon on Saturday, September 24, 1977. The request was in compliance with Board guidelines requiring six months advance notice of such requests. The proposed route was attached to the request. Upon notion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and the date reserved for the American Heart Association. The request was referred to the Bureau of Traffic & Lighting, the Police Department Traffic Detail and the Civil Defense Office, for review and recommendation. REQUEST FOR WEST SIDE VETERANS' MEMORIAL DAY PARADE FILED The West Side Veterans' Memorial Committee requested that the Board approve their annual Memorial Day Parade to be held on Monday, Play 30, 1977 beginning at.9:00 a.m. at Olive and Ford Streets. The proposed route was submitted. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the request was filed and referred to the Bureau of Traffic and Lighting for review and recommendation, and for coordination with the Police Department. FILING OF NOTIFICATION FROM INDIANA STATE HIGHWAY COMMISSION RE: CONP.AIL AGREEMENT The Board received notification from the Indiana State Highway Commission that documents for funding of the improvement and signalization of the grade crossing at Orange Street and the'Conrail tracks have been filed for federal assistance. It was noted that the City will be responsible for traffic signs and lane markings during construction. Mr. McMahon nade a notion that the notification be filed. Mr. Brunner seconded the motion and it carried. FILING OF IN -KIND CONTRIBUTION VOUCHERS FOR RENTAL OF FIRE STATIONS #7 and #10 BY A.C.T.I.O.N., INC. The Board received In-I:ind Contribution Vouchers for rental of the premises at old Fire Station 7 and old -Fire Station 10 to A.C.T.I.O.N., Inc. Vouchers subnitted covered the period from October, 1975 through February, 1977 in accordance with the lease agreements between the City and ACTION. Mr. McMahon made a notion that the vouchers be approved. Mr. Brunner seconded the notion and it carried. RIVED. BEND PLAZA APPLICATIONS APPROVED The following River Bend Plaza applications were submitted to the Board with the favorable recommendation of Mary hay Huszar, Director: A. Salute to Secretaries Day - April 27 B. Harrison Grade School Choir - May 11 C. Jackson Middle School Choir - May lv D. Kiwanis Auxiliary Spring Garden Party - May 20 E. Disco Party - June 4 Mr. McMahon made a notion that the applications be approved, subject to the securing of necessary licenses and the filing of insurance certificates where applicable. Mr. Brunner seconded the motion and it carried. 1 REGULAR MEETING MARCH 28, 197 7 RIVER BE14D PLAZA APPLICATION OF'JOHN BAUGHMAN TABLED The Board received an amended request from John Baughman III to place a permanent concession stand on the Supergraphic Block on River Bend Plaza. Mr. Baughman's request indicated that he would provide a variety of food items and would offer catering service to nearby offices and stores and hoped to locate permanently on the Plaza. Mr. Brunner noted that any approval for the concession would not be permanent. Mr. Mullen said he felt the Board needed to review the request in connection with past guidelines and policy on the Plaza. Mr. McMahon made a motion that the request be tabled and referred to the Department of Public Works for review. Mr. Brunner seconded the mtion and it carried. CERTIFICATE OF I14SURA14CE FILED A Certificate of Insurance from Bud's Wrecker Service was submitted to the Board. The Company tows vehicles for the Police Department. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Certificate was filed with the Board. APPROVAL OF CLAIMS Walter F. Lantz, Deputy Cite Controller, and Michael L. Vance, City Auditor, submitted claim docket numbers 4600 through 5246 and recor..miended their approval. Mr. McMahon made a notion that the clains be approved and checks for payment be issued. Mr. Brunner seconded the motion and it carried. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of March 25 was received. The report indicated seventy outages. Motion nade by Mr. McMahon, seconded by Mr. Brunner and report was ordered filed. REPORT P.E: CLEAN-UP CHARGES AT 234 E. INDIANA 21 through Upon carried, the The Board had requested a review of charges made for the clean-up of a lot at 234 E. Indiana Avenue, in response to a complaint from Vernon Snits, oxmer o� the property, that he had cleaned his lot and the lot the Cit17 cleaned was east of his lot. Ted Latkowski, Environ- raental Protection Officer, reported that it could not be proved conclusively that the lot cleaned by the City was 234 E. Indiana, so lie was advising the Slater Works to remove the charges. He said this property would be closely monitored in the future to be sure that clean-up is billed to the correct property owner. Mr. McMahon made a motion that the report be filed and they Water Works be instructed to remove the billing from 234 E. Indiana. Mr. Brunner seconded the motion and it carried. Mr. McMahon directed that the Environmental Office attenpt to determine who should be billed for the clean-up. There being made by Mr. adjourned at ATT 'S CLERK, no further_ business to come before the Board, upon motion TZcMahon, seconded by Mr. Mullen and carried, the meeting 10:15 a.m.