HomeMy WebLinkAbout03/21/77 Board of Public Works Minutes224
REGULAR-MEETIITG
MARCH 21, 1977
R regular meeting of the Board of Public Works was convened at
9:30 a.m, on Monday, March 21, 1977 by President Patrick 11. McMahon
with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City
Attorney Georgia Luks was also present.
MINUTES OF PREVIOUS MEETING APPROVED `
Mr. Brunner reported that he had reviewed the minutes of the March
14 meeting and tie made a motion that the minutes b'e approved as
submitted. Mr. -Mull -en seconded the motion and it carried.
REQUEST OF UNIFICATION CHURCH TO SOLICIT FUNDS CONTINUED
The Board had tabled a request of the Holy Spirit Association for
the Unification of World Christianity to solicit funds on the public
streets and sidewalks until this date to ailoi-.7 tit_ie fo'r the Legal
Department to prepare guidelines for such activities. Deputy City
Attorney Georgia Luks advised the Board that she has written James
Miller, ✓ Attorney for the church, requesting additional information
and asking that they forward certified financial statements, includ-
ing balance sheets and':income statements, to show that the purpose of
the solicitation is for the support of its system of worship and to
maintain the places of worship. Mrs. Luks said she had been advised
by Mr. Miller that this information could not be submitted by today
and she suggested that the matter be continued. Mr. Brunner'r_iade
a notion that the matter be continued until the requested information
is received. Mr. Mullen seconded the motion and it carried.
OPENING OF BIDS - STREET MATERIALS
This was the date set for receiving bids for Street Materials for
1977. The Clerk tendered proofs of publication of notice in the
South Bend Tribune and the Tri-County News which were found to be
sufficient. The following bids were opened and publicly read:
Bituminous Materials Co., Inc. Bid was signed by Philip Ehrnan,
Warsaw, Indiana non -collusion affidavit was in
order and a 1070 bid bond was
submitted.
Bid - 600,000 gallons emulsified asphalt .3323 - $199,440.00
The Levy Cotipany, Inc. Bid was signed by Richard Marrese,
Chesterton, Indiana non -collusion affidavit was in
order and a 10% bid bond was
submitted.
Bid - 15,000 Tons MIN. Aggregate #2 stone or slag
@ $4.35 - $65,250.00
5,000 Tons C. Aggregate #73 @ $4.25 - $21,250.00
2,000 Tons Crse. Aggregate @ $3.6,5 - $ 7,300.00
St. Joseph Materials Co. Bid was signed by Ricliar.d Marrese,
South Bend, Indiana non -collusion affidavit was in
order and a 101/0 bid bond was
submitted.
Bid - 8,000 Tons Coarse Aggregate #9 @ $2.00 - $16,000.00
2,OOO Tons Fine Aggregate #14-2 Sand @ $1.35 - $2,700.00
Emulsified Asphalts, Inc. Bid was signed by David 11. Yates,
Chicato, Illinois non -collusion affidavit was in
order and a 10% bid bond was
submitted.
Bid - 600,000 gallons emulsified asphalt - $199,380.00
REGULAR MEETING MARCH 21, 1977
Western Materials Company Bid was signed by G. A. Remaly,
South Bend, Indiana non -collusion affidavit was
in order and a 10% bid bond
was submitted.,
Bid - 5,000 Tons C. Aggregate #73 @ $1.85 - $9,250.00
8,000 Tons C. Aggregate #9 @ $2.10 - $161800.00
2,000 Tons fine Aggregate #14-1 @ $1.30 - $2,600.00
Emulsion Products, Inc. Bid was signed by M. J.
Mishawaka, Indiana Seltenright, non -collusion
affidavit was in order and
a 10% bid bond was submitted.
Bid - 600,000 Gallons Emulsified Asphalt @,.35 - $210,000.00
150 Tons Bit. Material Tack @ 83.30 - $12,495.00
Rieth-Riley Construction Co. Bid was signed by Richard D.
South Bend, Indiana P.uhlman, non -collusion
affidavit was in order and a
10% bid bond was submitted.
Bid - 15,000 Tons HAC Surface Limestone @ 11.60 - $174,000.00
15,006 Tons HAC Surface Slag @ 11.95 - $179,250.00
20,000 Tons HAC BINDER #8 or #9 @ 9.35 - $187,000.00
2,500 Tons 11AC Binder - #11 @ 10.60 - $ 26 500.00
5,000 Tons HAE Sand Surface IV @ 16.40 - $ 82,000.00
5,000 Tons,11AC Sand Surface D @ 11.65 - $ 58,250.00
5,000 Tons HAE Slag Surface @ 18.50 - $ 92,500.00
5,000 Tons 11AC Slag Surface @ 13.70 - $ 63,500.00
150 Tons BIT. Material Tack @115.00 $ 17,250.00
1,000 Tons Bit. Patching Mat. @ 14.80 - $ 14,800.00
Walsh & Kelly, Inc. Bid was signed by Thomas
South Bend, Indiana walsh,.non-collusion affidavit
was in order and a 10% bid
bond was submitted.
Bid - 15,000 Tons HAC Surface Limestone @ 11.00 - $165,000.00
15,000 Tons HAC Surface Slag @ 11.30 - 1169,500.00
20,000 Tons HAC Binder #8 or #9 @ 9.50 - $190,000.00
2,500 Tons HAC Binder #11 @ 10.10 - $ 251250.00
5,000 Tons HAE Sand Surface IV @ 14.70 - $ 73,500.00
5,000 Tons HAC Sand Surface D @ 11.20 - $ 56,000.00
5,000 Tons HAE Slag Surface Spec @ 16.90 - $ 84,500.00
5,000 Tons HAC Slag Surface Spec @ 13.50 - $ 67,500.00
150 Tons BIT. Aterial Tack @120.00 - $ 18,000.00
1,000 Tons BIT. Patching Mat. @ 13.65 - $ 13,650.00
Rose Fuel & Materials, Inc. Bid was signed by Paul M. Lehner, Jr.
South Bend, Indiana non -collusion affidavit was
in order and a certified check in the
amount of $945.00 was submitted.
Bid- 3,000 Bags Portland Cement @ 3.15 - $9,450.00
Kuert Concrete, Inc. Bid was signed by A. E. J. McManus,
South Bend, Indiana non -collusion affidavit was in
order and a.10% bid bond was submitted.
Bid - 2,000 Tons Fine Aggregate 14-1 or 14-2 @ 1.61 - $3000.00
600 CY Ready Mix Concrete Class A @ 32.25 - 819,350.00
150 CY Ready Mix Concrete Class B @ 28.40 - S 4,260.00
600 CY Class A Slag Concrete @ 31.75 - $19,050.00
Upon motion made by Mr. McMahon, seconded by Mr. Brunner and
carried, the bids were referred to the Bureau of Streets for
review and recommendation.
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REGULAR METING MARCH 212 197.7
OPENING OF BIDS - TWO FLUSHER8'OR STREET DEPAP.TI ENT
This was the date set for receiving bids for two flushers for the
Street Department. The Clerk tendered proofs of publication of
notice in the South Bend Tribune and the Tri-County News which
were found to be sufficient. The following bids were opened
and publicly read:
Steel City Ford Company Bid was signed by Leonard Krawczyk,
Gary, Indiana non -collusion .affidavit was in order
and a 10% bid bond was submitted.
Bid - Two 1977 Ford C-8000 Diesel Trucks
Unit Price $29,023.47 - Total Bid - $58,046.94
International Harvester Bid was signed by if. A. Grade,
South Bend, Indiana non -collusion affidavit was in order
and a 10% bid bond was submitted.
Bid - Two International Co-1850's - $58,394.52
Michiana Mack, Inc. Bid was signed by Ronald I. Delcanp,
Mishawaka, Indiana non -collusion affidavit was in order
and a 10% bid bond was subritted.
Bid - Two 1977 Mack 1IB487P Trucks
Unit Price - $32,224.60 - Total Bid - $64,449.20
Shamrock Ford Trucks Bid was signed by David McCarthy,
non -collusion affidavit was in order
and a 101/0 bid bond was submitted.
Bid - Two 1977 Ford C900 Trucks
Unit Price - $26,220.00 - Total Bid - $52,440.00
Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried,
the bids were referred to the Bureau of Streets and Bureau
of Vehicle -Maintenance for review and recommendation.
OPENING OF BIDS - SALE OF ABANDONED VEHICLES
This was the date set for receiving bids for the sale of approximately
forty-four abandoned vehicles. The Clerk tendered proofs of
publication of notice in the South Bend Tribune and the Tri
County News which were found to be sufficient. The following bids
were opened and publicly read:
Bush Auto Salvage - Bid: $51.00 per car
Bremen Iron & Metal Company - Bid: $2,1612.00
Abe Kowalski - Bid: $450.00
Steve & Gene's - Bid:. $1540.00
Falo Auto Parts - Bid: $51.00 per car
Upon motion made by Mr. McMahon, seconded by Mr. Mullen and
carried, the bids were referred to -the City Controller for review
and recommendation.
ADDITIONAL BIDS OPENED - STREET MATERIALS
Mr. McMahon noted that two bids for Street Materials were received
by the City and in the Mail Room by the 9:30 a.m, deadline but were
just delivered to the Board. In keeping with past policy regarding
such matters, the Board will now open and read the bids.
Bitucote Products Co. Letter signed by E. L. Johnson
St. Louis, Missouri advising that they would not submit
at bid at this time.
REGULAR MEETING
MARCIi 21, 1977
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Westville Oil & P7fg. Co. Bid was signed by Andrew Carson,
Westville, Indiana non -collusion affidavit was in
order and a l0io bid bond was
submitted.
Bid - 175,000 gallons roadooil @ 0.17 per gal. - $29,750.00
The bid will be referred to the Bureau of Streets for review and
recommendation.
PUBLIC IIEARI14G - ASSESSMENT POLL, VACATION RESOLUTION 140. 3438
VACATIOII CONFIR11ED
This being the date set, hearing was held on the Assessment Roll
with respect to Vacation Resolution No. 3438, 1977 for the
vacation of Spruce Street, from the south right-of-way line of Washington
Street, 165.feet south to the north right -Of -Way line of the
east -west alley south of Washington Street, City of South Bend.
The Clerk tendered proofs of publication of notice in the South
Bend Tribune and the Tri-County News which were found to be
sufficient. No remonstrators appeared and no written rerionstrances
were filed. Upon motion made by Mr. McMahon, seconded by Mr. Mullen
and carried, the Assessment Poll showing $0.00 net damages and $0.00
net benefits was approved and said resolution is in all things
ratified and confirmed and said proceedings closed.
Mr. Brunner left the meeting at 10:00 a.m.
RECOIRIENDATION FILED - PETITION TO VACATE EAST -WEST ALLEY NORTH
OF LA SALLE
The Board received a report from the Area Plan Commission advising
them that a hearing was held on the petition to vacate the first
east -zest alley north of ,LaSalle, from the east right-of-way line
of Hill Street east to the first north -south alley east of Hill
Street, between Hill and St. Louis. The Area Plan Cormiission
recommended the petition favorably to the Board with the suggestion
that the Bureau of Traffic and Lighting review any possible turning
problem at the tee intersection. Mr. McMahon made a motion that the
recommendation be filed and the petition referred to the Bureau of
Engineering for preparation of the Vacation Resolution. Mr. Mullen
seconded the notion and it carried.
REQUESTS TO PURCHASE CITY-01.7NED LOTS FILED
The Board received the following requests to purchase city -owned lots:
530 E. Broadway - Inquiry from Lou Jarrett, 526 E. Broadway
235 N. Studebaker - Inquiry from James S. Pope, 1400' W. Linden
1310 Fassnacht - Inquiry from Mr. & Mrs. Robert Niezgodski, 1312 Fassnacht
Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried,
the Board filed the requests and referred them to the Bureau of
Engineering, Parks, Redevelopment and Dr. George Wing for review and
a determination as to whether the lots should be retained for any
purpose.
BID AWARDED - BUREAU OF CEMETERIES TRUCK
The Board received a recommendation from Robert Niezgodski, Fiscal
Officer for the Bureau of Cemeteries, that he had reviewed the bids
received for a truck for the Bureau of Cerieteries with James Meehan,
Manager of the Bureau of Vehicle Maintenance and the low bid of
Gates Chevrolet Company of $6,945.21. can be accepted. Upon motion
made by Mr. McMahon, seconded by PZr . Mullen and carried, the Board
accepted the low bid of Gates Chevrolet Company of $6,945.21 for the
truck for the Bureau of Cemeteries, subject to approval of the funding.
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REGULAR MEETING
MARCH 21, 1977
FILING OF PAYIENT SUIMRY FOPS`..CE�Z UP.Y. CENTEP. - JANUARY, 1977
The Board received a payment summary for payment made on Century
Center contracts during January, 1977. The summary indicated
payments in the amount of $112,618.00 in January. Total payments
to date are in the amount of $3,741.696.97. Upon motion made by
Mr. McMahon, seconded by Mr. Mullen and carried, the payment
summary was filed.
NAIII14G OF STREET WEST OF MIAMI ROAD TO BOt]EN DRIVE APPROVED
The Board received a letter from Dr. Robert R. Allen, developer of
the area west of T'liami Road at the Scottsdale Mall, recommending
approval of nar_iing the street running west from Miami Road "Bowen
Drive". Dr. Allen submitted with his recomriendation a letter from
Governor Bowen indicating his permission for the street naming.
Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried,
the Board approved the naming of the street running West from
Miami Road at the Scottsdale Mall entrance "Bowen Drive".
OPEN AIR STAND APPLICATION APPROVED - OLIVE AND SAMPLE
The Board received an application from WEZ7 distributors to operate
an open air stand on railroad property at the Olive-Sarzple
intersection for the sale of flowers. The stand was in operation
last year and the company has a lease with Conrail for the use
of the property., The lease.is being mailed from Chicago. Upon
motion made by Mr. McMahon, seconded by Mr. Mullen and carried,
the Board approved the application, subject to the filing of the
lease with the Board and securing the necessary license.
rTnmTnv nr, 'D O:nT TTTTOT1 OF STATE' HIGHWAY COMIISSION RE COOPER BRIDGE
The Board received a memorandum fron.Ralph J. Wadzinski, Manager -
of the Bureau of Traffic and Lighting, advising that the City has been
notified by the Indiana State Highway Coryriission that action was
taken to temporarily establish preferentiality on the northbound
MishaTv7aka Avenue on -ramp to Cooper Bridge, so that traffic on
Mishawaka Avenue will stop. Mr..McMahon noted. that this action was
being taken in conjunction with the resurfacing of the bridge and
that similar action will be taken with regard to the other on -ramps,
as the work proceeds. Upon motion made by Mr. McMahon, seconded by
Mr. Mullen and carried, the Board filed the Notice.
RIVER BEND PLAZA APPLICATIONS APPROVED
The Board received the following applications from River Bend Plaza
Director Mary hay Huszar, along with her favorable recommendation.
A. Dyngus Day.Celebration on the Plaza on Monday, April 11, 1977.
Upon motion made by Mr. McMahon, seconded by Mr. Mullen and
carried, the application was approved.
B. Washington High School Suing Choir on May 4, from 12:15 to 1:00
p.m. Upon motion made by Mr. Mullen, seconded by Mr. McMahon
and carried the application was approved.
RIVER BEIM PLAZA APPLICATION DENIED - JOHN BAUGHMAN
The Board received a request from John Baughman to locate a
concession stand on River Bend Plaza in the Robertson's block. Mr.
McMahon noted that past policy of the Board has been to restrict
vendors from operating in this area of the Mall. Mr. McMahon said
he would recommend that the application be denied and that Mr.
Baughman be asked to re -submit his application for a location in
the block North of Jefferson. Mr. Mullen said he agreed and said
he would like to study background information regarding the policy
established for vendors on the Hall. Mr. Baughman was present and
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REGULAR PIEETI14G MARCH 21, 1977
said he is attempting to loca-teon the;nall and would sell a variety
of food items, with the intention of providing catering service to
office::_ and store personnel. Ile said he wants the downtown to
grow and, depending upon the success of this concession, alight
want to locate permanently in a vacant building on the Plaza.
Mr. Mullen suggested that Mr. Baughman submit with his new
application any information on what the operation will consist of
along with his future plans, fie said he was interested in promoting
vendors on the Plaza in compliance with existing policy and in a
consistent manner but said the Board would want the vendors to be
aesthetically compatible to the overall mall concept. Mr. Baughman
said he wanted to provide a service to those in the downtown and
wanted the downtown to succeed. Mr. McMahon made a motion that the
application of PTr. Baughman to operate a concession in the Robertson's
block be denied and that Mr. Baughman re -submit his application for
a location in the block North of Jefferson Street, along with any
additional information he would like to provide. Mr. Mullen
seconded the motion and it carried.
BONDS RELEASED - PAUL JUNIOR JONES
Ray S. Andrysiak, Bureau of Engineering, advised the Board that
a request had been received to release the contractor's and
excavation bonds of Paul Junior Jones. Mr. Andrysiak reported there
are no outstanding pernits against this individual and he recommended
that the bonds be released. Upon notion made by Mr. Mullen, seconded
by Mr. McMahon and carried, the Board released the Contractor's
and Excavation Bonds for Paul Junior Jones, effective March 21, 1977.
CERTIFICATES OF I14SURA14CE FILED
Certificates of Insurance were received from Indiana Cablevision
Company and the Mental Health Association. The certificates were
reviewed by Georgia.Luks, Deputy City Attorney, and she recommended
they be filed. Mr. McMahon made a motion that the certificates
of insurance for Indiana Cablevision Company and the Mental Health
Association be filed.. Mr. Mullen seconded the motion and it carried.
.STREET LIGHT OUTAGE REPORT FILED
The Street Light Outage report for the period of March 14 through
18 was received. The report indicated 34.outages. Upon motion made
by Mr. McMahon, seconded by Mr. Mullen and carried, the report was
ordered filed.
AGENDA ITEM DEADLINE SET BY BOARD
Mr. McMahon noted that the Board would like to establish a deadline
for agenda iter_is for Board meetings in order to allow members to
review the items in advance. He made a motion that the Board establish
a policy that there will be a Friday, 1:00 p.m. deadline for agenda
items for the following Monday's meeting. Any exceptions to this
policy must be approved by two members of the Board. Mr. Mullen
seconded the notion and it.carried.
ESCROW ADDENDUM AGREEMENT APPROVED
Patrick 11. McMahon, Director of Public Works, submitted to the Board
an Escrow Addendum to agreements with Century Center contractors.
He advised the Board that the addendum provides that,beginning
January 1, 1977, the interest rate be established at four per cent.
This is consistent with the renegotiation provision of the agreement.
Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried,
the escrow addendum was approved.
REGULAR MEETING
IIARCH .21, 1977
ESCROW AGREEIIENT WITH OLD FORT SUPPLY CO11PANY APPROVED
The Board received an escrow agreement for the contract between
the City and Old Ford Supply Company for Century Center. Mr,
Mcilahon explained that this agreement is similar to other escrow
agreements approved by the Board and provides that the City put
retainage from the contract into an escrow account so it draws
interest. Upon motion made b17 11r. 11c1lahon, seconded by 11r.
Mullen and carried, the agreement was approved.
APPROVAL OF . CLAIIIS
Walter F. Lantz, Deputy City Controller, and Ilichael L. Vance,
Deputy City Auditor, submitted to the Board claim docket numbers
4239 through 4599 and recommended their approval. Upon notion
made by 11r. McMahon, seconded by 11r. Mullen and carried, the Board
approved claim docket numbers 4239 through 4599 and directed that
checks for payment be issued.
AGREEIIE:NT - CITY OF SOUTH BEND AND IIIDIA14A STATE HIGHWAY COPIMISSION
FOR EASEMENT AT CENTURY CENTER PROPERTY
An Agreement between the City of South Bend and the. Indiana State`
Highway Cormiission regarding an easenent at the Century Center
property on St. Joseph Street, between Wayne and Colfax, was
submitted to the Board. rIr. licklahon explained that this agreement
was prepared at the request of the City by the Indiana State
Highway Corm.iission. Georgia Luks, Deputy City Attorney, has
reviewed the agreement and recommends approval. Upon notion made
by Mr. 11c1lahon, seconded by Mr. 11ullen and carried, the Board
approved the agreement and it will be submitted to the state for
execution.
COMPLAINT RE: TRASH BILLING FOR CLEAN-UP OF 234 E. INDIANA
Vernon Smits was present and advised the Board that he was billed
for city clean-up of trash at property at 234 E. Indiana Avenue.
11r. Smits said, during the period of the heavy snow, there was a
two -week interval when trucks could not get through for trash pick-up.
He said as soon as trucks could get through, he cleaned his lot
at 234 E. Indiana. The city clean-up was done on a lot east of
234, either at 236 or 238 E. Indiana. 11r. Smits. said he talked
to the Water Works and to an Environmental Officer regarding this
bill and said he is not going to pay for the clean-up of someone
else's property. 11r. 11cliahon said the matter would be referred
to the Environnental Protection Office for a review of the exact
property which was cleaned b,T the City. If that report indicates
the property cleaned was not 11r. Smits property at 234 E. Indiana
Avenue, the Water Works will be instructed to delete the billing
and appropriate billing will be sent to the owner of the property
which was cleaned.
There being
motion nade
the meeting
ATTEST:
no further business to cone
by Mr. 11cMahon, seconded by
adj ourned at 1() • As m
Patricia DeC ercq, Clerk
before the Board, upon.
11r. 11ullen and carried,
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