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HomeMy WebLinkAbout02/14/77 Board of Public Works MinutesREGULAR MEETING FEBRUARY 14, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, February 14, 1977 by President Patrick 11. McMahon, with Mr. McMahon and Mr. Brunner present. Deputy City Attorney Georgia Luks was also present. ✓ MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner noted that he had reviewed the minutes of the February 7 meeting and he made a motion that the minutes be approved as submitted. Mr. McMahon seconded the motion and it carried. PUBLIC HEAPING - ASSESSMENT POLL, VACATION RESOLUTION NO. 3435 This being the date set, hearing was held on the Assessment Poll for Vacation Resolution No. 3435 for the vacation of the north - south alley between Meade Street and Freriont Street fron the south right-of-way line of Lawton Street to the north right-of-way line of the east -west alley between Lawton Street and Orange Street, alley being between Lot 63 and 64 of West End Subdivision. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No remonstrators appeared and no written remonstrances were filed. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Assessment Poll shoeing $0.00 net damages and $0.00 net benefits was approved and said resolution is in all things ratified and confirmed and said proceedings closed. REQUEST TO DISPOSE OF -OBSOLETE FIRE DEPART11ENT EQUIPMENT APPROVED Chief Oscar Van Wiele submitted to the Board a request that the following equipment, obsolete and unrepairable, be disposed of: 38 Chevrox Cannisters, 9 Chenox Masks with Cases, 1 Oxygen Air Masi: with Case and 4 Emerson Resuscitators. The Chief also noted that 9 Gamewell Alarm Panels, 3 Joker Panels and 1 Telephone Switchboard formerly declared obsolete were advertised for sale and no bids were received. lie requested that the Board declare all the listed equipment obsolete and approve disposal by eitiatever means possible. Upon notion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the request to declare the equipment obsolete and authorize its disposal. FILING OF ASSESSMENT POLL - VACATION RESOLUTION 140 3438 Patrick 11. McMahon, Civil City Engineer, files an Assessment Poll for Vacation Resolution -No. 3438 for the vacation of Spruce Street from the south right-of-way line of Washington Street 165 feet south to the north right-of-way line of the east -west alley south of Washington Street, City of South Bend. The following property nay be injuriously or beneficially affected by such vacation: Lot Numbers 1 through 18 in Fowler's lst Subdivision of Bank Out Lots 85 and 86. The Board finds that each of said logs have been benefited in the amount of $0.00 and damaged in the arlount of $0.00. Upon motion made by Mr. McMahon., seconded by Mr. Brunner and carried, the Board filed the Assessment Roll and set.Monday, March 21, 1977 at 9:30 a.m. as the time and the Board of Works Hearing Room as the place where all persons interested in or affected by such vacation may be heard. FILING OF LETTER AND ADOPTION OF RESOLUTION NO. 4 RE: SEWAGE TREATMENT FOR VARIOUS MUNICIPALITIES IN.MICHIGAN The Board received the following letter: 1 to"'-f � GULAR TEETING FEBRUARY 14, 1977 "Gentlemen: For some time, this department has been negotiating with various municipalities in Michigan in regard to treating their sewage. Briefly, the proposition is: 1. Sewage to be delivered to the close proximity of the South Bend Waste Water Treatment Plant. ?. Installation, operation and maintenance of the delivery system to be completely borne by the municipalities in Michigan. 3. Treatment charges to be based on current South Bend rates plus a 50% surcharge. 4. Since our rates include a provision for maintenance of the collection s,Tstem, the possibility of a discount was mentioned but neither a figure exists nor does the decision.to come to South Bend Waste Water Treatment Plant turn on this discount. It is my considered judgment that this proposal is in the best interests of the City and would therefore request your favorable action on this resolution which expresses only the current intent of the City. Very truly yours, s/ David A. jells, P. E. Attached to the letter was the attached proposed resolution: RESOLIJTIO14 110. 4, 1977 WHEREAS, the consulting firms making the facilities plan studies for the Village of Edwardsburg and the Townships of Ontwa, Hason, Calvin and Jefferson in Cass County, Michigan have requested that the City of South Bend consider taking sanitary sewage from the Village of Edwardsburg and the Townships of Ontwa, Mason, Calvin and Jefferson into the City of South Bend's Wastewater Treatment Plant for treatment; and WHEREAS, the City of. South Bend's Wastewater Treatment Plant has capacity to take the added loading; and WHEREAS, there will be a possibility for lower treatment rates for all customers of the South Bend Wastewater Treatment Plant with the addition of new customers: NOW, THEREFORE, BE IT P.ESOLVED that the Board of Public Works of the City of South Bend is receptive to the concept of providing seTv7age treatment for the Village of Edwardsburg and the Townships of Ontwa, Mason, Calvin and Jefferson in Cass County, Michigan. Mr. Brunner asked whether there had been any research regarding any legal ramifications of such a plan for a sewage agreement between two states. Mr. David Wells, Manager of the Bureau of Design and Administration, said there is legislation to allow this and precedent has been set in Indiana where Michigan City and a Michigan community have entered into such a project. Mr. Wells noted that this resolution cones at the request of Williams and Works Engineers of Grand Rapids, Michigan and noted that a letter REGULAR MEETING FEBRUAP.Y 14, 1977 from the firm was attached •to: the resolution. The firm has been considering alternatives for the past several months and have looked into such projects with the City of Niles,;Benton Harbor and South Bend. At the present time, the South Bend project appears to be the most feasible. 11r.. Wells said the engineering firm needs such a resolution to present to the Michigan Department of Natural Resources. Mr. Brunner asked if a -contract would be prepared and Mr. Wells said any contract would be negotiated some time in the future and would come to the Board of Public Works for approval. Mr. Brunner asked about.the capacity of the Wastewater Treatment Plant and noted that any agreement would have to stipulate that sewage would be accepted on the basis of the treatment plant capacity availability. Mr. Wells said the plant is currently operating at about fifty per cent capacity. There was a discussion regarding Paragraph Three of the proposed resolution and whether suggesting the possibility of lower treatment rates might be misleading. It was the feeling of.the Board that any additional customers night delay the next increase in sewage rates but that the resolution should not indicate that lower treatment rates would result. Mr. Brunner made a motion that paragraph three of the resolution be struck. Mr. McMahon seconded the motion and it carried. Mr. McMahon made a notion that the letter from the Department of Public Works and from Williams and Works Engineering be filed and that the resolution, as amended be adopted. Mr. Brunner seconded the motion and it carried. RESOLUTION NO. 4, 1977 WHEREAS, the consulting firms making the facilities plan studies for the Village of Edwardsburg and the Townships of Ontwa, Mason, Calvin and Jefferson in Cass County, Michigan have requested that the City of South Bend consider taking sanitarn sewage from the Village of.Edwardsburg andJthe Townships of Ontwa, Mason, Calvin and Jefferson into the City of South Bend's Wastewater Treatment. Plant for treatment; and WHEREAS, the City of South Bend's Wastewater Treatment Plant has capacity to take the added loading; NOW, THEREFORE, BE IT RESOLVED that the Board of Public Works of the City of South Bend is receptive to the concept of providing sewage treatment for the Village of Edwardsbu:rg and the Townships of Ontwa, Mason, Calvin and Jefferson in Cass County, Michigan. ADOPTED THIS 14TH DAY OF FEBRUARY, 1977. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND s/ Patrick 11. McMahon s/ Thomas J. Brunner, Jr. ATTEST: s/ Patricia DeClercq Clerk 1 V '-13. REGULAR MEETING FEBRUARY 14, 1977 LETTERS FILED CONMENDING SIIQi, REPIOVAL PROJECT The Board received letters from Mrs. Jane Shan, 2022 Swygart Street, and Joseph Bella, 2021 Swygar.t Street, commending the Street Cor.-uaissioner, the Police Department, the Street Department and Councilman Kopczynski for the snow removal project conducted last week. Upon notion made by Mr. McMahon, seconded by Mr. Brunner and carried, the letters were ordered filed and copies, sent to the Departments involved. LEASE APPROVED - SOUTH BEND CIVIC' TIIEATRE, 701 PORTAGE AVENUE A lease between.the Cite of South Bend and the South Bend Civic Theatre for use or old Fire,Station #6 at 701 Portage Avenue was prepared by Deputy CitT.7 Attorney Georgia Luks.and signed by officers of South Bend Civic Theatre. Mrs. Luks explained that the lease is siriilar to the previous lease which expired December_ 31, 1976 and calls for paynent of :1.00 per year. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the lease. REPORT OF STREET DEPART MEIIT ACTIVITIES FOR JANUARY FILED The Board received a report of Street Department activities.for Januar_N7, 1977. Mr. McMahon reviewed the report and noted that approximately 11,000 hours were devoted to snow and ice control. Upon notion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report N.7as ordered filed. REQUEST FOR USE OF ISLAND PARK REFERRED TO BOARD OF MANAGERS The Board received a request from Ronald Bock, Director of River Bend Plaza, for tiie use of Island Park for a Fashion Show approximately May 20. It was noted that the Civic Center Board of Managers wil�be coordinating events on Island Park and will be establishing a policy for such activities. Upon notionmade by Mr. McMahon, seconded by, TZr. Brunner and carried, the request was filed and referred to the Board of Managers for review. Mr. Bock was advised to contact John Sheehan so that the request can be placed on the agenda for the next Board of Managers meeting. RIVER BEIID PLAZA GARAGE SALE APPROVED The Board received a request from Ronald Bock, Director of River Bend Plaza, for use of the Colfax Parking Garage for a_.Garage Sale to be held on Saturday, June 11, 1977. Mr. Bock said the first garage sale held last year was very successful and he anticipates a larger_ response this year.+ The entire garage will be used for the sale which will be conducted from 9:OO a.m. to 4:30 p.ra. A food concession will be operated on the roof. Rental fee for the use of the garage will be $50.00. Upon notion Wade b-N7 Mr. McMahon, seconded b17 Mr. Brunner and carried, the Board approved the request subject to the payrient of .a !T50.00 rental fee and the filing of the necessary liability insurance. CERTIFICALE OF IIISUP.AIICE FILED The Board received a Certificate of Insurance frori E. L. Zinrierman Coripany, Inc. Upon notion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the certificate. REGULAR MEETING BOND APPROVED - C & S SERVICES, INC. FEBRUARY 14, 1977 Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the contractor's bond of C & S Services, Inc. had been subnitted and was properly executed. Ile recorimended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bond was approved. STREET LIGHT OUT -AGE REPORT FILED The Street Light Outage report for the period of February 7 through 11 was received. The report indicated nineteen outages. Mr. McMahon made a motion that the report be filed. Mr. Brunner seconded the motion and it carried. APPROVAL OF CLAIPZS Walter F. Lantz, Deouty Cite Controller, and Michael L. Vance, City Auditor, submitted claim docket nur.dbers 1639 through 2132 to the Board and recor_uiended approval. Upon notion made by Mr. McMahon, seconded b,T Mr. Brunner and carried, the Board approved the clairls and directed that checks for payment be issued. There being no further business to come before the Board,.upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the meeting adjourned at 10s15 a.m. atric : Z. McMahon T or_ias run er, Jr. ATTEST: Patricia DeC ercq, Cler:.