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HomeMy WebLinkAbout02/07/77 Board of Public Works MinutesREGULAR MEETING FEBRUARY 7, 1977 A regular meeting of the Board of Public Works was convened at 9:35 a.m, on Monday, February 7, 1977 by President Patrick 11. McMahon with Mr. McMahon, Mr. Brunner and Mr. Mullenpresent. Also present were Mayor Peter J. Nemeth and Deputy City Attorney Georgia C. Luks. ANNOUNCEIIENT OF EIIERGENCY MEASURES FOR SNOW REMOVAL Mayor Peter J. Nemeth announced that because of the problems encountered in removing snow from streets in the residential areas, where parked and abandoned vehicles have made it impossible for snow plows to plow the streets, he was invoking emergency powers, under Section 20-15 of the Municipal Code, to facilitate clearing of the streets. The Mayor noted that, in riany areas, it would be impossible for emergency vehiclen. s to go down the streets. Beginning February 8, 1977,the.�following procedure will be implemented: Tuesday, February 8 - No Parking on either side of any north -south street west of Michigan Street, from 8:OO a.m. to 6:00 p.m. Wednesday, February 9 - No Parking on either side of any east -west street west of Michigan Street, from 8:00 a.m. to 6:00 p.m. Thursday, February 10 - No Parking on either side of any north -south street east of Michigan Street, from 8:00 a.m, to 6:00 p.m. Friday, February 11 - No Parking on either side of any east -west street east of Michigan Street, from 8:00 a.m, to 6:00 p.m. All available rianpower and equipment will be dispatched into the areas designated above to plow the streets. The Mayor said residents can park on the snow routes, which have already been plowed, on the days parking is restricted in their areas. Vehicles parked on the streets when the ban is in effect will be towed away. Owners will be required to pay the $20.00 towing fee and a $2.00 ticket if their vehicles are towed. The press was asked to publicize the parking restrictions so that all residents are aware of the procedure. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen made a motion that the minutes of the January 31, 1977 meeting be approved as submitted. Mr. McMahon seconded the motion and it carried. PUBLIC HEARING - VACATION RESOLUTION NO. 3438 This was the date set for holding a public hearing on Vacation Resolution No. 3438 for the vacation of a portion of Spruce Street from the south right-of-way line of Washington Street 165 feet south to the north right-of-way line of the east -west alley south of Washington Street, City of South Bend. Petitioner for the vacation is the Slutsky-Peltz Plumbing Company. The Clerk tendered proofs of publication of notice in the South Bend Tribune and in the Tri- County News which were found to be sufficient. The petitioner plans a building expansion if the vacation is granted. The Area Plan Commission held a public hearing on the vacation and recommended it favorably to the Board. They recommiended that consideration be given to the additional vacation of the north -south alley south of Spruce Street. Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, reviewed the petition and the Area Plan Commission suggestion and recommended that the Board proceed with the original petition as submitted. Mary Newbill, 1223 17. Washington, Marian Newbill, 12322 W. Washington and Bobbie Newbill, 1231 W. Washington, were present. Mr. Newbill asked if the vacation would affect their property on Jefferson Street. Mr. McMahon displayed a.drawing of the area and the proposed vacated property, noting that the property to be vacated is on Spruce Street between Lots 4 and 5 and would not affect property on Jefferson Street. Mr. Newbill said the map showed that his property and the property of the other owners present was not affected by the Spruce Street vacation and said he it 1 95 REGULAR MEETING FEBRUARY 7, 1977 had no objection to the vacation. There were no written remonstrances filed. Mr. Mullen made a motion that the vacation resolution be confirmed and referred to the Department of Engineering; for preparation of an Assessment Poll. The motion was seconded by Mr. McMahon and carried. POOL HALL LICENSE DENIED - JOSEPH DAVIS The Board had tabled action on a pool hall license application of Joseph Davis to operate at 830 Portage Avenue, pending disposition of a case resulting from a recent arrest in Niles, Michigan. Subsequent to that action, Mr. Davis submitted an application for a pool hall to be operated at 1338 Lincolnway West. The Board received the following recommendation from Chief Michael C. Borkowski: "Our_ opinion in the matter concerning the application for- a Pool Hall license submitted by Joseph Davis has not changed at this time. On the original application, Mr. Davis was not truthful when he stated that he had never been convicted of a Felony or Misdemeanor. Our investigation revealed that he had been arrested several times. This information is in his file. It should be noted that he was arrested, convicted and fined in Niles, -.Michigan on 12-17-76 for Frequenting A Gaming House. This last arrest took place six months after he submitted his original request for a license. Sincerely, s/ Michael C. Borkowski Chief of Police , it City Controller Peter H. Mullen submitted his recommendation to the Board, stating that in concurrence with the Police Department he was recommending that the application be denied. Mr. Brunner said, based on the City Controller's recommendation, he would move that the pool hall application of Joseph Davis be denied. Mr. McMahon seconded the motion and it carried, with Mr. Mullen abstaining. BID AWARDED - SEVEN POLICE VEHICLES The Board received the following recorunendation: "The bids submitted and opened January 24, 1977 for twelve (12) detective vehicles have been reviewed. It was our intent at the time of asking for bids to be \ submitted that by unit pricing we would be able to effectively recommend the number between one and twelve that would be best for the department to purchase, based on monies available in our budget. Also, it was our intent to write specifications that would allow for competitive bids with the economy of a mid -size vehicle suiting our needs and that of the people we serve. It is understood that low prices do not necessarily mean. the best bid. A fair amount of comparison statistical information was gathered on each of the -types of vehicles meeting the written specifications, to try to determine if in fact a best bid might be one of the three higher bids. There could be several factors involved outside the specifications to consider for a best bid. M REGULAR MEETING FEBRUARY 7, 1977 A determination was made that seven (7) vehicles would serve our needs and allow us budget flexibility so we proceeded to evaluate the bids based on seven vehicles. Also, the option of rust proofing was considered. The low bidder specifies as a part of the package on police cars, a 7-step dip and spray anti -rust treatment at no extra cost and $45.00 additional optional rustproofing. It was felt that this might be a duplication and of no significant added value, so that was dropped from consideration on all bids. The value of the bids then for seven vehicles with trade are: 1. VOLARE - by Plymouth with bid by Freeman -Spicer With 3.21:1 axle ratio ---------------- $27,083.36 2. ASPEN - by Dodge with bid by Harold Medow, Inc. (Bid received without unit trade-in prices caused us to make some generalization of the bid for seven) to be figured at ------------------------- $27,452.35 3. LTD II - by Ford with bid by Basney-Ford $27,877.48 4. NOVA - by Chevrolet with L.-O. Gates the bidder - $28,831.50 Any of the latter three might be considered by knowledgeable people in the community to be better than the Volare. Meanwhile, Volare has a significant support for its being the best vehicle. For our purposes the distinction had to be made between the Ford LTD II, Nova and Volare as greater differences appeared relating to engine size, horsepower, torque, compression ratio, axle ratio, shock absorber size, length, wheelbase, fuel economy, depreciation value at three years, miles to oil change and lubrication, radiator size, speedometer reading range and fuel tank size. None of these variables appear in the specifications except to state minimum desired in certain cases. We then had to consider the personnel using the vehicles and their comfort. This personnel comfort might be the overriding influence to go to the larger vehicle but, in reality, would have to be considered a fringe benefit if in fact the bid was lowest. The only significant difference in these variables to be considered is fuel economy. The Nova is rated as an average 1 mile per gallon better than the Volare and Aspen; 2 miles per gallon better than the LTD II. As a point of information to the Board because of previous concern regarding keeping some or all of the trade-ins there is a variance in the trade-in values which might cause con- siderations outside our jurisdiction for bid awarding which we feel compelled to inform you. The schedule for trade-in values for the seven vehicles or buy-back feature is listed below: Mechanical # Volare LTD II Nova Aspen 634 650.00 800.00 575.00 Unknown. 681 350.00 700.00 425.00 Unknown 684 500.00 900.00 425.00 Unknown 687 950.00 950.00 675.00 Unknown 699 1100.00 1200.00 525.00 Unknown. 701 850.00 950.00 675.00 Unknown 730 300.00 500.00 100.00 Unknown. Total 4700.00 6200.00 3400.00 Ll REGULAR ME, ETING FEBRUARY 7, 1977 Experience with the service departments had to be considered along with the proximity 'to the police department. Experience with the recent use of Ford Torino vehicles compared with previous Plymouth models, it would be difficult for any vehicle to beat the cost to the Bureau of Vehicle Maintenance for low cost that the Torino has compiled as a record. The average vehicle maintenance cost for the year 1976 on the seven vehicles has been 6.2% of that charged to the police department with a total cost of $2,038.22. The seven vehicles represent 6.25% of the total fleet assigned to the police so you can see they have not been exceedingly costly to maintain. Mechanical #674, or the second one listed for trade we desire to retain until the bid for uniform vehicles later. All things considered, I recommend the purchase of seven (7) Volare by Plymouth on the bid of Freeman -Spicer with the seven trade-in vehicles: Mechanicals #634, 681, 684, 687,.699,701, and 730, all with over 40,000 miles used as trade. Also, disregarding the addition of rust - proofing at $45.00 each is recommended. Phone contact has been made with Jeff Spicer to assure that he understood unit pricing to give us the flexibility to purchase seven instead of twelve and he agreed in that conversation. Respectfully submitted, s/ Michael C. Borkowski " Mr. Brunner asked Chief Terry if the bid of Freeman -Spicer was low, both in unit price and with the trade-in allowance. Chief Terry said the bids were evaluated both ways and Freeman -Spicer was the low bidder. Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, noted that there would be only two trade-ins retained, Mechanical 687 with a trade-in valuation of $950.00 and Mechanical 701, with a trade-in valuation of $850.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted Chief Borkowski's recommendation to accept the low bid of Freeman -Spicer for seven vehicles at a total net bid price of $27,083.36. YEARLY REPORT OF CHARITABLE SOLICITATIONS COM11ISSION FILED Edwin T. Smith appeared on behalf of the Charitable Solicitations Commission and submitted to the Board copies of the yearly report of the Commission. Mr. Smith pointed out that the Commission has been in operation since 1968 and has generated revenue for the City through permit fees. The Better Business Bureau provided funds for operation during the initial year of operation but the Commission has never been funded. Mr. Smith noted that a bill for postage expended has been submitted to the City Controller's office for consideration and said he hoped the City might provide reimbursement for this expense. The Board members thanked Mr. Smith for the comprehensive report which was ordered filed. ADOPTION OF P.ESOLUTION NO. 3, 1977 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the following resolution was -adopted: RESOLUTION NO. 3, 1977 WHEREAS, the Board of Public Works of the City of South Bend has compiled a current -detailed inventory of all real property owned by the City of South Bend, Indiana, pursuant to Section 30A-1 of the Municipal Code of the City of South Bend; and REGULAR MEETING FEBRUARY 7. 1977 WHEREAS, the Board of Public Works has reviewed said inventory of real property and it now finds that certain of the parcels of real estate now owned by the City are not necessary to the public use and are not set aside by state or city law for any public purposes pursuant to Section 30A-2 of the Municipal Code of the City of South Bend; and WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, pursuant to Chapter 30A of the Municipal Code of the City of South Bend, Indiana;, NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works 1. That the parcels of real estate owned by the City, contained in the following list, are not necessary to the public use and are not set aside by state or city law for public purposes: Street Address Deed No. 722 E. Miner Street 689 1624 S. Williams Street 720 2. That this resolution shall ir.riediately upon its adoption be submitted to the Common Council of the City of South Bend pursuant to Section 30A-2 of the Municipal Code of the City of South Bend. Adopted this 7th day of February, 1977. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND s / Patrick 11. McMahon s/ Thomas J. Brunner, Jr. s/ Peter 11. Mullen ATTEST: s/ Patricia DeClercq, Clerk STATUS REPORT - REQUEST FOR SIGNALS AT OLIVE -PRAIRIE INTERSECTION The Board had tabled the matter of a request to the Indiana State Highway Commission for signals at the intersection of Olive and Prairie Streets until this date. The Clerk was directed to write to the Indiana State Highway Commission and request a status report prior to today`s meeting. The Clerk advised the Board that no response had been received from the state. Ralph Wadzinski, Manager of the Bureau of Traffic and Lighting, reported that lie had just received information from the State on a similar request for signals at McKinley and Manchester which was submitted to them last August and said.six months was about the time needed for a response. Mr. Brunner asked whether anything could be done to expedite this matter and Mr. Wadzinski said personal contact could be made with.the LaPorte District Office. Upon notion made by Per. McMahon, seconded by Mr. Mullen and carried, the Board tabled the matter for two weeks and directed that Mr. McMahon and/or Mr. Wadzinski make personal contact with the LaPorte District Office or the Indianapolis Office of the Indiana State Highway Cor.,mlission to get a status report on the request. A report is to be made to the Board on February 21, 1977. 1 REGULAR MEETING FEBRUARY 7, 1977 EXTRA WORK AGREEMENT APPROVED - PROJECT 116000(16) The Board received an extra work agreer-;ent for Project M6000(16) the signalization of sixteen intersections. The agreement was in the amount of $245.50 and was for furnishing and.in.stalling a 30' wood pole. The agreement was recommended for approval by Patrick McMahon, Director of Public Works. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the extra work agreement was approved. REPORT FROM BUILDING C0MMISSI0NER ON 1608 DEVON CIRCLE John DeLee, Building Commissioner, submitted to the Board a report on Thomas Podell's agreement with the Board of Public Works for renovation of the house moved to 1608 Devon Circle. Mr. DeLee advised the Board that he had reviewed the agreement and the recent inspection made and that Mr. Podell has substantially complied with the terms of the agreement. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. FILING OF REPORT FROM STREET DEPARTMENT A report of wort: done by Street Department crews from January l through January 31, 1977 was submitted to the Board by Joseph Gawrysiak, Street Commissioner, and Ed Nowak, Foreman. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. CERTIFICATE OF INSUP.ANCE FILED A Certificate of Insurance for Rieth-Riley Construction Company was submitted to the Board. Upon motion made by Mr. McMahon, seconded by Mr.. Mullen and carried, the certificate was ordered filed. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of January 31 through February 4 was submitted to the Board. The report indicated 54 outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. APPROVAL OF CLAIMS Claim Docket Numbers 1328 through 1626 were submitted to the Board. Deputy City Controller Walter Lantz and City Auditor Michael Vance recommended that they be approved. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the claims and directed that checks for payment be issued. There being made by Mr. adjourned at no further business to come before the Board, upon motion McMahon, seconded by Mr. Mullen and carried, the meeting 10:25 a.m. AT- ST: Patricia DeC ercq, Cler;.