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HomeMy WebLinkAbout01/24/77 Board of Public Works MinutesREGULAI'. MEETING JANUAPff 24, 1977 A regular meeting of the Board of Public Works was convened at 9:30 a.rn, on Monday, January 24, 1977 by President Patrick McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present. Deputy City Attorney Georgia Luks was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner noted that he had reviewed the minutes of the meeting of January 10 and he rlade a motion that the minutes be approved as submitted. 111r. McMahon seconded the notion and it carried. Mr. Mcklahon reported that a special sleeting was held on January 19 to adopt a resolution accepting an insurance proposal and he rude a motion that the minutes of the special meeting be approved as submitted. Mr. Mullen seconded the r.:iotion and it carried. ACCEPTANCE OF SAVE -A -LIFE FUND DONATION BY MAYOR NEMETH Mayor Peter J. Nemeth was present as was Councilman Walter Szymkowiak. Mayor Nemeth advised the Board that Councilman Szymkowiak has been very interested in the Save -A -Life Fund which is a fund-raising project to support the paramedic prograri. He said Councilman Szymkowiak wished to make a report at this time. Councilman Sz;Tmkowiak said he was very happy to present to the Mayor a check in the amount of $985.17, raised by conducting a benefit dance for the paramedic program. Councilman 5z-Nmkowiak said he would continue his efforts to raise funds for this worthwhile cause. Mayor Nemeth thanked the Councilman for the check and for the time he has spent on behalf of the Safe -A -Life project. The ilavor noted that the fund now totals 87,863.58. OPENING OF BIDS - CP.ESTWOOD-EDISON SIGNALIZATION This was the date set for opening bids for the signalization of the Crestwood -Edison intersection. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Arrow Electric Conpan,7 Bid was signed bIT Harold Markward, 1104 S. 23rd St. non -collusion affidavit was in South Bend, Indiana order and a five per cent bid bond was submitted Bid - $23,147.17 Morse Electric Company Bid was signed by Edward H, iZorse, 712 N. Niles Avenue non -collusion affidavit was in order South Bend, Indiana and a five per cent bid bond was submitted. Bid - $20,311.60 Upon notion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Traffic and Lighting for review and recommendation. OPENING OF BIDS - POLICE DEPAR�i'MENT VEHICLES This was the date set for receiving bids for twelve vehicles for the Police Department. The Clerk tendered proofs of publication of notice in the South BendTribune and tiie Tri-County News which were found to be sufficient. The following bids were opened and publicly read. M REGULAR 1 ETING JANUAR`I 24, 1977 Freenan-Spicer Conpany Bid was signed by J. Spicer, South Bend, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - Unit Price - $4,507.28 Total - $54,087.36 Less Trade -Ins 8,800.00 Net 45,387.36 Option for Rustproofing - $45.00.per unit Harold Medow, Inc. Bid was signed by Jack Foster, South Bend, Indiana non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - 12 vehicles,.less trade-ins - Net $48,261.16 Basney Ford, Inc. South Bend, Indiana Bid - Unit Price - $4,839.64 Less Trade -Ins Net Bid was signed by James A. Basney, non -collusion affidavit was in order and a 10% bid bond was submitted. Total - $58,075.68 10,400.00 47,675.68 Option for Rustproofing - $60.00 per unit Gates Chevrolet Co. South Bend, Indiana Bid was signed by Garry Westfall, non -collusion affidavit was in order and a 10% bid bond was submitted. Bid - Unit price without special equipment - $2,978.50 $47,742.00 with special equipment 55,422.00 Less Trade -Ins 5,500.00 Net 922.00 Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the bids were referred to the Bureau of Vehicle Maintenance and the Police Department for review and recommendation. ACCEPTANCE OF DONATED VEHICLE Chief 'Michael Borkowski advised the Board by letter that George E. Sikora has given a 1961 Rarlbler to the Board of Public Works for assignment to the police fleet. Upon notion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board accepted the vehicle to be titled to the Board of Public Works and assigned to the Police Departnent. It will be assigned Vehicle No. 741. BID ACCEPTED - FIRE DEPARTMENT RADIO DISPATCHING UNIT The Board received a report from Chief Oscar Van Wiele, Assistant Chief Carl Zwierzynski and Director of Corznunications John Hunt that the bids received for the Radio Dispatching Unit for the Fire Department had been reviewed. It was their recommendation that the low bid of General Electric, submitted by Meade Electric Company, in the amount of $15,950.00 be acceptedasit most effectively meets and/or exceeds the specifications. TMr. 'Mc'Mahon noted receipt of a letter from Pick Riviere, local representative for Motorola, Inc., indicating that there were some itens not clear in the specifications and listing two credits which could be deducted fron their bid. Mr. McMahon said he had reviewed the letter with Mr. Hunt and even if the two credits were deducted, the 'Motorola bid would still be high. Mr. McMahon said, based on his review with Mr. Hunt and the recommendation from the Fire Department, he would make a notion that the Board accept the low bid of General Electric for the radio dispatching unit. Mr. Brunner seconded the motion and it carried. 6 REGULAR IEETI14G JANUARY 24_, 1977 BID AWARDED - GASOLINE AND FUEL OIL The Board received a recommendation from Joseph Paszli, Manager of the Bureau of Building Maintenance, that the bids for gasoline had been reviewed. Mr. Paszli recor_miended that the Board accept the proposal of Amoco Oil Company to continue to supply the City with regular and lead-free gasoline for Transport.delivery, at 37.71� per gallon for regular gasoline and 39.39�- per gallon for lead-free gasoline for the twelve-month period beginning February 1, 1977. Mr. Paszli further recor�ended.that the bid of Frasch-Portage Oil Company for tank wagon delivery of gasoline, diesel fuel and fuel oil be accepted for the twelve-month period beginning February 1, 1977. This was the only bid received for tank wagon delivery. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation to award the bids as outlined above. BID•AWARDED - JANITORIAL SERVICES, MUNICIPAL SERVICES FACILITY The Board received a recommendation from Joseph Paszli, Manager of the Bureau of Building Maintenance, that the bid for Janitorial Services for the Municipal Services Facility submitted by Service Master Building Services, Inc. had been reviewed. The bid is in the amount of $20,268.10 for the period from February 1, 1977 through January 31, 1978 and.was.the low bid and MZr..Paszli recommended that the Board accept the.bid. It was noted that the bid of ABC Janitorial Services, which was read on January 10, was defective because the bid was not signed. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board rejected the bid of ABC Janitorial Services as being a defective bid and accepted the low bid of ServiceM2asters Building Services in the amount of $20,268.10. PRESENTATION BY A14DREII TOTH RE: SEWER CONSTRUCTION Andrew Toth, Architect, was present. Mgr. Toth read an excerpt from an article printed in the Focus Michiana magazine in 1968 regarding water pollution. Mr. Toth then read a prepared statement to the Board regarding storm water run-off and retention basins in the City. Mr. Toth stated that, unless acceptable environmental impact statements are established for such projects, he would file suit against any individuals or agencies of a city, town.,county or local governmental unit for protection of the environment of the state from significant pollution. Mr. McMahon made a motion that MZr.''Toth's statement be filed with the Board. Mr. Brunner seconded the motion and it carried. Mr.. McMahon, as Secretary of the American Engineers, extended an invitation to Mr. Toth to attend that organization's next meeting on February 3 to discuss this matter. Mr. Toth said he would be happy to accept the invitation. MODIFICATION OF SUB -GRANT AGREEMENTS APPROVED Elroy Kelzenberg, Director of Manpower and Training, submitted to the Board modifications in sub -grant agreements approved by the Board with IUSB-SPEA and with PEAL Services. The IUSB-SPEA sub -grant change involves a line.item change within the original agreement and reflects a slight increase in the salary for part-time orientation specialists and a reduction in the funds provided for coordination of the project. There is no change in the total dollar amount. Upon notion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the modification. The REAL Services sub -grant change is a line item reduction in wages and fringe benefits and the addition of a line item for local travel. There isno change in the total dollar amount. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the modi,cation was approved. r REGULAR MEETING JANUARY 24, 1977 1 RENEWAL CONTRACT FOR SUPPLEIRk TIT,;T.O MUNICIPAL CODE APPROVED A renewal contract for a supplement to update the Municipal Code was submitted to the Board. The contract is with the Municipal Code Corporation. The Board received a memorandum from Terry Crone of the Legal Department advising that he had reviewed.the contract and approved it as to form and legality. Mr. Crone said he had checked with the Controller's office and money for the updating for 1977, in the approximate ar_iount of $1,000.00, would be available. The contract indicated that the updating could be done monthly, bi-monthly, quarterly, semiannually or annually. Mr. Brunner said it.would be his recommendation that the updating be done quarterly. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the contract with the Municipal Code Corporation, with the stipulation that the supplements be published quarterly. PROJECT CHANGE ORDER APPROVED - MODEL CITIES SEIER SEPARATIO14 PROJECT The Board approved'Project Change Order No. 1 in the contract with Loitz Brothers Construction Company for the Model Cities Sewer Separation Project. The change order increases the contract by $9,604.82 and was required for reconstruction and relocation of water mains, valves and some storm sewer pipe. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board approved the change order. REQUESTS TO PURCHASE CITY -OWNED LOTS FILED The Board received an inquiry from Marjorie Turnock regarding possible purchase of a city -owned lot at 722 E. Miner Street and from David Rhodes regarding possible purchase of a city -owned lot at 1624 S. Williams Street. Mr. McMahon made a motion that the requests be filed and the Department of Engineering, Parks and Redevelopment be asked to review the lots to determine if they should be retained for any purpose. Mr. Mullen seconded the motion and it carried. FILING OF PETITION TO VACATE THE EAST -LEST ALLEY NORTH OF LA SALLE Sari and Virginia Cossman, by their Attorney Irving J. Smith, file a petition to vacate the east -west alley north of LaSalle Avenue from the east right-of-way line of Hill Street, east to the first north -south alley east of Hill Street, extending from Lot 123 to and including Lot 124 of the original plat of the Town of LOWell, now a part of the City of South Bend, being between LaSalle, Madison and Hill Streets. The petitioners own the property on both sides of the alleNT and are requesting the vacation because the alley is not used or maintained. Upon motion made bzT Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the petition and referred it to the Bureau of Engineering for preliminary review and recommendation. CLAIT'IS APPROVED Walter Lantz, Deputy City Controller, and Michael L. Vance, City Auditor, submitted to the Board, Claims No. 50 through 1077 and reconmended approval. Upon motion made by Mr. McMahon, seconded by Mr.Brunner and carried, the claims were approved and checks were directed to be issued for payment of the claims. FILING OF ASSESSMENT ROLL--_ VACATION RESOLUTION NO. 3436 Patrick NI. McMahon, Civil City Engineer, files with the Board an Assessment Poll for Vacation Resolution No. 3436 for the vacation of the east -west alley between Randolph and Calvert Street, west of Ironwood Drive, from the west right-of-way line of Ironwood Drive running west 135 feet to the east right-of-wy line of the north -south alley west of Ironwood Drive in Roseland Park: Addition. E REGULAR MEETING JANUARY 24, 1977 Reserving the rights and easements of all utilities and the Municipal City of South Bend, Indiana to construct and maintain any facilities, including, but not limited to,.the following: electric, telephone, gas, water, sewer, surface water control structures and ditches within the vacated right-of-way unless such rights are released by the individual Utilities. The following property may be injuriously or beneficially affected by such vacation: Lots 60 and 61 Roseland Park Addition. The Board finds that each .of said lots have been benefited in the amount of $0.00 and damaged in the amount of $0.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the Assessment Poll and set February 28, 1977 at 9:30 a.m, as the time and the Board of Public Works Hearing Room as the place where all persons interested in or affected by this Assess - ment Poll can be heard. APPROVAL OF CONTRACT WITH MENTAL HEALTH CENTER A contract between the City of South Bend and the Mental Health Center was submitted to the Board. The contract has been approved by the Mental Health Center. Deputy City Attorney Georgia Luks reviewed the contract and approved it as to form and legality. She advised the Board that the contract provides for monthly paynents to be made to the Mental Health Center for services rendered. The Center will make appropriate reports to the City. Joseph Stephens and Theresa Tyler, of the Mental Health Center, were present. Mr. Stephens said the contract provides for services at DeLos House for therapeutic services for drug abusers who are residents of the City of South Bend. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the contract was approved, subject to the approval of the fund appropriation, in an amount not to exceed $50,000. SIGNING OF TITLE :SBEET - HECKAMAN' S REPLAT The title sheet approving the plans for Heckar_ian's Replat for Dorwood Drive from the West line of Ridgewood Addition, Section B was submitted to the Board by the Bureau of Design and Administration. This project will be constructed by a private developer, with City inspection. Upon motion made by Mr. TZcMahon, seconded by TZr. Brunner and carried, the title sheet approving the plans was signed. RECOMMENDATIONS APPROVED - BUREAU OF TRAFFIC AND LIGHTING Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, submitted to the Board the following recor.mendations for traffic control devices: A. No Parking, south side of Oakside, from Michigan to Fellows. B. No Parking, north side of Haney, from Miami east to Raymond Ct. C. No Parking on Calvert Street, both sides, from Lafayette to the alley east of Michigan, excluding indented parking area immediately west of Main Street; and on the south side from the alley east of Michigan to High Street. D. No Parking on Ford Street, from Kosciuszko east to Arnold on the north side and east to the alley east of the railroad crossing on the south side. E. No Parking, north side of Grace Street, from Arnold west to the alley west of Webster. F. No Parking, both sides of 100 W. Oakside G. Yield Sign on Fredrickson at Bendix H. One Hour Parking Zone, 6 a.m, to 6 p.m., 111 W. Bartlett I. Stop Sign on Longley at Bendix J. Stop Sign on: -Roger at Bendix K. Stop Sign on Eclipse at Westmoor, Northwest Corner 1 REGULAR MEETING JAN.UARY 243, 1977 L. No Parking, on Raymond Cour_t,,.from.Leer west to Haney, on both sides. M. No Parking, north side of Huron, from Arnold west to Webster N. No Parking, north side of Indiana Avenue, from Miami to Leer Upon motion made by Mr. McMahon, seconded by.Mr. Brunner and carried, the installations were approved. P.ECO1,24ENDATION APPROVED - INTERSECTION OF GOLDEN AND WOODWARD The Board received a report from Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting, on his study of the intersection of Golden and Woodward for the possible reversal of stop signs. Mr. Wadzinski recommended that the Board approve the reversal of stop signs fror.i Golden to Woodward, necessitating the temporary installation of a multi -way stop from three to twelve months, to familiarize motorists of the impending change. The recommendation also included the removal of parking in the vicinity of the intersection for distances of 30' approaching the stop sign and 20' on all other approaches and exits, with these amounts possibly exceeded due to the offset of the intersection. Upon notion made by11r. McMahon, seconded by Mr. Brunner and carried, the Board approved the recommendation. CIIA14GE ORDER APPROVED - AIRPORT INDUSTRIAL PARK, PHASE IV The Board received a Change Order for Airport Industrial Park, Phase IV The Change Order decreases the contract by $7,926.05 and is to adjust quantities to as -built plans. The Change Order was favorably recommended -by Patrick 11. McMahon, Director of Public Works, and John Leszczynski, Manager of the Bureau of Public Construction. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the change order was approved. LETTER FILED - FEDERAL COP'1l`IUNICATIONS COMMISSION The Board had transmitted to the Federal Communications Commission all correspondence from Valley Cablevision, Inc. and from Tim Zeak of the South Bend Antenna Service, regarding problems arising from alleged radiation leaks from Cablevision equipment. A reply was received fron E. J. Galins, Engineer in Charge, Chicago office of the Federal Communications Commission, acknowledging receipt of the correspondence from the Board. Mr. Galins indicated that the F.C.C. has received only one complaint from South Bend from.a Valley Cablevision customer and one complaint from Tim Zeak. He noted that the Commission would continue to follow the situation and said the Board could contact the Washington office of the F. C. C. to request a field investigation. Mr. McMahon said, in view of the recent sale. of Valley Cablevision and the meeting between representatives of the purchaser and Mr. Zeak, the letter would be filed with the Board and a copy sent to the Legal Department for their files. CONFERENCE REPORT FILED Paula Auburn, Personnel Director, submitted to the Board a conference report covering her attendance at a Position Classification Training Conference, sponsored by the Indiana Association of Cities and Towns on December 14, 15 and 16 in Indianapolis. The report was ordered filed. BONDS APPROVED Ray S. Andrysiak, Bureau of Engineering, reported to the Board that the following bonds had been properly executed and could be filed with the Board: REGULAR MEETING JANUARY 24, 1977 Contractor's Excavation The Hickey Company, Inc. Edward J. White, Inc. B & G Construction Co., Inc. Louis W. Krueper From Building Company Asphalt Engineers, Inc. Nick T. Prymak E; L. Zimmerman & Co., Inc. B & G Construction Co., Inc. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bonds were approved. CERTIFICATES OF INSUR&NCE FILED Certificates of Insurance from Morse Electric Company, Hamilton Body Shop, Inc., Eugene Hoath, E-Rect-OP Inc., and Cole Associates, Inc. were submitted to the Board for filing. Upon motion made by Per. McMahon, seconded by Mr. Brunner and carried, the certificates were ordered filed. STREET LIGHT OUTAGE REPORT FILED The street light outage report for the period of January 10 through 21 was submitted to the Board. The report indicated 72 outages. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the report was ordered filed. PROJECT COMPLETION AFFIDAVIT APPROVED AND MAINTENANCE BOND FILED DR. ALLEN PROPERTY, WEST OF MIAMI ROAD A Project Completion Affidavit for the Dr. Allen property, west of Miami Road opposite Scottsdale Mall, was submitted to the Board. The project included construction of a street, curbs, sanitary and storm sewers, inlets and was done according to City specifications. A three-year maintenance bond, in effect until January 24, 1980, was also submitted with the Affidavit. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Completion Affidavit was approved and the Maintenance Bond filed. STATUS REPORT - HOUSE MOVED TO 1608 DEVON CIRCLE John DeLee, Building Commissioner, submitted to the Board a status report on repairs being made to the house moved to 1608 Devon Circle by Thomas Podell. The report indicated that water and sewer are complete, brick repair and foundation completed on house, two hundred amp electrical service has been installed, furnace installation is complete, interior plastering, painting and decorating is fifty per cent complete. Mr. DeLee indicated that the garage foundation, drivewav and exterior landscaping cannot be completed until warm weather. The Board is holding a Certificate of Deposit covering the agreement with Mr. Podell to bring the house up to standard. Georgia Luks recommended that a copy of the Board's agreement with Mr. Podell be sent to Mr. DeLee and that he be requested to review his status report against the agreement to determine compliance. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board referred a copy of the original agree- ment to Mr. DeLee for comparison with the status report filed. M r� 1 LI REGULAR MEETING JANUARY 24, 1977 CENTURY CENTER CHANGE ORDERS -APPROVED Patrick 11. McMahon submitted to the Board change orders in Century Center contracts in the amount of $5,905.00. The Change Orders were as follows: Contract 003 Concrete - An addition of $246.00 for the installation of styrofoam insulation to protect underfloor duct work. Contract 004 - Concrete, Masonry and Carpentry An addition of $2,555.00 for the construction of a spiral staircase in the theatre area. A deduction of $15.00 reflecting miscellaneous concrete and masonry adjustments. Contract 005 - Structural Steel. An addition of $195.00, reflecting an adjustment in miscellaneous structural steel details to accommodate building utilities. Contract 017 - Roll -up Grills. An addition of $195.00, reflecting a dimensional modification of the roll -up grills located in the Art Wing. Contract 039 - Heating, Ventilating, Air Conditioning. An addition of $106.00, reflecting a minor- modification to the thermostatic controls of certain heaters. Contract 040 - Plumbing. An addition of $2,458.00, for the installation of two-inch insulation on the sanitary drain lines beneath the Art Center. Contract 041 - Plumbing. An addition of $513.00 and a deduction of $348.00. This net change of $165.00 results from the modification of the gas line entering and servicing the Art Center Wing of Century Center. Mr. McMahon said the total anount paid -contractors on Century Center to date is $189,954.26 and the balance in the contingency fund is $60,000.00. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the Century Center change orders. There being no further_ business to come before the Board, upon motion made by Mr — McIlahon, seconded by Mr. Brunner and carried, the sleeting adjourned at 11:16 a.m. ATTEST: a S Patricia DeClercq, Cler:.