HomeMy WebLinkAbout01/10/77 Board of Public Works MinutesREGULAR 11EETING JANUARY 10 1977
A regular meeting of the Board of Public Works was convened at
9:30 a.m. on Monday, January 10, 1977 by Chairman Pro -Ten Patrick
M. McMahon, with Mr. McMahon, Mr. Brunner and Mr. Mullen present.
Sanford Brooks, Deputy City Attorney, and Terr'T Crone, Legal Interne,
were also present.
ELECTION OF PRESIDENT OF BOARD
Mr. Mullen said the first order of business should be the election of
a President of the Board of Public Works. He made a motion that
Patrick McMahon be elected President of the Board. Mr. Brunner seconded
the motion and it carried,,with Mr. McMahon abstaining.
REVIEW OF MINUTES OF PREVIOUS MEETING
Mr. Brunner noted that he had reviewed the minutes of the meeting of
January 4, 1977 and he riade a notion that the minutes be approved.as
submitted, Mr. McMahon seconded the motion and it carried.
OPENING OF BIDS - GASOLINE AND FUEL OIL FOR 1977
This was the date set for receiving bids for gasoline and fuel oil
for 1977. The Clerk tendered proofs of publication of notice in the
South Bend Tribune and in the Tri-County News which were found to be
sufficient. The following bids were opened and publicly read:
Amoco Oil Company
Detroit, Michigan
Mr. H. L. Heinig, on behalf_ of Amoco Oil Compan-ST, submitted a letter
advising that federal regulations control the allocation of volumes
of gasoline and they are precluded from submitting a bid. The letter
stated that they would continue to honor their present cor.xiitrlent
to supply the City with Amoco Regular Gasoline at 37.71� per gallon
and Amoco Lead Free Gasoline at 39.39G per gallon.
Frasch-Portage Oil Cor_ipany Bid was signed by William E.
P. 0. Box 135 Frasch, non -collusion
Mishawaka, Indiana affidavit was in order and
a lOQo bid bond was submitted.
120,000 gallons Regular Gasoline, Tanlravagon Delivery - .409G-$49,080.00
275,000 gallons Fuel Oil and Diesel Fuel Oil, Tankwagon
#1 Diesel .39
#2 Premium Diesel.39
#2 Fuel Oil .38
#2 Regular Diesel.38 $105,875.00
Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried,
the bids were referred to the Department of Administration and
Finance for review and recommendation.
OPENING OF BIDS - JANITORIAL SERVICES, lIU14ICIPAL SERVICES FACILITY
This was the date set for receiving bids for Janitorial Services
for the Municipal Services Facility from February 1, 1977 through
January 31, 1978. The Clerk tendered proofs of publication of
notice in the South Bend Tribune and in the Tri-County News which
were found to be sufficient.
ABC Janitorial Services
821 Notre Dane Avenue lion -collusion affidavit was in order
South Bend, Indiana and a 5 bid bond was submitted.
Bid - $1,915.00 per month. 522,930.00 per year
REGULAR MEETING
JANUAR-I 10, 1977
Serviceriaster Building Service, Inc. Bid was signed by Matthew
1616 Bower. Street Hopman, non -collusion affidavit
Elkhart, Indiana was in order and a certified
chech was submitted with the bid.
Bid - $20,268.10 per year
Upon notion rude by Mr. McMahon, seconded by Mr. Brunner and
carried, the bids were referred to Mr. Paszli, Manager, Municipal
Services Facility for review and recommendation.
OPENING OF BIDS - RADIO DISPATCHING UNIT, FIRE DEPARTMENT
This was the date set for receiving bids for a radio dispatching
unit for the Fire Department. The Clerk tendered proofs of
publication of notice in the South Bend Tribune and the Tri-County
News which were found to be sufficient. The following bids were
opened and publicly read:
Meade Electric Company Bid was signed by Robert Magnetti,
1825 Sunmer Street non -collusion affidavit was in
Hammond, Indiana order and a 1070 bid bond was submitted.
Bid - Console - $6,700.00
Status Map Assembly - $6,000.00
Status Map Control Functions - Option 1 - $1,300.00
Option 2 - $1,650.00
Selective Calling - $700.00
Optional Equipment, Chair - $300.00
Vertical Slide Display hit - $900.00
Motorola Communications Bid was signed by R. S. Balzer,
700 Nicholas Blvd. non -collusion affidavit was in order
Elk Grove Village, Ill. and a 10% bid bond accompanied the bid.
Bid - $19,975.00
Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried,
the bids were referred to John Hunt, Bureau of Communications, for
review and recoruiendation.
BID AWARDED - FIRE DEPARTMENT VEHICLES
The Board received a report from Fire Chief Oscar VanWiele that
the bids received for six cars for the Fire Department had been
reviewed and he recommended that the low bid of Gates Chevrolet
Company of $25,266.62.be accepted. Mr. McMahon made a motion that
the recommendation be accepted, seconded by Mr. Brunner and carried.
BID AWARDED - ENGINEERING DEPARTMENT VEHICLE
The Board received a recommendation from James Meehan, Manager of
the Bureau of Vehicle Maintenance, that the bids for one vehicle
for the Engineering Department had been reviewed and that the low bid
of the Gates.Chevrolet.Company of.$4,749.00 be accepted. Upon
notion nade by Mr. McMahon, seconded by Mr. Brunner and carried,
the Board accepted the recommendation to award the bid.
BID AWARDED - WEIGHTS AND MEASURES VEHICLE
The Board received a recommendation from James Meehan, Manager of "
the Bureau of Vehicle Maintenance, that the bids received for one
vehicle for the Bureau of Weights and Measures had been reviewed
and he recommended that the low bid of Freerlan-Spicer Co., Inc.
of $4,300.00 be accepted. Upon.motion made by Mr. McMahon, seconded
by Mr. Mullen and carried, the recommendation was approved and the
bid awarded.
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REGULAR MEETING
JANUARY 10, 1977
PUBLIC HEAPING - VACATION RESOLUTION NO. 3436
This being the date set, hearing was held on Vacation Resolution
No. 3436 for the vacation of the east -west alley between Randolph
and Calvert Streets, west of Ironwood Drive, from the west right -of
way line of Ironwood Drive, running west 135 feet to the east
right-of-way line of the north -south alley west of Ironwood Drive
.in Roseland Pars: Addition. The Clerk tendered proofs of publication
of notice in the South Bend Tribune and the Tri-County News which
were found to be sufficient. Mr. Jack C. Dunfee, Jr., Attorney
for the petitioners, Bel Air. Realty Company, was present. Mr.
Dunfee displayed an exhibit to the Board showing the location of the
alley. Fie said the property has been rezoned and the petitioner
plans a mini -mall in the area. Mr. Dunfee noted that all proceed-
ings on this vacation have pointed out the need for a turning
radius to be dedicated so that people can turn north onto Randolph
Street. He said the petitioner; plans to provide this deed of
dedication, but at the present time the property is owned by other
parties. They have a commitment from the owners to go along with
this dedication and Mr. Dunfee said the petitioner is making that
commitment to the Board at this time. Mr. Dunfee said he would
anticipate that matters could be concluded within the next sixty
days, at which time the dedication would be provided. Mr. Dunfee
noted that no remonstrators appeared at the Area Plan Commission
hearing on the proposed vacation.. Ile said the petitioner plans to
provide two entrances, on Randolph Street and at Ironwood and
this will improve the traffic pattern. Mr. Brunner asked Mr. Dunfee
when the property was rezoned and Mr.-Dunfee said the entire parcel
was rezoned in October. He said small parcels had been zoned at
various times according to various site plans but now the entire
parcel has been rezoned with one site plan. Mr. McMahon asked if
there was anyone else present who wished to speak on the vacation.
There was no one to speak on the natter. Mr. McMahon made a motion
that the vacation resolution be confirmed subject to the furnishing
of a deed of dedication for the five foot turning radius and that
the Legal Department be asked to prepare a deed of dedication to be
submitted to Mr. Dunfee for execution. Mr. Brunner seconded the
motion and it carried. Mr. McMahon made a notion that the vacation
resolution be referred to the Department of Engineering for the
preparation of an Assessment Roll.
PETITION TO APPROVE SALE OF VALLEY CABLEVISION APPROVED
This was the date set for a public hearing on the petition of
the Schurz Communications, Inc., Truth Publishing Company, Inc.
and Michiana Telecasting Corporation for the approval and consent
of the Board for the sale and.transfer by the shareholders.of
Valley Cablevision to -Indiana Cablevision Corporation under the
franchise agreement of August 22, 1966. The Clem, tendered proofs
of publication of notice of the public hearing. Mr. William
Farabaugh was present representing the petitioners. Mr. Farabaugh
noted that also present was Jesse King, representing the purchaser,
and Bazil O'Hagen, Harry White and Gregory Gicsi, representing
Valley Cablevision. Mr. Farabaugh submitted to the Board a
resolution approving the sale. Per. McMahon noted that the Board
had received a letter from Tim Zeak, of South Bend Antenna Company,
stating that he has met with representatives of the purchasers
and believes they can work out a satisfactory arrangement for
handling radiation leaks in the future. It 'was also noted that a
letter was received from Valley Cablevision, giving a status report
on checks made.of problems called to their attention by the Board.
Both Mr. Zeak's letter and the letter from Valley Cablevision were
filed. Mr. McMahon made a motion that the Board approve the sale
of Valley Cablevision. The motion was seconded by Mr. Mullen and
carried, with Mr. Brunner abstaining. Eileen Bender, Indiana
University at South Bend, made a statement to the Board regarding
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REGULAR MEETING JANUARY 10, 1977
the Citizen and the Cable Proje-pt. Pis .Bender said they. appreciate
the opportunity to be heard and to help publicize this ill -understood
service`:to the community. She noted that there are 30,000 homes with
cable television in the community. She said her group is interested
in exploring the potential of the service as it relates to the
citizens. They look forward to increased citizen participation
in cable, with people made aware of citizen access to cable television
for information exchange. She said eighteen community leaders ands
educators, including two representatives from Valley Cablevision,
have worked on the Citizen and the Cable Project. Possibilities
being explored are a mini -network which would air videotapes, such
as Chamber of Coruierce status reports or tapes of public meetings such
as this one. They also envision information for the elderly and the
handicapped and a possible citizens advisory group. Ms. Bender
said her group looks forward to expanded cable programming with the
new owners
The following resolution, which Baas. reviewed and approved by the
Legal Department, was executed by the Board.
RE, SOLUTIOIT OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF SOUTH BEND, I14DIAIIA
W11EREAS, heretofore on the 22nd day of August, 1966, the Board of
Public. Z-lorks and Safety of the City of South Bend, Indiana entered
into a CATV Franchise agreement whereby Valley Cablevision Corporation
was granted the right to construct, operate and maintain a community
antenna television system in the City of South Bend; and
WHEREAS, Section VII of said CATV Franchise agreement provides
as follows:
"This franchise and grant may not be assigned without the
express and prior written consent of the Board of Public
Works and Safety of the City of South Bend."
W11EREAS, the owners of all of the issued and outstanding stock of
Valley Cablevision Corporation, to -wit: Schurz Communications, Inc.,
Truth Publishing Company, Inc. and Michiana Telecasting Corporation
have entered into an agreement with Indiana Cablevision Corporation; and
WHEREAS, said agreement further provides that upon the consummation
of said sale, Valley Cablevision Corporation will be merged into
Indiana Cablevision Corporation; and
WHEREAS, Schurz Communications, Inc., Truth Publishing Company, Inc.
and Michiana Telecasting Corp. have requested approval of the Board
of Public Works of the City of South Bend to the sale and transfer
of said stock and the transfer by Valley.Cablevision Corporation
to Indiana Cablevision Corporation of all of its rights under the
aforementioned CATV Franchise agreement that will result by reason
of the merger of Valley Cablevision Corporation into Indiana
Cablevision Corporation.
NOW, TIIEP.EFORE, BE IT RESOLVED by the Board of Public Works of the
City of South Bend, that approval is hereby granted to the transfer
by Schurz Communications, Inc., Truth Publishing Company, Inc. and
Michiana!Telecasting Corp. to Indiana Cablevision Corporation of all
of the issued and outstanding stock of Valley Cablevision Corporation
to Indiana Cablevision Corporation of all of its rights to construct
operate and maintain a community antenna television system in the City
REGULAR MEETING
JA14UARY 10, 1977
of South Bend, Indiana, as provid.,ed f_or.; by a CATV Franchise agreerlent
between the Board of Public Works and Safety of the City of South
Bend, Indiana and Valley Cablevision Corporation entered into on
the 22nd da-y of August, 1966, that will result by reason of a merger
of Valley Cablevision Corporation into Indiana Cablevision Corporation.
BOARD OF PUBLIC WORKS OF THE
CITY OF SOUTH BEND, INDIA14A
s/ Patrick, 11. McMahon
s/ Peter H. Mullen
January 10, 1977
ATTEST:
s/ Patricia DeClercq, Clerk
ADOPTION OF VACATION RESOLUTIO14 NO. 3438, 1977
Upon motion made by Mr. McMahon, seconded by Mr. Brunner and
carried, the following resolution was adopted:
VACATION RESOLUTION 140. 3438, 1977
RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND,
INDIANA, That it is desirable to vacate the following:
Spruce Street from the south right-of-way line of
Washington Street 165 feet south to the north right-of-way
line of the east -west alley south of Washington Street,
City of South Bend.
Reserving,;the.xights and easements of all Utilities and the Municipal
City of South Bend, Indiana, to construct and maintain any facilities,
including, but not linited to, the following: electric, telephone,
gas, water, sewer, surface water control structures and ditches, within
the vacated right of way, unless such rights are released by the
individual utilities.
The following property may be injuriously or beneficially affected
by such vacation:
Lot Numbers 1 through 18 in Fowler's 1st Subdivision
of Banff:. Out Lots 35 and 86
Notice of this Resolution shall be.published on the 14 and 21 day
of January, 1977 in the South Bend Tribune and in`the Tri-County News.
This Board, at its office, on the 7th day of February, 1977 at 9:30
o'clock, A.M., will hear and receive rerionstrances from all persons
interested in or affected by these proceedings.
Adopted this loth day of January, 1977.
BOARD OF PUBLIC WORKS
s/ Patrick 11. McMahon
s/ Thomas J. Brunner, Jr'
s/ Peter 11. Mullen
ATTEST:
s/ Patricia DeClercq, Clerk
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REGULAR. FLEETING JANUARY 10, 1977
FILING OF ASSESSMENT POLL, VACATION RESOLUTION NO. 3435
Patrick 11. McMahon, Civil City Engineer, files with the Board an
Assessment Poll for Vacation Resolution No.-3435 for the vacation
of the north -south alley between Meade Street and Fremont Street
from the south right-of-way line of Lawton Street to the north right-
of-way line of the east -west alley between Lawton Street and Orange
Street, alley being between Lot 63 and 64 in West End Subdivision.
The following lots may be injuriously or beneficially affected by
such vacation: Lot Numbers 63 and 64 in West End Subdivision.
The Board finds that each of said lots have been damaged in -.the
amount of $0.00 and benefited in the amount of $0.00. Upon motion
made by Mr. McMahon, seconded by Mr. Brunner and carried, the
Assessment Roll was filed and the Board set Monday, February 14, 1977
at 9:30 a.m. at the regular meeting as the.tine and place for a
public hearing on the assessment roll.
PROJECT COPTPLETION AFFIDAVIT APPROVED R-66 DEMOLITION & SITE CLEARANCE
The Board received Project Completion Affidavits for Demolition
and Site Clearance in the R-66 Project Area with the favorable
recoiaiiendation of Patrick 11. McMahon, Director of Public Works.
A. Site Clearance and Demolition in Block Six.at the site of the
Wh.itcorib & Keller Building. The final cost was $1,246.74. Upon
motion made by Mr. McMahon, seconded by -Mr. Mullen and carried,
the Project Completion Affidavit was approved.
B. Demolition and Site Clearance at 330 Lincolnway East in the
Block Six area, for the demolition of an old filling station.
The final cost was $2,664.00. Upon motion made by Mr. McMahon,
seconded b17 Mr. Mullen and carried, the Project.Completion
Affidavit was approved.
FILING OF REPORT OF CITY LOTS CLEANED
A report from Street Commissioner Joseph Gawrysiak and Foreman Ed
Nowak:, was submitted to the Board indicating 24 city lots were cleaned
from December_ 1 through December 31, 19761, mainly in the southeast
section of the City. Mr. McMahon also reported that this crew also
cleaned snow from crosswalks in the downtown area, on Miami Street,
from Indiana to Ewing and on Portage from Angela to Bulla. Also,
Western Avenue, from Taylor Street to Lombardy Dr. Mr. McMahon
advised the Board that these reports would be submitted on a monthly
basis and that, whenever possible-, the crews would clean snow from
crosswalks at commercial locations around the city. Upon notion
made by Mr. McMahon, seconded by Mr. Mullen and carried, the report
was ordered filed.
LEASE WITH STATE OF INDIANA FOR OLD NO. 8 FIRE STATION
A lease between the State of Indiana and the Board of Public Works,
for the use of old Fire Station #8 at 135 N. Olive Street for a Work
Release program, was approved by the Board and submitted to the State
for execution. Term of the lease was July 1, 1975 through July 1, 1977
with a rlonthly rental of $280.00. No executed copies of the lease
or rental payments were received. The Clerk of the Board wrote Eldon
Woods, Director of Budget and Fiscal Affairs on October 21, 1976.
Mr. Woods subsequently advised the Clerk on November 19 that the claim
for the rental payment was being prepared by the State of Indiana
and Mould be submitted to the City for signature. The claim forms
have not been received. It has now been learned that the State of
Indiana has purchased another structure in South Bend and plans to
move the Work Release program to this location when renovations are
completed. Mr. McMahon made a motion that the Legal Department contact
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REGULAR MEETING JANUARY 10, 1977
the State of Indianaregarding this lease to see that the rental
payments are received. Mr. Brunner seconded the motion and it
carried.
STREET LIGHT OUTAGE REPORT FILED
The Street Light Outage report for the period of January 2 through
7 was received. The report indicated 42 outages. Upon notion
made by Mr. McMahon, seconded by Mr. Mullen and carried, the report
was ordered filed.
PARKING METER CHANGES APPROVED
Ralph J. Wadzinski, Manager of the Bureau of Traffic and Lighting,
recommended the following parking meter changes to the Board:
A. Meter Number. Four which is.loca.ted on the south side of
300-West Monroe St be changed from a two-hour meter to a
twelve -minute, one -cent meter. Mr. Wadzinski noted that
the Seifer Safe and Lock Company had requested a green curb
at this location for their customers. Present green curb
installations are located at the middle and north end of
the.Plaza and at the four utility companies in the downtown
area. There are no green curb zones in specific places of
commercial business. Also, all green curb zones are presently
located within the exempted business core area parking zone.
Upon motion made by Mr. McMahon, seconded by Mr. Mullen
and carried, the change was approved.
B. Pieter Number Thirty-four, the first meter north of Jefferson
on the east side of Service Court 4 be changed from a one -hour
meter to.a twelve -minute, one -cent meter: Upon motion made
by Mr. McMahon, seconded by Mr. Mullen and carried, the
recommendation was approved.
There being no further business to come before the Board, upon
motion made by Mr. McMahon, seconded by Mr. Brunner and carried,,
the meeting adjourned at 10:35 a.m.
ATTEST:
Gt�
Patricia DeC ercq, C er:
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